HomeMy WebLinkAboutSUB202100034 Correspondence 2021-05-18ipROUDABUSH, GALE & ASSOC. , Inc.
A PROFESSIONAL CORPORATION Serving Virginia Since i956
May 18, 2021
Cameron Langille, Senior Planner
County of Albemarle
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
SUB202100034 Brookhill Blocks 9-11 Easement Plat
Dear Cameron,
We received your comments regarding the project above dated December 4, 2020 and updated January
15, 2021 and offer the following responses:
1. [General Comment] Please be aware that TMP 46-18A, 46-19136, 46-19B7, 46-19B8 are subject to a
another plat that was approved on March 30, 2021, SUB202000189 that is creating the new Geeenway
parcel. That plat will likely be recorded prior to approval of SUB202100034. Please address the
following:
a. [14-302 (A)(11)] On all applicable sheets, update parcel labels so they state the correct TMP
numbers and recorded instruments. Remove references to SUB202000189 from the parcel labels
on all applicable sheets.
Response: All TMP and DB/Pg numbers have been referenced to reflect the recorded plat.
i. Please be aware that it is possible that the TMP number for TMP 46-19137 may change
after recordation of SUB202000189. Update the plat as necessary.
Response: I confirmed with Sheila Conrad that the TMP did not change.
b. [14-302 (A)(15)] Update note 13 on Sheet VI so that it states the owner name and sources of title
for all TMPs affected by this plat.
Response: Owner names and title info have been updated.
c. [14-302 (B)(5)] Update Note 7 on Sheet VI so that it states the TMP number.
Response: Updated TMP number.
d. [14-303 (A)] Update the statement of consent to division for the Geeenway parcel on Sheet VI so
that it states the TMP number.
Response: TMP number added.
2. [14-302 (A)(1)] Please revise the plat title so that it accurately describes the easements being created. It
currently states that this is a "Greenway Open Space Parcel' but the plat is proposing ACSA easements,
retaining wall easements, sight distance easements, and drainage and preservation easements.
Response: Title states easements being created. Reference to Greenway Open Space Parcel have been
removed and TMP number added.
3. [14-302 (A)(3)] The street right-of-ways for extension of Archer Avenue, as well as internal streets
within blocks 9-11 are shown on this plat and labeled with their proposed road names. However, those
ROWS have not been dedicated or reserved for future dedication yet. It does not appear that
SLJB202100034 is proposing to either dedicate or reserve the ROWS at this time, can the applicant
confirm that this is true?
Response: The intention is to dedicate the rights -of way with the final subdivision plat. Road names
have been removed and is just shown as proposed right of way for reference purposes.
999 Second Street SE. Charlottesville. VA 22902. www.Roudabush.com 434.977.0205
Project
5/19/2021
a. Pending applicant response to the above comment, the plat may need to be revised to remove the
road names and just show proposed ROWS for reference purposes. Conversely, notes may need
to be added stating that the ROW shown is hereby dedicated or reserved for future dedication to
the County for public use.
Response: Road names have been removed.
b. Please see comment #8 and the attached VDOT comments below for further information.
Response: Rights of way have been coordinated with latest road plans.
4. [14-302 (A)(4)] Please update note 10 so that it references the recorded HOA covenants for Brookhill.
The HOA covenants covered maintenance and ownership responsibilities for private easements
throughout the project. Initial HOA covenants were recorded in DB 5259, page 669, DB 5366 page 528,
and amended with SUB202000043. Staff does not have the recorded instrument number for the amended
covenants that were recorded with SUB202000043.
Response: Note 30 has been updated. I do not believe any HOA documents have been recorded for
SUB202000043.
a. Please be aware that the Albemarle County Building Official has informed Planning and
Engineering staff that all private easements for retaining walls that cross into separate lots which
will be privately owned require maintenance agreements to be recorded. The existing HOA
covenants may/may not cover this requirement. Please provide documentation on whether the
recorded covenants contain declarations covering this. If not, staff can provide a template for the
retaining wall easement maintenance agreements that the applicant can complete and submit for
review.
