Loading...
HomeMy WebLinkAbout1991-10-09October 9, 1991 (Regular Day Meeting) (Page 1) 324 A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on October 9, 1991, at 10:00 A.M., Meeting Room #7, County Office Building, 401McIntire Road, Charlottesville, Virginia. PRESENT: Messrs. Edward H. Bain, Jr., David P. Bowermmn, F. R. Bowie, Mrs. Charlotte Y. Humphris, Mr. Walter F. Perkins and Mr. Peter T. Way. ABSENT: None. OFFICERS PRESENT: Mr. Robert W. Tucker, Jr., County Executive; Mr. George-R~St. John,.County Attorney; and Mr. V. Wayne Cilimberg, Director of Planning and Community Development. Agenda Item No. 1. Call to Order. The meeting was called to order at 10:03 A.M. by the Chairman, Mr. Bowie. AgendaItem NO. 2. Pledge of Allegiance. Agenda Item No. 3. Moment of Silence. Agenda Item No. 4. Other Matters Not Listed on the Agenda from the PUBLIC. Mrs. Laura Thomas said that she and her husband, Paul, are residents of North-Garden. She is representing the landowners along Routes 692 and 712 regarding the proposed ~mming of that road. The proposed road name is "Staunton-James River Turnpike." She is present to inform the Board that she is circulating a petition to have the name Changed. There is strong sentiment among the landowners about the name. The proposed name is cumbersome, it has 26 letters and it does not adequately describe the quality of the rural road or the location of the road since the road is not near Staunton or the James River. There is also objection to the word "turnpike"; it has a different implication now than it had 100 years agowhen the road was originally named. In her dictionary, "turnpike" is defined as being a wide, modern highway, usually with toll gates. 7 : Mrs. Thomas said she and her husband visited more than 100 residents in Keene and North Garden and of these people, only two declined to sign the petition. In addition, 60 more signatures were collected at stores in Batesvi]le. Residents 'have suggested thefOllowing alternativenames: "Old Plank Road," "Batesville ROad," "James River ROad"-or "Staunton-James Road." Mrs. Thomas said she realizes that the name of a particular road is not. th~-most, important issue with which this Board has to deal, but an address is dealt-with on a daily basis.. An address has to be spelled over the telephone, written for return addresses and. put on applications and forms. Not many applications or fOrmshave 26spaces for a street name. She will present the signedpetition to the BOard after, the people .who live on the western side of theroad have a. chance to sign it. Mrs. Thomas thanked~the Board for its time. Mr~ Bain asked ifthere is a deadline for petitioning road namechang.es. Mr. Tucker said there is no definite date, but the consultants suggested-that adatebe established for:a day n~ar the end'of the:year. He added that there ~reabout a dozen road names, where people are inthe process of signing petitions to have.the name changed. He thinks that a majority, of..requests~for road name changes will occur when the postal service notifies residents about the change. Mrs. Thomas~commented that approximately 30 percent of the people she~ talked to. were not aware that the proposed road name would be their:new address.. Mr. Tucker saidthe staff is considering placing an. advertisement~ in the local, newspapers to inform the public about the road names and the process if someone-wants to change a name. Agenda Item No~ 5. Consent Agenda. Motion was offered by Mr~ Bain., seconded by Mr. Bowerman, to defer Item 5.1 to October 16, to approve Items 5.2 and 5.3, and to accept the remaining items on the consent agendafor October 9, 1991 (Regular Day Meeting) (Page 2) 325 information. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowie, Bowerman, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. Item 5.1. Memorandum dated September 30, 1991, from Mr. Robert W. Tucker, Jr., County Executive, re: letter from Augusta County stating con- cerns about draft proposals of the VACO/VML Joint Annexation Task Force. It is recommended that the Board authorize the Chairman to send a letter of support to the Virginia Association of Counties (VACo) supporting Augusta County's position set out in a letter dated August 27, 1991. Mr. Bain said he would like to see information from the VACO/VML Joint AnnexationTask Force before taking an officialBoard position. Mr~.~Tucker: said he could provide the Board with a summmry of the proposals prior to the Board taking action. He commented that Albemarle County is not affected by the~proposed change. Mrl Bain said he is interested inwhy this change.is now being considered and what the reasoning is for the change. Mr. Tusker said he has a copy of the original agreement as well as a summary in his office available for review. Mr. Bowie suggested this item bedeferreduntil October 16so Board members can review the materials. Board members concurred~. ~-Item 5.2. Memorandum dated October 1, 1991, from Mr. Robert W. Tucker, Jr., County Executive, entitled "Water Resource Protection Areas Ordinance - MemOrandum~of Understanding with the Thomas Jefferson Soil and Water Conserva- tion DistriCt," was received as follows: "Prior to the Board of Supervisors meeting on June 19, 1991, aDraft Memorandum of Understanding was provided in the Board packet which. outlined the potential roles of the County and the Thomas Jefferson Soil and Water Conservation District (TJSWCD) in ~mplementing the agriculturalprovisiona of the Water Resource Protection Areas Ordi- nance. In adoption of the ordinance, the Board agreed that TJSWCD would have the role of providing technical assistance and reviewing plans developed .pursuant to the agricultural provisions." By the above recorded vote, the Board authorized the Chairman to sign the folloWing.agreement on behalf of the County: 'MEMORANDUM OF UNDERSTANDING between the THOMAS JEFFERSON SOIL AND WATER CONSERVATION DISTRICT and ALBEMARLE COUNTY The THOMAS JEFFERSON SOIL AND WATER CONSERVATION DISTRICT, (the "District") and ALBEMARLR COUNTY, (the "County") have entered into a memorandum of understanding. This memorandum establishes.the basis for cooperation between-the District and theCounty Under the provisions of the Water Resource Protection Areas Ordinance, (the "Ordinance"), the District is responsible for approval of Soil"and Water QualityConservation Plans. The District is also responsible for review of buffer area reductions. The District and the County have a common goal of helping to bring about the conservation andwise use of land, water and related resources. They, therefore, enter into this memorandum of understand- ing. ROLE OF THE'DISTRICT The District will identify agricultural lands within the Resource Protection Area. 326 October 9, 1991 (Regular Day Meeting) (Page 3) The District will develop a list of agricultural landowners and land users affected by the Ordinance. The District will provide for, and coordinate with coopera- ting agencies, in delivering soil and water conservation planning assistance to users of agricultural land within the Resource Protection Area. The District will assist in providing checks for compliance with soil and water quality conservation plans. The District will work with cooperating local, state and federal:agencies toprovide an educational program to inform agricultural landowners and land users about agricultural provisions of the Ordinance. ROLE OF THE COUNTY The County will designate and map the Resource Protection Area. The County will be responsible for enforcement of the Ordinance. TheConnty will refer all appeals and request-for exceptions to the District for review and comment. IT IS FURTH~RUNDERSTOOD THAT This memorandum of understanding will be effective when signed by both parties and will continue in effect until modified or terminated by mutual consent of the parties hereto, or may be term~natedby either party by giving 60 days notice in writing to the other party. Item 5.3. Memorandum dated October 3, 1991, from Mr. Robert W. Tucker, Jr., County ExeCutive, entitled Pay Increase for Election Officials," was received as follows: "Staff has received a recommendation from the Electoral Board that a salary adjustment of $10 per election official be approved in order to keep pace with the pay scale in the City of Charlottesville. The daily rate. for officials would increase from $65 to $75 and from $85 to $95 for chief officers. Although not specifically delineated in the Electoral Board's budget presentation, funds are available from their existing appropriation to cover this increase totalling approxi- mately $1600. Salary increases for these officials requireonly Electoral Board approval'and Board of Supervisors appropriation. The Electoral Board, however, desires Board of Supervisors approval since the issue was not made clear at budget work sessions. Staff recommepdm Board approval of the daily rate increase as recom- mended by the Electoral Board." By the above recorded vote, the Board approved arequest'to increase the daily~rate of pay for'election officials and chief officer's as recommended by the Albe~mrie County Electoral Board. Item 5.4. Letter dated September 30, 1991, from Mr. D. ~S. Roosevelt, Resident Engineer, Virginia Department of Transportation, entitled "Current !! Projects-ConStruction Schedule, was received as follows: ROUTE NO. LOCATION PROJECTS UNDER CONSTRUCTION ALBEMARLE COUNTY OCTOBER 1, 1991 STATUS EST. COMP DATE 660 743 250 BRIDGE OVER S FORK ,RIVANNA RIV INT Rt 606 NEAR AIRPORT ST. CLAIR AVE TO RT 64 CONSTRUCTION 80% COMP CONSTRUCTION 55% COMP CONSTRUCTION 9% COMP NOV 91 NOV 91 SEP 93 October 9, 1991 (Regular Day Meeting) (Page 4) 327 Mr. Bowermmn referred to the project listing for Route 631 project, between Route 29 and Route 743, shown on the list of projects for construction and asked the previous bid date was prior to this revised bid date of July, 1995. He also asked why the project is being delayed. Mr. Dan Roosevelt, Resident Highway Engineer, said he did not know off-hand the previous bid date, but the project is being delayed because funds are not available. Mr. Roosevelt said he talked with County staff aboQt dividing the project into two separate projects. He thinks that Route 743, from just west of Berkmar Drive to Route 29, could be included with the Route 29 improvements. As soon as he gets some definite cost figures he will bring them back to the Board with a recommendation for funding. ~'Mr.' Bowerman asked when 'improvements to Greenbrier Drive Extended would begin. Mr. Roosevelt said he anticipates ~mprovements to Greenbrier Drive to begin after Rio Road is completed. Mr. Bowerman asked where the funding for GreenbrierDrive. Mr~ Roosevelt said~the State~isfunding~the improvements. There was no further discussion. Item 5.5. Copyof Minutes of the Planning Commission for September 23, 1991,-was receivedfor information. Item 5.6. Memorandum dated October 2, 1991, from Mr. Robert W. Tucker, Jrt, County Executive, enclosing copy of "FY 1992-93 Operating Budget Calen- dar,'' was received for information. Item 5.7. Memorandum. dated October 4, 1991, from Mr,. Robert W.,.Tucker, Jr,.,.County Executive, enclosing "August, 1991 Financial Report," wasreceived for information as follows: "Attached please find the August financial report from the Director of Finance which is being presented this month in a new format. Deve- loped~by the ~Financial Management Committee, this report represents one of many collaborative efforts by this group to develop consistent financial reporting mechanisms