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HomeMy WebLinkAboutSP200700027 Correspondence 2007-06-11 ragei or i Ana Kilmer From: Erika Castillo Sent: Monday, June 11, 2007 3:02 PM To: Ana Kilmer Subject: Emmanuel Episcopal Church I Hello Ana, I spoke with Greg and he agreed that Rev. Mullaly and the church Vestry have the power to appoint Mr. Gilpin as an authorized signer for the SUP amendment. Please let me know if you have any questions. II Thanks! l Erika Castillo ;11 Paralegal Albemarle County Attorney's Office 401 McIntire Road Charlottesville,Virginia 22902 (434)972-4067 ext.3408 FAX: (434)972-4068 ecastillo@albemarle.org II I I II 6/11/2007 Page lot1 1�, 1 Ana Kilmer From: Mark Lieberth [Mark@lpda.net] Sent: Friday, June 08, 2007 4:05 PM To: Ana Kilmer Subject: RE: SP-2007-027 Emmanuel Episcopal Church Attachments: EEC Signature Letter for County.pdf Ana, I received your message this morning regarding the due date for the new signature. Attached is a letter from the Pastor stating Doug Gilpin can sign of behalf of the church. The attached Canon's (bylaws)states the Pastor as the head of Vestry and church and has the power to action behalf of the vestry and church. I am sending this via hardcopy as well. Mark Mark Lieberth,ASLA,LEED AP Associate Land Planning&Design Associates,Inc. 310 E.Main Street Suite 200 Charlottesville,Virginia 22902 tel 434-296-2108 toll free 888-781-5732 fax 434-296-2109 www.lpda.net From: Ana Kilmer [mailto:akilmer@albemarle.org] Sent: Thursday, May 31, 2007 10:16 AM To: Mark Lieberth Subject: SP-2007-027 Emmanuel Episcopal Church Attached are the County Attorney Guidelines for signatures. Please confirm receipt of this e-mail. Thank you Ana Kilmer County of Albemarle Community Development Department Zoning and Current Development 401 McIntire Road, Rm 227 Charlottesville, VA 22902 434-296-5832 ext. 3277 akilmer@albemarle.org 6/8/2007 JUN-08-2007 01 :02 PM EMMANUEL. CHURCH 540 .456 6334 P. 01 FAX COVER SHEET DATE: „ o 3',Lot 1 TIME: J 2 ' T ?AI NUMBER OF PAGES INCLUDING COVER SHEET: EMMMANUEL EPISCOPAL CHURCH F.O. BOX 38 RTE. 250 WEST GREENWOOD., VA 22943 PHONE: 540-456-6334 FAX: same as above PLEASE CALL FIRST TO: k 3) A . ! -- FAX: o —_....___. ATTN: c,A(44. IvAfit. COMMENTS: -r f r t J4l yl 5 n -1.?" ff .1 i4 l CV% r-d See Ali JUN-08-2007 01 :02 PM EMMONUEL CHURCH 540 456 6334 P. 02 i., EMMANUEL EPISCOPAL CHURCH �,' ,. :' ;: , Post Office Box 38 y��e:,.. 14..:' ,, Greenwood, VA 22943 i� ;i;_'.al ...N.. °'' : ,1 (540) 456-6334 ,; ;' The Rev. Charles F. Mullaly, Rector , r.t� ` itt.......... "; : : The Rev. Sarah Kinney,Associate Rector May 31,2007 Department of Building Code and Zoning Services County of Albemarle 11 To Whom It May Concern: This is written to confirm that Mr.W. Douglas,',Gilpin,Jr. is fully authorized to sign for and act on behalf of Emmanuel Episcopal Church,Greenwood,in all matters concerning the County of Albemarle, According to the Canons(laws)of the episcopal Church, matters involving the finances,facilities and property of each church are the responsibility of the elected lay delegates of the parish. This group of delegates is called the Vestry,and it has asked Mr, Gilpin to act on its behalf. If you have any further questions,please do not hesitate to contact me. Faithfully, 1r. K1Q81, 1 The Reverend Charles F. Mullaly,Jr,. Rector ' 'I ,I JUN-08-2007 01 :03 PM EMMANUEL CHURCH 540 456 6334 P. 03 I J \ • Constitution and Canons There shall be no voting by proxy. But no election shall be valid unless the partic- ipating qualified votes number at least ten;per cent of the number of active com- municants qualified to vdte reported for the previous year, Section 6. The Vestry may appoint three persons to act as judges at the Vestry elections,whose duties shall be to determine the qualifications of the vot- ers and the eligibility of persons for nomination as Vestry members. Section 7. As soon as may be after;their election, the persons chosen as Vestry members shall assemble and organize at such time and place as the Rector shall appoint,or,if no time or place be appointed by him within a reasonable time, then at such time and place as shall be designated by any two Vestry members elect, the Rector and each Vestry member elect