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HomeMy WebLinkAboutSP202100002 Review Comments Special Use Permit 2021-03-05COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 March 5, 2021 Jody Lahendro 1641 Oxford Rd Charlottesville, VA 22903 Id17dCc�virginia.edu RE: SP202100002 St. John Family Life and Fitness Center Dear Mr. Jody Lahendro: Staff has reviewed your initial submittal for a Special Use Permit for a community center use in the Rural Area on St. John Road. We have some questions and comments which we believe should be resolved or included as conditions of approval before your proposal goes to public hearing. We would be glad to meet with you to discuss these issues. Our comments are provided below. Comments are organized as follows: A. Comments on the Special Use Permit B. How the proposal relates to the Comprehensive Plan C. Additional comments from reviewers D. Additional information A. Special Use Permit 1. The plan should be revised such that a concept plan for the site is provided on a dedicated sheet that includes a title, author, and date. This sheet will likely be used as a reference when conditioning major elements of the proposal. (See condition one in the "SP Conditions" section below. This is a standard condition that is typically applied to special use permits.) 2. The Family Life Center is served by an existing sewage disposal system and will offer a variety of uses to the public. As such, a Capacity Assessment is needed from a licensed PE in order to verify that the existing sewage disposal system can accommodate the proposed use. (Note: The wastewater treatment and disposal system was installed in 2018 and it appears that the Family Life Center uses may have been factored into the design. This is important because the "system" may already be "set up" and the applicant may not need to update/expand the system. The applicant should consult with a licensed PE for this determination.) 3. Based on the numbers provided in terms of people served, the facility may fall under the Office of Drinking Water classification in terms of the water supply. Given that the facility will be open 6 days a week and will serve 20-40 people with a maximum of 75, the Health Department reviewer advises that this issue be addressed as part of the Capacity Assessment. Please note that the Office of Drinking Water Guidelines specify that the system would be considered a waterworks if it serves 25 persons at least sixty (60) days of the year. 4. Please provide plans for the current entrance to verify conformance with existing requirements. 5. Please provide the expected vehicle trip generation resulting from this renovation. 6. Please check the sight distance to the left when exiting the main parking lot and verify it conforms with Table 2-5 of Appendix F of the VDOT Roadway Design Manual. B. Comprehensive Plan Initial comments on how your proposal generally relates to the Comprehensive Plan are provided below. Comments on conformity with the Comprehensive Plan are provided to the Planning Commission and Board of Supervisors as part of the staff report. The Rural Area Chapter (Chapter 7) of the Comprehensive Plan designates this parcel, TMP 66-78, for Rural Area land uses. The intent of the Rural Area designation is to allow uses that preserve and protect agricultural, forestal, open space, and natural, historic, and scenic resources; and also to allow residential uses at a density of up to 0.5 acres per dwelling unit. Staff found the proposed community center use to be consistent with the intent of Rural Areas in that it will: support historic preservation and tourism, not remove land from the agricultural and forestal economy, be compatible with surrounding uses, and provide services and support to rural area citizens and local community. The proposed community center use was also analyzed against the Historic, Cultural, and Scenic Resources Chapter (Chapter 5) of the Comprehensive Plan due to the integral nature of the use's proposed adaptive reuse of a historic building, a former Rosenwald School. In comparing this aspect of the proposal against the Comprehensive Plan, staff found that the proposal is consistent with the goals of this chapter. Specifically, the proposal contributes to the respectful restoration and preservation of a culturally significant resource in Albemarle County. In addition, renovations and proposed activities will also allow the culturally and architecturally historic building to be publicly accessible and an educational resource for the greater community with implications for promoting tourism. C. Additional Comments from Reviewers Planning Comments The following comments related to planning matters have been provided by Mariah Gleason: 1. Please revise the application materials to include the assigned project number "SP202100002". 2. Should the special use permit be approved, changes to the site and building cannot commence without an approved site plan amendment and appropriate building permits, respectively. Zoning The Deputy Zoning Administrator, Francis MacCall fmaccall(a)albemarle.org, has no objections to this proposal. Engineering The County Engineer, Frank Pohl, fpohl(a)albemarle.org, has provided the following comments: 1. Please confirm that the existing parking spaces and travel aisle width meets the minimum requirements [18-4.12.16]. 