for the school division and general government. The School Board has already approved this format for theirmonthly financial reports. You may remmmher that this ad hoc committee, composed of staff repre- sentatives from each division, was set up to look at specific finan- cial management functions within general government and the school division to determine if there were areas for consolidation or greater~ cooperation, orif there were problem areas that needad correction, The Committee met throughout the s~mmer to review and analyze various financial functions and has made a number of recommendations for Payroll, purchasing, financial ma~geme~t reports and budgeting that, are either being implemented .or. are under further considezation~ Page one of the report shows an overall breakdown of General Fund revenues and .expenditures by function with ~the thefirst column showing, appropriated amounts and the second.column, reflecting the recommended five percent reserve reduction. The percent to.date reflects funds expended over the projected column, not the budgeted amount. The SchoolFund follows the same format although theschool's projected col,,mn, reflects.at5 percent reserve~hOld, back~ The final page of the report presents the unrestricted fund balances for the General, Schooland Capital Funds; .adjustments to these fund balances will be'tracked throughout the fiscal year on this one sheet. A final fund balance for the Capital Improvemmuts Program Fund has not been determined yet since.the fund is still being audited. Figures shouldbe available in'the September report." ALBEMARL~ COUNTY GENERAL FUND MONTHLY FINANCIAL REPORT AUGUST 1991 328 October 9, 1991 (Page 5) (Regular Day Meeting) FY 91/92 BUDGET FY 1991/92 PROJECTED* REVENUE LOCAL $56,342,803 $56,342,803 STATE 3,795,910 3,795,910 FEDERAL 158,100 158,100 TRANSFERS IN 420~781 420~781 TOTAL REVENUE $60,717,594 $60,717,594 YEAR CHANGE TO DATE PERCENT $ 0$1,154,021 2.05% 0 604,843 15.93% 0 500 0.32% 0 0 0.00% $ 0 $1,759,364 2.94% EXPENSES GENERAL GO¥'T ADMINISTRATION $ 3,717,261 JUDICIAL ADMINISTRATION 1,240,459 PUBLIC SAFETY 5,960,201 PUBLIC WORKS 1,580,265 HUMAN DEVELOPMENT 3,806,517 EDUCATION 31,463,182 PARKS/RECREATION/ CULTURE 2,443,069 COMMUNITY DEVELOPMENT 1,672,577 NONDEPARTMENTAL 3,494,850 TRANSFERS 5~339~213 TOTAL OPERATING EXPENSES $60,717,594 $ 3,531,398 1,178,436 5,662,191 1,501,252 3.,616,191 29,890,023 2,320,916 1,588,948 3,320,108 5,072,252 $57,681,714 $ 185,863 $ 762,470 21.59% 62,02.3 197,349 16.75% 298,010 1,361,855 24.05% 79,013 287,179 19.13% 190,326 722,163 t9~97%~ 1,573,159 0 0.00% 122,153 592,203 25.52% 83,629 313,938 19.76% 174,743 7,799 0.23% 266,961 ~90~334 1.78% $3,035,880 $4,335,290 7.52% BALANCE OF REVENUE OVER EXPENSES $ 3,035,880 * PROJECTED EXPFAIDITIIRES REFLECT 5.0% RESERVE REDUCTION ($2,575,926) FY~91/92 FY 1991/92 YEAR BUDGET PROJECTED* CHANGE TO.DATE PERCENT REVENUE LOCAL-SCHOOLS $ 415,585 STATE 19,351,031 FEDERAL 431,314 TRANSFERS IN ~31,463~182 TOTAL REVENUE $51,661,112 EXPENSES INSTRUCTION ADMINISTRATION, ATTENDANCE,H~.ALT~t $40,528,347 1,641,952 PUPILTRANSPORTATION SERVICES 4,479,949 FACTLTTIES OPERATION/ MAINTENANCE 4,809,292 FACILITIES CONSTRUC-' TION/MODIFICATION 208~572 TOTAL OPERATING EXPENSES $51,661,112 BALANCE OF REYENUE OVER EXPENSES $ 415,585 $ 0 $ 373,450 89.86% 19,351,031 0 1,674,034 8.65% 431,314 ~0 0 0.00% 31~463,182 0 0 0.00% $51,661,112 $ 0 $2,047,484 3.96% $34,449,095 ($6,079,252) $1,919,087 5.57% 1,389,700 (245,243) 448,015 32.24% 3,807,957 (671,992) 1,694,776 44.51% 4,087,898 (721,394) 779,683 19.'07% 177,286 (31,286) i3~474 7.60% $43,911,945 ($7,749,167) $4,855,035 11.06% $ 7,749,167 ($2,807,550) PROJECTED EXPENDITURES ~CT 15% RESERVE REDUCTION UNRESTRICTED-FUND BALANCE.06~30-91 I.RSSADJUSTMENTS REAPPROP~TIONS FY 9!/92~BUDGETED FUND BALANCE ADJ%~FOUNDATION FOR EXCR. I.Lk~CE TOTAL ADJUSTMENTS ADJUSTED IRkRIESTRICTED FUND BALANCE COUNTY OF AI,P, EMA~T.~ FUND BALANCE REPORT (UNAUDITED) AUGUST 31, 1991 GENERAL SCHOOL CAPITAL FUND FUND FUND $9,419,030 $190,449 178,283 242.498 882 .... 420,781 882 $8,998,249 $189,567. Item 5.8. Memorandum dated October 4, 1991~ from Mr. Robert W. Tucker, Jr., County Executive, entitled "Ivy Landfill Capital Improvement Plan~" was received for information asfollows: October 9, 1991 (Regular Day Meeting) (Page 6) 329 "The Rivanna Solid Waste Authority recently received a report from Joyce Engineering outlining the various engineering and construction costs related to the Ivy Landfill Capital Improvement Program. Joyce Rngineering indicates that based on projected waste stream amd the improvements over the next several years with regazd to new cell construction and closure, the Ivy Landfill should have an extended life through the year 2004/2006. .This does not reflect, however, the recycling efforts currently underway in our comm~ity. You will note in the attachment (on file) that the costs associated with new cell construction ~mprovements and closure costs for various cells at the landfill amount to approximately $20 million. These costs are associated~with recent State mandates which all communities in the Commonwealth are facing. With the Rivanna Solid Waste Author- ity confronted with a $20 mill~on capital improvement program over the next Several years, .your resolution requesting the Authority to further.study a,waste-to-energy alternative attheIvy Landfill is timely. The. significant costs associated with cell construction and- closure may mmke the alternative of waste to energy a more favorable solution." Agenda Item No. 6. Approval of Minutes: April 3 a~d August 21, 1991. Mrs. Humphris had read the minutes of August 21, 1991, pages 7 (#7) to the end, and found two typographical errors. Mr.' Bowie had.~ read the minu~es Of Augumt 21, 1991, pages 1 to 7 (#7), and found them-to be satisfactory. Motion was offered by Mr. Perkin~, seconded'by Mr. Way, to approve the minutes as read. There being no further discussion, rollwas called and the motion carried by the following recorded vote: . . AYES: ~ Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr, Way. NAYS: None. Agenda Item No. 7a. Highway Matter: Status Report on Commonwealth Drive/Peyton Drive Project. Mr. Tucker said planning for the extension of Commonwealth. Drive to Greenbrier. Drive is proceeding on schedule. The estimated bid date is Novem- ber,~ 199l. Staff is'working with Comdial, as well as some of the property owners along Peyton Drive, to finalize vacation of Peyton Drive. Some repairs to Pey~on .Drive will be necessary when iris vacated and staff intends to include this work with the contract on Commonwealth. Drive. Mr. Tucker said a resolution and reco~m~_ndation will be ready for the Board's consideration at its November 13 meeting. Mrs. Humphris asked what repairs are necessary on Peyton Drive. Mr. Tucker said the staff discussed putting a final treatment on the road. Funds are available to overlay the road one more.time. Mr. Bowe~man~ asked if it made sense to repave the road considering the condition of its subsurface.' Mr. Tucker said another treatment would allow the road to be used longer. One of the recommendations that willbe~coming to the Boardis. to allow a p~ivate easement over a portion of PeytonDrive for those persons who have direct access to that right-of-way. Agenda Item No. 7b. Other Highway Matters. Mr. Rooseveltsaid the Highway Department and Plmn~ing staff have begun the process of updating the Six Year Plan. He provided the Boardwith a handout (copy on file) showing the financial figures for~.the current SixYear Plan. He had anticipated $20,376,000 being available for 1990 through 1996. Recent information £romthe State indicates that revenues will be $350,000 less than that estimated in th~ current six yearplan, Mr. Roosevelt said costs for improvements continue to rise due to inflation, but. fewer~ funds are available. October 9, 1991 (Regular Day Meeting) (Page 7) 33O Mrs. Humphris asked if interest accrues on funds when allocations are made to projects and the projects are deferred, and, if so, who gets the interest. Mr. Roosevelt said he is not sure whether or not interest is allowed to accrue on accounts, but if it does, he knows it would go into the State's General Fund and not to the locality. Mr. Bain asked if bids received on any of the larger projects were less than anticipated. Mr. Roosevelt responded "no". Mr. Roosevelt described a maintenance project on Interstate-64 which requires the resurfacing of the eastbound lane. The bid on this project came in considerably less than was estimated, but, generally, bids on improvement projects are close to the engineer's final estimate. ~, Mr. Bain asked if the amount allocated to unpaved roads could be reduced, since some projects will be deferred. Mr. Roosevelt said the Board always has the option to reduce the allocation for unpaved roads. However, if that option is exercised, the mileage-which will be used for allocations in. future years will be reduced. The Code requires that the, State's allocation be reduced by $5000 for every $70,000 to $80,000 that is not put. into gravel roads. The penalty is not very large, but over time, the amount would add up. Mr. Bain asked if the Commonwea]th Transportation Board (CTB) might consider reducing the percentage requirement, for unpaved roads without penalty bec~e of delays in funding. Mr. Roosevelt said he does not think the CTB has that authority. The penalty clause is Set out in the Code of Virginia and would require legislative action, Mr. Perkins said~he would not be willing to reduce the funds for unpaved roads because he does notthink there is presently enough money allocated to them. Mr. Bain felt consideration should be given to reducing State require- ments for upgrading roads. Mr. Perkins said he has no problemwith that suggestion. ~Mr. Bowie said he previously discussed the State requirements for upgrad, ing roadswith Ms. ConnieKinchloe, the Culpeper District member onthe CTB. He suggested to her that all the necessary right-of-way fora road bededica- ted, but at the present time, the road only be upgraded and paved to the current width of the road. When thetraffic count increased to a certain number then the road could be further~ upgraded Ms. Kinchloe responded favorably to the idea. He thinks the Board should make a formal request. Mrs. Humphris said she would, like to have the matter pursued. Mr. Perkins saidhe thinks that each roadhas to be considered on an individual basis and he agrees the issue should be pursued. Mr. Way said it would be good for the local governing body to havethe option of determining how roads, are robe upgraded. Mr. Roosevelt said traffic signal studies were prepared for the intersec- tions,of Rio. Road at Greenbrier DriVe and .Rio Road.at Northfietds Road. Volume and accident data were considered and neither location meets the requirements for a signal, During a two-year period priorto the study, there were no accidents reported at the Greenbrier intersection to the police and only two accidents reported at the Northfields intersection. Only one of the accidents could have been corrected with a traffic signal. Mr. Roosevelt said the volumes, of traffic were considerably less than the required75.cars an hour on a side street. The highest volume of traffic on Greenbrier Drive for three hours was 65, 67 and 68 cars. Ail other counts were considerably below that volume. He noted that at Northfields there were only 39 cars during the peak hour. Mr. Bowerman asked if~ traffic volumes on both sides of the street were counted. Mr. Roosevelt.replied "yes." The'highest number from either side is used for the warrants. Mr. Roosevelt said the intersections, will continue to be reviewed. Mr.: Roosevelt gave.an update, of.the Route 660 project. He said the work hasbegun, three of the five de~ks have been poured and he is hope~ml~that the fourth deck will be poured next week. Weather permitting the bridge will be open by Thanksgiving. The road has been paved except for the final surface and one section ofhandrails is in.place. ~ewould behappy to take-any of the Supervisors out to tour the Route 660 project and see how the work is Progressing. 