HomeMy WebLinkAboutSDP202100001 Review Comments Final Site Plan and Comps. 2021-02-24�� OF ALB
GIRGIN1P47
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832
Memorandum
To: Clint ShifIlett, Timmons Group (clint.shifflettaktimmons.com)
Reid Murphy, BMC Holdings Group (reid@bmcholdingsgroup.com)
From: Mariah Gleason
Division: Community Development — Planning
Date: February 24, 2021
Subject: SDP202100001 Ivy Proper — Final Site Plan (digital submittal)
The final site plan referenced above has been reviewed by the Planning Services Division of the Albemarle County Department
of Community Development (CDD) and by other members of the Site Review Committee (SRC).
The Planner will approve the plan when the following items (from the Planner and from other SRC plan reviewers) have been
satisfactorily addressed and when all SRC plan reviewers have indicated in writing their tentative approvals. [Each comment is
preceded by the applicable reference to the Albemarle County Code.]
1. [32.5.2(a)] Application ID. Final site plans receive unique application numbers, separate from initial site plans. Please
include the application numbers for both the final site plan (SDP202 10000 1) and initial site plan (SDP202000065) for this
development on the Cover Sheet.
2. [32.5.2(i), 32.5.2(m)] Easementplat. Prior to final site plan approval, any required easements supporting the site plan will
need to be reviewed, approved, and recorded. The recorded easements will then need to be located on the site plan with the
recorded deed book and page noted. According to the site plan, the plat will need to address the following:
a. Private shared access easement for the entrance and parking area (for the benefit of TMP 58A2-20A)
b. Drainage easements
c. Private landscaping, construction, and maintenance easements, as necessary
d. (Optional) Vacation of property line as shown on the Existing Conditions Sheet
3. [32.7.9] Landscape plan. (Note: If there are conflicts between comments made by Planning and ARB, once their review
begins, Planning will defer to the ARB as their guidelines are more strict.)
a. Staff recommends providing the landscape plan as a separate sheet within the site plan.
b. If existing landscape features will be preserved, as shown on the northern and western portions of the lot, the
landscape plan should show — as applicable — the tree area to be preserved, the limits of clearing, the location
and type of protective fencing, any grade changes requiring tree wells or walls, and trenching or tunneling
proposed beyond the limits of clearing. Also, a signed conservation checklist will be needed in accordance
with 32.7.9.4(b).
c. The Plant Schedule notes 12 Willow Oaks are being provided, however the plan map only shows 11 Willow
Oaks. Please revise accordingly.
d. The plan indicates that 8large trees are being provided along Ivy Road, however the Landscaping Along The
Frontage table indicates only 7 large trees are being provide. Please revise accordingly.
e. Please clarify what is being used to calculate the 891 square feet of interior parking lot landscaping area that is
being provided by the plan.
f The Tree Canopy requirement should be based off the total parcel area, as surveyed, which is 0.87 acres.
Please update the Tree Cover Calculations table accordingly.
4. [32.5.2(n)] Outdoor lighting. Is there any outdoor lighting proposed for this project? If so, please see Sec. 32.6.2(k) and Sec.
4.17 regarding materials that need to be provided for staff review and minimum performance standards/design requirements,
respectively. Also, please keep the character of the surrounding area in mind when developing the lighting plan.
5. [32.5.2(n), 32.7.2.3] Sidewalks along streets. Revise the walkway in front of the building to meet VDOT standards. See Sec.
32.7.2.3 for more information.
6. [32.5.2(n), 4.12.19] Dumpster pad. Provide details for the proposed dumpster pad that demonstrate that the minimum design
requirements contained in Sec. 4.12.19 are being met.
7. [32.5.2(a)] Owner Information. Following the recent sale of the property, update the parcel owner and associated
information for the subject properties across all applicable sheets. (Note: This information may need to be updated again
when an easement plat is approved and recorded. See Comment 2.)
8. [32.5.2(a)] Zoning notes. If/when the special exception for the disturbance of critical slope areas is approved, the approval
and any conditions thereof will need to be included in the Zoning notes.
9. [32.5.2(b)] Open space. As a commercial development, this plan is not required to provide open space. As such, staff advise
that the "Proposed Open Space" data under the proposed Use notes be removed. (Note: There is a requirement for a certain
amount of tree canopy onsite, which can be met by preserving existing tree areas, however, there is no specific requirement
for the provision of "open space", per Sec. 4.7).
10. [32.5.2(a), 4.20] Setbacks. Include in the setback notes that the maximum front setback is 30 feet from the right-of-way.
