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Home My WebLink AboutSDP202000061 Correspondence 2021-06-11L I N E + G R A D E C I V I L E N G I N E E R I N G COMMENT RESPONSE LETTER June 111h, 2021 TO: Department of Community Development 401 McIntire Road Charlottesville, VA 22902 ATTN: Paty Saternye and Cameron Langille, Senior Planners RE: Airport Road Sheetz Final Site Plan — SDP-2020-00061 3" round Comment Response Letter Dear Ms. Saternye, On behalf of Airport Plaza, LLC we offer the following responses to comments dated March 121h, 2021. Responses are in bold italic text below each comment. Planning — Poty Saternye 1. (Original Comment 2.) A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code. Rev. 1: Comment not yet fully addressed. Rev. 2: Comment not yet fully addressed. Address the comment. Acknowledged, see responses to comments below. 2. (3.) General information. Revise the following: a. (i.) This site plan is based upon a boundary line adjustment. Therefore, address the following: (a.) A boundary line adjustment plat must be submitted (separate application, fee and submission) and approved prior to the approval of the final site plan. Rev. 1: Comment not yet addressed. Submit a boundary line adjustment plat (separate application & fee) for review and approved prior to the approval of the final site plan. (e.) Rev. 2 [NEW COMMENT]: Revise the existing conditions sheet to label each property line that is to be vacated as "To Be Vacated". Ensure that the easement plat and the site plan are consistent. The existing conditions sheet has been revised to specifically label each property line to be vacated. This has been coordinated with the plat. See revised sheet C1.0. LINE GRADE CIVIL ENGINEERING 11341h STREET NE, STE. 100 CHARLOTTESVILLE, VA 22902 LINE-GRADE.COM Airport Road Sheetz — SDP-2020-00061 3'a Round Comment Response Letter June 11`h, 20211 Page 2 3. (6.) Existing sewer and drainage facilities; Private & public easements; Existing and proposed utilities. Address the following: a. (b.) See engineering comments in reference to required storm drainage easements and modification that will be required. FINAL: Comment not yet fully addressed. See engineering comments in reference to required storm drainage. Rev.1: Comment not yet addressed. Address the comment. Rev. 2: Comment not yet fully addressed. Address the comment. All engineering comments have been satisfied. The required easement is in place and recorded. See responses below. b. (e.) An easement plat must be submitted (separate application, fee, and submission) and approved prior to the approval of the final site plan. FINAL: Comment not yet addressed. Address the comment. Rev.1: Comment not yet addressed. Address the comment. Rev. 2: Comment not yet fully addressed. The plat has been submitted and is under review. The plat, and any required documents, must be approved and recorded prior to final site plan approval. The plat has been submitted, approved, and recorded. c. (f.) Include the abandonment of any easement in the proposed easement plat. FINAL: Comment not yet addressed. Address the comment. Rev. 1: Comment not yet addressed. Address the comment. Rev. 2: Comment not yet fully addressed. The plat has been submitted and is under review. The plat, and any required documents, must be approved and recorded prior to final site plan approval. See response to comment above. (h.) Rev. 1 [New Comment]: Revise the labels in the site plan, for all "proposed easements", to include the Deed Book and Page number for all newly recorded easement plats prior to final site plan approval. Also, revise the labels to say "New" instead of "Proposed". Rev. 2: Comment not yet addressed. Address the following: i. 0.) Comment response letter states this will be addressed after plat is approved, which is appropriate. However, the lines can be added to the labels ahead of time so that wording and location can be reviewed and confirmed. "DB PG " (with blanks/underlines in place of the numbers) is usually added at this stage. ii. (i.) The temporary construction easement and access easement have already been recorded (and submitted). Therefore, that information is already available and should be added. All newly recorded easements are now shown to coordinate with the approved plat, along with their deed book/page numbers. See revised sheet C4.0. LINE GRADE CIVIL ENGINEERING 1134ih STREET NE, STE. 100 CHARLOTTESVILLE, VA 22902 LINE-GRADE.COM Airport Road Sheetz — SDP-2020-00061 3' Round Comment Response Letter June 11`h, 20211 Page 3 e. (k.) Rev. 2 [NEW COMMENTI: Revise the existing conditions sheet to label each easement that is to be vacated as `To Be Vacated". Also, ensure all easements to be vacated are no longer shown on the proposed sheets. As shown on the approved plat, existing easements are no longer being vacated. Therefore, no "To Be Vacated" labels have been added to any easements on the existing conditions sheet (0.0). The existing easements to remain also appear on proposed sheets C4.0, C5.0, and C6.0. 4. (7.) Ingress and egress; Streets, easements and travelways. Address the following: a. (f.) Rev. 1 [New Comment]: Revise the labels in the site plan, for all "proposed easements", to include the Deed Book and Page number for all newly recorded easement plats prior to final site plan approval. Also, revise the labels to say "New" instead of "Proposed. Rev. 2: Comment not vet addressed. The access easement has already been recorded (and submitted). Therefore, that information is already available and should be added. All new easement labels, including for the access easement have been revised to say "new" in place of "proposed" and now show the Deed Book and Page Number associated with recordation. See revised sheet C4.0. 