331 October 9, 1991 (Regular Day Meeting) (Page 8) Mr. Roosevelt then discussed the Route 250 East project. Mr. Roosevelt said a monthly meeting is held with the contractor' to discuss his schedule and from that meeting a public relations flyer is released. Th~s flyer gives information on what is planned for the forthcoming month. He bought copies of the October flyer for the Board, and he will send a copy of the flyer each month to the Clerk, if the Board is interested.. Mr. Bowie said he thought the information in the flyer was helpful. Mr. Bowie said he thinks traffic flows better with the construction than it did prior to construction. He then asked Mr. Roosevelt to explain what the things are that are placed along the painted lines. Mr. Roosevelt said they are reflectors that are on a piece of cloth or plastic, and they bend over when hit by, a vehicle. He said.that they,make a clicking sound, but there is no danger to, thevehicle tires or to the control of the vehicle. Mr. Bowie asked if .the reflectors are temporary. Mr. Roosevelt said "yes," and their purpose is to make the new markings on the road more-visible at. night ar~/ to let people, know wherethey are on the road. .Mr. Bowie said the intersection of State Farm Boulevard and Route 250 has become-very dangerous and he has seen no extra effort for traffic control. Mr. Roosevelt said any time'vehicles are crossing State Farm Boulevard there are to be flagman controlling traffic. Mr. Bowie said flagmen were there, but trying toget onto Route 250 seemed dangerous tO him. Mr.. Rooseveltsaid the contractor has tried to take care of the traffic~and let the traffic know what to do when it turns into State Fam Boulevard~ Mr. Bowermmn said near the Carrsbrook entrance.on Route 29 North there used-to be some poles that kept traffic out of that vacant area.~ The poles ~ have either, been removed or broken and the area is now being used~asa parking spot for beer drinkers and other: things. The.area~is becoming unattractive, He asked Mr. Roosevelt to look into the situation, Mr. Roosevelt said the poles are called delineators and are the property of the Highway Department. He did not know they were no longer there, but will look into the situati0n.-~ Mr. Perkins asked if anything has happened with the boat: ramp on Route. 660. Mr, Roosevelt said the Department of Parks andRecreation was, looking into that issue, but he thought that nothing Could_be done until the County decided whether,there could be access to the property. He also believes there is a small strip of )rivate property between the Highway Department's right- of-way and the land tPmt was purchased for the Reservoir which may pose a legalproblem for access to the property. He said the last discussion in_ which he was involved indicated thatthe County would weigh-the pros and:cons of developing a boat ramp or fishing., spot and then inform the HighwayDepart-, merit if. an entrancewas desired, Since no one got intouch with him, he assumed,:that the, County did not want the entrance. He added that the Highway Department is not providing access to the river as part-of-the Route 660 project. . Mr. Tucker said there are funds in the Capital Improvements Program for a boat ramp at the South Fork Rivanna River Reservoir. The ramp will not be .put in the,location originally discussed~ but, instead, will. be'located close-to the R~vanna~bridge. Property wouldhave to-be~purchased before a ramp could be put in.the initial location and the owner did not show any willingness to · sell. This will be discussed further during the Worksession on the-CIP. Agenda. Item No. 8. Fire Hydrants Along Existing Water Lines Outside_ of Service Area. Boundaries (deferred from Septem~ber 18, 1991). ,-- Mr. Tucker summarizedthe following memorandum_ dated. September' 27, 1991: "Issue: Change in policy to. allow fire hydrants in rural areas that are outside the Albemarle County Service Authority's (ACSA) jurisdic- tional area. . Back~round:.County.policyhas-been to not allow.fire, hydrants in areas outside the. ACSA jurisdictiom~l area on thegrounds that such authorization, may encourage development in. the rural areas and may place undue demands on water service in those.water lines. 332 October 9, 1991 (Regular Day Meeting) (Page 9) Discussion: Review of this policy by related agencies suggests there are positive benefits in allowing limited fire hydrants along existing water lines outside the jurisdictional area with little imHact on the encouragement of rural development or level of water service. The benefits accrue to fire companies who would have claser access to water and to residents who would have improved fire protection. Recommendation: Staff recommends the installation of fire hydrants on existing water lines in rural areas that are outside ACSA jurisdic- tional areas under the following guidelines: Water line~ must cross public roads or private roads built to County Subdivision Ordinance standards; 2. Expansion through other fire protection networks o= spurs is not __ allowed; 3. Fire hydrants must be immediately accessible by public vehicles,; 4. Locations will be mapped and fire companies so advised by ACSA; 5. Cost of installation will be borne by the property owner(s)/ developer; and 6. Maintenance will be assumed by the ACSA. If this change~in policy is approved, requests for fire hydrant installation will be handled through the .development review process for new developments or by the Service Authority for requests on existing development/water lines. Administrative procedures will be developed upon Board approval for this policy." Mr. Bain asked if there are any maps available which show the exact areas involved. Mr. Tucker said staff could provide the.Board with information where service is a possibility, but there is no guarantee that the service will be provided because it would be at the. request of the property owner. Mr. Bain asked how many hydrants are involved and if there cmn be two hydrants on:one parcel. He.asked if there is any estimate of usage and how the usage may affect the water supply. Mr. J. W. Brant, Executive Director, Albemarle County Service,Authority, said there shouldnot be a change in water usage. He.said.there are three primary areas that would be involved: with this change in policy.-',There is a water' line to Ivy that crosses the Watterson Farm which was the impetus for this change. There are somefire-hydra~ts already in the area and on 01d Ballard Road there may he one or two properties which could be protected by a hydrant. A second area involved in the change relates to the Scottsville area and runs from the Scottsville water plant, back into Scottsville along the Hatton Grange area. There are also some houses there, that could be protected by hydrants. The third area is the Route 29 North area where the service area jumps from on~ side of the road to the other. The water line goes down the middle of Route 29 and in some places there are none. There is one other area which, will probably carry the most significant pipeline outside of a, service area and that pipeline Twill go from PantopsMountain to Glenmore Farms. This, pipeline will travel along Route 250 East and will be adjacent to many properties which could be served. Mr. Bowie asked,the East of a fire hydrant. Mr..Brant said the cost of a fire hydrant is between $1500 and $2000. Mr. Bowie asked if the fire hydrant would be used to fight fires only. Mr. Brent responded,yes". .. Mrs. Humphris asked if there would be enough, pressure on all .of the lines to make the hydrants functional. Mr. Brant said a hydrantwouldnot be placed on a water line unless there was sufficient pressure. Most of the. water lines being discussed, are major transmission lines. He cannot envision any place along these, lines that would not have sufficient flow end pressure. Mr. Bain asked if individual property owners have. access to the fire hydrants. He gave .an example of a subdivision where everyone hasswimming pools and asked if fire companies are called when these residents want thelr~ 333 October 9, 1991 (Regular Day Meeting) (Page 10) pools filled. Mr. Brent said permits are issued and there is a charge for fire hydrant usage to fill swimming pools. Usage to fill swimming pools is restricted to certain hydrants. The permit is issued only if tba location is a safe place, it is accessible and it does not stir up the water system~ Mr. Bain asked if there are any roads in the County that do not meet private road standards that are being considered for these water lines, Mr. Cilimberg said the intent is to put the lines where they are accessible, particularly for the fire companies and. the Service Authority, Mr. Bowie said he supports this policy change.., Mr. Bain asked if an impact is Caused by placing these fire hydrants along existing water lines. Mr. Tucker said a developer might use a fire hydrant located in a strategic place as a selling or marketing tool to sell the property. Mr. Bain. asked if this cbmnge could legally impact rural, area development. Mr. St.. John said the Board would not be legally obligated to rezone property or to change the Comprehensive Plan. Mr. Bain asked if this involves existing lines. Mr. St. John replied "yes". Mrs. Humphris said hmr support of this change in no way encourages development in the rural areas..She supports this for the benefits that accrUe-to the fire companies and to the homeowners for.fire, protection. Motion was then offered by Mr. Perkins, seconded by Mr. Way, to adopt thc following policy to allow fire hydrants on exist,ing water lines in rural areas that are outside of tba Albemmrle County serVice Authority's service area boundaries: COUNTY OF ALBEMARLE POLICY GOVERNING THE INSTAI3.~TION OF FIRE HYDRANTS IN R URALAREASOUTSIDETHEAI,BEMARLR COUNTY SERVICE AUTHORITY'S 'SERVICE AREA BOUNDARYEg Installation of fire hydrants on existing water lines in rural areas that are outside the AthemarleCounty Service Authority's serVice area boundaries will be alloWed using the fOllowing guide- lines: Water lines must cross public roads or private roads built. to County Subdivision, Ordinance standards; Expansion through other-fire protection networks or spurs is not allowed; Fire hydrants must be immediately accessibleby public vehicles; Locations will be mapped and fire companies so advised by the Albemarle County Service Authority; Cost. of. installation will be borne,by the property owner(s)/ developer; and Maintenance will be assumed by the-Albemarle County Service Authority. Requests for fire~-hydrant installation will be handled through the development review process for new developments, or by the Albemarle County SerVice Authority for requests on existing develop- ment/water line'S. Mr. Bain said he will support the motion with the clear understanding that. the change in_policy is for fire protection, Mr. Bowie suggested that the staff provide the Boazd with progress reports on the requests it receives. -.He also~ thinks that the statement relating to why this change~in policy is being made should be located in the front of an administrative instruction relative to fire hydrant installation~ October 9, 1991 (Regular Day Meeting) (Page 11) 334 There being no further discussion, roll was called and the motion carried with the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. Agenda Item No. 9. Request from A. S. Ward to have property in Scotts- ville included in the Service Area Boundaries for water service - Tax Map 130, Parcel 15B, This request was brought before the Board by the following letter from Mr. A.. S. Ward: "I own 6.831 acres of land in the Scottsville district. This land is 'adjacent to the Albemarle County Service Authority water treatment .