11. [32.5.2(f)] Water -related notes
a. On the Cover Sheet, please revise the drainage district to explicitly state that the subject property lies within
the "Ivy Creek water supply watershed".
b. Since Little Ivy Creek is not adjacent to this parcel, it does not need to be included in the notes. However, if
the applicant desires to leave it on the site plan, staff recommends amending the drainage district notes to state
that Little Ivy Creek is located near, but not adjacent to, the site OR `Y' feet away.
12. [32.5.2(d)] Topography.
a. Knowing Engineering has requested the Erosion & Sediment sheets be removed from the final site plan, please
keep in mind that proposed grading is still a required element of final site plans. Therefore, this information
will still need to be included somewhere within the final site plan.
b. Show where critical slopes currently exist as well as where critical slope areas will remain on the site
following any proposed disturbance/construction.
13. [32.5.2(n), 32.5.2(r)] Paving materials. Provide a legend for proposed paving materials on the Layout Plan sheet.
14. [32.5.2(n)] Signs. Identify where parking signs for handicap parking spaces will be placed/posted.
15. [32.5.2(a)] Surroundingparcel information. Provide the zoning district and present uses for TMP 58A2-20A and TMP
58A2-21. Also, please update the owner information for TMP 58A2-21.
16. [32.5.2(a), 32.5.2(s)] Labels.
a. On the Existing Conditions & Demolition Plan Sheet, please avoid placing labels beneath or in conflict with
hatched linework.
i. Move the curve data for the southern portion of the boundary line along Ivy Road outside of the
hatched area. Consider using a leader line, similar to how the other curved boundary line data is
provided.
ii. Relocate the critical slopes label.
iii. Move the "Remove Broken Asphalt' label.
iv. Move the benchmark label.
b. Please identify what the solid grey line running roughly along Ivy Proper, but not parallel to the subject
property boundary represents. This line can be seen running northwest from the westernmost property comer.
17. [32.6.2(h)] Signature panel. Include a signature panel on the Cover Sheet for signature by each member of the site review
committee. Staff can provide an example signature panel upon request.
18. [32.5.2(k)] VDH approval. VDH approval of the private well and septic fields is needed prior to final site plan approval.
19. [Comment] Critical Slopes Waiver. The critical slopes waiver that submitted in association with this final site plan is being
processed by staff under SE202100002. County staff will be in contact if additional information is needed to process this
waiver request.
OTHER SRC REVIEWERS
Albemarle County Engineering Services (Engineer)
David James, diames2 e albemarle.org — Requests changes
1. VSMP plan & application will need to be submitted and approved prior to FSP approval.
2. A plat will need to be recorded prior to ESP approval.
3. Please remove the E&SC and SWM-related sheets from the site plan. They're to be submitted & reviewed separately
with the VSMP application (Sheets C3.0-C3.3, C6.0).
4. Show public drainage easement over storm str/pipes 115 to 101.
5. Show public drainage easement over storm str/pipes I I I to 106 (pipes appear to carry stormwater from off -site that
pass though the site).
6. Ensure SWM pipe meet easement width requirement shown on page 15, ACDSM.
7. For the DI-ls, provide half -clogged design following VDOT drainage manual, chpt.9.
Albemarle County Information Services (E911)
Brian Becker, bbeckeraalbemarle.org —No Objection
Albemarle County Building Inspections
Betty Slough, bslough(d�albemarle.org —Requests Changes
Add the following notes to the general notes page:
1. Retaining walls greater than 3 feet in height require a separate building permit. Walls exceeding 4 feet in height require
a stamped engineered design also. Walls require inspections as outlined in the USBC.
2. Accessible parking spaces, access isles, and accessible route shall be installed in accordance with ICC ANSI A117.1-09
and the 2015 Virginia Construction Code.
3. ALL water lines, sewer lines, and fire lines from the main to the structure located on private property MUST have a
visual inspection performed by the building department.
4. All roof drains shall discharge in a manner not to cause a public nuisance and not over sidewalks.
5. Depending on the occupant load and egress travel paths, the pea gravel sidewalk on the south side may not meet egress
travel requirements.
Albemarle County Department of Fire Rescue
Shawn Maddox, smaddox"bemarle.org — No Objection
Albemarle County Service Authority
Richard Nelson, melson(a),serviceauthoritv.org — No Objection
Virginia Department of Health
TBD — PENDING: comments will be forwarded upon receipt.
Virginia Department of Transportation
Adam Moore, adam.mooreaNdot.virginia.Qov — Requests Changes, see comment letter attached
Albemarle County Planning Services (Architectural Review Board)
Khristopher Taggart, ktaeeart@albemarle.org — See recommendation via action letter ARB-2020-128 attached. Pending ARB
final site plan submittal.
