HomeMy WebLinkAboutSP202100004 Correspondence 2021-02-25SHIMP ENGINEERING, P.C.
Design Focused Engineering
February 25, 2021
Margaret Maliszewski
Albemarle County Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
RE: SP2021-04 and ZMA 2021-03 Clifton Inn Expansion
Dear Margaret,
Thank you for your review for completion of the special use permit and zoning map amendment request
for the proposed Clifton Inn expansion. Additional materials and written responses to the outstanding
items have been provided below.
Included in this submission for your review are:
• Special Use Permit Application
• Zoning Map Amendment Application
• Pre-App Checklists (SP +ZMA)
• Plats of Record
• Project Narrative
• Tom Lane Warrant Analysis (supplement to Traffic impacts analysis in project narrative)
• Concept Plan + Application Plan
• Powe Architects Building Addition Exhibits
• Letter from Stone -Robinson Elementary School RE: parking agreement
• Landowner's Authorization to Submit Land Use Applications
Please provide the following,
a. The most recent recorded plat for the parcel under consideration.
RESPONSE: The most recent recorded plats for each of the parcels have been submitted with this
application package.
b. The application needs to be signed by an authorized person. Please follow the directions on page
3 of the application and page 5 as needed.
RESPONSE: Comment received. The special use permit and zoning map amendment applications
have been signed by the authorized signatory of the owner. A signed authorization to submit land
use applications has been submitted as part of the application package as well.
c. The completed pre -application checklist.
RESPONSE: The pre -application checklist is provided with this submission.
d. The information highlighted in yellow on the attached correspondence to the applicant's
representative.
RESPONSE: Please see responses below.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
1. Clearly label elevation and perspective drawings of the proposed structures, with consistent
labelling that matches the submitted concept plan.
RESPONSE: The elevation/perspective drawings and concept plan have been clarified
2. A description of the status of DHR review/approval of the proposal and expected next steps
toward eventual final approval.
RESPONSE: Coordination with Marc Wagner, Senior Architectural Historian, VDHR is ongoing
and we have been informed that his comments to the County regarding this proposed expansion
are forthcoming.
3. Please provide the construction date of the Collina Farm structures and copies of any available
III tv.
RESPONSE: We have requested this information from VDfK as the current owner is not aware
of the construction date of the structures; VDHR will provide the historic inventory of Collina
Farm if it is available.
4. A narrative of the project proposal, including its public need or benefit.
RESPONSE: The public need or benefit has been provided in the narrative.
5. A narrative of the proposed project's consistency with the comprehensive plan.
RESPONSE: The proposed project's consistency with the comprehensive plan has been provided
in the narrative.
6. A narrative of the proposed project's impact on environmental features and cultural (historic and
archaeological) resources.
RESPONSE: The proposed project's impact on environmental features and cultural resources has
been provided in the narrative.
7. Conceptual stormwater detention facility locations.
RESPONSE: Conceptual stormwater detention facility locations are shown on the respective
concept plan sheets.
8. Conceptual grading.
RESPONSE: Conceptual grading is shown on the respective concept plan sheets.
9. Health Department comment/review of the suitability of proposed septic fields and wells for the
proposed expansion.
RESPONSE: Coordination with the Health Department is ongoing. Further discussion of the
proposed septic fields and wells are included in the narrative.
10. Indicate how the fabric and character of the Clifton Inn and Collina Farm resources will be
maintained with 200+ guests.
RESPONSE: The revised narrative now includes a description of the impact on cultural
resources.
11. Information showing that parking required under SP2020-19 has been constructed, or a request to
amend the condition with information showing how all required parking will be accommodated,
and information on the timing of parking construction.
RESPONSE: A request to amend this condition is outlined in the project narrative.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
12. Staff recommends providing with the SP application detailed information indicating how fabric
and character of the historic resources will be maintained, and how the character of the grounds
would be maintained with 200+ guests.
RESPONSE: The revised narrative now includes a description of the impact on cultural
resources. This special use permit and zoning map amendment request includes an addition to the
south fagade of the brick garage, wrapping around the existing courtyard and creating a u-shape
enclosure that is framed by the historic garage and the complementary addition. Beyond this
proposed addition, there are no proposed changes to the Main House or other contributing historic
structures. See narrative for further details.
13. SP2020-19 condition violation. The Clifton Inn is currently in violation of SP2020-00019
condition #3, requiring "Construction of the parking lot shall commence within twenty-four (24)
months upon approval." The parking lot must be constructed prior to the approval of a new
special use permit amendment, or the special use permit must request to amend the condition,
providing evidence for its amendment.
RESPONSE: A request to amend this condition is outlined in the project narrative.
14. The applicant must describe why the 200-person limit should be exceeded in this instance, the
number of events expected to exceed 200 persons, and a total maximum attendance for events.
Additionally, include in the application the total expected attendance across the Clifton Inn
parcels, with maximum attendance at special events, the restaurant, and the inn at a time.
RESPONSE: Please refer to the narrative for further discussion on special event attendance. The
applicant would like to continue to work with County staff to determine the total maximum
attendance for events and frequency of such events.
15. Staff strongly recommends hiring a sound engineer and conducting a sound study for any
outdoors amplified music or outdoors activity areas prior to submitting the special use permit
amendment. Sound levels are measured at the parcel boundary, and may not exceed the maximum
sound levels of 60 dBA (daytime) and 55 dBA (nighttime).
RESPONSE: The applicant is agreeable to a condition limiting the impacts of outdoor amplified
music. Additionally, the applicant is agreeable to continue to work with County Staff and a sound
engineer to define the scope of any further sound study. Given that the Clifton property already
hosts special events with outdoor amplified music, there may be a possibility of conducting an
on -site test to evaluate sound impacts. We look forward to working with you further on this.
16. Include in your concept plan the location and setback for portable toilets.
RESPONSE: Setbacks are now included in the concept plan.
17. Include any proposed lighting, even temporary lighting during events, in your narrative.
RESPONSE: Lighting is now addressed in the project narrative.
If you have any questions, please do not hesitate to contact me at Kelsevia)shimp-engineerina.com or by
phone at 434-227-5140. You can also contact Justin Shimp at Justin@shimp-en ing eering com.
Best regards,
Kelsey Schlein
Shimp Engineering, P.C.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com