HomeMy WebLinkAboutSDP201800070 Review Comments Final Site Plan and Comps. 2018-12-10 .
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608 Preston Avenue P 434.295.5624
T I M M O N S GROUP Suite 200 F 434.295.8317
YOUR VISION ACHIEVED THROUGH OURS. Charlottesville,VA 22903 www.timmons.com
December 10, 2018
Albemarle County
.Christoph'er>�Perez,...
Senior Planner
401 McIntire Rd
Charlottesville, VA 22902
RE: Lighthouse Instruments—Final Site Plan Review—SDP2018-70-Comment Response
Letter
Dear Mr. Perez:
We have reviewed all of your comments from October 12, 2018 and made the necessary
revisions. Please find our responses to the comments below in bold lettering.
1. [32.5.2(d), 30.7.4(b)(h)] [32.5.2(d), 30.7.4(b)(h)] Source of Topography. The steep slopes
depicted on the plan do not match those slopes that are depicted on the County GIS
Overlay, which is a zoning district adopted by the Board of Supervisors. Provide the
source of the topography utilized on the plan. Prior to approval of the final site plan,
the Count r gineer must sign off on the topographic information as being more
accur .
Th ource of topography can be found on the cover page under the Site Data.
anal:The site plan utilizes new/conceivably more accurate topographic information from a field
survey; however,the plan fails to depict the slopes approved by the County's Steep Slopes
Overlay District.The plan shall be revised to depict the County's topography and distinguish with
hatching the new topography of slopes less than 25%.
Hatching shows surveyed topo areas of less than 25%. We have submitted an exhibit sealed
and signed by Licensed surveyor Paul Huber to Frank Pohl to show the surveyed steep slopes
compared to the county GIS steep slopes layer allowing survey critical slopes to override less
accurate GIS steeps slopes layer. The latest copy of Critical Slopes Exhibit has been emailed to
Chris Perez on 12/6/2018. OK
0) [32.5.1(c)] The following improvements are proposed on adjacent parcels and require
recorded easements prior to final site approval:
a. TMP 77-7 : sanitary sewer pipes and stormwater management pipes
CIVIL ENGINEERING I ENVIRONMENTAL I SURVEYING I GIS I LANDSCAPE ARCHITECTURE I CONSTRUCTION SERVICES
b. TMP 77-9A: public water lines, stormwater management pipes, drainage inlets,
drainage easements, sight distance easements, and road improvements.
c. TMP 77-8B: road improvements,temporary construction easements, public
dedication of right-of-way (for areas outside of existing dedicated r/w), sight
distance easement, stormwater management pipes, and drainage inlets.
Prior to final site plan approval, the required offsite easement shall be platted. The DB
PG reference information of these actions shall be provided on the final site plan.
Acknowledged. Owner is in the process of acquiring easements.
Final: Comment not addressed.Also, please ensure all offsite disturbance and improvements are
provided easements, as some may have been overlooked by staff above.
Acknowledged. Easements have been shown on plans for offsite work and plats will be
S `�\�reorded before work begins.
.,..
+i [32.5.1(c)] The proposed building and a proposed retaining wall are within an existing
. ` VEPCO easement (DB 424 PG 4340). Prior to final site plan approval provide written
documentation from the easement holder that the proposed improvements are
permitted within the easement. Otherwise, relocate these improvements outside of the
easement.
Easement will be vacated.
Final:The vacation plat shall be submitted, approved,and recorded prior to final site plan
approval.The DB PG reference information of these actions shall be provided on the final site
\1 w 4 plan.
� ` Acknowledged. Dominion has been contacted to start process.
4. [32.5.1(c)] A proposed retaining wall is within an existing VEPCO easement (DB 1432 PG
13). Prior to final site plan approval provide writt a ion rom the easement
holder that the proposed impro is permitted within the easement. Otherwise,
relocate these im r ents outside of the easement.
Approval een received from VEPCO. See attached letter.
anal: Comment addressed.
