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HomeMy WebLinkAboutSDP202100022 Correspondence 2021-03-22 (7)SHIMP ENGINEERING, P.C. Design Focused Engineering March 22, 2021 Andy Reitelbach County of Albemarle Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 RE: Response Letter #1 for SDP2020-66 Albemarle Business Campus — Initial Site Plan Dear Andy, Thank you for your review of the initial site plan for Albemarle Business Campus. This letter contains responses to County comments dated December 18, 2020. Our responses are as follows: 1. [General Comment] This property is potentially located within the Monticello viewshed. It is recommended that you reach out to Liz Russell (lrussell@monticello.org) at Monticello to discuss this project if you have not already done so. RESPONSE: Comment received. Communication with Liz Russell was established during the ZMA process. 2. [General Comment] Development of the site will need to meet the requirements of the performance agreement with the Economic Development Office that was approved by the Board of Supervisors on April 15, 2020. RESPONSE: Comment received. 3. [32.5.2(a)] Include the application number for this project on the cover sheet of the plan. RESPONSE: The final site plan submission attached to this comment response pertains only to Block 5 (Self-Storage/Retail), so the initial site plan application number has only been included under the Zoning subhead. 4. [32.5.2(a)] Include the correct zoning designation for this property on the cover sheet. It is NMD, Neighborhood Model District, in accordance with the Application Plan and the Code of Development of ZMA2019-00003, approved by the Board of Supervisors on October 7, 2020. All references to the "pending" zoning district need to be removed and replaced with the actual approved zoning district. RESPONSE: The final site plan submission has been revised accordingly. 5. [32.5.2(a)] Include on the cover sheet the zoning overlay districts that these parcels are subject to. RESPONSE: Comment received. The overlay districts have been added under the Zoning subhead. 6. [32.5.2(a)] Ensure the correct tax map and parcel numbers are provided on the plan, as they will likely change as the proposed BLA and subdivision plats move forward. RESPONSE: Comment received. 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com [32.5.2(a)] Revise the sheet index on the cover sheet. It does not accurately reflect the actual sheets that are included within the site plan. There are additional sheets included in the site plan that are not listed in the index. RESPONSE: Thank you for bringing this to our attention. The sheet index has been corrected. 8. [32.5.2(a)] The source of title needs to be revised to include all parts of the property. The Region 10 portion of the property is not currently included in this section. RESPONSE: The Region Ten portion has been included under the Source of Title. 9. [32.5.2(a)] Include on the cover sheet a reference to the special exception that was approved with this rezoning, for the waiver of a minimum of at least two housing types within an NMD. RESPONSE: A reference to this special exception has been added under the Zoning subhead. 10, [32.5.2(a)] Boundary line adjustment (BLA) and/or subdivision plats will be required prior to final site plan approval for any of the buildings and/or blocks that are proposed to be located on individual parcels. These plats will require review and approval by CDD staff prior to their recordation at the courthouse. RESPONSE: Comment received. 11. [32.5.2(a)] On the cover sheet, include the parking setback lines for blocks 3 and 4 that are identified in the COD. RESPONSE: Information regarding parking setbacks will be included with the final site plan submissions for blocks 3 and 4. 12. [32.5.2(a)] The stepback requirements for the blocks need to be included on the cover sheet, in addition to the setbacks and building heights. RESPONSE: Comment received. The stepback requirements for Block 5 have been included with this submission. 13, [32.5.2(a)] Include on the cover sheet of the site plan that this site lies within a state dam break inundation zone. Depict the limits of the state dam break inundation zone on the site plan. RESPONSE: This notation has been added under the Zoning subhead. The state dam break inundation zone is now shown on the existing conditions sheet and site plan sheet. 14, [32.5.2(d)] Depict and label the managed steep slopes on all applicable sheets of the site plan for staff to determine the relationship of the proposed improvements to the locations of the managed slopes. RESPONSE: Comment received. 15, [32.6.2(h)] Provide a signature panel with a line for each member of the Site Review Committee on the final site plan. RESPONSE: The signature panel has been included on this final site plan submission. 16. [32.5.2(e)] Provide more details about the existing landscape features as described in Section 18- 32.7.9.4(c). a. The Albemarle County Conservation Plan Checklist and Chapter 3.38 of the Virginia Erosion and Sediment Control handbook. The Conservation Plan Checklist will need to be signed by the owners and provided as an exhibit on the final site plan. 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com RESPONSE: Conserved areas of existing landscape features are not proposed. 