HomeMy WebLinkAboutSDP202100001 Review Comments Final Site Plan and Comps. 2021-05-12�� OF ALB
GIRGIN1P47
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832
Memorandum
To: Clint ShifIlett, Timmons Group (clint.shifflettaktimmons.com)
Reid Murphy, BMC Holdings Group (reid@bmcholdingsgroup.com)
From: Mariah Gleason
Division: Community Development — Planning
Date: February 24, 2021
Revision 1: May 12, 2021
Subject: SDP202100001 Ivy Proper — Final Site Plan (digital submittal)
The final site plan referenced above has been reviewed by the Planning Services Division of the Albemarle County Department
of Community Development (CDD) and by other members of the Site Review Committee (SRC).
The Planner will approve the plan when the following items (from the Planner and from other SRC plan reviewers) have been
satisfactorily addressed and when all SRC plan reviewers have indicated in writing their tentative approvals. [Each comment is
preceded by the applicable reference to the Albemarle County Code.]
1. [32.5.2(a)] Application 1D. Final site plans receive unique application numbers, separate from initial site plans. Please
include the application numbers for both the final site plan (SDP202 10000 1) and initial site plan (SDP202000065) for this
development on the Cover Sheet. Rev. 1: Comment addressed.
2. [32.5.2(i), 32.5.2(m)] Easementplat. Prior to final site plan approval, any required easements supporting the site plan will
need to be reviewed, approved, and recorded. The recorded easements will then need to be located on the site plan with the
recorded deed book and page noted. According to the site plan, the plat will need to address the following:
a. Private shared access easement for the entrance and parking area (for the benefit of TMP 58A2-20A)
b. Drainage easements
c. Private landscaping, construction, and maintenance easements, as necessary
d. (Optional) Vacation of property line as shown on the Existing Conditions Sheet
Rev. 1: Comment remains. Please submit the requested easement plat to allow the approval of required aspects of the
site plan.
3. [32.7.9] Landscape plan. (Note: If there are conflicts between comments made by Planning and ARB, once their review
begins, Planning will defer to the ARB as their guidelines are more strict.)
a. Staff recommends providing the landscape plan as a separate sheet within the site plan. Rev. 1: Comment
addressed.
b. If existing landscape features will be preserved, as shown on the northern and western portions of the lot, the
landscape plan should show — as applicable — the tree area to be preserved, the limits of clearing, the location
and type of protective fencing, any grade changes requiring tree wells or walls, and trenching or tunneling
proposed beyond the limits of clearing. Also, a signed conservation checklist will be needed in accordance
with 32.7.9.4(b). Rev. 1: The comment response letter from the applicant states that tree protection
information has been omitted from the plan since existing trees will not be used to meet landscape plan
requirements. Please be aware that existing tree stands can be used to meet the Tree Canopy
requirements of Sec. 32.7.9.8.
c. The Plant Schedule notes 12 Willow Oaks are being provided, however the plan map only shows 11 Willow
Oaks. Please revise accordingly. Rev. 1: This comment is no longer necessary. Revisions removed Willow
Oaks from the plan.
d. The plan indicates that 8 large trees are being provided along Ivy Road, however the Landscaping Along The
Frontage table indicates only 7 large trees are being provide. Please revise accordingly. Rev. 1: This comment
is no longer necessary. ARB will review and comment on landscaping along the Entrance Corridor.
e. Please clarify what is being used to calculate the 891 square feet of interior parking lot landscaping area that is
being provided by the plan. Rev. 1: Comment not fully addressed. The County evaluates Sec. 32.7.9.6 —
Landscaping Within A Parking Area, based on the canopy provided by trees and shrubs located within
the parking area (as defined in the same section). Based on the plantings within said area, staff estimates
685sf of landscaped area to be provided, based on 3 Ginkgos, 1 Hornbeam, and the shrubs. In which
case, this requirement is still satisfied. Please review and revise the plan accordingly.
