Loading...
HomeMy WebLinkAboutSDP201800087 Review Comments 2019-03-14 �ou ROUDABUSH, GALE & ASSOCIATES, INC. A A PROFESSIONAL CORPORATION g p LAND SURVEYING Serving Virginia Since 1956 ENGINEERING LAND PLANNING ENGINEERING DEPARTMENT SURVEY DEPARTMENT 172 SOUTH PANTOPS DRIVE,STE.A 914 MONTICELLO ROAD JIM L.TAGGART,P.E. CHARLOTTESVILLE,VA 22911 CHARLOTTESVILLE,VA 22902 WILLIAM J.LEDBET TER.L.S. DON FRANCO.P.E. PHONE(434)979-8121 PHONE(434)977-0205 BRIAN D.JAMISON,L.S. DAVID M.ROBINSON,P.E. FAX(434)979-168I FAX(434)296-5220 KRISTOPI-IER C.WINTERS.L.S. AMMY M.GEORGE.PLA INFOOROUDABUSI LCOM March 14th, 2019 Mrs. Tori Kanellopoulos - Planner Department of Community Development 401 McIntire Road, Room 227 Charlottesville, VA 22902-4596 RE: Site Plan review—Response Letter Project title: Timberwood Square Project file number:SDP201800087 Dear Mrs. Kanellopoulos, We received your comments dated January 18, 2019 on the above-referenced project file number. Please find attached eight copies of the revised Plans. The plans have been revised to address the comments in accordance with the following: 1. See attached direction from the Post Master regarding group mailboxes. Please coordinate location with the Post Master. a. Follow-up: Location is acceptable to Planning. Please be sure to coordinate with the Post Master as well. RESPONSE: Comment noted. Post Master approval has been obtained. 2. [18-32.5.2.b] Written schedules or data. Revise note to read"office use" instead of "commercial use", for Parking Tabulations and Square Footage, as the office use has specific parking requirements that are distinct from other commercial uses, on SP2. a. Not addressed: All proposed uses for the 65 parking spaces are office uses. If the uses change in the future, Zoning will need to make a parking determination. The application may be updated in the future, however it should be listed as office uses at this moment, as that is what is being proposed with this development. RESPONSE: All commercial use have been updated to office use on site plan and road plan. 3. [18-32.5.2.1] Existing and proposed utilities. Label all utilities as either existing or proposed. Include the deed book and page number of all existing easements. Proposed easements that are not yet recorded must be recorded with an easement plat prior to final site plan approval. a. Follow-up: If there are DB/PG for the existing easements on SP3 (specifically the water line and the sewer line on the west side), please include them. RESPONSE: DB and PG have been provided for all existing easements. Proposed easements will be recorded before final site plan approval. 4. [18-32.5.2.1 and 18-4.11.4] Existing and proposed utilities. Revise the easements that are conflicting with any structures. See Lot 10 as an example (appears easement conflicting with deck). a. Not fully addressed: See Engineering comment as well. There appears to be a conflict with utilities and landscaping(See SP9 and pin oak). Appears there may be conflict with waterline on SP10 and pin oak. RESPONSE: The structures have been moved to avoid conflict with the deck. The pink oak has been moved out of the drainage easement on sheet SP9. There is no conflict for the pin oak on sheet SP10. The private waterline easements end at the property line. 5. [18-4.12.5] Location of parking areas. Parking is required to be on the same lot as the primary use, except as authorized by 18-4.12.8. The lot lines for all of the lots overlap with the parking spaces in such a way that the parking spaces are split by the lot lines. Some lots contain one full parking space and one or two parts of other parking spaces, however only some lots (1, 2, 6, 10, 11, 15, 19, 20, 28 and 32) contain at least two full parking spaces. A shared parking agreement will be required for the lots for the townhomes. a. Not addressed: Even with an access easement, a shared parking agreement is still needed for the townhomes.This can be covered as part of the HOA covenants and restrictions. Another option is to assign two parking spaces to each dwelling unit, and this must be clearly shown in the covenants/restrictions. RESPONSE: The shared parking agreement will be covered as part of the HOA covenants and restrictions. n ' 6. [18-4.12.8(e)] Instrument assuring continuation of off-site parking. Stand-alone parking for the commercial area: If stand-alone parking or off-site shared parking is to be provided, the applicant shall submit with the application for a site plan, site plan waiver or, if a site plan is not required, with an application for a zoning compliance clearance, an instrument that restricts the use ofthat part of the land on which parking is provided to that use, and assures that a minimum number of parking spaces as required by this section shall be established and maintained for the life of the use. The instrument shall be in a form that is suitable for recording, shall be subject to review and approval as to form and substance by the county attorney, and shall be recorded in the office of the clerk of the circuit court of the county before the site plan or site plan waiver is approved. As the parking requirements for the use or structure change, subsequent instruments may be submitted, reviewed, approved and recorded that rescind or modify the prior instrument. a. Not addressed: This is a requirement prior to final site plan approval. Stand- alone parking is parking that is not on the same lot as the use. This stand- alone parking was previously approved for the office area of this development, however the instrument is still required, given that a new office space is proposed. The same number(65 spaces) is still the requirement. This is to ensure both office spaces have access to and sufficient parking. RESPONSE: An instrument that restricts the use of that part of the land on which parking is provided to that use, and assures that a minimum number of parking spaces as required will be provided prior to site plan approval. 