5. [4.20(b)] Stepbacks. On the plan label the actual hei h ing and the number
of floors. Without this information sta ' a le to determine if stepbacks apply. For
each story that begins abov eet in height or for each story above the third story
whichever is less th nimum stepback shall be 15 feet.
The proposed ding height and number of floors has been added to the cover page under
the Sit ata.
Final: Comment addressed.Stepbacks are not applicable based on the height.
6. [32.7.2.3(a)] Sidewalks along streets. Provide sidewalk on one side of the existing and
proposed public street serving the development. Based on the prescriptive easement
for the roadway the sidewalk is only required on one side of the road (the side on the
subject property).
A sidewalk has been added on the northern side of Avon Court.
I
Final: Comment addressed.
7. [4.12.18(a)] Minimum Design Requirements. Dimension the clearance height for the
loading area. The minimum is 14.5' clearance height.
A label has been added to the loading dock noting that the minimum clearance height is 14.5'.
See Sheet C4.0.
Final: Comment addressed.
8. [32.5.2(f)] Existing and Proposed Improvements. Label the max height of all retaining
walls.
Max height of all retaining walls has been labeled. See sheet C5.1.
Final: Comment addressed.
9. [Comment] Provide directional arrows on the travelways throughout the plan.
Travel arrows have been added on the plans as a visual aid.All road isles are two directions.
See plan sheet C4.0.
Final: Comment addressed.
10. [32.7.2.1] Vehicular Acces"sto Site. Each entrance onto any public street shall be
designed and constructed as required by the standards of the Virginia Department of
v,/Transport ion VDOT approval of the proposed entrance(s)to the site shall be required
prior to,final site plan approval.
Acknowledged. \fismr eyprovid o ddd
Final: Comment still relevant.
.,',Acknowledged.
11. [32.5.2(i)] Stre5 ;e tsasements and travelways. Label Avon Court as either public or
private.3,pc blic label the State Route Number. Depict and label the end of state
mainnnance.
A"bel has been added calling out the existing road name of"State Rte. 1101".
Final: Comment partially addressed. On the existing conditions page depict and label the end of
\.,"state maintenance.
The approximate location of the existing"End of State Maintenance"sign has been added and
labeled. See sheet C2.0.
12. [32.7.1.2] Reservation for Future Dedication. Revise the extent of the roadway being
dedicated to public use as required by VDOT. Also, on the plans set apart and label an
area of land for the right-of-way and for temporary construction of the roadway that
extends to TMP 77-7. Label this area as "Hereby reserved for future dedication upon
demand of the County".
The extent of the Roadway being dedicated has been revised a callout for area reserved for
future easement has been added. See sheet C4.0.
Final:The plan incorrectly labels the 21.5' portion of public right-of-way serving the
development as the reservation for future dedication,this sections' label shall be revised to
"Hereby.dedicated to public use for public right-of-way".This section should also be provided a
deed book pave reference number for the recorded plat that dedicates the right-of-way.The
dedication plat shall be submitted, approved, and recorded prior to final site plan approval.
e
The above label has been added.See sheet C4.0. Deed book and page number will be
provided when available.
The Section of right-of-way that is 15'wide is correctly labeled as"hereby reserved for future...";
however,the width of this section is inadequate for a future public road.To remedy this,either
increase the width of this easement on the subject property to sustain a future public road and
temporary grading easement or obtain the additional right-of-way with from the adjacent
property to facilitate this future right-of-way.
Width of area to be reserved for future dedication has been widened to 21.5'to match current
RW to be dedicated. An additional 10'area will be reserved for a future grading easement.
13. [32.5.2(n)] Existing and proposed improvements. If there is to be a sign for the
proposed use, on the final site plan depict and label the sign location. (Depicting the
sign on the final site plan is not approval of the sign location or type).
Possible site location has been shown on C4.0.
Final: Comment addressed.
14. [32.7.9.5, 14-410(H)] Street Trees. Revise street tree calculations and plantings to
include the areas for the entrances and the area fronting the building. Staff measures
381 linear feet of frontage. Based on the prescriptive easement for the roadway the
street trees are only required on one side of the road (the side on the subject property).
Street trees shall be placed in a landscape island between sidewalk and the curb (14-
410(H)).