2. If exterior improvements result in disturbing more than 10,000 sf of land, a VSMP permit will be required [17-302]. Building Inspections The Building Inspections reviewer, Betty Slough, bslough(a)-albemarle.org, has no objections to the special use permit but has provided the following comments that will need to be addressed during the plan review process: There are concerns with the change of use to an "Assembly" in an historic building: questions about means of egress, design with an architect, fire suppression system requirements, potential issue with the building loads, etc. These can be determined at design and plan review process. Historic Preservation The following comments related to the Historic Preservation have been provided by Khristopher Taggart, ktaggart(cDalbemarle.org: Staff has received and reviewed the comment letters from VDHR that state the proposed project would have no adverse effect on the historic St. Johns School, and we concur with these findings. Regarding the overall site plan, the applicant should provide additional clarification on the potential conflict, noted in the VDHR letter dated February 12, 2021, between the cemetery and the proposed drain field. Fire/Rescue The Fire/Rescue reviewer, Howard Lagomarsino, hlagomarsino(a)-albemarle.org has no objections to the special use permit but has provided the following comments that will need to be addressed during the site plan review process: 1. Knox Box will be required. Please place a note indicating this on plans. The location of this can be coordinated with the Fire Marshal's Office. 2. Please provide ISO needed fire flow calculation for the structure's intended use. 3. Provide note of nearest water sources on plans. 4. Clarify unobstructed access widths for parking lot. Emergency apparatus access requirements are 20 ft unobstructed so as to provide access to all sides of the grade level of the structure within 150 of the emergency apparatus. Virginia Department of Health (VDH) The VDH reviewer, Josh Kirtley, ioshua.kirtley(a)vdh.virginia.gov, offers the following information/comments: After reviewing the plan, it is unclear the level of potential ground disturbance with this proposal. It appears that there is an existing "vacant" structure that will be revived in some way. I only mention this comment to make the applicant aware that they should be cognizant of the location of any and all components of the septic system and to maintain the necessary setbacks. I also note that there is a well in close proximity to the existing "vacant" building that the applicant should protect. Virginia Department of Transportation (VDOT) Please see comments attached in the official VDOT comment letter provided by, Adam Moore, adam.moore(a)vdot.virginia.gov. Planning - Transportation The Transportation Planning reviewer, Daniel Butch, dbutch(a)-albemarle.org, has no objections to this proposal. Natural Resources The Natural Resources Manager, Kimberly Biasiolli, kbiasiolli(a)-albemarle.org, has no objections to this proposal. Additional Information SP Conditions Staff has not fully drafted conditions to date for this special use permit, due to the potential changes and additional information requested. Once conditions are drafted, staff will send them to you. Summary of potential proposed conditions: 1. Development of the community center use must be in general accord (as determined by the Director of Planning and the Zoning Administrator) with the Conceptual Plan titled "INSERT," prepared by INSERT, dated INSERT. To be in general accord with the Conceptual Plan, development must reflect the following essential major elements: • Location of building and structures Minor modifications to the plan which do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance. 2. Changes to the building associated with the community center use must not result in the delisting from the National Register of Historic Places or the Virginia State Register. Days of operation for the community center use are restricted to Monday through Saturday. Action after Receipt of Comments This application has been tentatively scheduled for Planning Commission public hearing for May 4, 2021, which is within 90 days after submittal. However, staff recommends that you resubmit your application, which would require deferral. Staff will work with you to choose a Planning Commission date for public hearing. Resubmittal If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. The resubmittal date schedule and other related resources are provided for your convenience online at: https://www.aIbemarle.org/department.asp?department=cdd&relpage=15259 Notification and Advertisement Fees Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Community Meeting Prior to requesting a public hearing with the Planning Commission and Board, a community meeting must be held in accordance with Zoning Ordinance Section 18- 33.37. Feel free to contact me if you wish to meet or need additional information. My email address is mgleasonaalbemarle.org. Sincerely, kdua* Mariah Gleason Senior Planner, Community Development Department enc: Att. 1: VDOT Comment Letter Att. 2: Action After Receipt of Comments Att. 3: Resubmittal Schedule Att. 4: Resubmittal Form COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION Stephen C. Brich, P.E. 1401 East Broad Street (804) 7862701 Commissioner Richmond, Virginia 23219 Fax: (804) 7862940 February 15, 2021 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Mariah Gleason Re: St. John's Family Life and Fitness Center — Initial Site Plan SP-2021-00002 Review # 1 Dear Ms. Gleason: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by St. John Baptist Church, dated 21 January 2021, and offers the following comments: 1. Please provide plans for the current entrance to verify conformance with existing requirements. 2. Please provide the expected vehicle trip generation resulting from this renovation. 3. Please check the sight distance to the left when exiting the main parking lot and verify it conforms with Table 2-5 of Appendix F of the VDOT Roadway Design Manual. 