being notified. The newly organ- ized Vestry takes office al a time previousllp established by the congregation in a duly called meeting.The proceedings at'thi's and every meeting of the Vestry shall be opened with one or more collects and th'e Lord's Prayer by the Rector, or other person appointed by the Rector, Seen on A. Every person chosen a Vestry member shall qualify by subscribing the following declaration and promise, "l do believe the Holy Scriptures of the Old and New'Testament to be the Word of God,and to contain all things necessary to sal- vation; and 1. do yield my hearty assent and approbation to the doctrines, worship and discipline of The Episcopal Church;and i promise that i will faithfully execute the office of Vestry member of _... Church, in Region__-_.—•-__- in the County (or City) of - ---_-,--„__-_ according to my best knowledge and skill.' 'No person shall act as a Vestry member until this declaration and promise have been subscribed to. Section 9. The Vestry shall elect a Senior and a Junior Warden,, a Register and a Treasurer, who shall continue in office until their successors are elected and qualified.The Wardens shall he members cif the Vestry, Section W. The Rector shalt preside at all meetings of the Vestry. in the absence of the Rector,or at his request when present, the Rector may request the Vestry to elect a substitute presiding officer,in which case the Rector will continue to have seat, voice and vote, If the church is without a Rector, meetings of the Vestry shall be presided over by one of the Wardens or, in their absence, by a Vestry member selected by the Vestry. All Vestry meetings shall he subject to the Rector's call;but in case he fails to call a meeting when requested to do so by two Vestry members, sucl.. Vestry members may themselves call a meeting, giving at least three days notice of the time and place to the Rector and to each Vestry mem- ber A majority of the Vestry members who have qualified,exclusive of the Rector, shall constitute a quorum;but any Vestry may by resolution fix a smaller number to act as a quorum at future meetings. The Vestry may adopt by-laws not incon- sistent with Diocesan or. National Canons. 22 The Diocese of Virginia II JUN-08-2007 01 :04 PM EMMANUEL CHURCH 540 456 6334 P. 04 ; • • Constitution and Canons Section 1.1. In case of a vacancy in the Vestry, the remaining members may elect a qualified member,, of the congregation to fill the vacancy until the next annual congregational meeting, at which time such vacancy shall 'be filled. The following actions of any Vestry member may,after due warning,be deemed to cre- ate a vacancy which shall be declared by resolution of the Vestry: A failure to qualify within 60 days of election;or b. Failure to continue as a communicant in good standing; or c. Continued failure to attend thel meetings of the Vestry without ade- quate excuse; or d Neglect to perform faithfully and diligently the duties of Vestry mem- bers enumerated in the Canons or by the by-laws of the congregation. Section 12. Any Church having two o j more congregations in different com- munities may apportion to each congregation the number of Vestry members to he chosen as its representation upon the Church'Vestry. A separate election shall be held by and for each congregation, at which the number of Vestry members allotted to that congregation shall he 'chosen in accordance with the procedure presented in the preceding provisions of this Canon. The Vestry members so chosen,together with the Rector,if there be one,shall conn- stitute. the Rector. and Vestry of the Church. The Vestry members chosen by each congregation, together with the Rector,shall he a committee of the Church Vestry to have the care and control of the property and to transact the local business of the congregation from which elected Fach Vestry committee may appoint one Warden for its congregation,a Treasurer and.a Clerk. if Wardens have been cho- sen for particular congregations by Committees of the Vestry, the Senior and Junior Wardens of the Church shall be chosen from among such Wardens, The Church Vestry shall meet as a whole atlleast quarterly. Any matter concurred in by a majority of the committees of the Vestry, recorded by