Calculations have been revised. Per coordination with Planning Street trees have been
provided behind the sidewalk.
Final:The item was discussed prior to final site plan submittal and has been remedied with the
proposed location of the street trees. Comment addressed.
15. [32.7.9.8] Tree Canopy. When calculating the required tree canopy do not subtract the
SF for the proposed improvements, such as the building. Revise the calculations.
Tree canopy calculation have bene revised.
Final: Comment addressed.
16. [32.5.2(e), 32.7.9.4(c)] Existing landscape features. On the landscape plan identify
whether existing wooded areas are evergreen, deciduous, or a mix thereof.
Existing features have been identified.
Final: Comment addressed.
17. [32.7.9.4(b)] Existing trees may be preserved in lieu of planting new plant materials in
order to satisfy the landscaping and screening requirements of section 32.7.9, subject to
the agent's approval. If you intend to use existing trees to satisfy any of the landscape
plan requirements, please include the following:
a. Areas and other features shown on landscape plan. The landscape plan shall
show the trees to be preserved, the limits of clearing, the location and type of
protective fencing, grade changes requiring tree wells or walls, and trenching or
tunneling proposed beyond the limits of clearing.
v
Information on limits of disturbance and protective ESC measures can be found on ESC
plan.
Final: On the site plan depict the limits of clearing and provide the location and type of
protective fencing.
Protective fencing for trees has been added and labeled on plans. See she:- •
and Landscape site plan sheet L1.0
b. Conservative checklist. The applicant shall sign a conservation checklist
approved by the agent to ensure that the specified trees will be protected during
construction. Except as otherwise expressly approved by the agent in a
particular case,the checklist shall conform to the specifications in the Virginia
Erosion and Sediment Control Handbook, pages III-393 through III-413, and as
hereafter amended.
Conservation Checklist has been added to the Landscaping Plans. Owners signature
will be provided before plan approval.
Final:The conservation checklist on sheet L2 shall be signed by the owner.
Acknowledge.
18. [32.5.2(n)] Outdoor Lighting. Any proposed outdoor lighting must be shown on the site
plan. A photometric plan and lighting cut sheets must be provided with the final site
plan. Proposed lighting must comply with requirements of Sec. 4.17 of the Zoning
Ordinance.
Site lighting and photometric plan has been provided. See sheets L3.0 through L3.3.
Final: Comment addressed.
19. [4.14, 4.14.1-4.14.5] Performance standards for industrial uses apply to the proposal.
On sheet 1 provide by the following note: "Performance standards for industrial uses
apply to the proposal as dictated by Section 4.14.1-4.14.5 of County Code and the use
shall be subject to those standards". Also, on the sheet 1 provide the following note:
"This use is subject to Section 4.18 Noise regulations."
Notes have been added under the "General Notes"section on plan sheet C1.0.See note
number 34 and 35.
Final: Comment addressed.
20. [4.14.5] Certified Engineers Report. A Certified Engineers Report shall be
completed/complied with prior to the approval of the final site plan.
Acknowledged
Final: Comment addressed.
21. [32.6.2(h)] Signature Panel. Provide the required signature panel. Assure that each
member of the site review committee is provided a signature line.
New signature panel has been provided. See sheet CO.0.
Final: Comment addressed.
22. [Comment] The final site plan shall not be approved until all SRC reviewers have
approved the plan. Their comments attached.
Acknowledged.
Final: Comment still relevant.
Acknowledged.
23. [Comment] Economic Development Access Project Grant Program. The applicant seeks
to build the public'road through the state's Economic Development Access Project grant
program. The following design elements were discussed:
i. Right-of-Way shall be 40-foot wide (with 28-29 feet of road from curb-to-
curb)—please work with VDOT for requirements as they may be modified
during the design).
Applicant is no longer pursuing EDA grant program.
Final: Pending VDOT review/approval.
No additional VDOT comments were received on this topic.
ii. Curb/Gutter/Sidewalks—Curb and gutter is required. The grant may be
able to accommodate the cost for sidewalks on both sides, but if not,
sidewalk would be installed on the other side of the road when that lot
develops.