- ~ plant. I plan to build a home on this property.and alao locate a mobilehome there. I desire to obtain County water instead of drilling wells. I have talked with the Authority and they indicate that a recent amend- ment may have included my property in the Albemarle County Service Authority jurisdiction. However, ifnot, your approval would be needed.to place my.property in the jurisdiction." Mr.-Cilimherg summarized the, following memorandum dated OctOber.2, 1991: "On September 11, 1991, staff provided a report to the Board of Supervisors regarding the referenced subject. ~In reviewing this report, the Board requested staff to go-back az~, research the history of consideration to growth area boundary changes and jurisdictional area designation in Scottsville. After review~of past actions and minutes of the Board of Supervisors, staff can provide-the following comment. : On November 21, 1977, the Board of Supervisors accepted the following recommendation for jurisdictional area comp]lance with the Comprehensive~Plan in Scotts~ille: 'expansion of the KDA proposal to incorporate the shopping center and adjacent commercial zoning'. Documentation is not. specific as to whether this recommendation was for water service only or full service. It should be noted that in a November 1, 1977, staff report, staff stated 'the Ivy area is the only area where staff can support a water only,.service area due to existing facilities in that area and a, history of ground water problems'. On August 27, 1980, the Board of Supervisors adopted the following motion: 'To draw a thin blue line on properties on Route 726 from the Scottsville Treatment Plant to the border of the Scottsville Growth Area indicating properties fronting on said road are included~ in the water only dis~ trict.' Tax Map 130A(1), Parcel 64B is a property, adjacent to. Route 726. In 1983, the Board of Supervisors amended the Albemarle County Service Authority,jurisdictiopml areas to conform with recent revisions of the Comprehensive Plan. The changes, for Scottsville were: (1) provide~for water to existing, structures contiguous to water line; (2) expand service area for water and sewer to conform with new growth area boundaries; and (3) delete service to areas outside of existing growth area except for Scottsville Shopping Center and commercial uses and uses in need of fire protection along Route 6. Although not documented, it is the recollec- tion-of Mr. Ron Keeler that water only designation was provided to Tax Map 130A(1), Parcels 64, 64A,. 64B, and 65 to ensure that water would be available to the fire department if the adjacent commercial area, especially the lumber company, caught on fire. October 9, 1991 (Regular Day Meeting) (Page 12) 335 On February 1, 1989, during the Comprehensive Plan work session with the Board of Supervisors, Mr'. John Home stated that there had been interest by business owners in the area of the shopping center to participate in the cost of extend- ing water and sewer to. the shopping center, Mr. Lindstrom asked for a staff recommendation regarding extension of sewer service into a watershed area. Mr. Home replied that it had been negatively looked upon in the past. Mr. Lindstrom later asked staff to bring to the Board a specific proposal with rationale for establishing: any growth area in a water supply watershed. On March 15, 1989, in continuing, review of the Comprehensive Plan, staff recommended tbmt the boUm~ daries of Scottsville, as proposed, not be changed, It was noted that a key factor in this recommendation was that. such expansion would be into the Totier Creek Watershed. In summary, staff bas'. not been able to conclusively detez~Line the intention fQr the jurisdictional area designation, for Tax Map 130A( 1), Parcel 64B~ which is currently for water only. It is obvious, howev- er, that there has been an intention to recognize the conm~rcial areas outside of the, growth area as important to the Scottsville-Community, It also appears that a water only designation was to serve a .fire protection purpose for properties along Route 6 and the full. service designation was particularly., important to-the, shopping center. Lacking prior intention to the contrary, staff would still~ recommend, based on current, policy, that the jurisdictiODm] area designation not be changed as reasoned in the-September 4, 1991, report to the Board of Supervisors,," Mr. Cil~mherg said the subject property is located, in the rural area in the T0tie=, Creek Reservoir watershed. He confirmed with Mr, Brent that there are no water lines that currently cross or abut the property. The water lines from the treatment plant go into., the town. Mr. Cilimberg said staff, finds this request to be inconsistent with the objectives and. strategies of the Comprehensive Plan. There are no identified health or safety problema on the property, and the property is currently undeveloped. It has been the Board's position that public utility capacities be reserved to support development of designated growth areas, Allowance for expanded jurisdictional area designa- tion would be inconsistent with past actions by the Board to limit utility service outside the designated growth areas., particularly in a water supply watershed. Based on those reasons, the staff does not recommend[ changing the jurisdictional area. to include this property. Mr. Cilimberg noted_ that the extent of the jurisdictional area designation is along the water line on Route 726 going towards Scottsville to the treatment plant. Mr.. Bowie asked Mr. Ward, the, applicant, if he had, any-comments.. Mr,. Ward said although the property is currently undeveloped, he has received a permit, to build a house and put a well on. the property., He said that since the water line is within 20 feet of the property line, he thought he might be able to connect. This area is not .in the Co,~nty's. recommended growth area, but six or seven houses have been built on the road to Totier Park recently, there, are 61. acres across the street from him for. sale, as. well as35 acres and four lots across the creek.. It seems to him that the:area is growing. The properties have b~en for sale a long time~ He purchased this property several years~ago to build his retirement home and he is in, the process of doing so. Mr .Ward reiterated that it would only take 20 feet of water line to get to his property. He does not want to dig. a well and this mmkes sense to him. If his request is denied,, he. wants the Board's p. osition to be firm; He does not want the County, at a later time, to iafom him that it is desirable for him to connect to the County's ~ater system. He will not pay for water service later, if the request is denied at this time,, Mr. Way asked if there are, any houses .connected to the water line located between the treatment plant and $cottsville. Mr. Cilimberg said. there are several existing houses included in the jurisdictio~a'] area and a few'of them have water. He said Hatton Grange Farm uses County water for its cattle,. Those properties that have water service are designated for "water only" to existing structures. October 9, 1991 (Regular Day Meeting) (Page 13) 336 Mr. Bowie said he is not inclined to support a request for water service just because the water line is there. Mrs. Humphris said there is always someone at the end of a water line and she is not inclined to support the request. Mr. Perkins asked who has the authority to require sommone to connect to a water line when it is extended to a partic,,]ar area. Mr. Brent said the Code of Virginia gives the Service Authority, with the Board's endorsement, the authority to requi~e a property owner to cormect to the system if the area was included in the jurisdictional, boundmry. However, if the property owner has a functioning well that is satisfactory to the State Health Department, he cannot be required~to physically ahamdon his well, but he can be required to pay'a connection fee and a monthly non-user service charge which equates to the debt service portion of the minimum monthly bill. This requirement has never' been~enforced in the County. Mr. Way said he can see that this area might eventually need the water line extended. He cannot see the need for it at this time. Mr. Bowie asked if there was a motion to take this request to public hearing. There was no motion from Board members. For lack of a motion, the request was denied. Agenda Item No. 10.- Local l.and Use Management Powers, Statement concern- ing (deferred from October 2, 1991). Mr. Bowie said he does not think the draft statement says much, but it gives the Board an opportunitY to move forward. He has no problem with the statement and asked if it was agreeable to the other Board members. Mrs. Humphris said she has a prOblem with one sentence. Whoever presents the-statement will have trouble saying: "What are the State's priorities in this direction setting?" She asked if the presenter could change this sen- tence'. Mr. Tucker responded "yes". . Mr. Perkins suggested that the recommendations in the third suggsstion in the statement needed to be separated into four individual recommendations. Mr. Tucker concurred. Mr. Bowie thought the statement concerning revenue through equal taxing powers would be more meaningful if.it stated that revenue could be produce~ through the same taxing powers as that enjoyed by cities. Mr..Bain said-he wouldpresent the statement. (The following statement was approved for presentation to the Co~nission onPopulation Growth and Development on OCtober 10, 1991:) COUNTY OF ALBEMARLE BOARD OF SUPERVISORS PRESENTATION TO COMMISSION ON POPULATION GROWTH AND DEVELOP~T OCTOBER 10, 1991 The County of Albemarle appreciates the opportunity to speak to the Commission regarding the critically ~mportant issues it is addressing~ OUr County has a long history of attempting to manage its growth to protect its valuable natural resources and efficiently utilize its financial resources.. In this regard, Albemarle County has faced many of the same questions and policy decisions that the State is now facing. While our County has been largely successful in. retaining a high quality of life for its residents, it has experienced frustration in mawimizing its efforts. To some extent, these frustrations can be linked to the relationship, of state level decision-making to local initiatives. With the workof this Commission, the opportunity now seems ripe to overcome these concerns, but this requires serious consideration of a number of questions: October 9, 1991 (Regular Day Meeting) (Page 14) 337 What outside influences, both regionally and at the state level, are going to affect the local government in the future? How can local government beat identify and attempt