In accordance with the provisions of Section 32.4.3.5 of Chapter 18 of the Code, if the applicant fails to submit a revised
site plan to address all of the requirements within six (6) months after the date of this letter, the application shall be
deemed to have been voluntarily withdrawn by the applicant.
Please contact Mariah Gleason in the Planning Division by using mQleasonOWbemarle.org or 434-296-5832 ext. 3097 for
further information.
(Z)
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1401 East Broad Street
Commissioner Richmond, Virginia 23219
January 21, 2021
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Mariah Gleason
Re: SDP-2021-00001 - Ivy Proper - FSP
Review #1
Dear Ms. Gleason:
(804) 786-2701
Fax: (804) 786,2940
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the Ivy Proper Final Site Plan dated 12-30-2020 and have the following
comments:
1. Please provide turn lane warrants. VDOT Road Design Manual Appendices F-55 —
Section 3 — Turning Lanes. 2018 AADT count is 13,000, quality = F, actual traffic count
may be higher to date.
2. Dimension to entrance centerlines, show additional details for both sides of road in
association with this site. VDOT Road Design Manual Appendices F-26 — Minimum
Spacing Standards for Commercial Entrances, Intersections, and Median Crossovers.
3. Proposed entrance does not appear to meet commercial entrance designs along highways
with shoulders. Seepage F-108 in the VDOT road design manual, Appendix F.
Example, the curb radii should be offset from the EP by 12', entrance width should be
30'-40'.
4. AM-E should be submitted for review. This site is on a Minor Arterial with Major
Collector intersection.
5. Please note that the final site plan must show conformance with the VDOT Road Design
Manual Appendices B(1) and F, as well as any other applicable standards, regulations, or
other requirements.
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
If further information is desired please contact Max Greene at (434) 422-9894.
A VDOT Land Use Permit will be required prior to any work within the right of way. The
owner/developer must contact the Charlottesville Residency land Use Section at (434) 422-9399
for information pertaining to this process.
Sincerely,
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
Phone (434) 296-5832
January 21, 2021
Evan Philips
Design Develop
418 East Main Street
Charlottesville, VA 22902
Fax (4341 972-4126
RE: ARB-2020-128: Ivy Proper — Preliminary — Digital (TMP: 058A2-00-00-01400)
Dear Mr. Philips,
The Albemarle County Architectural Review Board, at its meeting on Tuesday, January 19, 2021,
completed a preliminary review of the above -noted request to construct a 6,500-sf office building
and associated site improvements on approximately.87 acres. The Board offered the following
comments for the benefit of the applicant's next submittal. Please note that the following comments
are those that have been identified at this time. Additional comments may be added or eliminated
based on further review and changes to the plan.
1. Provide samples for all proposed colors.
2. Provide versions of the perspective renderings without street trees.
3. Consider revising the Arctic White building color to a more muted, earth -tone color.
4. Add notations to the line drawing elevations to clarify the distribution of windows and other
materials.
5. Consider adding elements in the gable ends of the building.
6. Provide specifications on the proposed window glass. Provide samples, if tinted glass is
proposed.
7. Add the standard window glass to the architectural drawings.
8. Show the location of mechanical equipment (building and ground mounted) on the site and
architectural plans and show how it will be screened from the EC.
9. Revise the color (Arctic White) proposed for the dumpster enclosure to a more muted, earth -
tone color.
10. Include the standard mechanical equipment note on the architectural plans.
11. Provide a lighting plan with the next submittal.
12. Provide a complete landscape plan addressing all initial site plan comments with the next
submittal.
13. Revise the proposed retaining wall color to a muted, earth -tone color that will help integrate
the walls into the site.
14. Provide landscaping at the base of the visible retaining walls to integrate them into the site.
15. Further refine the detail between wall and roof edge and consider it within the context of the
roof pitch.
You may submit your application for continued ARB review at your earliest convenience. Application
forms, checklists and schedules are available online at:
htti)s://www. a lbema rle. org/government/com munity-devel ol)ment/apply-for/l)la n n ing-and-site-
development-applications .
Revised drawings addressing the comments listed above are required. Include updated ARB
revision dates on each drawing. Please provide a memo including detailed responses indicating how
each comment has been addressed. If changes other than those requested have been made,
identify those changes in the memo also. Highlighting the changes in the drawing with "clouding" or
by other means will facilitate review and approval.
If you have any questions concerning any of the above, please feel free to contact me.
Sincerely,
Khris Taggart
Planner
Community Development Department
ktaggart@albemarle.org
cc: Lenvic, LLC
2506 Brandermill Place
Charlottesville, VA 22911-8253
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