HomeMy WebLinkAboutSDP202100009 Correspondence 2021-05-18 (3)SHIMP ENGINEERING, P.C.
Design Focused Engineering
May 18, 2021
Tori Kanellopolous
County of Albemarle
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
RE: Response Letter #2 for SDP202100009 999 Rio Road — Final Site Plan
Dear Tori,
Thank you for your review of the final site plan for 999 Rio Road. This letter contains responses to
County comments dated March 23, 2021.Our responses are as follows:
Required Prior to Final Site Plan Approval:
1. 18-32.5.2 Requirements of an initial site plan.
a. Ensure the final site plan submittal also meets all requirements for final site plans (18-
32.6). Rev 1. Comment still relevant, see this review letter.
b. Show any proposed ROW dedication. This will need to be completed with a plat. Rev 1.
Comment not addressed. The right of way dedications are depicted. Prior to final
site plan approval the right of way dedication plat shall be submitted to the County,
approved, and then recorded in the Clerk's Office. Provide the recordation
information for this action on the final site plan.
RESPONSE: Comment received. ROW plats will be submitted, approved, and recorded
prior to final site plan approval.
2. 18-4.6.1 Frontage. Note that all units in Block 1 must front on a public or private street (lots in
Block 2 front on an amenity). If the multiuse path (MUP) becomes part of the ROW, the lots
should front on the edge of the ROW/MUP. If the MUP does not become part of the ROW, the
lot lines will need to extend to the ROW, and a public access easement will be needed over the
MUP. Rev 1. Comment not addressed. The right of way dedication is depicted. Prior to final
site plan approval the right of way dedication plat shall be submitted to the County,
approved, and then recorded in the Clerk's Office. Provide the recordation information for
this action on the final site plan.
RESPONSE: Comment received. ROW plats will be submitted, approved, and recorded prior to
final site plan approval.
3. 18-4.6.1 Frontage. The amenity area for Block 2 must include a private street for frontage for
Lots 11-21. The application plan for the ZMA also shows a private street. The private street
easement must extend to the front of each lot for frontage purposes. This was done with Riverside
Village as well. Rev 1. Comment not addressed. Only 1 lot in Block 2 fronts on the private
street. Revise, so they all do.
RESPONSE: Comment received. The new access easement has been revised to extend to the
fronts of these lots.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
4. 18-4.11.4 Easements and structures.
a. There maybe additionally comments on easements and structures once all easements are
shown on the final site plan. Rev 1. Additional comments on easements are provided
below.
RESPONSE: Comment received, see responses below.
5. 18-4.12.10 Shared parking. A shared parking agreement will be required for the shared parking
between uses and Blocks. This agreement must meet the requirements of 18-4.12.8(e). Rev 1.
Comment not addressed. The shared parking agreement has not been submitted. Prior to
final site plan approval this agreement shall be approved by the County and recorded in the
Clerk's Office. Additionally, on each sheet of the site plan label the parking spaces which
are being shared between uses and blocks.
RESPONSE: Comment received. The shared parking agreement has been provided with this
submission for review. Please note that the site plan does not include labeling of designated
parking spaces as it would be difficult to read. A note has been added to the cover sheet
referencing the shared parking agreement (to be recorded once approved).
6. 18-4.12.13(e) and 18-4.12.19 Dumpster. Provide a dumpster/dumpster pad for the office. Ensure
the 18-32.7.9 screening requirements are met. Rev 1. ZMA2019-1, 4.12.19, 32.7.9, 30.61 COD
Section V. Notes to Table D #8. Comment not fullv addressed. Provide screening for the
dumpster.
RESPONSE: Please see site detail 1O/C 10 for the dumpster pad detail, which includes a wooden
board screening fence around the dumpster.
18-32.7.9 Landscaping plan. A landscaping plan is required with the final site plan. The
following are preliminary comments:
a. 18-32.7.9.4: Show the requirements of the contents of a landscape plan, including
existing landscaping/natural features and proposed landscaping. Provide a conservation
checklist if trees are being retained. Show removal of existing landscaping on the
demolition plan. Rev 1. Comment not addressed.