C The Tree Canopy requirement should be based off the total parcel area, as surveyed, which is 0.87 acres_
Please update the Tree Cover Calculations table accordingly. Rev. 1: Comment addressed.
g. [Rev. 11 Please update the Parking Area calculation to align with the number of parking spaces
provided (36 parking spaces shown).
h. [Rev. 11 Per Sec. 32.7.9.8 — Tree Canopy, the tree canopy required by subsection (a) must be composed
of all areas of the site that would be covered by trees and other plant materials exceeding five feet in
height at a maturity of ten years after planting. Since the proposed shrubs (Winter Jasmin) will not
exceed five feet in ten years, they cannot be used to meet this requirement. In which case, the Tree
Canopy requirement is not yet met. Please review and revise the plan accordingly.
4. [32.5.2(n)] Outdoor lighting. Is there any outdoor lighting proposed for this project? If so, please see Sec. 32.6.2(k) and Sec.
4.17 regarding materials that need to be provided for staff review and minimum performance standards/design requirements,
respectively. Also, please keep the character of the surrounding area in mind when developing the lighting plan. Rev. 1:
Thank you for providing the photometric plan and fixture cutsheets. Please revise the photometric plan so fixture
labels can be easily read within the plan map. Many labels are currently obscured by other linework. Otherwise,
please see comments provided by ARB.
5. [32.5.2(n), 32.7.2.3] Sidewalks along streets. Revise the walkway in front of the building to meet VDOT standards. See Sec.
32.7.2.3 for more information. Rev. 1: Comment addressed.
6. [32.5.2(n), 4.12.19] Dumpster pad. Provide details for the proposed dumpster pad that demonstrate that the minimum design
requirements contained in Sec. 4.12.19 are being met. Rev. 1: Comment not fully addressed. Please provide a
measurement and label on the plan to demonstrate that the concrete dumpster pad is extending at least, and no less
than, eight feet beyond the front of the proposed dumpster(s).
7. [32.5.2(a)] Owner Information. Following the recent sale of the property, update the parcel owner and associated
information for the subject properties across all applicable sheets. (Note: This information may need to be updated again
when an easement plat is approved and recorded. See Comment 2.) Rev. 1: Comment remains. It doesn't appear this
information was updated in the revised plan.
8. [32.5.2(a)] Zoning notes. If/when the special exception for the disturbance of critical slope areas is approved, the approval
and any conditions thereof will need to be included in the Zoning notes. Rev. 1: Comment remains. The request for a
Critical Slopes Waiver is scheduled for consideration by the Board of Supervisors on May 19, 2021.
9. [32.5.2(b)] Open space. As a commercial devetopment, this plan is not required to provide open space. As such, staff advise
that the "Proposed Open Space" data under the proposed Use notes be removed. (Note: There is a requirement for a certain
amount of tree canopy onsite, which can be met by preserving existing tree areas, however, there is no specific requirement
for the provision of "open space", per Sec. 4.7). Rev. 1: Comment addressed.
10. [32.5.2(a), 4.20] Setbacks. Include in the setback notes that the maximum front setback is 30 feet from the right-of-way.
Rev. 1: Comment addressed.
11. [32.5.2(f)] Water -related notes. Rev. 1: Comments addressed.
a. On the Cover Sheet, please revise the drainage district to explicitly state that the subject property lies within
the "Ivy Creek water supply watershed".
b. Since Little Ivy Creek is not adjacent to this parcel, it does not need to be included in the notes. However, if
the applicant desires to leave it on the site plan, staff recommends amending the drainage district notes to state
that Little Ivy Creek is located near, but not adjacent to, the site OR "x" feet away.
