HomeMy WebLinkAboutSDP202100022 Correspondence 2021-05-19 (7)SHIMP ENGINEERING, P.C.
Design Focused Engineering
May 18, 2021
Andy Reitelbach
County of Albemarle
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
RE: Response Letter #2 for Albemarle Business Campus — Block 5
Dear Andy,
Thank you for your review of the final site plan for Albemarle Business Campus — Block 5. This letter
contains responses to County comments dated May 17, 2021. Our responses are as follows:
3. [32.5.2(a)] Include the application number for this project on the cover sheet of the plan. Also
include the application number for this final site plan in the title — SDP2021-00022.
RESPONSE: The final site plan number has been updated.
6. [32.5.2(a)] Ensure the correct tax map and parcel numbers are provided on the plan, as they will
likely change as the proposed BLA and subdivision plats move forward. Revise the TMP
numbers of the final site plan to reflect the BLA plats that have recently been reviewed and
recorded for these parcels. Also, ensure the property lines depicted on the final site plan
accurately reflect the lines as shown on these recently recorded plats.
RESPONSE: Block 5 or TMP 76-46AB is now clearly delineated on the plans.
8. [32.5.2(a)] The source of title needs to be revised to include all parts of the property. The Region
10 portion of the property is not currently included in this section. Revise the source of title note
to reflect the BLA plats that have recently been reviewed and recorded for these properties.
RESPONSE: Comment received. The updated deed book and page references are now included
on the existing conditions page and on the cover sheet.
10. [32.5.2(a)] Boundary line adjustment (BLA) and/or subdivision plats will be required prior to
final site plan approval for any of the buildings and/or blocks that are proposed to be located on
individual parcels. These plats will require review and approval by CDD staff prior to their
recordation at the courthouse. Revise the final site plan to reflect the BLA plats that have recently
been reviewed and recorded for these parcels. Additional plats may be required depending on the
property line locations identified with the most recent BLA plats.
RESPONSE: Comment received. The boundary line adjustment and subdivision plats have been
recorded (see revised deed book and page references).
11. [32.5.2(a)] On the cover sheet, include the parking setback lines for blocks 3 and 4 that are
identified in the COD. Comment does not apply to this final site plan for Block 5; however, this
comment will need to be addressed on the final site plan(s) for Blocks 3 and 4.
RESPONSE: Comment received.
912 E. High Sr. Charlottesville, VA 22902 1434.227.5140 1 shimp-engineering.com
12. [32.5.2(a)] The stepback requirements for the blocks need to be included on the cover sheet, in
addition to the setbacks and building heights. What are the asterisks identifying, in both the
setback and the stepback tables on the cover sheet?
RESPONSE: Thank you for bringing this to our attention. The asterisks have been removed.
17. [32.5.2(c)] The phase lines need to encompass the entire property and go all the way to the
property lines. No portion of the property can remain outside of the phase lines. At least the
northern portion of the dog park is not included within phase lines.
Phase lines also need to follow constructed or natural features so that each phase can stand on its
own. An individual phase must include all requirements for a Zoning Clearance and CO to be
issued. For example, a phase line cannot go through the middle of a parking space, like is
currently shown in the northern portion of the line between blocks 2 and 5. That line should be
extended east to incorporate all of that parking lot.
The phase lines at the eastern end of the proposed private street, near Wahoo Way, also need to
be revised. The phase with the street should include all of that intersection and not defer part of
that intersection until Phase 3, as is currently shown.
The phase lines must also be a part of the first final site plan that is submitted so that staff can
ensure they encompass all that is required.
Provide the phase lines for this development on this site plan. As a phased development,
staff must be able to analyze each phase individually to ensure all Zoning requirements are
met for each block individually, including the current block under review.
RESPONSE: As the parcel has now been subdivided, the development only pertains to TMP 76-
46AB. The subdivided parcel is now clearly delineated with this submission. While this is part of
an overall neighborhood model development, all elements shown on this site plan is intended to
be built with the construction of the storage building, therefore phasing would not be required on
this particular plan.
19. [32.5.2(b)] Information regarding the proposed use.
a. Provide the square footage of non-residential space in each of blocks 2-5 so that staff can
ensure the ranges identified in the Code of Development are met. Provide the total square
footage of the structure on Block 5. It appears the building footprint square footage is
provided but not the building's overall square footage, which must be between 45,000
and 125,000 square feet.