RESPONSE: Comment received. A note has been added to the demolition plan to
indicate that the existing treelines on the property are to be removed.
b. 18-32.7.9.5: Ensure street trees meet all of the relevant requirements, including minimum
caliper and spacing. Rev 1. Comment not addressed. Street trees along Rio Road East
and Belvedere will be reviewed by the ARB. Comments will be provided on April 5.
2021 after the meeting.
RESPONSE: The ARB comments regarding landscaping have been addressed. Please
refer to our ARB resubmission and comment letter to ARB on May 10, 2021.
c. 18-32.7.9.7 Ensure all required screening meets the requirements of this section and of
the ZMA application plan. Parking areas must also be screened according to note D-7 in
the Code of Development. Rev 1. Comment not addressed. ZMA2019-1 COD Section
V, Notes to Table D #7: The final site plan shall depict and label all landscaping
required for the site. Currently the landscape sheet states: "Screening to be
provided in accordance with the code of development". This will not suffice. Revise
the landscape plan to depict and label the required plantings for staff s review.
RESPONSE: Please see the revised landscaping plan for the agreed upon screening
selection per the Code of Development. There are three groups of neighbors that the
Code of Development references. Two of the groups have signed an agreement
evidencing their preferences (provided with this submission). The Shepherds Ridge HOA
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
is the remaining group of neighbors. At a duly authorized meeting on April 22, 2021, the
Shepherds Ridge HOA voted approving the enclosed landscaping screening plan. A copy
of the HOA minutes will be provided upon receipt from the HOA.
8. ZMA201900001 Code of Development: The following are comments regarding the Code of
Development:
a. Front setback Block 1: Note that boundaries will likely change with ROW dedication for
the MUP. This will affect where setbacks are measured from. The MUP should be
dedicated to public use and should become part of the ROW. Rev 1. Comment not
addressed. Label and dimension the setbacks throughout the plan.
RESPONSE: Comment received. Please see the revised site plan for setback labels.
b. Rear setback Block 2: Note that boundaries will likely change with ROW dedication for
MUP; ensure setbacks are still met. Rev 1. Comment not addressed. Label and
dimension the setbacks throughout the plan.
RESPONSE: Comment received. Please see the revised site plan for setback labels.
c. Include a table for the amenity and greenspaces detailing how the requirement is being
met. Adding up the totals in Block 1, it appears 8,538 SF is provided. For Block 2, it
appears 10,439 SF is provided (more than listed on sheet 1). Rev 1. Comment not
addressed.
ZM4,2019-1. 32.5.2(b). 32.5.2(n)1 Application Plan. Some of the reauired amenities
depicted on the initial site plan have been substantially modified or omitted on the final
site plan. The final site plan shall meet the requirements of the rezoningas s required by
the application plan and the Code of Development. Revise the final site plan to provide
the minimum required amenities (A-H from the ZMA): the Courtyard, multiuse path,
central greenspace/ llaayspace area, playspace area, dog park, multiuse path, and
courtyard. The locations and SF of these amenities are depicted on Sheet 6 of the
application plan. Please review and revise the final site Dian to depict and label these
amenities and label their square footage
IZM4,2019-1, 32.5.2(h)1 COD Section M. For the amenities revise the chart on the final
site plan to reflect the changes required to address the above mentioned comment.
ZMA2019-1. 32.5.2(b). 32.5.2(n)l COD Section III. The parameters of the amenities
need to be clearly hatched on the final site plan. as it is hard to tell where thev begin and
where they end. Revise.
RESPONSE: A separate amenity plan has been added to the Amenity & Landscape Plan
sheet. The accompanying table has been updated to reflect the changes.
d. Parking areas must be screened according to 18-32.7.9 and Note D-7 in the Code of
Development. This requirement must be met prior to final site plan approval. Rev 1.
Comment not addressed.