to preserve natural resources thmt are not only locally important, but also important to the region and the state? How can localities best meet the increasing financial dmmmnds of growth? What opportunities exist for regional approaches to more effec- tive and efficient service delivery? Can a broader base of "planning tools" be enabled so that locali- ties may more directly manage their growth? Consideration of these questions leads the County to offer the follow- ing suggestions to the Commission: First, at the State level, there is a need to identify where the State is going in the. next~ twenty or more years. What are the State's priorities in this direction? There is a need for better' coordination between agencies of state government and from the state level down through, the regional and local entities. There is a need for a central information and resource hame at the State level that can provide a repository where local-governments and regional interests could obtain, technical data and assistance, Second, there needs to be recognition of thepot~ntial for cooperative regional efforts, In Albemarle County, we have found such efforts to be beneficial in-such areas as land uae planning and provision of services. While there is a need to recognize the Planning. Ristrict Commissio. ns aa the base on which to build regional efforts, we muat also realize that'the geography of regional cooperation will vary depending on the issue being addressed. Third, there is a need for localities to be able to control their own destiny. This means more flexible andunencumbered, powers for. locali- ties to: produce, revenue through equal taxing powers to that enjoyed by cities~; developm~mt impact fees; manage growth through adequate public facilities provisions; and transfer of:development .rights. In clOsing,: the County of Albemarle believes that the work. of this Commission will set ~he direction for the Commonwealth and its locali- ties for the next twenty years and beyond. We encourage you to move ahead with foresight and innovation and not to be afraid to address these challenges in new and non-traditional ways. (At 1.1:18a.m., the Chairman called a recess. 11:32 a.m. Mr. St. John did not return,) The Board reconvened at AgendaItem NQ. 11. 11:30 A.M.:~ Public Hearing: To amend the service area boundaries of the Albemarle County Service Authority in Scottaville to include TM130A(1), Parael 64B on the southwest corner of Route 6 and R~ute 726 across from the Scottsville shopping center for water and sewer service. Since.the applicant was not present, Mr. Way offered motion, seconded by Mrs. Humphris, to defer this public hearing to November 13, 1991. Roll was called and the motion carried by the following recorded vote: AYES:. Messrs. Bain, Bowerman, Bowie~ Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. October 9, 1991 (Regular Day Meeting) (Page 15) 338 Agenda Item No. 12. FY 1992-93 Preliminary Revenue Estimate. Mr. Tucker summazized the following memorandum dated October 3, 1991: "The following information is a preliminary estimate of projected revenues for the FY 92/93 operating year. As you can see, overall. revenues are expected to increase by $2.4 million which reflects only a 3.98 percent increase or approximately hail of last year's addition- al revenues of $5.0 million (nine percent). As anticipated, these revenue projections reflect the continuing sluggish economy with FY 92/93 real estate revenues increasing by only $832,900 (3.2 percent). Committed expenditures which include additional debt service on the $19.0 million VPSA bonds and the City Revenue Sharing, will require approx4m~tely $923,000 or 38 percent of the new money leaving addi- tional revenues of only $1.5 million for other.needs. Such needs might include, but are not limited to, the opening of Agnor-Hurt Elementary, full year operating costs for Walnut Creek and possible new debt service incurred by the upcoming FY 92/93 Capital Improve- ments Program (CIP). INCRF~E IN DOLLARS OVER 1991-92 CHANGE IN REVENUES OVER 92/93 PROPERTY TAX REVENUES OTHER LOCALREVENUES STATE/FEDERAL REVENUES FUND BALANCE NET REVENUE INCREASE $1{815,000 846,000 (12,ooo) (242~500) COMMITTED EXPENDITURES DEBT SERVICE REVE[~0E SHARING TOTAL COMMITTED EXPENDITURES $ 774,000 148,650 922,650 ANTICIPATED. EXPENDITURES OPENING OF AGNOR-RURT ELEMENTARY SCHOOL FULL YEAR WALNUT CREEK PARK FY 92-93 CIP NEW DEBT~ SERVICE TOTAL ~KNOWN~ EXPENDITURES :$2,406,500 NET AVAIT,ABLE~ REIfENIIE 922,650 $1,483,850 $1,483,850 Mr. Bain said he thought the new debt service would be more than the figure shown.~. He asked if there would be both a principal and interest payment on.the VPSA~bond in 1992-93 if the whole $16..0 million is issued in the Fall. Mr. Tucker said half of the interest will be due June, 1992, which will put part. of the payment in this current fiscal year. There will.also be a principal and interest payment due in Decmmber, 1992, and another interest payment'duein June, 1993: Mr. Bain said he realizes that the principal amount would not .be the same each year', but he thought the amount, would be more than $1.0 million, for the full principal and interest payment each year. Mr. Tucker said~his memo shows only the r~ng amount because there was $150,000 in carry-over funds already shown in this year~s budget. Mr. Tucker said he would have the amounts re_figured, but he thinks they are correct. Mr. Bowie remarked that he and Mr. Perkins are working on the Audit Committee's report to present next week. Mr. Bowie said it would be helpful, to have an estimate of how much the interest will be .in future years° He said that the carry-over for this'coming year will help with next year'S payment, but that might not he the case in future years. Mr. Bowermansaid it would be helpful~.to have a cash flow projection on into FY 1995-96 so that there will be a clearer idea of how the principal. payment increases before it stabilizesl 339 October 9, 1991 (Regular Day Meeting) (Page 16) Mr. Bain asked about the County's sales tax revenues during the last four months. Mr. Tucker said sales tax revenues have been level. He said there has been some increase, however, there was no major change. Mr. Bowerman asked how much it will cost to open. Agnor-Hurt School. Mr. Tucker said the opening of Agnor-Hurt will cost approximately $1.0 million. Mr. Bowerman asked if the $1.0 million would include, furniture and fixtures and other things not included in the capital budget. Mr. Tucker said the figures include all those things and some teacher salaries. Mr. Bowerman conm~nted that teachers are transferring from other schools within the County. Mr. Tucker said that is correct, but an additional six teachers are still needed for Agnor-Hurt. .~-Mr~ Bowie asked if the Board could have a more definitive est~mmte on the costs for Agnor-Hurt. He said that if the cost is $1.0 million, the money is being~ spent somewhere. ~Mr. Bowerman said it would, be helpful to know the incremental costs of opening Agnor-Hurt. Mr. Bowerman asked, if some of the money will come from other school projects. Mr. Tucker answered "yes." Mr. Bowermmn pointed out that Woodbrook will not need five to eight trailers which means that Woodbrook will h~ve that many fewer teachers. Mr. Bain asked if there was any new information on-Walnut Creek Park. Mr.~ Tucker replied "no". There was nofurther discussion. Agenda. ItemNo~ 17. Appointments. The following memorandum dated October 8, 1991, was received from Ms. RoxanneWhite, Executive Assistant: "When the Charlottesville/Albemarle Children & YouthComm~ssion (CACY) was established,~ a letter' of understanding~signed by the Board of Supervisors and City Council included the following provision' with respect to the responsibilities of the Cormnission: 'Set goalsand objectives for the Office of Children and Youth through the development of a five~year operating work plan. To insure that the Couuty and City are in agreement with the policy and direction being set by the Commission, this plan should be reviewed and approved at least annually by a committee composed ofone representative from the Board of Supervisors, City Coun- cil, City Manager's Office and the County Executive's Office.' Since-the Commission has been in existence for almost a year, now seems to bethe appropriate time to hold this oversight meeting. If it can be arranged with city representatives~ aNovemher meeting would also provide the Commission with some review and oversight before the Start of the FY 92-93 budget, as well as the opportunity to disauss the-Commission'srole in this year's budget process. Fore. these reasons, a Boardmemher needs to be appointedor designated to serve as the Board's-representative on this Oversight Committee." Mr. Bowie asked for a volunteer to serve on the Oversight Committee. Mr. Way commmnted that~ Mr. Bain: served on the originmI committee and he thinks he should serve on this committee.. Motion was then offered by Mr. Way, seconded by Mr. Bowerman, to appoint Mr. Bain to the Children and Youth Commission Oversight Committ~e~ Roll was called and the motion Carried with the follow- ing recorded vote: AYES: Messrs. Bain, BOwermmn, Bowie, Mrs. Humphris, Mr. Perkins and Mr.~ Way. NAYS: None. Motion was then offered by Mr. Bain, seconded, byMrs. ~,mphris,~to appoint Mr~ Robert S..parrott, Jr., to the Thomas Jefferson-HousingImprove- ments Corporation,~with said term to expire on October 9, 199.4. ~oll was called and the motion carried with the following recordmd vote: October 9, 1991 (Regular Day Meeting) (Page 17) 34O AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. Mr. Tucker asked Mr. Way if he had an appointee for the Milton Airport Study Committee. Mr. Way responded "no". Agenda Item No. 18. Other Matters Not Listed on the Agenda from the BOARD. Mr. Tucker said he mentioned to the Board sox~ time ago about an urhan sewer transmissiOnline that was planned through Carr~hrook and the northern part of the urban area from the treatment plant on Route 29 North near the dam. In routing the line, the RivannaWater and Sewer Authority encountered a problem withthe Highway Department in the location of the line. The Resident Engineer will not allow the water line to be located within its right-of-way on Carrsbrook Drive and Huntington Road. The next step is for RWSA to appeal to the District Engineer's office. The RWSA's Board of Directors requests this Board'ssupport~of their position to appeal, to the District Engineer to allow the location of the water, line within the Highway Depart=~nt's right-of- way. The alternative is to go through people's yards or to follow alongside the River which would be much more expensive. ,,Mr. Bain asked if the RWSA Board considered the efficiency of the trans- mission line if it was constructed within the right-of-way as opposed to alongside the river, Mr.