their respective Clerks and by the Register of the Vestry,shall be the act of the Vestry of the Church unless the Rector,or if there be none, the Senior Warden,deem it proper that such matter should he acted upon in a meeting of the Church Vestry as a whole. Section 13. in addition to the annual 14eting of the congregation for the elec. lion of Vestry members, other meetings of the congregation may be called by the Vestry or, if they decline to do so, by ten qualified voters of the congregation after at least three days notice of the time, place and object of the meeting have been given either on an occasion of public worship or by other adequate means to the minister, each Vestry member and the congregation.At such meetings only those persons shall he entitled to vote who are qualified to vote for Vestry members and st.rch meetings shall be conducted in the same manner as meetings held for the election of'Vestries,except that voting by ballot need not he required Section '14. The Bishop or the Ecclesiastical Authority of the Diocese shall appoint, or else allow a Mission which is not a Mission of a Pounding Church to The Diocese of Virginia 23 II� JUN-08-2007 01 :04 PM EMMANUEL! CHURCH 540 456 6334 P. 05 • Constitution and Canons l elect,a Committee of not fewer than three nor more than twelve Lay persons,who are confirmed adult communicants in good standing of that Mission, as defined in General Convention Canon 1.17, to be called the Vestry Committee, CANON 12. Duties of Vestries, Wardens and Parish Officers. Section'1. The Rector of a Church shall he elected by its Vestry, with the advice of the Bishop and in compliance with General Convention Canon 11117. The Vestry Committee of every Mission shall elect a Vicar upon nomination by the Bishop, such Vicar to serve at the pleasure of the Bishop. Any assistant ministers of a Church, by whatever name they may be designated,shall be selected by the Rector subject to the approval of the Vestry and in accordance with General • Convention Canon 111.14.1,4)). • Section 2. Each Vestry shall cooperate with the Rector or Vicar in promoting the spiritual welfare of his cure and assist him in his duties as defined in General Convention Canon 111.14. Section 3. Each Vestry member shall;support the programs of the Church and continuously encourage the members of the congregation to support the pro- grams of the Church and to give generously towards the support of those pro- grams; and each Vestry member shall extend personally a hearty welcome to newly baptized,confirmed,received,or transferred members of the congregation. Section 4. Each Vestry shall see that the Rector or Vicar is properly sup- ported,that his salary is paid in full and with regularity,together with the pension premiums and other obligations due from the Church;annually review the com- pensation of its Rector or Vicar in keeping with the published guidelines of the Diocese; and make all necessary provision for Church music,with the advice and consent of the Rector or Vicar,and subject to his control. Section 5. Each Vestry shall advise the Diocese by November 30th of the percentage of its annual disposable income that will be shared with the Diocese in support of rli,v44aeti Prograrng and remit 944 raKulfnr,t sum to the Treasurer of the: Diocese in regular monthly installments, 11,'shall be the joint duty of the Rector or Vicar and Vestry to submit to the Bishop 1iy the first of February of each year a parochial report for the year ending lecemiber 31st preceding, which report.shall he submitted in duplicate on the form prepared by the Executive Council. Section 6. Eiach Vestry, as the constituted agents of the Church, shall trans- act all its temporal business, e.g.: (a) providing for the appointment of'Trustees pursuant to the laws of the Commonwealth of Virginia to hold title to the prop- erty of the Church; (b)making and.executing all contracts for erecting,furnishing, and preserving the Church edifice and other property; (c) regulating the use of 24 The Dkicese of Vlrgtnia JUN-08-2007 01 :05 PM EMMANUEL CHURCH 540 456 6334 P. 06 • Constitution and Canons any graveyard or columbarium;(d)establishing a Finance Committee as required by Canon 25 (Finance Committees); and, (e) observing