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Home My WebLink AboutSUB202000218 Correspondence 2021-02-16Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Tuesday, February 16, 2021 4:47 PM To: Gwen Lacy; Joseph Clark Cc: Lauren Clark Subject: RE: SUB2020-218 RE: Clark project Gwen & Mr. Clark, Good evening. The approved SUB2020-218 RE: Clark plat is awaiting your pickup for recordation. Please note two things: 1. As mentioned previously, the plat must be recoded with all for required legal documents (deed, maintenance agreement, declaration and affidavit) recorded together. That is a requirement for family divisions. 2. In the packet for pick up you will see 1 mylar signed/approved plat, 2 paper signed/approved plats, and I think 3 unsigned originals. It was the decision of the person signing/approving the plat that too many originals were submitted for the approval. In reference to future approvals this should be considered in the number of originals submitted. Be well, Paty Saternye Senior Planner Albemarle County psaternyeCcDal bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Gwen Lacy <gwen@raysurveying.com> Sent: Monday, February 15, 20214:35 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org>; Joseph Clark <jclark@albemarle.org> Cc: Lauren Clark <laurenclark0615@gmaiLcom> Subject: Re: SUB2020-218 RE: Clark project CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Good afternoon Paty, Please find attached pdf copies of the signed documents (Deed of conveyance and Maintenance Agreement). Please let me know when the plats have been signed and are ready for pickup. Thanks, Gwen Gwen Lacy Roger W. Ray & Assoc., Inc. Land Surveying - Land Planning 663 Berkmar Court Charlottesville, Virginia 22901 (434)293-3195 raysurveying.com From: Patricia "Paty" Saternye Sent: Friday, February 12, 2021 8:32 AM To: Joseph Clark Cc: Lauren Clark ; Gwen Lacy Subject: RE: SUB2020-218 RE: Clark project Mr. Clark, Good morning. The document have now sufficiently addressed the comments. The signed and notarized original plats have already been submitted. A Scan of the signed and notarized affidavit was previously submitted. A Scan of the signed and notarized declaration (family division restrictions) was previously submitted So the last steps in the approval are to do the following: 1. Get the a) deed and b) maintenance agreement signed and notarized (and date entered in appropriate blanks). 2. Have the signed and notarized deed and maintenance agreement scanned and then email the scans tome for our records. 3. Once I have received the scans of the signed, notarized deed and maintenance agreement then I will do the last quick check and get the plats signed by the appropriate people. Please note you or your consultant should already have and should keep the originals off all of the legal documents. Those are needed for the last step below. 4. Once the plats are signed I will keep one signed original plat 5. The remaining signed/approved originals of the plat will be left in the Community Development front desk area for you or your consultants to pick up. 6. Once you have picked them up you or your consultant are to have the plat, along with all for legal documents (deed, maintenance agreement, declaration and affidavit) recorded together. Be well, Paty Saternye Senior Planner Albemarle Countv psaternyeC@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Patricia "Paty" Saternye <paaternye@albemarle.org> Sent: Wednesday, February 10, 2021 2:06 PM To: Lauren Clark <Iaurenclark0615@gmail.com> Subject: SUB2020-218 RE: Clark project Ms. Clark, Good afternoon. Thank you for the resubmittal of the two legal document. Once I have had the chance to look at them I will provide you more information in reference to time frames. I regret that you were not aware of the possible time frame for the a full review to the point of approval. Although we try to get the comments to the applicant sooner the review of each submittal has fallen within the allowed time frame. At times we get backed up and since the pandemic we have had more submissions and less staff to review them, so that backup has gotten worse. Please keep in mind that the County can only review what was provided to us when it is provided. We cannot control if all required items were not submitted with the 1" submittal, that they were submitted not meeting all of the requirements or if once comments were provided the documents were resubmitted without addressing all of those comments, necessitating another round of review. If you have not seen the comments please let me know and I will forward them to you so that you can see why resubmissions were required. Be well, Paty Saternye Senior Planner Albemarle County psaternye@aIbemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Lauren Clark <laurenclark0615@gmail.com> Sent: Tuesday, February 9, 202112:00 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Subject: Clark project CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Good afternoon, My name is Lauren Clark. I am Joe Clark's wife, who you have been working with to complete our private street agreement and deed. We, along with all other individuals we have been working with throughout this process, are becoming frustrated with how this situation is going. Our records show that the first document was submitted on December 9th, so we are a full two months into this process. Every time your team sends back comments for small verbiage to be changed it not only slows everything, but is an extra expense to an already pricey process. We are completely onboard with wanting these documents to be perfect, but are having a difficult time understanding what the huge delay is. When being gifted family land and having the honor to raise our family on the same farm my husband was raised, we were elated, but as this process has shown to be far more challenging and draining, we are beginning to regret this decision. If the back and forth with our attorney continues, we will most likely be forced to back out as the expense and time is becoming more than projected. Our understanding is that our attorney has completed this process with Albemarle County multiple times, so we are unsure of what is making our instance so complicated. Moving forward, we will need a timeline of when this project should be completed/approved to have a better idea on if we can continue to pursue owning the land. Attached are the most recently updated versions of the private street agreement and deed. Looking forward to making some progress, Lauren Clark