4. Note that the final plan must show conformance with the VDOT Road Design Manual Appendices B(1) and F, as well as any other applicable standards, regulations or other requirements. Please provide a digital copy in PDF format of the revised plan along with a comment response letter. If further information is desired, please contact Doug McAvoy Jr. at (540) 718-6113. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the Charlottesville Residency Transportation and Land Use Section at (434) 422-9399 for information pertaining to this process. Sincerely, Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency VirginiaDOlorg WE KEEP VIRGINIA MOVING DEPARTMENT OF COMMUNITY DEVELOPMENT ACTION AFTER RECEIPT OF COMMENT LETTER FIRST SET OF COMMENTS Your project has been scheduled for a public hearing by the Planning Commission for May 4, 2021, which is 90 days from the date your application was accepted for review. State Code requires a 90-day review by the Planning Commission unless the applicant requests deferral. As you will read in this comment letter, staff recommends changes to your project to help you achieve approval. Without these changes, staff cannot recommend approval to the Planning Commission. If you need more time to make these changes, and if you prefer to move forward to the Planning Commission with a recommendation for approval, you must request deferral. If you choose not to request deferral, staff will take your project to the Commission as originally submitted, but without a recommendation of approval. Instructions for requesting a deferral are outlined below. Within one week please do one of the following: 1) Request deferral, as required by Section 33.52(A)1, if you will resubmit, but would like to receive comments on the revised submittal, and understand the Planning Commission date will be later than May 4, 2021 2) Proceed to Planning Commission public hearing on May 4, 2021 3) Withdraw your application (1) Deferral requested To request deferral, you must submit a request in writing to defer action by the Planning Commission and Board of Supervisors. The request may be made by email. You may request a deferral for up to 36 months from the date your application was accepted for review, which is February 3, 2024. (This is based on the Board of Supervisors' September 5, 2018 action.) However, all outstanding information necessary for Commission action must be submitted by October 6, 2023, according to the published schedule. (See Section 18-33.52 of the Albemarle County Code.) (2) Proceed to Planning Commission Public Hearing on May 4, 2021 At this time, you may request that your application proceed to public hearing with the Planning Commission on May 4, 2021. With this option no additional documents will be accepted, and staff will take your project to the Commission as originally submitted, but without a recommendation of approval. Revised 9-17-19 MCN (3) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Failure to Respond An application shall be deemed to be voluntarily withdrawn if the applicant requests deferral pursuant to subsection 33.52(A) and fails to provide within 90 days before the end of the deferral period all of the information required to allow the Board to act on the application, or fails to request a deferral as provided in subsection 33.52(B) or (C). Fee Payment Fees paid in cash or by check must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. Fees may also be paid by credit card using the secure online payment system, accessed at http://www.albemarle.org/department.asp?department=cdd&relpage=21685. Revised 9-17-19 MCN 2021 Submittal and Review Schedule Special Use Permits and Zoning Map Amendments Mandatory Preapp must be held no later than this day to file application by Deadline for Deadline for Filing (3 P.M.) First Set of Written Comments Due to Applicant EITHER Planning Commission Public Hearing if No Resubmittal is Necessary OR Resubmittal Deadline" PLEASE SEE THE RESUBMITTAL SCHEDULE Monday Monday Friday Tuesday Monday Jan 04 Tue Jan 19 Mar 05 A r 06 Feb 01 Feb 15 A r 02 May 04 Mar 01 Mar 15 A r 30 Jun 01 "* A r 05 Apr 19 Jun 04 Jul 06 "* Ma 03 Ma 17 Ju102 Auq 03 "* Jun 07 Jun 21 Aug06 Sep 07 "* Jun 28 JUI 19 Sep 03 Oct 05 "* Aug02 Aug16 Oct 01 Nov 02 "* Aug30 Sep 20 Nov 05 Dec 07 "* Oct 04 Oct 18 Dec 03 Jan 11 2022 "* Nov 01 Nov 15 Dec 30 Feb 01 2022 "* Nov 29 Dec 13 Jan 28 2022 Mar 01 2022 ** Dates with shaded background are not 2021. SPs for offsite or electric message signs follow the Variance schedule for the BZA. 2022 dates are tentative. Board of Supervisors' worksess ions and public hearings will be scheduled after the Planning Commision's action on applications. "" Resubmittals are accepted on ANY resubmittal Monday listed after the date of the written comments to the applicant. The PC public hearing date is the earliest date at which the request may be heard after the corresponding resubmittal deadline date. These schedules provide basic information. Please consult with the Planning Division for more details regarding schedules and processing FOR OFFICE USE ONLY SP # Fee Amount $ Date Paid By who? Receipt # Ck# By: Resubmittal of information for Special Use Permit PROJECT NUMBER THAT HAS BEEN ASSIGNED: Owner/Applicant Must Read and Sign I hereby certify that the information provided with this resubmittal is what has been requested from staff Signature of Owner, Contract Purchaser Date Print Name Daytime phone number of Signatory FEES to be paid after application For original Special Use Permit fee of $1,075 ❑ First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $538 For original Special Use Permit fee of $2,000 ❑ FirSt resubmis5lon (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $1,075 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 11/2/2015 Page 1 of 1