Canon 1 (Business Methods in Church Affairs). Section 7. With the,assistance of the ether members of the Vestry and con- gregation, the Wardens shall have the following duties: (a) To oversee the operation and maintenance of the Church property; (b) To see that the Church is duly prepared for every occasion of public worship,attend to the ac comn►olations of the congregation with seats, and maintain order and decorum at the time of public worship; (c) To collect the offerings of the people; (d) To provide out of Church funds,under the direction of the Vestry,a suf. ficient supply of vestments and books to be used in public worship and also the elements for each celebration of the Holy Eucharist; (e) 'lb see that the sexton and other employees properly discharge their duties;and, (f) To possess a copy of the current General Convention and Diocesan Constitutions and Canons 'for the Information and guidance of the Rector.,Vestry and congregatiorel Section 8, it shall be the duty of the register of the Vestry to take charge of all records except the Parish Register and keep correct entries of all proceedings of the Vestry in a well-bound hook to be provided for that purpose and to deliver the records and minute hooks to the Rector, Vicar, or Wardens, when the Register's term of office.expires. Section 9, ' The Treasurer shall take charge of all funds except Communion Alms as provided for in General Convention Canon iH .14.2.(f), and disburse the same under the direction of the Vestry, mnaintaining his accounts in accordance with the canonical requirements for the conduct of business in Church affairs,ren- dering reports to the Vestry and to the Coiincit as may be required. At the end of his term of office,he shall deliver all books anc:i records pertaining to his office to the Wardens ' • Section 1.0. The provision of this, Canon shall also be applicable to Vestry Committees to the extent not in conflict with other Canons. CANON 13. Business Methods in Church Affairs. Section 1. In every Church, Mission, and Institution connected with the Diocese, business methods shall be observed as contained in General Convention Canon 1.7,and as supplemented herein. The Diocese of Virginia 25 JUN-08-2007 01 :06 PM EI J;1-AUEL CHURCH 540 ash 6334 P. 07 i Constitution and Canons CANON 11. Election and Organization of Vestries, and Call of Congregational Meetings. ' Section 1, In this Canon, the term "Rector" implies "Rector or Vicar," and the term"Vestry" denotes"Vestry or Vestry Committee," unless specifically noted to the contrary. Section 2. A Church shall have a Vestry which shall consist of not fewer than three or more than twelve members,except that in any Church having more than one hundred confirmed communicants in good standing one additional member may be elected to its Vestry for each additional one hundred confirmed commu- nicants in good standing, or major fraction)thereof, provided that the total num- ber of elected.Vestry members shall not exceed eighteen. Section 3. The election of Vestry members shall be held annually at such time and place as shall be designated by the Vestry,or in the event the Vestry does not act then by the Rector,or, if there he no Rector by the Wardens.If the time and place be not so fixed then the election shall be held on Easter Monday in the church or regular place of worship.At least three days notice of the time and place of each election of Vestry members shall be given in the church on an occasion of public worship or by other adequate means. Notwithstanding the foregoing provision,if any Church so authorize,Vestry mem- bers may be elected for terms not to exceed four years, the congregation to deter- mine the length of terms, the beginning of the term, and the number of Vestry members to be elected for such terms. The'Vestry members elected and qualified under this Canon shall serve until their successors are elected and have qualified. At all meetings of the congregation, the Rector shall preside, except that at the request of the Rector or if the Church is without a Rector, the meeting shall be presided over by one of the Wardens or, in their absence, by a Vestry member selected by the Vestry, Section 4. Only Lay persons, who are confirmed adult