RESPONSE: Please see the revised landscaping plan for the agreed upon screening
selection per the Code of Development. Please see comment 7c.
9. ZN A201900001 Application Plan: The following are comments regarding the application plan:
a. The application plan shows a pedestrian connection between the office and the amenity
area in Block 2. Provide this connection. Rev 1. Comment not addressed.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
RESPONSE: A pedestrian connection between block 1 and 2 is now provided from the
rear of lots 1-7 from a 6' sidewalk. A crosswalk has been added across the 20' travelway.
A pedestrian connection to the office portion of the site will be provided at the time of
that final site plan.
b. A landscape area is required along the eastern and northern sides of the development, per
the application plan. This would include the area behind Lots 16-21. If the required
landscape area will be provided on the lots, a landscaping easement will be required. Rev
1. Comment not addressed.
RESPONSE: Landscape easements are proposed and will be recorded prior to final site
plan approval.
10. Additional applications: The following applications and approvals are required prior to final site
plan approval:
a. 18-32.7.4.2 and 18-32.7.5.3: Easement Plats: All new and adjusted easements must be
shown on an easement plat, which must be approved prior to final site plan approval, and
must match the final site plan. The DB/PG of new easements must be shown on the final
site plan.
i. Offsite ACSA easements will be needed. Offsite easements must be approved
prior to final site plan approval. Rev 1. Comment not addressed. 132.7.5.1,
32.5.2(a), 32.5.2(k), 4.1, VA State Code 15.2-18001 Each development and
each lot shall be served by the public water supply and the public sewer
system. This development is relying on infrastructure provided through a
County owned property (TMP 062FO-00-00-OOOE20) for public sewer
service. Please submit an easement plat for County review, here is a LINK to
the application. Prior to County approval of the easement plat the Board of
Supervisors shall hold a public hearing and act on the easement. Prior to
final site plan approval, the sewer easement shall be recorded in the Clerk's
Office. Also, prior to final site plan approval the sewer connection shall
either be built or bonded.
RESPONSE: The public hearing regarding easement through County owned
property has been scheduled for June 2, 2021.
b. 18-32.7.4.1: Approval of a VSMP Plan is required prior to final site plan approval. See
Engineering comments. Rev 1. Comment not addressed.
RESPONSE: Comment received.
c. Chapter 14: A final subdivision plat will be required for subdividing the lots. This can be
approved before or after final site plan approval. Rev 1. Comment still relevant.
RESPONSE: Noted, a final subdivision plat has been submitted for review.
d. 18-30.6: A certificate of appropriateness (COA) from the ARB is required prior to final
site plan approval. Rev 1. Comment not addressed. 1ZMA2019-11 COD Section IV.
The Entrance Corridor Design guidelines of Section 30. 6 shall apply. which may
require features and/ or treatments over and above those listed in this Code of
Development. ARB will review this plan on April 5, 2021, comments will be
Drovided after that meeting. Prior to final site plan approval ARB must have
approved the plans.
RESPONSE: Comment received
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
Additional review comments
11. [32.7.5.1, 32.5.2(a), 32.5.2(d), VA State Code 15.2-18001 Grading is taking place on TMP
062170-00-00-OOOE2, which is property owned by Albemarle County. Prior to final site plan
approval an easement shall be reviewed, approved, and then recorded in the Clerk's Office which
allows grading on this parcel. Please submit an easement plat for County review, here is a LINK
to the application. Prior to County approval of the easement plat the Board of Supervisors shall
hold a public hearing and act on the easement.
RESPONSE: Grading has been adjusted to remove activity from TMP 62F-E2.
12. [32.5.2(a)] The adjacent property to the south is incorrectly labeled, it is truly TMP 062170-00-00-
000E2. Revise.
RESPONSE: Thank you for bringing this to our attention. The adjacent property's label has been
updated.