RESPONSE: This square footage has been included on the use.
b. Identify the acreage of each of the proposed blocks 1-5. It appears BLA plats have been
recorded for this property recently. Provide the revised acreage for Block 5. In addition,
revise the overall land use schedule on the cover sheet to reflect the new parcel
boundaries, sizes, and percentages.
RESPONSE: Comment received. Please see the revised cover sheet which includes both
TMP 76-46AB and TMP 76-54 and TMP 76-46AB block calculations. Both were
included to accurately reflect the interior travelway that is outside of Block 5.
vi. Provide more information on the amount of proposed greenspace and amenities. Also
identify all the amenities that are being provided. 20% of the site must be greenspace, and
20% of the site must be amenities; however, these two elements can overlap in many,
though not all, circumstances. It is not clear what is being counted as greenspace, what is
912 E. High St.. Charlottesville, VA 22902 1434.227.51401 shlmp-engineenrig.rom
being counted as amenity area, and what is counting toward both calculations. Provide
more detailed calculations of these elements.
Recreational facilities in accordance with 18-4.16 of the Zoning Ordinance are not
provided in block 1, as required by note 1 on sheet 5 of the COD. Provide these required
amenities and recreational facilities in block 1. If substitution of these facilities is desired,
provide a substitution request with justification to Planning staff for review.
In addition, the dog park on block 5 is not shown as a part of the site plan at all.
Who will be maintaining the private greenspace and amenity areas? Some sort of
agreement will be required. A Private Improvement Maintenance Declaration
(PIMD) or another type of legal agreement must be provided for review and
recorded, to assign ownership and maintenance responsibilities for the green space
and amenities, such as the stone dust path.
Why does the stone dust path just end in the middle of the parcel? This amenity
must go all the way to the property line and/or the Block 5 phase line.
RESPONSE: Thank you for bringing this to our attention. The developer understands in
the event that any portion of the property is sold, a Private Improvement Maintenance
Declaration would be required, however, the owner/developer intends to own and
maintain the proposed greenspace and amenity spaces indefinitely.
Regarding the stone dust path, please note that TMP 76-46AB is now subdivided, and the
stone dust path now ends at the property boundary.
viii. The parking schedule needs to be revised. Sufficient parking must be provided for the
development. There is not currently enough parking, and the Zoning division has not
approved the requested reduction in parking.
5. A written request will need to be made to the Zoning Administrator regarding the
number of parking spaces required for the self -storage use, as it is an
unscheduled use. See comments below from Zoning regarding their
determination of the required number of parking spaces for the self -storage use.
RESPONSE: Comment received.
7. As the parking spaces are proposed to be shared among blocks 2-5, a shared
parking agreement will be required prior to site plan approval. A parking
agreement may be required with this site plan depending on the location of the
revised property lines.
RESPONSE: Comment received. A shared parking agreement will be provided
for review.
8. The parking schedule must be revised. There are more than 45 spaces depicted on
the site plan. In addition, there is greater than the 20% permitted increase over
the required amount of parking. Remove some of the parking spaces so that the
number of spaces is not above the 20% permitted.
RESPONSE: The parking schedule has been revised to reflect a restaurant tenant
encompassing 3,800 square feet, or 52 spaces required, and 10 spaces delineated
for self -storage, requiring 62 spaces total. 66 spaces are provided on the plan,
which now within the 20% threshold.
912 E. High St.. Charlottesville, VA 22902 1434.227.51401 shlmp-engineenrig.rom
9. Provide the measurements of all parking spaces. Many of the perpendicular
spaces are not measured, especially to the side and rear of the proposed building.
RESPONSE: Comment received. Most of the parking spaces are 18', the spaces
abutting the tree wells are 16' with a designated 2' overhang.
20. [32.5.2(i)] Streets, easements, and travelways.
a. At the time of subdivision, a request, with justification, for a private street will be
required for the proposed new street through blocks 2-5. Requests for private streets in
non-residential areas are reviewed administratively. If the request for a private street is
granted, a private improvement maintenance agreement will also be required. A request
for a private street must be submitted for this block if right-of-way is proposed for the
travelway located between Wahoo Way and Old Lynchburg Road. Otherwise, the
frontage and setback requirements cannot be met with the currently proposed layout. If a
private street is not proposed (and approved dependent on staff review) for this
travelway, then the building on this block must be pushed back 5 feet in order to meet the
requirements of the COD for a setback of five feet from the sidewalk if the sidewalk is
not in right-of-way. See footnote 3 on page 8 of the COD.