12. [32.5.2(d)] Topography.
a. Knowing Engineering has requested the Erosion & Sediment sheets be removed from the final site plan, please
keep in mind that proposed grading is still a required element of final site plans. Therefore, this information
will still need to be included somewhere within the final site plan. Rev. 1: Comment addressed.
b. Show where critical slopes currently exist as well as where critical slope areas will remain on the site
following any proposed disturbance/construction. Rev. 1: Based on work associated with the Critical Slopes
Waiver request for this development (SE202100002), staff is aware that the applicant has field run and
reanalyzed critical slopes information on the subject parcels. Please update the existing conditions sheet
to note and locate critical slope areas per County GIS as well as field verified critical slope areas so that
this comparison can be saved for County records. Also, please update all other sheets where critical
slope areas area shown with the field verified critical slopes. Feel free to follow up with staff if there are
questions.
13. [32.5.2(n), 32.5.2(r)] Paving materials. Provide a legend for proposed paving materials on the Layout Plan sheet. Rev. 1:
Comment addressed.
14. [32.5.2(n)] Signs. Identify where parking signs for handicap parking spaces will be placed/posted. Rev. 1: Comment
addressed.
15. [32.5.2(a)] Surroundingparcel information. Provide the zoning district and present uses for TMP 58A2-20A and TMP
58A2-21. Also, please update the owner information for TMP 58A2-21. Rev. 1: Comment addressed.
16. [32.5.2(a), 32.5.2(s)] Labels.
a. On the Existing Conditions & Demolition Plan Sheet, please avoid placing labels beneath or in conflict with
hatched linework. Rev. 1: Comments addressed.
i. Move the curve data for the southern portion of the boundary line along Ivy Road outside of the
hatched area. Consider using a leader line, similar to how the other curved boundary line data is
provided.
ii. Relocate the critical slopes label.
iii. Move the "Remove Broken Asphalt" label.
iv. Move the benchmark label.
b. Please identify what the solid grey line running roughly along Ivy Proper, but not parallel to the subject
property boundary represents. This line can be seen running northwest from the westemmost property comer.
Rev. 1: Comment remains. Staff could not find a label within the plan maps for the line indicated below
in red. Please provide a label for this linework.
c. [Rev. 11 Within the "Vacate Property Line" label on Sheet C2.0, include a deed book and page number
for the recording instrument. If such a plat has not been recorded yet, feel free to leave placeholder lines
for the deed book and page. Alternatively, remove the "Vacate Property Line" label from the plan. Site
plans do not act to change boundary lines.
17. [32.6.2(h)] Signature panel. Include a signature panel on the Cover Sheet for signature by each member of the site review
committee. Staff can provide an example signature panel upon request. Rev. 1: Comment not fully addressed. Please
revise the signature panel to include Virginia Department of Health, Architectural Review Board, and, under
Department of Community Development, E911.
18. [32.5.2(k)] VDH approval. VDH approval of the private well and septic fields is needed prior to final site plan approval.
Rev. 1: Comment remains. VDH approval has not been granted yet.
19. [Comment] Critical Slopes Waiver. The critical slopes waiver that submitted in association with this final site plan is being
processed by staff under SE202100002. County staff will be in contact if additional information is needed to process this
waiver request. Rev. 1: Comment remains. The request for a Critical Slopes Waiver is scheduled for consideration by
the Board of Supervisors on May 19, 2021.
Additional comments based on revised plan dated 3/16/2021:
20. [32.5.2(b)] Parking schedule. The parking notes on the Cover Sheet indicate 35 parking spaces are provided by the
plan. The plan maps, however, show 36 parking spaces being provided. Please review and revise accordingly.
OTHER SRC REVIEWERS
Albemarle County Engineering Services (Engineer)
David James, diames20,41bemarle.org — Requests changes
1. VSMP plan & application will need to be submitted and approved prior to FSP approval.
(Rev.1) Acknowledged; WPO currently under review/not approved.
2. A plat will need to be recorded prior to FSP approval.
(Rev.1) Currently not addressed.
3. Please remove the E&SC and SWM-related sheets from the site plan. They're to be submitted & reviewed
separately with the VSMP application (Sheets C3.0-C3.3, C6.0).
(Rev.1) Addressed.