17. [32.5.2(c)] The phase lines need to encompass the entire property and go all the way to the property lines. No portion of the property can remain outside of the phase lines. At least the northern portion of the dog park is not included within phase lines. Phase lines also need to follow constructed or natural features so that each phase can stand on its own. An individual phase must include all requirements for a Zoning Clearance and CO to be issued. For example, a phase line cannot go through the middle of a parking space, like is currently shown in the northern portion of the line between blocks 2 and 5. That line should be extended east to incorporate all of that parking lot. The phase lines at the eastern end of the proposed private street, near Wahoo Way, also need to be revised. The phase with the street should include all of that intersection and not defer part of that intersection until Phase 3, as is currently shown. The phase lines must also be a part of the first final site plan that is submitted so that staff can ensure they encompass all that is required. RESPONSE: The final site plan submitted at this time only encompasses Block 5 and the interior road. 18. [32.5.2.1(b)] The match lines need to be provided or revised. Portions of the existing conditions sheets are missing — the northern parts of each section, block 1 and blocks 2-5. Also, the northern part of block 1 on sheet C7 is missing and needs to be provided. The match lines shown on sheets C8 and C9 need to identify which sheets they match with. RESPONSE: For this submission, we have not shown match lines as the area of Block 5 fit within the frame. 19. [32.5.2(b)] Information regarding the proposed use. a. The two apartment buildings in the northwest of Block 1 indicate they have 4 floors of 8 apartments, which is 32 apartments. However, they indicate they have only 28 units. Clarify this discrepancy or provide more information. RESPONSE: This will be addressed with Block 1's final site plan submission. b. Clarify what the "Portion of Stepback" is in the office building and whether that is a part of the 17,000 sq.ft. office footprint, or in addition to it. RESPONSE: A revised footprint and clarifying notation will be included with the final site plan submission for Block 3. The stepback is shown as part of the total footprint. c. Provide the square footage of non-residential space in each of blocks 2-5 so that staff can ensure the ranges identified in the Code of Development are met. RESPONSE: The land use schedule has been revised and provided on the cover sheet. The square footage of non-residential space in Block 5 is proposed to be 104,935 sq. ft. d. Identify the acreage of each of the proposed blocks 1-5. RESPONSE: The acreage for Block 5 has been included with the land use schedule. e. Provide the number of one -bedroom multi -family units and the number of two -bedroom multi -family units that are provided. Staff cannot accurately calculate the number of parking spaces required without knowing the exact number of each type of unit. 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com RESPONSE: A revised parking study will be submitted at a later time. f. Provide more information on the amount of proposed greenspace and amenities. Also identify all the amenities that are being provided. 20% of the site must be greenspace, and 20% of the site must be amenities; however, these two elements can overlap in many, though not all, circumstances. It is not clear what is being counted as greenspace, what is being counted as amenity area, and what is counting toward both calculations. Provide more detailed calculations of these elements. Recreational facilities in accordance with 18-4.16 of the Zoning Ordinance are not provided in block 1, as required by note 1 on sheet 5 of the COD. Provide these required amenities and recreational facilities in block 1. If substitution of these facilities is desired, provide a substitution request with justification to Planning staff for review. In addition, the dog park on block 5 is not shown as a part of the site plan at all. Who will be maintaining the private greenspace and amenity areas? Some sort of agreement will be required. RESPONSE: Block 5 will contribute 2,006 SF of amenity space to Block 2-5's total required 74,488 SF. This square footage comes from the portion of the paved path in the rear of the parcel. Please refer to the land use schedule for the area of greenspace. A dog park in Block 5 was not part of the approved Code of Development. Recreational facilities for Block I will be addressed with that block's final site plan submission. g. Provide the maximum height of all structures. In addition, two of the apartment buildings are shown as four stories tall; however, the Code of Development limits the height of buildings in that block to three stories only. Revise. RESPONSE: Comment received. The maximum height of the building has been noted on the site plan (43'). Regarding the apartment buildings, the maximum height will be addressed with Block 1's final site plan. h. The parking schedule needs to be revised. Sufficient parking must be provided for the development. There is not currently enough parking, and the Zoning division has not approved the requested reduction in parking. 