13. [32.5.2(a)] Based on the County's GIS the abutting property to the north adjacent to Belvedere
Blvd is TMP 062GO-01-00-OOOA0, owned by Belvedere Neighborhood Association Inc. In
speaking with Ms. Scro this property was added to the Belvedere Blvd right of way and is no
longer an individual TMP. If this is the case, for this area provide the recordation information for
this action. If it turns out the parcel still exists, depict and label the TMP and owner. If it does
exist prior to final site plan approval an easement shall be reviewed, approved, and then
recorded in the clerk's office which allows these improvements to be located on this parcel.
RESPONSE: This area has been incorporated into the ROW according to DB 3617 PG 633. A
note referencing this DB PG take has been added to the site plan.
14. [32.7.9.7, 32.5.2(b), ZMA2019-11 COD Section V, Notes to Table D #7. Provide documentation
to prove the following requirement has been addressed. Provide minutes and an action letter from
a duly authorize meeting of the HOA, and signed letters from the individuals/entities listed in (2)
and (3) below, agreeing to one of three screening options provided for each of the three locations
listed below. [Image removed with response letter #2]
RESPONSE: Please see the revised landscaping plan for the agreed upon screening selection per
the Code of Development. Please see comment 7c.
15. [ZMA2019-1, 32.5.2(b), 32.5.2(n)] Application Plan. Along Rio Road East the asphalt multiuse
path shall be a minimum of 11.5' wide for the entire duration of Rio Road East fronting the
property. Also, depict, label, and dimension the edge of the existing path along Rio Road East.
The proposed path shall connect to the existing path. Revise.
RESPONSE: Comment received. The multiuse path is now 11.5' total, with 10' asphalt pavement
and 1.5' of graded shoulder. The existing multiuse path on Rio Road East is 10' and we have
provided an additional 1.5' of graded shoulder to allow for passing as needed. Please see the
added street section detail of Rio Road East.
16. [ZMA2019-1, 4.12.19, 32.7.9, 30.61 COD Section V, Notes to Table D #9. On the plan provide a
note that certifies onsite treatment of 25% of the required stormwater treatment.
RESPONSE: This note is included on the cover sheet under Notes Per Approved
ZMA201900001. Please see the VSMP plan for further details.
17. [ZMA2019-1, 32.5.2(b), 32.5.2(n)] COD Section IT The site shall have a minimum of 500 square
feet of nonresidential SF. Currently the office building is not proposed. On the final site plan
provide a phase line and state that this area is designated for the required nonresidential use.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
RESPONSE: Phasing is now shown on the site plan.
18. [ZMA2019-1, 32.5.2(b), 32.5.2(c), 32.5.2(n)[ Application Plan. Provide a sidewalk internal to
the site which connects to Rio Road East. If the applicant seeks to install this sidewalk during the
construction of the office building, please label this required improvement in phase 2. Depict
phase lines for phase 2.
RESPONSE: The pedestrian connection is now shown on the site plan, with a note stating that
this will be provided at the time of the future commercial phase.
19. [ZMA2019-1] COD Section V. On the cover sheet list the number of units proposed, to also
include the accessory 1-bedroom apartments. Throughout the plans label which units contain 1-
bedroom accessory apartments. These units are only permitted in Block 1 per the COD.
RESPONSE: Comment received. The accessory 1-bedroom apartments are no longer being
proposed; the unit breakdown per lot is now provided under Proposed Use of the cover sheet.
20. [32.5.2(a), ZMA2019-11 Provide a note on the cover sheet that Special Exceptions were
approved on 1-14-2020. List the items subject of the variation.
RESPONSE: Comment received. Please see the added information on the cover sheet.
21. 132.5.2(a), ZMA2019-11 Application Plan. Dimension and label the landscape strip along Rio
Road East (five feet and five inches minimum) and Belvedere Boulevard (3 feet minimum).
RESPONSE: The dimensions have been added onto the site plan.
If you have any questions or concerns about these revisions, please feel free to contact me at
Rachel(a-)shimp-engineering.com or by phone at 434-227-5140.
Regards,
Rachel Moon
Shimp Engineering, P.C.
912 E. High St. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com