4. Show public drainage easement over storm str/pipes 115 to 101.
(Rev.1) N/A Addressed. Appears to be in ROW
5. Show public drainage easement over storm str/pipes 111 to 106 (pipes appear to carry stormwater from
off -site that pass though the site).
(Rev.1) Partially addressed. The drainage easement needs to be shown separate from the SWM facility
easement. Note: Easements can overlap. Use different linetype &/or key to identify.
6. Ensure SWM pipe meet easement width requirement shown on page 15, ACDSM.
(Rev.1) Acknowledged.
7. For the DI-1s, provide half -clogged design following VDOT drainage manual, chpt.9.
(Rev.1)Addressed.
8. (Rev.1) Critical slopes waiver will need to be approved.
9. (Rev.1) Show/Provide the number of well connections.
10. (Rev.1)Sheet 4:
a. Provide safety railing for the walls where over 30" high.
b. Ensure accurate horizontal depth (batter) of retaining walls.
c. Show line extent of geogrid/tieback or amount of horizontal excavation necessary for retaining
wall whichever's greater.
11. (Rev.1)Sheet 5:
a. Provide CG-6:
Albemarle County Information Services (E911)
Brian Becker, bbecker e albemarle.org —No Objection
Albemarle County Building Inspections
Betty Slough, bslou hg�)a albemarle.org —No Objection
Albemarle County Department of Fire Rescue
Shawn Maddox, smaddox("bemarle,org — No Objection
Albemarle County Service Authority
Richard Nelson, melson(i�serviceauthoritv.org — No Objection
Virginia Department of Health
TBD — PENDING: comments will be forwarded upon receipt.
Virginia Department of Transportation
Adam Moore, adam.moore(c Wot.vir ig nia.gov — Requests Changes, see comment letter attached
Albemarle County Planning Services (Architectural Review Board)
Khristopher Taggart, ktaggart(a—Requests Changes; see ARB action letter attached.
In accordance with the provisions of Section 32.4.3.5 of Chapter 18 of the Code, if the applicant fails to submit a revised
site plan to address all of the requirements within six (6) months after the date of this letter, the application shall be
deemed to have been voluntarily withdrawn by the applicant.
Please contact Mariah Gleason in the Planning Division by using mgleasonAalbemarle.org or 434-296-5832 ext. 3097 for
further information.
(Z)
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1401 East Broad Street (804) 786-2701
Commissioner Richmond, Virginia 23219 Fax: (804) 786,2940
April 14, 2021
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Mariah Gleason
Re: SDP-2021-00001 - Ivy Proper - FSP
Review #2
Dear Ms. Gleason:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the Ivy Proper Final Site Plan dated 3-16-2021 and have the following
comments:
1. A left turn lane at the entrance is warranted. To proceed without providing a left turn lane
a Design Waiver is required.
2. The AM-E review will require a potential Design Waiver to be reviewed simultaneously
as it is essential context for approvals.
If further information is desired please contact Max Greene at (434) 422-9894.
A VDOT Land Use Permit will be required prior to any work within the right of way. The
owner/developer must contact the Charlottesville Residency land Use Section at (434) 422-9399
for information pertaining to this process.
Sincerely,
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
,S.{.OF AL8
County of Albemarle
Community Development Department - Planning
��BGIN�t'
May 4, 2021
Evan Philips
Design Develop, LLC
418 East Main Street
Charlottesville, VA 22902
Khristopher Taggart
ktaooartC@albemarle.org
Telephone: (434) 296-5832 ext.3278
RE: ARB2021-35: Ivy Proper Final Site Plan (TMP: 058A2-00-00-01400; 058A20-00-00-02000)
Dear Mr. Philips,
The Albemarle County Architectural Review Board reviewed the above noted item at its meeting on Monday,
May 3, 2021. The Board unanimously approved the request, pending staff administrative approval of the
following conditions:
1. Add the standard window glass note to the architectural drawings: Visible light transmittance (VLT) shall
not drop below 40%. Visible light reflectance (VLR) shall not exceed 30%.