5. (8.) Existing and proposed improvements. Address the following: a. (g.) Show all street/accessway signage on the plan, ensure it is shown on the layout and landscaping sheets, and ensure there are no conflicts with landscaping. FINAL: Comment not yet fully addressed. Please get any clarification on required signs from engineering. In reference to this comment, show all existing and proposed signs in the Landscape Plan sheet and ensure that there are not conflicts between the signage and the landscaping. Rev.1: Comment not yet addressed. Address comment. Comment response letter said this would be addressed after ARB approval. Show all street/accessway signage on the plan, ensure it is shown on the layout and landscaping sheets, and ensure there are no conflicts with landscaping. Rev. 2: Please clarify, will there be no stop signs placed at either entrance. If stop signs will be located at the entrances, they should be shown on the site plan and all conflicts avoided. Since these are entrances (not intersecting streets), there will be no stop signs placed at either entrance. LINE GRADE CIVIL ENGINEERING 1134ih STREET NE, STE. 100 CHARLOTTESVILLE, VA 22902 LINE-GRADE.COM Airport Road Sheetz — SDP-2020-00061 3' Round Comment Response Letter June 11`h, 20211 Page 4 b. (h.) Rev. 2 [NEW COMMENTI: Please remove the monument sign, and the landscaping directly related to it, from the site plan. This comment was directed towards traffic signage although that may not have been clear. Monument signs, and business signs on the building, are approved in a separate process and should not be shown on this site plan. The monument sign and associated landscaping has been removed from the site plan as requested. The location will be permitted separately, as required. 6. (9.) Landscape plan. A landscape plan is required in the final site plan that complies with section 32.7.9. A landscape plan was submitted but requires additional information for the final site plan. Such information should include, but is not limited to, the following: a. (g.) Include in the site plan a filled out, signed, and dated conservation checklist. FINAL: Comment not yet fully addressed. Ensure that the owner of the site also signs the Conservation Checklist. Rev. 1: Comment not yet fully addressed. Once the ownership has transferred ensure that the owner of the site also signs the Conservation Checklist in the appropriate location. Rev. 2: Comment not vet addressed. Address the comment once ownership has changed. The conservation checklist has been updated to reflect the new ownership. See revised sheet C8.1. (13.) [Comment] See the SRC comments from most of the reviewers attached. All SRC reviewer comments must be sufficiently address prior to final site plan approval. FINAL: Comment not yet fully addressed. See the comments from most of the reviewers attached. ARB comments are still pending (see below). All reviewer comments must be sufficiently address prior to final site plan approval. Rev.1: Comment not yet fully addressed. Fire Rescue, Inspections and RWSA have no objections. See attached comments from Engineering, VDOT, and ACSA. All reviewer comments must be sufficiently address prior to final site plan approval. Rev. 2: Comment not yet fully addressed. See attached comments from Engineering, VDOT, and ACSA. ARB comments are still pending. All reviewer comments must be sufficiently address prior to final site plan approval. Acknowledged. Please note VDOT approval has been granted. ARB —) Taaaa (1.rt L I N E � 8. (1.) Revise the shrubs along Airport Road and Rt. 29 to species that are available with a taller height at time of planting to more fully screen the air machines and GRADE vacuum station and specify those taller planting heights. The shrubs screening the air and vacuum machines have been revised to be CIVIL ENGINEERING taller than the proposed machines. See revised sheet C8.1. 1134" STREET NE, STE. 100 CHARLOTTESVILLE, VA 22902 LINE-GRADE.COM Airport Road Sheetz — SDP-2020-00061 3`d Round Comment Response Letter June 11`h, 20211 Page 5 9. (2.) Revise the color of the air machine and vacuum station equipment to one that is recessive; i.e., one that will reduce visibility and blend with the surroundings. The color of the air and vacuum machine equipment has been revised to be a recessive finish. See revised architectural plans. Engineering — David James 10. (1.) The VSMP plan will need approval prior to FSP approval. (Rev.1/2) Comment still valid. Acknowledged. VSMP plan is now approved. 11. (2.) Record plat for SWIM facility easements, Access, Temporary Construction, Forest/Open Space, Drainage easements needed prior to FSP approval. Rev.l 2 SWM facility easements will need to be recorded along with the deed prior to FSP approval. Plat has been approved, and all required easements have now been recorded. Please note that Engineering comments 3 thru 9 have been omitted from this letter, as the reviewer acknowledged in the most recent comment letter that they were addressed with the previous submission. Please remove resolved comments from future comment letters. ACSA — Richard Nelson 12. Include ACSA General Water/Sewer Conditions. The ACSA general water and sewer conditions have been added to sheet C6.0. See revised sheet. 13. There is an existing water meter along Airport Acres Road that serves the existing 3500-3510 buildings to be demolished. This meter will need to be abandoned. A water/sewer connection fee credit will be applied appropriately. RWSA may require an inspector to be on site during this abandonment. An inset showing the meter to be abandoned has been added to sheet C1.0, along with appropriate notation for abandonment. See revised sheet. 14. Please submit an updated PDF copy to me for review and approval. Please submit water/sewer data sheets. Water and Sewer data sheets accompany this submission and have been supplied directly to the reviewer electronically. L I N E + GRADE CIVIL ENGINEERING 113 4`" STREET NE, STE. 100 CHARLOTTESVILLE, VA 22902 LINE-GRADE.COM