communicants in good standing of the church,as defined in General Convention Canon t 17.,shall be eligible for election as Vestry members of such church. However, regardless of eligibility of a person for election, no person shall be elected at duly convened congregational meetings to consecutive full terms on a congregation's Vestry or Vestry Committee. Section 5. All adult communicants in good standing, registered in the par- ticular Church in which they offer to vote,shall be entitled to vote at the election of Vestry members.The voting shall be by ballot in person and, unless otherwise provided by the meeting,a majority of thevotes cast shall be necessary to a choice The Diocese of Virginia 21 The Morenouse croup - i nu i.,pia..vpui �l•�=%0•--.....- - 1 . TAKE A FRESH LOOM Etiisrops1 rcrrird irm rids un Drum,dnd nuiliticw b'C[5143240111 :: : ''I 1,: o. I11pi91i 4 'r '• 7 8 For.*MEE bra+rknm,raft i 1.-800-877 0t12 1 Ka r` ' 'lt Church Detail Church: Emmanuel Church City: Greenwood Diocese: Diocese of Virginia Office I Mailing Address I Shipping Address I Ministries 11 Clergy From 1 to 2 of 2 Title Salutation Name Email Rector The Rev. Charles F. Mullaly, Jr. Assistant The Rev. Sarab_Kinney_ Previous`1 Done e1 • Church Publishing Incorporated • 445 Fifth Avenue,New York,NY 10016 • Copyright© 2006 Church Publishing Incorporated http://www.theredbook.org/index.cfin?event=church.view&ID=17460 6/8/2007 212th Annual Council • ONE Church : ONE Mission January 26-27, 2007-Richmond,VA Clerical Members of Council Title First Name Last Name Suffix The Rev. Lupton P Abshire The Rev. John D. Adams Jr The Rev. Christopher M. Agnew The Rev. Buck Aiken ,, Jr. The Rev. Mary Anne Akin The Rev. Sherodd R. Albritton The Rev. Charles D. Alley The Rev. John D. Andersen The Rev. Paul Andersen The Rev David T. Anderson The Rev. Vienna Cobb Anderson The Rev. Anthony F. Andres The Rev. Pati Mary Andrews The Rev. Clyde S. Angel The Rev. Maryetta M. Anschutz The Rev. Holly L Antolini The Rt. Rev Robert P. Atkinson The Rev. Katharine E. Babson The Rev. S. Abbott Bailey The Rev. John Baker The Rev Rhonda W. Baker The Rev. Harry W. Baldwin , Jr The Rev. Ann Barker The Rev. Jane W. Barr The Rev. George L. Barton The Rev. Philip R. Baxter The Rev. Ralph W. Bayfield The Rev. Robert A. Becker The Rev. Gloria K. Berberich The Rev. Craig Biddle ; Ill The Rev Dr. Donald D. Binder The Very Rev. Rachelle E. Birnbaum The Rev. Donald E. Bitsberger The Rev. Thom W. Blair , Jr. The Rev. Barbara K. Blakemore The Rev Vaughan P. L. Booker The Rev. E. Tucker Bowerfind The Rev. Robert J Boyd , Jr. The Rev. Randolph M. Bragg The Rev. Mary W. Brake The Rev. Michael J. Brenneis The Rev Penelope Bridges The Rev. Christopher M. Brookfield http://www.thediocese.net/Councils/212Council/clergy.html 6/8/2007 Y _ The Rev. Vinnie Lainson ' The Rev. Toby G. Larson The Rev. David Lee The Rt. Rev. Peter J. Lee The Rev. Milton R. LeRoy The Rev. Sandra Levy; The Rev. Lucia K. Lloyd The Rev. Laura Lockey The Rev. DeWitt H. Loomis The Rev. Richard A. Lord The Rev. Robert H. Lyles The Rev Anne Coghill MacNabb The Rev. Alexander D. MacPhail The Rev. Karin MacPhail The Rev. Robert H. Malm The Rev Cuthbert H. Mandell The Rev. Thomas G. A. Mansella The Rev. Anne L.Y. Manson The Rev. Thomas H. Markley The Rev. Dr. McAlister C. Marshall The Rev. Ann Martens The Rev. William R. Martin The Rt. Rev Clayton Matthews The Rev. Boyd H. May ,, Jr. The Rev. David H. May The Rev. James B. May , Jr. The Rev. Richard E. May The Rev. Roma W. Maycock The Rev. Sara Chandler Maypole The Rev. Thomas B. McCusker , III The Rev. Janet S. McDonald The Rev. John S. McDowell , Jr. The Rev Jose A. McLoughlin The Rev. Stephen McWhorter The Rev. Nancy Meck The Rev. C. Robert Merola The Rev Claudia Merritt The Rev. Andrew T. P. Merrow The Rev. Edward 0 Miller , Jr. The Rev. John E. Miller The Rev. Jean Milliken The Rev. Bollin M. Millner , Jr. The Rev. Mason F. Minich The Rev. Michael C. Mohn The Rev. Charlotte Moore The Rev. M. Leon Moore The Rev. Roberto Morales The Rev. Edward Morgan , III The Rev. Philip Morgan The Rev. S. Neale Morgan The Rev. Jay Morris The Rev. W. Brown Morton , III The Rev. Charles F Mullaly , Jr. http://www.thediocese.net/Councils/212Council/clergy.html 6/8/2007