2. Include the standard mechanical equipment note on the architectural plans: "Visibility of all mechanical
equipment from the Entrance Corridor shall be eliminated."
3. Note the lumen levels for the bollard lighting on the plan. Fixtures that emit 3000 or more lumens must
be full cutoff fixtures.
4. Include a note on the lighting plan that the wall fixtures will be down -lights only.
5. Reduce illumination so that the maximum footcandle value does not exceed 20 fc.
6. Revise the photometric plan using an LLF of 1.0 for all fixtures and indicate the LLF on the plan.
7. Revise the pathway bollards and pole -mounted lighting to soft, warm white (3000K).
8. Add the standard lighting note to the lighting plan: "Each outdoor luminaire equipped with a lamp that
emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to
reflect light away from adjoining residential districts and away from adjacent roads. The spillover of
lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall
not exceed one half footcandle."
9. Revise the plant schedule to specify a large shade tree with an upright, pyramidal shape.
10. Consider repeating the three -gable form seen on the parking lot side on the EC street side.
Please provide:
1. One full set of revised drawings addressing each of these conditions. Include updated ARB revision dates
on each drawing.
2. A memo including detailed responses indicating how each condition has been satisfied. If changes other
than those requested have been made, identify those changes in the memo also. Highlighting the
changes in the drawing with "clouding" or by other means will facilitate review and approval.
3. The attached 'Revised Application Submittal' form. This form must be returned with your revisions to
ensure proper tracking and distribution.
34k1rA Ie17W W9TZC]
401 McIntire Road, North Wing, I Charlottesville, VA 22902-4579
When staffs review of this information indicates that all conditions of approval have been met, a Certificate of
Appropriateness may be issued.
If you have any questions, please do not hesitate to contact me.
Sincerely,
f
L5
Khris Taggart, Planner
cc: Ivy Proper, LLC
401 Locust Avenue, Suite 3
Charlottesville, VA 22902
File
W W W.ALBEMARLIl ORG
401 McIntire Road, North Wing, I Charlottesville, VA 22902-4579
COUNTY OF ALBEMAR.LE
Department of Community Development
REVISED APPLICATION SUBMITTAL
This form must be returned with your revisions to ensure proper tracking and distribution. County staff has indicated
below what they think will be required as a resubmission of revisions. If you need to submit additional information please
explain on this form for the benefit of the intake staff. All plans must be collated and folded to fit into legal size files,
in order to be accepted for submittal.
TO:
PROJECT NAME:
DATE:
Submittal Type Requiring Revisions O indicates submittal Code
County Project Number
# Copies
Erosion & Sediment Control Plan E&S
Mitigation Plan MP
Waiver Request WR
Stornwater Management Plan SWMP
Road Plan RP
Private Road Request, with private/public comparison PRR
Private Road Request — Development Area PRR-DA
Preliminary Site Plan PSP
Final Site Plan or amendment FSP
Final Plat FP
Preliminary Plat PP
Easement Plat EP
Boundary Adjustment Plat BAP
Rezoning Plan REZ
Special Use Permit Concept Plan SP-CP
Reduced Concept Plan R-CP
Proffers P
Bond Estimate Request BER
Draft Groundwater Management Plan D-GWMP
Final Groundwater Management Plan F-GWMP
Aquifer Testing Work Plan ATWP
Groundwater Assessment Report GWAR
Architectural Review Board ARB
ARB-2021-35
1
Other: Please explain
(For staff use only)
Submittal Code
# Co ies
Distribute To:
Submittal Code
# Copies
Distribute To:
ARB
1
Khris Taggart
W W W.ALBEMARMORG
401 McIntire Road, North Wing, I Charlottesville, VA 22902-4579
Pd1TdATF-AR74AAIe\71! OETC1
401 McIntire Road, North Wing, I Charlottesville, VA 22902-4579