7. [18-4.12.11(b)] Identification of use served. For standalone parking, at least one (1) sign shall be posted in the parking area identifying the off-site use served by the parking area. a. Not addressed: See previous comment. RESPONSE: There are no off-site uses for parking. No change. 8. [18-32.7.9.4] Contents of a landscape plan. Revise the small notes counting the number of trees on SP9 and SP 10, as some are incorrect. a. Not fully addressed: On SP9 I counted 3 CJ, not 2. On SP11 I counted 27 AF (not 30) and 101 CJ(not 100). Please correct and update all relevant tabulations. RESPONSE: Plant counts and calculations have been updated with this submittal. Addition of Biofilter has changed the counts. 9. [18-4.16.1(3)] Minimum area. Indicate how the recreational area is being calculated. In the residential area,there appears to be 2,525 sq. ft. for the tot lot, 25,289 sq. ft. for one section of open space and 4,692 sq. ft. for the other section of open space. The recreational area is listed as 17,376 sq. ft. a. Not fully addressed: Appears to be corrected on SP2, however seems incorrect on SP10. RESPONSE: Open space areas have been broken down for easier analysis. 10. [18-32.7.2.3] Sidewalks. Request for applicant to provide sidewalks along Timberwood Blvd. and Worth Crossing along the edge of the property. Provide ADA accessible ramps at the corner of Timberwood Blvd and Worth Crossing, and at the trailhead where it meets Worth Crossing. The sidewalks in the public ROW will need to be dedicated to the County and maintained by VDOT. Additional detail pending VDOT's comments. a. Not fully addressed: Planning staff has determined that 6' asphalt paths would be acceptable in place of sidewalks along Timberwood Blvd. and Worth Crossing along the edge of the property. Asphalt paths have been the standard for connectivity in this area. While pathways along these public streets may have not been previously required,this type of connectivity is now standard, including with the 2015 Comprehensive Plan update. RESPONSE: Sidewalks have been placed where agreed upon. 6'asphalt paths to match existing paths have been provided where agreed upon. 11. [Future Application Comments] a. [Comment]: Note that Subdivision plat will be needed to create lots for the Townhomes. i. Addressed: This may occur after final site plan approval. RESPONSE: Comment noted. b. [Comment]: The proposed private streets will need to meet the private streets standards in Chapter 14 (Subdivision Ordinance) during the subdivision phase of this development. i. Addressed: This may occur after final site plan approval, however applicant should keep these street standards in mind. The application appears to be meeting them, as Engineering has been reviewing Road Plans with these standards. RESPONSE: The private streets meet street standards. Comment noted. c. [Comment]: Note that approved Road Plans, WPO and VSMP are required prior to final site plan approval. i. In progress: See Engineering comments. RESPONSE: Comment noted. New Comments: 1. [Comment] Uses. Revise "Proposed Use" on SP2 to be "Office" instead of"Club". As discussed in a meeting with staff, the club is on a separate parcel and no club is proposed with this project. Only office uses and residential units are proposed. RESPONSE: The existing uses have been updated to office. 2. [18-4.20] Setbacks. On SP2, also include the setbacks under 18-4.20, as these would apply to the office uses on the other portion of the development. RESPONSE: Setbacks in section 18-4.20 have been added to the setbacks on sheet SP2. 3. [Comment] All required landscaping that will be maintained by the HOA/private entity and is on individual lots must have easements. Most of the required landscaping is already shown with easements, however the street trees are not. An access easement does not cover landscaping easements on individual lots. RESPONSE: Landscaping easements have been provided for street trees. 4. [18-32.8.2] Agreement and Surety. A surety for street trees, all required landscaping and sidewalks is required prior to final site plan approval. This can be included in the HOA covenants and restrictions. This bonding can be done with the bonding for the Road Plan. RESPONSE: Surety will be provided in the HOA covenants and restrictions. 5. [Comment] HOA covenants and restrictions are required for maintenance of property and amenities, including open space,the trail,private streets,private easements (such as landscaping, private drainage, etc.), sidewalks and street trees. These covenants/restrictions must include the private street maintenance agreement. This is required prior to Road Plan approval, and therefore prior to final site plan approval. RESPONSE: HOA covenants and restrictions will be provided under separate cover. 6. [14-234(C)] Private streets in the Development Areas. A private street request is required prior to Road Plan approval. This request may be in the form of a letter(emailed to the Planning Reviewer)that shows the streets meet the criteria of 14-234(C) items 1-5. Staff sees no issues with the private street request; this letter of request is now a requirement and must be included with the application folder. Staff has already reviewed the private streets for compliance. RESPONSE: A private street authorization request has been provided with this submittal. 7. [Comment] Easement plats and final plat after site plan approval applications may be submitted after final site plan approval. As indicated in previous comments here, covenants/restrictions that include maintenance and sureties must be complete and approved before final site plan approval. As stated in previous comments here as well, the roads, sidewalks and street trees must be bonded before Road Plan (and therefore final site plan) approval. RESPONSE: Comment noted. We trust the above adequately addresses your comments. Please let me know if you have any questions or require additional information. Best Regards, Dustin Greene, EIT 1' a/ `i•