Response: It does not appear that the Mater Brookhill Declaration covers this requirement. There will
be a separate HOA document pertaining to this subdivision. Pease provide the template so it can be
completed as a separate document, or the language can be added to the covenants.
5. [14-302 (A)(4) and 14-302(A)(5)] Please clarify the following information regarding the proposed
variable width preservation easements:
a. Are these easements associated with stormwater forest & open space? Or are these intended to be
the public greenway easement required by the Brookhill proffers and Code of Development? The
naming of the easement may need to be revised depending on the intended purpose of the
easement.
Response: I have confirmed these are SWM Forest Open Space easement and labels have been
updated accordingly.
b. Identify whether the easements are public or private in the easement labels.
Response: Note added to cover sheet (note 13) to address.
c. If the easements are public, include the language "hereby dedicated to public use" in the easement
labels. Please be aware that deeds of dedication are required for all proposed public easements.
Response: Note added to cover sheet (note 13) to address.
d. Please coordinate with Engineering to obtain copies of deed templates for public drainage
easements and the preservation easements (if public).
Response:
6. [14-302 (A)(11)] On all applicable sheets, please update parcel labels so that they state the most recent
recorded instrument number for each parcel.
Response: Labels have been updated.
7. [14-303 (D)] Please state the TMP and acreage of each parcel (TMP 46-19137 and the greenway
parcel).
Response: Updated.
8. [14-316] Please see attached VDOT comments. The street right-of-way alignments shown on the plat
do not appear to match the road plans currently under review for Blocks 9-11.
Response: Rights of way have been coordinated with latest road plans.
999 Second Street SE. Charlottesville. VA 22902. www.Roudabush.com Page 2 of 3
Project
5/19/2021
Engineering Comments
1. Please clarify the "preservation easements". It appears they should be labeled as "SWM
forest & open space easement' as shown on the approved WPO202000004 plan.
Response: I have confirmed these are SWM Forest Open Space easement and labels have been
updated accordingly.
2. Please label the total acreage for the SWM forest & open space easement. It should be
11.34 AC.
Response: Area added to note 13 on sheet V1.
3. Please add the following note on the plat, ""The SWM Forest and Open Space
Easement is subject to the guidance set forth by DEQ in the Virginia Stormwater
Management Program. The areas will remain undisturbed in a natural, vegetated
state, except for activities as approved by the local program authority, such as
forest management, control of invasive species, replanting and revegetating,
passive recreation (e.g., trails), and limited bush hogging to maintain desired
vegetative community (but no more than four times a year)."
Response: Note added to sheet V1.
4. The SWM easements and public drainage easements will need deeds. The county will
provide these when it is time for plat approval.
Response: Please provide.
5. Is the proposed greenway recorded? If so, please show the deed book and page.
Response: Greenway has now been recorded. DB/Pg references have been added.
6. Is there a maintenance agreement or deed for the proposed wall easements?
Response: See comment 4a above.
ACSA Comments:
Show sewer easement between Lots 18 and 19.
Response: Easement shown.
Show and callout water and sewer easement along Flora Court.
Response: Easement shown.
The sewer easement next to Lot 68 is not shown.
Response: Easement shown.
Alex is currently reviewing the revised Brookhill Blks 9-11 utility plan. Utility plan approval will be
required prior to final plat approval.
Response: Noted. We will await utility plan approval.
Parks and Rec Comments:
Please provide details (including a copy of (draft) deed of easement) for the proposed 'variable width
preservation easement" that would be located in the Greenway Open Space Parcel created through special
lot plat SUB202000189. ACPR needs more information to determine how this proposed preservation
easement would affect the special lot/ greenway parcel.
Response: Easement is actually a SWM Forest Open Space Easement. Labels have been updated
throughout.
Thank you for taking the time to review this plat. Please let me know if you have any questions.
Best reg rds,
Bethany Vel s ez
999 Second Street SE. Charlottesville. VA 22902. www.Roudabush.com Page 3 of 3