Applicant is no longer pursuing EDA grant program. Curb and gutter has been
provided on the applicant's side of the road.
Final: Curbing and gutter was not provided on the southern side of the roadway.
Pending VDOT review/approval.
No additional VDOT comments were received on this topic.
iii. Fire truck turnarounds—a turnaround sufficient for fire trucks shall be
required at the end of the street. The turnaround area provided through
the width of the right-of-way and the width of the proposed entrances
may be adequate. Prior to final site plan work with Shawn Maddox at
Fire Rescue and VDOT on the turnaround.
An easment has been provided at the western entrance to alow adequate
space for a fire truck turnaround.
Final: Fire and Rescue has no objections to the proposed turn around, Pending
VDOT review/approval.
No additional VDOT comments were received on this topic.
24. [4.12.4] Maximum Number of Parking Spaces. The number of parking spaces in a
parking area may not exceed the number of spaces required by more than twenty (20)
percent. The site is over the 20%threshold by 3 spaces. Please remove the 3 spaces
furthest from the building on the curve.
Curvilinear parking spaces are allowed per code. Parking calculations have been updated on
Cover to reflect Lighthouse's employee and parking needs. Site no longer exceeds number of
required spaces by more than 20%.
25. [Comment] Provide the SDP#on the c er sheet: SDP2018-70.
The SDP#has been added on the cov sheet of the Site Plan.
/
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omment] Prior to final site plan approval a VSMP and Road plan shall be approved.
Acknowledged. i
Engineering Comments (David James):
1. WPO plan approval required prior to FSP approval.
i
Acknowledged.
2. Road plan approval required prior to FSP approval.
Acknowledged.
3. Add SDP#to cover sheet (under title).
The SDP#has been added to the cover sheet as requested.
4. Sheet C1.0 Remove Stormwater Management note & redundant General Construction
note.
The notes have been removed as requested.See sheet C1.0
5. Sheet C2.0 Show the County's existing GIS steep slope overlay for preserved/managed
slopes.
The County's existing GIS steep slope overlay is shown. See sheet C2.0
6. Provide engineered plans and computations for the retaining wall design for all the walls
that are next to parking or travelways. Specify all structural components and dimensions
of wall.
Acknowledged.
The following items will be required [DSM]:
a. A typical detail. (VDOT standard walls are acceptable).
Acknowledged. Wall design will be provided before approval.
b. Specific details as required for unusual or possibly conflicting areas.An example is
where utilities are expected through walls or footings.
Utilities crossing through walls have been eliminated.
c. Certified computations to support the design (for wall over 4' high).All soil and bearing
assumptions, as well as reinforcement materials and assumed loadings must be
included.
Acknowledged. Wall design will be provided before approval.
7. Provide guardrail over any slope steeper than 3:1, wall, or drop-off greater than 4', with
start and end sections labeled, at VDOT designations (GR-2, GR-2a, etc.).
Guardrail has been added as required above.See sheet C4.0 for locations.
8. Provide safety provision(s)for vehicles and pedestrians for walls over 30" high. This is
typically a guardrail, wall, or fence [DSM].
Safety provisions have been provided as necessary. See sheet C4.0
9. Show bumper block dimensions in detail. Bumper blocks shall be constructed of a
durable material such as concrete treated timbers. Each bumper block shall be a
minimum length of six (6) feet, a maximum height of five (5) inches, and shall be
securely anchored into the pavement in at least two (2) places.
A bumper block detail has been added to the plans.See sheet C1.1
10.Show all proposed easements outside of ROW.
All proposed easements outside of the right-of-way are shown.
11. Provide evidence that neighboring property owner is in agreement with this offsite work
in the easement or record any easement plat. This can be a letter of agreement signed
by neighboring property owner or record an easement plat. [DSM Sect. 8C, 3F].
Acknowledged owner is in the process of negotiating easements with neighbors.
Fire Rescue (Shawn Maddox):
1. No objections.
2. If the building height is to exceed thirty feet then the unobstructed clear width of the
travel way must be increased to 26' along on contiguous side of the structure to allow
for aerial apparatus access. See below for code reference.