-Tucker said nothiug would be lost by putting the line within the right-of,way. He added that Carrsbrook residents support RWSA because they do not want the line to go through their yards. ~Mr. Bowerman said he feels the public right-of-way shou/zl.beUSed for a public use. He said that the. line is a major one, but it only,has to be buried four feet deep. He added that traffic can continue along Carrsbrook Drive during the time, that it is being constructed. Mrs. Humphris asked the reason-VDoT does not want to put the line in its right-Of-way. Mr. Tucker said the line is of no benefit to VDoT, and it would disrupt the road to locate the line in the right-of-way. Mr. Bowerman Said he. thinks the request should, he pursued. Motion was then offered by Mrs. H,~mphris, secondmdhyMr. Bowe=man, to adopta motion supporting the Rivapnm Water. and Sewer Authority's proposed waterline, through Carrsbrook from the Route 29 North treatment plant, Roll was called and the motion carried with the following recorded vote: AYES:~ Messrs. Bain, Bowerman,,:Bowie, Mrs. Humphris, Mt. Perkins and, Mr, Way, NAYS: None. Next,;Mr. Tucker said Mr. Bain requested a legislative packet be prepared for the. Board. He can hand out the information today or distribl~te it next, week with the Board's agenda information. He received this information from the Virginia Association of Counties (VACo) relating to items to be discussed by VACo steering committees, at its annual meetir~. Also included is in~orma~ rion adopted jointly with the Thomm~ Jefferson Planning District Gommission. Mr. Bowerman asked,, when the annual meeting will be held. Mr.~Tucker responded that VACo~s annual meeting will be held November 10 through 12, 1991. Mr. Bowie suggested that the information be with next week's agenda information, Mr. Bain asked for a copy of the information immm~iately. Mr. Way suggested that all candidates for the November election for Board of Supervisors be informed of VACo's annual meeting so that they can have timm to adjust, their schedules to attend the meeting should they win in the elec- tion. Mr. Bain agreed. Mrs. Humphris remarked that she thoug:ht this, conference would he'wOrth- while because Secretary of Education Dyke. is one'of the featured speakers, as well as three other cabinet heads, October 9, 1991 (Regular Day Meeting) (Page 18) 341 Mr. Bain said he attended a meeting of the Thomas Jefferson Planning District Commission and the Jefferson Area Board for Aging for the purpose of restructuring the makeup of the JABABoard. There will now be four members on the JABA Board from the City, four members from the County and two from each of the outlying jurisdictions. It has been difficult getting people, who are appointed to the Board to come to the meetings. It is JABA's recommendation that the County and City each appoint two representatives and JABAwouldthen appoint two people from each of the jurisdictions. Outlying counties would appoint one member each and one member would be selected by JABA. The intent is to get people who are interested in serving and who would participate. Mr. Bain said JABA needs an affirmative vote from each jurisdiction because this is a change in bylaws, Mr~ Bowerman asked who would be taken off of the JABA Board. Mr. Bain said the change would occur through attrition, unless some member resigned. · At this time,, motion was offered by Mr~ Bain, seconded by Mr. Bowerman, to-agree toe recommendation from the Jefferson Area Board-on Aging thatthe future~makeup of the Board's membership consist of half of the members from each participating jurisdiction being~appointed by the governing, body and ~hm other half to be selected by JABA. Roll was called and the motioncarried with the following recorded vote: AYES: Messrs. Bain, Bowermmn~ Bowie, Mrs.. Humphris, Mrl Perkins and Mr'. Way. NAYS,: None.~ Mrs'. Humphris said the Board was supposed to discuss the proposed adult. day care center-at today's meeting and asked when it would be discussed. Mr. Tucker saidthe adult day care center will bediscussed either next week or later. He said staff is trying, to get additional information on theother site. Mr. Perkins said he talked with Mr. Robert Brandm~burger, Assistant County Executive, about a survey conducted by RoanokeCounty. He asked how the: Board felt about Albemarle County conducting a simila~ survey. He said Roanoke County could be contacted to find out what sort of questions were asked. He.does not feel a lot of time or money, should be spent. Mr. Bain asked Mr. Perkins to explain what. was covered in Roanoke Coun- ty's survey. Mr. Perkins said Roanoke County asked its citizens if they were pleasedwiththe County government and the services available, The survey asked if the, citizens thought that Roanoke County's employees were friendly~ He said one reasonhe brought this up was because he received compla~ints that there are,~some County employees who are over zealous a~d are doing more inspections than are needed. He also received complaints that a citizen cannot get th~ngs approved or the. approva1. process is taking longer than necessary. He thinks a survey might shed some light on whether there is a problem. Mr. Bain said he has-no problem with a survey, but he is unsure-about the amount of staff time and money that might be involved. Mr. Tucker said starting next month there probably will be comment cards in all departments, particularly those departments where there isa lot of public interaction, .The public willhavean, opportunity to make comments relative~to:.employees; services, etc, He.is,in the process of developing, goal statements for staff in the County Office Building relative to the importance of operations from a staff perspective. One, of hismain goals is todirect interaction with.the public. He feels that the comment cards may help in regard, but if the commemts are not strong enough, then maybe, a survey will be necessary, He said that in the meantime, RoanQke County could be. contacted to see what the'-survey contained and the costs. Mrs. Humphris said about ten years ago she participated in composing a survey for the Jack .Jouett District which was very. detailed and~revealing. At the. time the survey was done there was a lot of public participation in areas such as the reservoir, land use and,planning. People were particulazly involved with what was going on in the district and were looking for an avenum October 9, 1991 (Regular Day Meeting) (Page 19) 342 to tell how they felt. It takes a lot of work to word the questions so that an answer is not being sought and people say how they rea/ly feel. It is possible that a lot of general comments would be received without any concrete suggestions being made. She does not think that general comments about County government will help anybody. She thinks that a survey is worthy of conside- ration, but she believes that the questions need to be carefully selected and the responses need to be dealt with carefully. She said that the issue of government is very touchy. She personally feels that there are a lot of people upset with government overall and they are very cynical because of what is happening in Washington and Richmond, These people take out a lot of their frustrations on local government because local government is the closest. She thinks that a lot of th~ngs should be considered before a survey is launched. Mr. Perkins again said he would like staff to contact Roanoke County to get a copy of the survey and to find out the cost of the survey. Mrs. Humphris said',shefinds it difficult to read. amemothat is set up without being broken into paragraphs. She received a memo in whichapproxi- mately four' different ideas were ~included in, the same paragraph, and she feels that this, Board hasthe right to expect a memo to be written So that it is, properly paragraphed and can be easily read. She has commented on this same problembefore. She also mentioned a need to,understand how to punctuate sentences that use the word "however". She was not taught to putcommas before and after "however". She thinks that commas inter~ere,with the flow of a sentenCe~. Agenda Item No. 13. Executive Session: Disposition of Property. At 12:14 p.m., the Board recessed for lunch. Mr. Bowie said he had received a request for an executive session relating to the Greenwood School property and a specific personnel matter. He suggested thatthe Board~meet shortly before 1:00 p.m. for the executive session, Motion was Qffered by Mr'. Bain, seconded by Mr. Bowerman to adjourn into executive, session ,for discussion of disposition of property.(Code Section 2.1~344.A,3) and personnel matters (Code Section 2,1-344.A.1), Roll was called and the motion~carried with the following recorde& vote: AYES: ..Messrs. Bain, Bowerman, Bowie, Mrs~ Humphris, Mr. Perkins~ and Mr. Way. NAY: None. Mr. Bowie called the meeting back to order at 1:54 p.m. Motion was immediatel.yLoffered by Mr. Bain, seconded by Mrs. Humphris, to adopt the following: CERTIFICATIONOF EXECUTIVE MEETING WHEREAS, the Albemarle County Board of Supervisors, has convened an executive.meeting on this date pursuan~ to an affi~tive recorded Vote and in accordance with the provisions of TheVirginia Freedomof InformationAct; and- WHEREAS, Section. 2.1-344.1 of the. Code of Virginia requires'a certification by the Albamarle County Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, TMRREFORE,. BE IT RESOLVED that the Albemarle County Board of Supervisors hereby certifies that, to the best of each member's .knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered~by.the Albemarle County Board of Supervisors. 343 October 9, 1991 (Regular Day Meeting) (Page 2.0) VOTE: AYES: Messrs. Bain, Bowie, Bowerman, Mrs. Humphris, M. Perkins. and Mr. Way. NAYS: None. ABSENT DURING VOTE: None. ABSENT DURING M~RTING: None. Agenda Item No. 14. Awarding of Certificates of Appreciation to Members of the E~911. Road- Naming Com~i.ttee. Mr. Bowie said the presentation of the certificates to the E-911 Road Naming Committee do not express the Board's gratitude for the work done by this Committee. In. his eight year's as a member of the Board of Supervisors, he cannot~remernher a-committee that had so much to do and such. a short time in which to do it. There were 750 roads to be named and only a couple of com- plaints made known. He thinks that this was phenomena]. He added that the Committee did a superb job and the Board wanted to give this token of appre- ciation to the members of that Committee. Mr. Bowie then recognized the following Committeemembers:~ Messrs. George Howard, Richa~dMaztin,. Steven Meeks,~ Charles (Chiok) Moran, Calvin Moyer, Howard Newlon, Lawrence Rogers and Mrs. Jean Wheby. The Board applauded the Committee members and Mr. Bowie thanked them for being, present. He asked if .any of. the Committee m~ers wished to speak. Mr. Martin said he enjoyed working with the Committee and he was glad to be-able .to help on a project that has been needed for a long time. Mr. Rogers said. he. enjoyed working with all of the people, and he was glad that the Committee could ger..the job done in the allotted time period. Mr. Moran said he was happy to have the opportunity to drive on som~ roads that he b~ never driven on before. Mr. Bain commented that this was a major accomplishn~t. The Committee did the work not only within the time frame but also with thoroughness and completeness. He also thanked the Committeemembers.~ ~-. Mr~ Martin thanked staff me--rs, Mr.