RESPONSE: Comment received. Following the discussion on May 18, 2021, the
sidewalk and landscape strip locations have been swapped to comply with the setback
COD requirements, at the time of private street authorization. As Block 5 features only
one structure and obtains frontage from Old Lynchburg Road, the private street request is
not currently required. At the time of Block 2's subdivision (which would require
frontage from this travelway), a private street authorization will be requested, along with
a waiver for landscape strip modification. Please note that a portion of the sidewalk is
immediately adjacent to the building to accommodate access to the storage office's
stairwell, and a waiver for a building setback for this portion will be provided with this
site plan. This will be emailed to you ASAP.
b. A separate submission of road plans will be required for the proposed new street through
blocks 2-5. Road plans will be required if the travelway between Wahoo Way and Old
Lynchburg Road is proposed to become a private or public street.
RESPONSE: Please see above response to comment 20a.
d. Identify on the site plan the proffered right-of-way dedication depicted in the "Single -
Lane Roundabout Exhibit." With the vehicle trips per day generated by the proposed
uses, as provided on the cover sheet of the site plan, proffer number 1 will need to be
fulfilled with this block. In addition to the cash contribution, a plat will need to be
prepared to dedicate the right-of-way at the intersection of 5th Street and Old Lynchburg
Road. Show this round -about construction and dedication on this site plan as well.
RESPONSE: Per the discussion on May 18, 2021, the trip generation has been updated
for a restaurant tenant, which does not cross the threshold established in proffer number
1. Regarding the 5' Street and Old Lynchburg Road ROW dedication, the intent of the
dedication in the ZMA plan was to provide adequate ROW for curb, sidewalk, and
landscape strip. A portion of the ROW would be dedicated if the Owner acquired the
VDOT ROW that contains the stormwater management facility; the other portion of the
ROW dedication is to be provided with Block 4.
912 E. High St.. Charlottesville, VA 22902 1434.227.51401 shlmp-engineenrig.rom
I. Identify all proposed access easements. Access easements will require an approved plat.
An access easement plat is required to be submitted and reviewed prior to final site plan
approval. A PIMD will be required with the easement plat.
RESPONSE: Access easements are now shown around the internal travelway from Old
Lynchburg Road to Wahoo Way, as well as the travelway leading up to the rear of the
self -storage building. Easements plats are to be provided prior to final site plan approval.
22. [32.5.2(n)] Existing and proposed improvements.
1. Provide the proposed crosswalk across Old Lynchburg Road at Country Green Road.
This crosswalk needs to be provided.
RESPONSE: Please see the revised site plan.
n. How is trash collection proposed to be performed?
Dumpster pads need to be provided throughout the development. See 18-4.12.13 and 18-
4.12.19. The dumpster pads will also need to be screened, with profiles of their
enclosures provided. The dumpster pad must be constructed of concrete and extend at
least eight feet from the garbage containers.
RESPONSE: Comment received. We have provided the required dumpster pad at 7x7',
and the intent of the dumpster pad is for trash toters only, not a full-sized dumpster. This
is purposefully provided to deter large amounts of trash being thrown away, which can be
an issue for self -storage uses. The toters allow for a standard trash truck dispose of the
trash similar to a residential development. Since these trucks will not be raising heavy
dumpsters overhead, this does not require the 8' extension of concrete, which is typically
needed for industrial trash trucks disposing of full-sized dumpsters. The self -storage
structure at Pantops Corner was approved with a similar situation (SDP2019-63).
o. Loading spaces need to be provided throughout the development. See 18-4.12.13 and 18-
4.12.18. Identify the locations of the loading spaces on the site plan, and provide their
dimensions. Provide the length of the loading space area.
RESPONSE: Loading spaces are provided in the rear of the structure at 54x12'; the
dumpster pad is accessible with this configuration.
p. Identify the length of the parking spaces provided. Many spaces are identified as 9-ft.
wide. However, none of the parking spaces have their lengths identified. Spaces must be
at least 18 feet long or 16 feet long with a 2-ft. unobstructed overhang provided.
Comment still applies. The measurements of the parking spaces on the side and rear of
the building are not identified.
RESPONSE: Comment received. Please see the revised site plan.
23. [32.5.2(o)] Identify all areas proposed to be dedicated to public use, and identify the entity
(VDOT, the County, etc.) to which those areas will be dedicated. The dedication will require a
plat or plats. Dedication is required, as shown on the application plan, along Old Lynchburg Road
in the "finger" -like comer of the parcel, across from Country Green Road. Identify the width of
all of the dedicated land on the site plan, so that staff can ensure it reflects what is shown on the
application plan. This dedication of land will be required to be shown on a plat.