Comment has been resolved per email coordination with Shawn Maddox and his response
July 16th 2018. Building floors and roof elevation has been further clarified on cover and sheet
C5.0.
3. Hydrant spacing is appropriate.
Acknowledged.
4. Thank you for showing the FDC location.
Acknowledged.
5. A knox box will be required, a note should be added to the plans to indicate the location
must be approved by the fire marshal's office.
Callout has been added. See sheet C4.0.
6. The street that serves the FDC, hydrant and what appears to be the rear of the structure
shall be marked as a fire lane.
A callout has been added. See sheet C4.0.
7. A fire flow test will be required before final acceptance.
A flow test has been provided.
8. D105.1 Where required. Where the vertical distance between the grade plane and the
highest roof surface exceeds 30 feet (9144 mm), approved aerial fire apparatus access
roads shall be provided. For purposes of this section, the highest roof surface shall be
determined by measurement to the eave of a pitched roof,the intersection of the roof
to the exterior wall, or the top of parapet walls, whichever is greater.
Comment has been resolved per email coordination with Shawn Maddox and his response
July 16th 2018. Building floors and roof elevation has been further clarified on cover and sheet
C5.0.
9. D105.2 Width. Aerial fire apparatus access roads shall have a minimum unobstructed
width of 26 feet (7925 mm), exclusive of shoulders, in the immediate vicinity of the
building or portion thereof.
Comment has been resolved per email coordination with Shawn Maddox and his response
July 16th 2018. A 26'wide paved area has been provided for access to the roof along the
basement on the north side where the roof height exceeds 30'.
10. D105.3 Proximity to building. At least one of the required access routes meeting this
condition shall be located within a minimum of 15 feet (4572 mm) and a maximum of 30
feet (9144 mm) from the building and shall be positioned parallel to one entire side of
the building. The side of the building on which the aerial fire apparatus access road is
positioned shall be approved by the fire code official.
Comment has been resolved per email coordination with Shawn Maddox and his response
July 16th 2018. A 26'wide paved area has been provided for access to the roof along the
basement on the north side where the roof height exceeds 30'.
11. D105.4 Obstructions. Overhead utility and power lines shall not be located over the
aerial fire apparatus access road or between the aerial fire apparatus road and the
building. Other obstructions shall be permitted to be placed with the approval of the
fire code official.
Acknowledged.
Building Official CDD Inspections (Michael Dellinger):
1. Retaining walls greater than 3 feet in height require a separate building permit. Walls
exceeding 4 feet in height require a stamped engineered design also.
Acknowledged. Wall design will be provided before approval.
2. An asbestos survey has to be completed and a permit for asbestos removal if
encountered must be completed prior to issuance of a building permit for the
demolition of the existing building. Have documentation available for asbestos permit,
asbestos clearance.
Acknowledged.
Additional Comment: Refer to note on 2018-10 regarding asbestos permit requirements.
Acknowledged.
ACSA (Richard Nelson):
Addressed on separate comment response letter from October 8, 2018 directly to Richard
Nelson.
RWSA (Victoria Fort):
Sheet C4.0:
1. Include the following RWSA sewer connection notes on the final site plan:
r
"All connections to RWSA manholes shall be watertight and made with a flexible rubber
boot. All coring methods, the coring contractor and all materials for construction shall
be approved by RWSA in writing prior to construction. RWSA Engineering Staff shall be
present for all cores into the manholes. Bypass pumping may be required at the sole
discretion of RWSA staff. Grouting of the manhole bench or interior may be required, at
the sole discretion of RWSA staff,for a smooth transition of flow. Existing manholes
shall be backfilled to original grade to the satisfaction of RWSA. Contact RWSA
Engineering a minimum of 3 business days in advance to schedule a core of a manhole."
The above note has been added to the final site plans. See sheet C4.0
2. Show RWSA 30' sanitary sewer easement on this Sheet (D.B. 369 P. 248).
Per emails with RWSA easement width is unknown. Easement DB and page number has been
called out on sheet C4.0.