1. Staff cannot determine the number of parking spaces required in Block 1 because the number of each type of unit has not been provided. In addition, more parking needs to be provided in that block. The minimum amount required has not been provided. RESPONSE: Comment received. The parking study for the multifamily portion will be submitted separately at a future time. 2.As this development is proposed to be phased, enough parking must be provided for each phase, cumulative with the previous phases, so the parking calculations must be separated out by phase. (Block 1 cannot be included with the cumulative total as its parking must be provided separately from blocks 2-5.) RESPONSE: Comment received. The parking study will be adjusted accordingly when submitted at a later time. 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com 3. Block 3 requires 267 parking spaces. RESPONSE: Comment received. 4. Block 4 requires 66 parking spaces. RESPONSE: Comment received. 5.A written request will need to be made to the Zoning Administrator regarding the number of parking spaces required for the self -storage use, as it is an unscheduled use. RESPONSE: Comment received. A written request has been included with this submission. 6. More parking spaces are required for blocks 2-5, as there is not currently sufficient parking provided to accommodate the proposed uses. RESPONSE: Comment received. The parking study will be submitted at a later time. 7.As the parking spaces are proposed to be shared among blocks 2-5, a shared parking agreement will be required prior to site plan approval. RESPONSE: Comment received. 20. [32.5.2(i)] Streets, easements, and travelways. a. At the time of subdivision, a request, with justification, for a private street will be required for the proposed new street through blocks 2-5. Requests for private streets in non-residential areas are reviewed administratively. If the request for a private street is granted, a private improvement maintenance agreement will also be required. RESPONSE: Comment received. b. A separate submission of road plans will be required for the proposed new street through blocks 2-5. RESPONSE: Comment received. c. Identify all proposed bike lanes or multi -use paths, along with proposed bike parking. Provide the amount of bike parking that is proposed, on the cover sheet. RESPONSE: The multi -use path is not shown with this submission as it is part of Block 3 and 4. The amount of bike parking has now been included under the Parking Schedule. d. Identify on the site plan the proffered right-of-way dedication depicted in the "Single - Lane Roundabout Exhibit." RESPONSE: The proffered right-of-way dedication allocated for the roundabout will be included with Block 4's site plan. e. The application plan identifies the interior street as having 12-ft. travel lanes. The interior street through blocks 2-5, as depicted, does not meet this width requirement, being only 20 or 22 ft. in width. RESPONSE: Due to Fire/Rescue's comments, we have widened the road to 13-11 travel lanes. While this street section differs slightly from the application plan, the intent of the application plan's conceptual street sections is met. Travel lanes are accompanied by 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com street parking with 6' landscape strips and 5-6' sidewalks, creating an urban streetscape along the interior road. f Identify all proposed access easements. Access easements will require an approved plat. RESPONSE: Comment received. An access easement of variable width (set 0.5' behind the sidewalk) for the interior road is now. A plat will be provided before final site plan approval. 21. [32.5.2(m)] Show the distance to the centerline of the nearest existing street intersection from the proposed ingress and egress for Block 1 on sheet C7. RESPONSE: The distance to the centerline of the nearest existing street intersection will be provided with Block 1's final site plan submission. 22. [32.5.2(n)] Existing and proposed improvements. a. Provide the maximum height of all buildings. RESPONSE: The maximum height for the structure in Block 5 has been provided. b. Provide the maximum footprint of the multi -family buildings in block 1. RESPONSE: This information will be provided with the final site plan of Block 1. c. Identify the height of all proposed retaining walls and whether they are located within areas of managed steep slopes. Retaining walls within steep slope areas must be terraced, with no individual wall being greater than six feet in height. Railings or guard rails may be required on the retaining walls, depending on their height. RESPONSE: Comment received. One retaining wall has been provided in Block 5, located outside of managed steep slopes. The maximum height of the wall has been included on the grading plan, at 6'. d. Provide accessible ramps with the sidewalks. RESPONSE: CG-12s are now shown on the site plan. e. A sidewalk must be provided along Mountainwood Road, as shown in the COD and the application plan. RESPONSE: Comment received. The sidewalk will be provided with the multifamily final site plan. f A pedestrian connection must also be provided from Mountainwood Road to the interior sidewalks of block 1, as shown in the COD and the application plan. RESPONSE: Comment received. The sidewalk will be provided with the multifamily final site plan. g. Identify the widths of the planting strips. RESPONSE: Labels for the 6' planting strips have been added. h. How are residents supposed to enter the most southern apartment building? There is no sidewalk connecting it to the parking lot. RESPONSE: A sidewalk will be included with the multifamily final site plan. 