~ Maynard Sipe a~Mr. Tax Weaver, and said they were good leaders. If it had not been for them~ the Committee might not have finished when it did. Mr. Bowie thanked Committee mmmbers again for being at the meeting, and he tbmnked them especially for the work that they did. Agenda Item No. 15a. Work Session: There was no discussion on this item. meeting.) ZMA-91-04. Forest Lakes Associates. (Moved to the October 18, 1991, Agenda Item No. 15b. Work Session: 1992-93/1996-97 Capital Improvements Program Mr... Tucker submitted the County Executive's review and rec:~dation for the 1992-93/1996-97 Capital Improvements Program. Any direction the Board might, give would ~.be beneficial~ He will speak Primarily to the item entitled "FY 1992~97 Executive. Recommended~. Capital Projects"~ Mr. Cilimberg is present to answer questions and bring the Board up-to-date on the Planning Commis- sion's action and also to speak to specific projects if there are questions. Mr. Tucker called the Board's attention to the section of the CIP enti- tled "'S~mmm~y of Requested Projects'!. He said th~ 1992~93 recommended, pro- jects ,are'shown in the'amount of $5.9 million, which is a reduction from. the Planning Commi-~sion's initial reconmlendatioll of $1.6.2 million. He commented October 9, 1991 (Regular Day Meeting) (Page 21) 344 that some significant changes have been made with the hulk of the changes relating to major road projects such as the Meadow Creek Parkway and the connector road between Avon Street Extended and Route 20 South. Although funding is not available for these projects, he thinks it is important to maintain them in the CIP because if impact fee legislation passes, these projects would be identified as major transportation improvements. The section "Funding Summary - General Government Projects" was discussed next. Mr. Tucker said General Government projects were separated from School projects. He talked about the "Available Resources" in the General Fund Transfer, and pointed out that for 1992-93 there is a $1.0 million transfer that increases to $1.5 million in 1993-94. This is continued to 1995-96 and. will-he $2. Omillion~ at-that {ima~ He explained that the transfer had been at $1.8 million for 12 or 13 years. There has been no CIP adjustment or infla- tionary adjustment for this item, and in hindsight, that is probably a mistake on the.staff~!s par~. He,believes that there shouldhave been some. adjustments made but perhaps thamoney.was not available~ The s~aff hopes that. during the nextreassessment some increase in that transfer can be made to help in the CIP long range planning, The needs are still there and will continue to grow. If an increase is not.Possible, the issue, will have to be reconsidered next year. The idea' is that once it gets to where it can be more easily managed. from a fiscal standpoint, then. he third~s it can be dropped back to a CIP or an inflationary increase~on an annual basis. The staff recommends that some type of increase be considered tothis transfer item for the CIP fund balance beginning in 1993~94. Mr. Tucker said. the remaining items in this section areself-explanmtory except.fOr "Expenditures - Recommended Projects" which is approximmtely $4.2 million for General Government. He pointed out that there is a shortfall of $L. 2 million, and unless there is a transfer of, funds from theGeneral Fund, which is probably going to be difficult to do, some 1992-93 projects will,have to"be, considered for elimination or deferral to later years. This will be studiedfurther~during the work sessions. Mr. Tucker discussed next "Funding Summary - School Projects". The staff has attempted a new approach so that the Board can start seeing the debt service requirements of the County in one lump sum since it is connected to CIPprojects. These projects are now shoWn in the operating budget and the staff feels that it is more appropriate, from a tracking and accounting standpoint, as well as good fiscal management, to start providing for that funding in the CIP budge~. The Board will start seeing this as a transfer for the General Fundto the CIP Fund for debt service in the ~uture. Mr. Tucker said the subtotal of total revenues ($5.7 million,) relates to the current total debt service along with borrowed funds which is anticipated for' school projects that have been recommended at almost $1.2 million. The interest on that amountof money brings it to $5,7 million. Mr. Tucker said under "School Expenditures School Projects" the total is $1.8 million. The "Comm4tted Debt Service" is the debt service of $4.4 million plus the debt service of approximately $775,000. Mr. Tucker Said new debt~.service of $43,000, is based~on approx4mmtely~$1.2 million inborrowed funds under theschools' section~ if t~VirginiaPublic School Authority (VPSA),is~involVednext, year~. ~.~This makes, a total, expenditure of over. $7.0. million, and when the difference is considered between the available resources and school expendituresthere is a $1,3 million shortfall. It is unknown at this time what will happen with the meals tax, butit would be a source of revenue if it passed, but the staff.~ not planned on the meals tax revenue, If the meals tax does not pass., some, projects will have to be eliminated; He concluded, by saying that this is the financial aspect of the CIP and thetotal shortfall for both the school projects and general gover~mmnt projects totals, $2..6 million. Mr. Bowie asked if the total shortfall.,for the. five years is $8,3 mil- lion. Mr. Tucker responded"yes"~ Mr. Tucker added that either some of the projects will have to be eliminated or some other method of revenue found to fund the. recommendations. It has. not yet been d.eterm~ed whether the City of Charlottesville will fund its shar~ of the. regio~l jall expansion. If the City's-share is not,funded, then, the County will have ~to decide whether to fund the entire amount. October 9, 1991 (Regular Day Meeting) (Page 22) 345 Mr. Tucker then referred to projects that had. revisions to the figures.. He said the cost for the County Office Building Annex (Item#3) has changed considerably. Included in the CIP is $295,000 for renovation to the building,, They have been looking for space outside of the County Office Building to lease for the Federal and State agencies, He anticipates some red, ovations to begin in 1992-93. Next, Mr. Tucker discussed the amount for the new middle school facility (Item #6). He said that funding, for the new middle school has not been reduced or deleted, but it has been phased. He noted that the amount shown ($8.0 million) is not the actual need for the first year. Mr. Tucker said additional f~mding has been provided for planning, a~chitectural drawings, etc,, in~FY. 1992~93-for the. middle, school. The opening of that school is anticipated to occur around 1994-95, assuming funding will be a~ailable. Mr. Tucker then mentioned that the e~pansion for Broadns WoodElementary School (Item#7) has been shifted to 1993-94. He has a meeting scheduled, with the. Chairmmn of the School Board to analyze.the enrollment figures to see. what impactthey will have on Broadus Wood Elementary School, If the enrollment figures do not show the need for expansion, then the project will. be elimi- nated. Next, Mr. Tucker talked about Additional School Capacity Analysis (Item #10). A feasibility study is being done relative, to an expansion for Western Albemarle High School. This is not necessarily needed in. FY 1992-93 and could be-shifted to another year. Enrollment figures need to be considered before plans are made for an expansion. Mr. Tucker said theschOols' CIP changed for FY 1992~93 from$11.4 million to $1.8 million. He noted that staff is considering separating those projects that would meet the requirements fora bond issue and those projects that would have to be financed through a GeneralFund tranafer~ Mr. Tucker ~said in the category "Fire, Rescue and Safety' he does .not see an urgency for the northern joint facility for..~he Police Department (Item ~1). The cost of the study ($70,000) for th~s facility has been shifted one year and construction delayed until 1995-96. He thinks that not only should the facility beconsidered fora Police ~epartment, but it should also be considered as a potential site for another fire and rescue station or a permanent northern branch library. This would replac~ the space thatis being leased at the Albemarle SquareShopping C~nter for the librmry. He pointed out that there is also a site on the southern end O~ the Forest Lakes property being considered for public use. Mr. Tucker sa~d the aerial truck (Item #3) has also been deleted from the CIP until some additional~ information is received from Jef'fermon Country Fire. and Rescue Association (JCFRA). Mr. TuCker then discussed~ the category "Righways and Transportation". Staff will look closely at the Revenue Sharing item.. The County has been successful in setting aside $300,000 to $500,000.~every year' to go towards Revenue~Sharing. If $1.2 million has to be eliminated from the CIP~ then he will b~ studying whether the $500,000 match can still be maintained for State roads. ~It~ is his understanding that the SecretmrY of Transportation is recommending changes in funding for secondary roads, but he has received nothing official in writing. Mr. Perkins commented that for the lasl several years, the State has. not matched the $500,.000 that the County set aside. Mr~ Bowie~remarked that. he does not~ think the State will contribut~ $500,0OQ to the program. In fact, he would not be surprised if theprogramis discontin- ued. He then said that,' the State could also boost, the program, but cut the funding. M~. Tucker said healso thinks the State is considering, boosting the program to encourage localities to apply matching funds and then,reduce the funding for secondary roads. Mr. Tucker called attention the Sunset Avenue Alignment (Item. #4)~. He said that more information is needed, therefore, funding for this item has been deleted. ~e also added that funding for the Avon Street/Route 20: Corm~c~ tor Road (Item #6) has been deleted.' Mr. Bain suggest.edthat instead of showing"O"in all theyears for these projects that amounts be put in the fifth year. If the tOtal amount is shown as "0" he does not think the project will be taken seriously.as a need. Mr. October 9, 1991 (Regular Day Meeting) (Page 23) 346 Tucker said that could be done. Mr. Bowie agreed with Mr. Bain, He would rather show $100 in the columns than a zero beca,,se it looks as though the item is being entirely deleted. Mr. Tucker said the staff has tried in the past to balance the plan which cannot be done if the figures aze shown in the fifth year. Mr. Bain suggested that asterisks could be used for the projects that are being delayed. Mr. Tucker concurred. Mr. Bowie said he he would like to see the Meadow Creek Parkway left in the plan with figures shown in the years where listed, but not included in the totals. Mr. Tucker next discussed the category "Libraries". He explained that the'$300~000 shown for-,additional materials at the Northside Bra~ch (Item #3) is basically for books. It is important to see what the circulation is in the region. Rather than the County picking up the entire $300,000 requested for FY 1992-93, the amount ham been deleted until the circulation figures, are knownand this will allow the region to participate in this funding, Mr. Bowerman thought that an. amount should be included in the CIP for the additional materials. Mr. Bain said there will not be much circulatiom if the books are not available. Mr. Bowermmn said he would prefer- an amount instead of a zero. Mr. Bain asked, when the Northside Branch Library would be openLug. Mr, Tucker said the library is actually opening later this month or early next month. He said the Grand Opening will be December 7, 1991. Mr. Tucker discussed the category "Parks and Recreation". He said that some of these items will be either reduced or deferred in order' to balance FY 1992-93. He said a prior allocation of $10,000 was made to the Whitewood Road Park project(Item #11) for a~ stUdy which was not needed because the.study was done gratis.by the Committee. The Director of Parks and Recreation suggested amending the requested amount to $20,000 instead of the original request for $38,000. Mr~ Bowie asked how many acres are included in the Whitewood Park proper- ty. Mr. Bain answered that the Whitewood Park area has 22 acres. Mr. Tucker commented that Greenbrier Drive will go through a portion of the property. Mr. Bain said the property will still have over 20acres. Mrs. Humphris said the design of the park is being done gratis by a landscape architect and that is a tremendous gift to the County. Mr. Bain asked ahoUt the $35,000 listed for the Rivmnna River Greenbelt (Item #12). Mr. Tucker said the $35,000 is for a stUdY. This project is being funded jointly with the City, but the County has more river front to considers, Mr. Bowerman asked if there is a definite location for the Riwanna Reservoir Boat Launch (Item #6). Mr. Tucker responded "no," and added, that it is a costly project. Mr. Tucker"thendiscussed the last category "Utilities Improvements.'