3. RWSA needs to see the profiles for the proposed storm drains, since the pipe is shown
to cross the existing RWSA sewer main adjacent to MCI-MH-36 (between storm
structures 102 and 104). RWSA will require a minimum vertical separation of 18"
between the existing sewer main and the proposed storm sewer line.
The existing sanitary sewer line is now shown on the profile sheet C7.0. Minimum crossing
clearance has been called out where proposed storm line and existing sewer intersect.
Thomas Jefferson Health District (Alan Mazurowski):
1. Regarding the existing residence and accessory structures, I can find no septic or well
records on file. Sheet C2.0 shows what may be a symbol for a private well, near the SE
corner of the mobile home, however there's no reference to that symbol in the legend
on Sheet C1.0. If indeed there are any wells, it (they) must be abandoned in accordance
with 12VAC5-630-450 of the Private Well Regulations prior to any land disturbance in
those locations. Please note well abandonment on this property will require permitting
through the Charlottesville/Albemarle Health Department.
Acknowledged. Note had been added to the Demo Plan.
2. In the event there is an existing onsite sewage disposal system within the area to be
developed, I strongly recommend any septic tanks be located and abandoned. While
this activity does not require a VDH permit, our office can provide instruction on proper
abandonment procedures.
Acknowledged. Contractor has been advised.
VDOT (Adam Moore):
Land Use
1. Are the two gravel entrances left of centerline permanent or temporary? Please label on
plans if the entrance will be terminated at the completion of project. The entrance at
station 11+12, should be at 90 degrees to Avon Court and not at a skew. An entrance
permit will be needed before construction begins.
Per email from Adam 11/27/2018 it has been confirmed that entrances are an ex. condition
and they have been tabled as existing in plan.
2. Recommend having the future 21.5 ft. dedication and the 15 ft. prescriptive easement
recorded to County and shown on plans/plat prior to approval. The sidewalk is not
eligible for VDOT maintenance until the right of way is dedicated.
A 21.5'area to be preserved for future dedication to public use as public RW has been shown
on plans and will be added to plats. An additional 10'reserved area has been added for future
grading upon the County's demand. See sheet C4.0
3. The proposed gas line should be placed outside of the pavement. Longitudinal utility
installations should be in the outer 3-5' of right of way.
Gas line location has been updated.
4. A storm drainage calculation book was not provided to VDOT for review.
Calculations book was emailed to Adam and reviewed per email from Adam 11/27/2018.
We have included 9 copies for your review (in addition to 3 for ACSA and 3 for RWSA). If you
have any questions or comments, please feel free to give me a call at 434.295.5624.
Sincerely,
Jonathan Showalter, PE
Project Engineer
•• •••• • "ter' Tra.ismittal
TIMMONS GROUP
YOUR VISION ACHIEVED THROUGH OURS.
To: Date: December 10, 2018
Albemarle County Community Development
l�tt�nChrisPe Job No.: 41210
401 McIntire Road
Charlottesville, VA 22902 c
Regarding:Lighthouse- Site Plan
We are sending you the following items: ® Attached ❑ Under separate cover via
❑ Shop Drawings ❑ Prints ❑ Plans ❑ Specifications
❑ Copy of Letter ❑ Change Order ❑ Other
Copies Date Description
3 December 10, 2018 Additional Site Plans for ACSA
9 December 10, 2018 Site Plans
3 December 10, 2018 Additional Site Plans for RWSA
1 December 10, 2018 Comment Response Letter
This information is transmitted as checked below:
® For Approval ❑ Approved as submitted ® Resubmit 15 copies for approval
® For your use ❑ Approved as noted ❑ Submit copies for distribution
❑ As requested ❑ Returned for corrections ❑ Return corrected prints
® For review/comment ❑ Other ❑ for bids due
❑ Prints returned after loan to us
Remarks:
RECEIVED
Copy to: DEC 1 0 mo
COM uN' Signed:
DEVELOP Jo athan Showalter, PE
Phone: 434.295.5624
Received by:
Name(printed) Signature