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com i. A sidewalk or path needs to connect to the northern end of the crosswalk in block 2 near the dog park. RESPONSE: Comment received. This will be included with Block 2's final site plan. A crosswalk needs to be provided across the eastern end of the proposed new street, from the block 2 vehicle entrance toward block 3. RESPONSE: Comment received. A crosswalk has been provided at this location. k. Crosswalks and accessible ramps need to be provided at the western entrance of the proposed new street. RESPONSE: Comment received. Crosswalks and accessible ramps have been provided at western entrance. I. Provide the proposed crosswalk across Old Lynchburg Road at Country Green Road. m. The sidewalks at the northwest corner of the 4,219 sq.ft. retail building need to connect. RESPONSE: This will be addressed with the final site plan for Block 4. n. How is trash collection proposed to be performed? Dumpster pads need to be provided throughout the development. See 18-4.12.13 and 18- 4.12.19. The dumpster pads will also need to be screened, with profiles of their enclosures provided. RESPONSE: Two 65-gallon trash totes have been provided, on a 7x7' dumpster pad. The dumpster pad will be screened with a wooden fence. o. Loading spaces need to be provided throughout the development. See 184.12.13 and 18- 4.12.18. Identify the locations of the loading spaces on the site plan, and provide their dimensions. RESPONSE: Loading spaces are not needed within Block 5. Short-term loading may be utilized in the rear of the structure within the 27' travelway. p. Identify the length of the parking spaces provided. Many spaces are identified as 9-ft. wide. However, none of the parking spaces have their lengths identified. Spaces must be at least 18 feet long or 16 feet long with a 2-ft. unobstructed overhang provided. RESPONSE: The site plan has been updated to include the length of parking spaces, which are 18'. q. Provide the dimensions of the on -street parking for the proposed new street through blocks 2-5. The widths of the parallel spaces are not provided. No dimensions are provided for the angular parking spaces. RESPONSE: Dimensions (angle, length, width, and stall depth) are now provided. 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com 23. [32.5.2(o)] Identify all areas proposed to be dedicated to public use, and identify the entity (VDOT, the County, etc.) to which those areas will be dedicated. The dedication will require a plat or plats. 24. [32.5.2(o)] Provide the right-of-way dedication along Mountainwood Road that is depicted in the application plan. RESPONSE: An inset plan of this area will be provided at the time of the multifamily site plan submission. 25, [32.5.20); 32.5.2 (k)] Label all existing and proposed water, sewer, and storm drainage easements by type and include a size/width measurement. For existing easements, state the deed book and page of the recorded instrument. For proposed easements, an easement plat will need to be submitted, reviewed, approved, and recorded at the courthouse prior to approval of the final site plan being granted. RESPONSE: Existing easements are shown with the recorded DB PG. Proposed easement plats will be provided prior to final site plan approval. 26. [32.5.2 (I)] Label all existing and proposed utility easements by type and include a size/width measurement. For existing easements, state the deed book and page of the recorded instrument. For proposed easements, an easement plat will need to be submitted, reviewed, approved, and recorded at the courthouse prior to approval of the final site plan being granted. RESPONSE: Utility easements will be updated with Block 1's site plan submission. Proposed utility easements will be provided prior to final site plan approval. 27. [32.5.2(n); 4.17; 32.7.81 A lighting plan that complies with sections 32.7.8 and 4.17 of the Zoning Ordinance must be submitted with the final site plan, for any outdoor lighting that is proposed on the site. RESPONSE: A lighting plan is provided with this submission. 28. [32.5.2(p); 32.7.9] A landscape plan that complies with section 32.7.9 of the Zoning Ordinance must be submitted with the final site plan. When submitting final site plans, keep in mind that the landscaping requirements need to be met individually for each phase of the development, as the phases must be able to stand independently. RESPONSE: Comment received. A landscape plan for Block 5 has been provided with this submission. 29. [COD] Identify the number of units proposed to be affordable in Block 1, in accordance with the COD. In addition, include the affordable unit language from the COD in the final site plan for Block 1. RESPONSE: This information and notation will be provided with the multifamily final site plan. 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com If you have any questions or concerns about these revisions, please feel free to contact me at Keane@shimp-en ine eering com or by phone at 434-227-5140. Regards, Keane Rucker Shimp Engineering, P.C. 912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com