RESPONSE: Comment received. Please refer to response to comment 20d.
25. [32.5.20); 32.5.2 (k)] Label all existing and proposed water, sewer, and storm drainage easements
by type and include a size/width measurement. For existing easements, state the deed book and
page of the recorded instrument. For proposed easements, an easement plat will need to be
912 E. High St.. Charlottesville, VA 22902 1434.227.51401 shlmp-engineenrig.rom
submitted, reviewed, approved, and recorded at the courthouse prior to approval of the final site
plan being granted. Submit easement plats for review and approval prior to approval of the site
plan.
RESPONSE: Comment received. The site plan contains linework for the proposed easements and
their widths. Easement plat are being prepared currently by Roger W. Ray & Assoc. and will be
submitted ASAP within the next few weeks.
26. [32.5.2 (1)] Label all existing and proposed utility easements by type and include a size/width
measurement. For existing easements, state the deed book and page of the recorded instrument.
For proposed easements, an easement plat will need to be submitted, reviewed, approved, and
recorded at the courthouse prior to approval of the final site plan being granted. Submit easement
plats for review and approval prior to approval of the site plan.
RESPONSE: Comment received. The site plan contains linework for the proposed easements and
their widths. Easement plats will be provided prior to final site plan approval.
27. [32.5.2(n); 4.17; 32.7.8] A lighting plan that complies with sections 32.7.8 and 4.17 of the Zoning
Ordinance must be submitted with the final site plan, for any outdoor lighting that is proposed on
the site. Why does the lighting along the path end at the parking spaces?
RESPONSE: Comment received. The lighting plan has been revised to propose bollards along the
path to the further end of the parking bay, rather than where the parking begins.
28. [32.5.2(p); 32.7.91 A landscape plan that complies with section 32.7.9 of the Zoning Ordinance
must be submitted with the final site plan. When submitting final site plans, keep in mind that the
landscaping requirements need to be met individually for each phase of the development, as the
phases must be able to stand independently. See comments below:
a. Street trees need to be planted along the entirety of the proposed internal road since that
improvement is being proposed with this site plan.
RESPONSE: Please refer to response to comment 20a.
b. Identify where the new property lines are so that staff can accurately determine whether
the proposed landscaping is actually on the subject property. The landscaping, such as the
tree canopy, required by this development must be located on the subject parcel.
RESPONSE: The most up-to-date property lines are now provided with this site plan.
c. The site area of Block 5 as identified on the landscaping plan does not match what is
provided on the cover sheet — 1.7 acres vs. 8.5 acres. This discrepancy appears to exist
because of the BLA plats recorded recently and changes in parcel size. Clarify these
discrepancies.
RESPONSE: The land use schedule has been updated to reflect land use specific to TMP
76-46AB (block 5) as well as TMP 76-46AB (block 5) and TMP 76-54.
d. Provide the amount of paved parking and vehicular circulation area on the site, along
with the calculations for the 5% of that square footage which must be landscaped with
trees or shrubs. Identify that landscaping proposed to be used to satisfy this requirement.
The London planetrees would not satisfy this requirement.
RESPONSE: Comment received. This calculation has been included on the landscape
plan. Please note that the travelway from Old Lynchburg Road to Wahoo Way has been
incorporated because it currently acts as a travelway/parking area for Block 5, as well as
the landscape strips provided adjacent to these parking areas.
912 E. High St.. Charlottesville, VA 22902 1434.227.51401 shlmp-engineenrig.rom
New Comments — First Review of Albemarle Business Campus Block 5 Final Site Plan (SDP2021-
00022):
1. [General Comment] What are the bold dashed lines extending from the building over the
sidewalks and loading area? Are they awnings? If so, the ones along the travelway would not
meet setback requirements and need to be modified.
RESPONSE: Yes, the bold dashed lines are awnings. To bring the awnings into compliance, the
building has been shifted back 3'.
2. [32.5.2(b)] Provide the maximum amount of paved parking and other vehicular circulation areas.
RESPONSE: The impervious area is now shown on the cover sheet.
If you have any questions or concerns about these revisions, please feel free to contact me at
Keane@shimp-en ing eerine corn or by phone at 434-227-5140.
Regards,
Keane Rucker
Shimp Engineering, P.C.
912 E. High St.. Charlottesville, VA 22902 1434.227.51401 shimp-engineenrig.rom