!. He saidthat the County'.s Master Drainage. Plan and the Crozet Drai~mge Study (Item #3) are shown at $90,000, which would provide for a portion of the study to be funded in FY 1992-93 and the remainder in FY 1993-94. This is anothe~ project that will be closely monitored because of funding. He thinks that a study will probably dictate some type of utility or service district within the urbanarea or, other areas of.theCounty to implement necessary drainage improvements for urban storm~ater'within growth areas. He added that particu- lar~emphasis would be put on the urban area. He next talked about the Keene Landfill CloSure (Item #7) which is a committed project. The closure costs a lot of money, but it hasto be done. The State has not yet approvedthe closure plan, but once it is approved~ the~ County will have to mote quickly on the prQject, Mr. Bain asked who. is doing the legal work on the Keene Landfill. closure: project. Mr. Tucker responded that the County Attorney, Mr. St.~John, is doing the work. October 9, 1991 (Regular Day Meeting) (Page 24) 347 Mr. Tucker said he would be happy to answer any questions Board members may have. There were no questions for Mr. Tucker at this time. Mr. Cil~mberg informed the Board that the Planning Commission made no change in its original priorities. He then distributed the. following memorandum dated October 9, 1991, from Mr. David B. Benish, Chief of Community Development, "The Planning Comm~msion, at its meeting on October 8, 1991, on a vote of 6-1, recommended its' FY 1992-93 through 1996-97 CIP to the Board of Supervisors with the following revision to Section I, page 15, item 17: 17, [63] Building Service Building and Site Improvements - The Commission recommends that the portion of this project that includes the construction of the sound wall to elimi~ hate the effect of the noise and visual~ pollution caused by the daily operations of the Building Service Department on the Georgetown Green Neighborhood be moved from an urgent priority to a necessary priority. This is to allow proper time to study whether a sound wall is the most cost effec- tive and efficient manner to reduce the noise and visual pollutants. The Commission recommends that staff begin this study immediately to determine if the proposed project is the best solution. If the best solution is determined in time for Board of Supervisor's review, the Planning Comrmission recommends funding of the project in 1992-93 as a high priority project. If staff cannot complete this study in time for Board of Supervisor's review or if the nature of the study requires hiring of a consultant, the. Planning Commission recommends that the project be funded, in FY 1993-94 and allocate an adequate amount~ of funds, in FY 1992-93 to fund. the study." Mr. Cilimherg said the residents of Georgetown Green spoke in favor of construction of a sound wall. Mr. Bain asked about the library funding. Mr. Cilimberg said the Commis- sion recommended funding the library and did. not change that recommendation. Mrs. Humphris asked if an alternative for the maintenance building at Albemarle High School was to move the facility away from that site entirely. Mr. Tuckmr said he talked with the School Superintendent and his feeling was that the facility could be moved if there was another site available. A cost figure is not included'in this planand further review is needed since con- struction of a new structure would be costly. Mrs.. Humphris said any move from the site would be long term and she feels there needs to be an immediate alleviation of the. problem there. The present maintenance facility is very close to the houses in Georgetown Green. Mr. Bain commented that the mainte- nance facility was there long hefore the residents. Mrs. Humphris said the facility has expanded and the noise level has grown tremandonsly. She third~s that the residents there deserve some consideration. They have beem forbear- ing in the way that they dealt with the expansion.of Albemarle High SchOQ1 and the problem with the baseball field. Mr. Bain said he does not thinks new building should be built just because of this situation.. He is willing to listen to what the people have to say. Mr. Humphris said the idea of a new building is not just because of the residents in Georgetown Green~. The County has outgrown the present facility. Mr. Tucker agreed that. a new facility would be considered in terms ofthe needs for building services expansion. This would, be better than continuing to expand andmaybe making problems worse, and he is not sure if there is room for expansion on the same site. Mrs. Humphris said the site could still, be for a school use. Mr. Tucker said the next step for the staff, unless the Board has. some~ other directions~ is to look at the Commission's rec~dations from last night. The staff would also attempt to balance FY 1992-93 and determine how to handle the high~ay projects ina way that would have the least financial October 9, 1991 (Regular Day Meeting) (Page 25) 348 impact. He will bring this information back to the Board for its consid.era- tion. Not knowing how much the Board wants to be involved with of the list of projects, the staff can make recommendations and then the Board can. do the specifics at that time. Mr. Bowie said he thinks the imformation is clea~er after it has been explained and he suggested that the staff proceed toward a final recommenda~ tion. Board members who want to ask questions on a specific item could discuss that item separately, and if there is a problem, it could be discussed by the whole Board. Mr. Bowie asked when the public hearing should be scheduled.. Mr. Tucker suggested.that the public hearing be.held in December. He added that the BOard could hold a work session on November 13 and then if another-one is needed, it can be held on November Mr. Bain requested detailed information on the $300,000 request for the additional materials for the Northsidm Library. He would like to know what all is included in the request, i.e., if 'the money is for books, audio-visual equipment, etc. Mr..Perkins saidhe met with.the the Crozet Crossing Citizen Advisory Committee including Messrs. David. Benish, Jon Shepherd, Francis Fife and Bill Edgerton,,. The final plan for the project was presented and it was the consen.- sus. of the Committee that it was a good plan. The plan described how the people would, be selected and the training they would receive relating to financing of~the hoUse,.making monthly payments, etc. Mr. David Benish~ Chief of, Community Development, said the Board will receive a copy of the conceptual plan and other relative information as soon as it has all been complete~. There was no further discussion on this item~ At 2:50 p.m., the Board recessed for the joint, meeting with the School Board and reconvened in Rooms 5/6 at 3:00 p.m, Agenda, Item No. 16. 3:00 P.M. - JointMeeting with School Board, Rooms 5/6: School'Board members present were: Mr. Clifford Haury, Mr. Charles Martin, Mrs. Patricia Moore, Mrs. Karen Powell and Mr. Roger Ward. The~meeting was called to order at 3:03 p.m. (Mr. Way was absent.) Agenda Item 16a. Presentation of Energy Efficient Building Design. Mrs. Humphris said that everybody is conscious of the need to conserve energy. Ms; Patricia Bower., a member of the Architectural Review Board, had contacted Mr. J. Michael Whitcomb of the firm of Koh & Whitcomb, Planners, Architects & Engineers, which is responsible for the energy efficient design of about 35 College-oWned buildings at Montgomery College ~ Rockville, Maryland. Mr. Whitcomb was present, and made a slide presentation of a cost effec- tive energy~management program whichhad been developedfor Montgomery Col- lege. He discussed lower first costs and lower life cycle costs for both new construction and renovations. There were no particular questions at the end of the presentation for Mr. Whitcomb to answer. Agenda item~No..16b. Appropriation: Student Assistance Program (de- ferred from October 2, 1991.) Ms. Tracy Holt, Director of Fiscal Services, said students with certain behavior characteristics are colleated into groups. Over the past four years, 100 students have been served. This year, 15 students were referred and their par~ents wer~ called. This grant will. pay for the servicms of counselors from October 9, 1991 (Regular Day Meeting) (Page 26) 349 Region Ten who will stay on Albemarle High School. grounds. This is a joint effort with the-community. The grant allows services in-house ratbmr than only on an "as-called" basis. The intent is to also set up a program in the middle schools and private schools, such as Tande~ and Miller School. Mrs. H,,mphris questioned two amounts ~n the grant: $500 for copy sup- plies and $1500 for materials and supplies. Mr. Bowie asked what type of assistance is rendered. Ms. Holt said this money is used for a State confer- ence where people go for training as well as having on-site training.. Motion was offered by Mr. Bain, seconded by Mr. Bowerman, to adopt the following resolution of appropriation accepting the grant for the Student Assistance Program:. FISCAL YEAR: 1991/92 FUND: GRANT PURPOSE OF APPROPRIATION: STUDENT ASSISTANCE PROGRAM COST CENTER/CATEGORY DESCRIPTION AMOUNT 1311161311312500 1311161311550400 1311161311580500 1311161311600000 1311161311601700 PROF SERVICES INSTEUCTIONAL TRAVEL- EDUCATION STAFF DEVELOPMENT MATERIALS & SUPPLIES. COPY SUPPLIES TOTAL $28,907.63 1,548.00 500.00 1,500.00 500.00 $32,955.63 RESfENIYE DESCRIPTION ~OUNT 2311133000330600 STUDENT DRUGASST PROGRAM TOTAL $32~955.63 $32,955.63 Roll. was called and the motion carried by the following recorded vote: AYES: Messrs. Bain,~ Bowerman, Bowie, Mrs. Humphris and Mr. Perkins. NAYS: '.None. ABSENT: Mr..Way. Agenda Item No. 16c. OtherMatters Not Listed on the Agenda. Mr. Bowie said the Board began work on the 1992-93/1996-97 Capital Improvements Program today. He asked the County Executive for a summary. Mr~ Tucker said:the Board was advised that there will be a shortfall of funds for school projects of $1.3 million for the next year, and over the five-year period the amount will be about. $6.0~million. He will work with Dr. Paskel~and-the school staff to help prioritize items beforethe next work session on November 13. Mr. Bowie said that at the next joint meeting, the public hearing date on thelCIP will be announced. Mr. Bain asked if Mr. Haury had~ the September 30 enrollment figures. Mr. Haury said the figures had to be revised, so they will be ready in the next couple of weeks. Agenda Item No. 19. Adjourn, There being no further business the meeting was adjourned at 4:28 P.M.