HomeMy WebLinkAboutSDP202100001 Correspondence 2021-06-25 (2)f•�eas
608 Preston Avenue
P 434.295.5624
Suite 200 IF434.295.1800
T I M M O N S GROUP
Charlottesville, VA 22903 www.timmons.com
June 24, 2021
Mariah Gleason, Senior Planner
County of Albemarle
Dept. of Community Dev.
401 McIntire Rd, North Wing
Charlottesville, VA 22902
RE: Ivy Proper — Final Site Plan Review — SDP202100001 - Comment Response
Letter
Dear Ms. Gleason:
We have reviewed all of your comments from (Rev. 1) May 12, 2021 and made the necessary
revisions. Please find our responses to the comments below in bold lettering.
I. [32.5.2(a)] Application ID. Final site plan receive unique application numbers, separate
from initial site plans. Please include the application numbers for both the final site plan
(SDP202100001) and initial site plan (SDP2020000065) for this development on the
Cover Sheet.
Both site plan numbers are now included on the cover sheet.
Rev. I Comment addressed.
2. [32.5.2(i), 32.5.2(m)] Easement Plat. Prior to final site plan approval, any required
easements supporting the site plan will need to be reviewed, approved, and recorded.
The recorded easements will then need to be located on the site plan with the recorded
deed book and page noted. According to the site plan, the plat will need to address the
following:
a. Private shared access easement for the entrance and parking area (for the
benefit of TMP 58A2-20A).
A shared use parking agreement and easement plat will be submitted
prior to Final Site Plan Approval.
b. Drainage easements.
Drainage and SWM easements have been added to the plan.
c. Private landscaping, construction, and maintenance easements, as necessary.
Construction and landscape easement has been added to the plan.
d. (Optional) Vacation of property line as shown on the Existing Conditions Sheet.
Rev. I Comment remains. Please submit the requested easement plat to allow the
approval of required aspects of the site plan.
Acknowledged. Easements will be recorded prior to final approval.
ENGINEERING I DESIGN I TECHNOLOGY
3. [32.7.9] Landscape Plan. (Note: If there are conflicts between comments made by
Planning and ARB, once their review begins, Planning will defer to the ARB as their
guidelines are more strict.).
a. Staff recommends providing the landscape plan as a separate sheet within the site
plan.
A separate landscape plan is now provided. See sheet L 1.0.
Rev. I Comment Addressed.
b. If existing landscape features will be preserved, as shown on the northern and
western portions of the lot, the landscape plan should show — as applicable — the
tree area to be preserved, the limits of clearing, the location and type of
protective fencing, any grade changes requiring tree wells or walls, and trenching
or tunneling proposed beyond the limits of clearing. Also, a signed conservation
checklist will be needed in accordance with 32.7.9.4(b).
Tree protection fencing and limits of disturbance have been copied to
Landscape Plan from the Erosion & Sediment Control Plans.
Conservation checklist has been added, to be signed by the
contractor.
Rev. I The comment response letter from the applicant states that tree
protection information has been omitted from the plan since existing trees will
not be used to meet landscape plan requirements. Please be aware that existing
tree stands can be used to meet the Tree Canopy requirements of Sec. 32.7.9.8.
Noted. Existing forested areas along perimeter of site have been
added to Tree Cover Calculations. Approximately 8,995 SF of trees
are expected to remain.
c. The Plat Schedule notes 12 Willow Oaks are being provided, however the plan
map only shows I I Willow Oaks. Please revise accordingly.
The landscape plan has been revised. Planting schedule has been
revised to agree with the trees shown graphically in plan view.
Rev. I This comment is no longer necessary. Revisions removed Willow Oaks
from the plan.
d. The plan indicates that 8 large trees are being provided along Ivy Road, however
the Landscaping Along The Frontage table indicates only 7 large trees are being
provided. Please revise accordingly.
The landscape plan has been revised and now includes 8 large street
trees.
Rev. I This comment is no longer necessary. ARB will review and comment on
landscaping along the Entrance Corridor.
e. Please clarify what is being used to calculate the 891 square feet of interior
parking lot landscaping area that is being provided by the plan.
Additional breakdown of interior parking lot landscaping will be
provided.
Rev. I Comment not fully addressed. The County evaluates Sec. 32.7.9.6 —
Landscaping Within A Parking Area, based on the canopy provided by trees and
shrubs located within the parking area (as defined in the same section). Based on
the plantings within said area, staff estimates 685sf of landscaped area to be
provided, based on 3 Ginkgos, I Hornbeam, and the shrubs. In which case, this
requirement is still satisfied. Please review and revise the plan accordingly.
Noted. "Provided" column in Interior Parking Lot Landscape Area
Requirements table has been revised to 685 SF, which meets the
minimum requirement of 671 SF.
f. The Tree Canopy requirement should be based off the total parcel area, as
surveyed, which is 0.87 acres. Please update the Tree Cover Calculations table
accordingly.
The canopy calculation has been updated accordingly.
Rev. I Comment addressed.
g. Rev. I Please update the Parking Area calculation to align with the number of parking
spaces provided (36 parking spaces shown).
Parking Area calculation has been updated to reflect the 36 parking spaces
proposed by the current design.
h. Rev. I Per Sec. 32.7.9.8 — Tree Canopy, the tree canopy required by subsection (a)
must be composed of all areas of the site that would be covered by trees and other
plant materials exceeding five feet in height at a maturity of ten years after planting.
Since the proposed shrubs (Winter Jasmin) will not exceed five feet in ten years, they
cannot be used to meet this requirement. In which case, the Tree Canopy requirement
is not yet met. Please review and revise the plan accordingly.
Tree Cover Calculations have been revised to remove proposed shrubs from
the calculations, and add existing trees to remain along the perimeter of the
site.
4. [32.5.2(n)] Outdoor Lighting. Is there any outdoor lighting proposed for this project? If
so, please see Sec. 32.6.2(k) and Sec. 4.17 regarding materials that need to be provided
for staff review and minimum performance standards/design requirements, respectively.
Also, please keep the character of the surrounding area in mind when developing the
light plan.
A photometric plan and lighting cut sheets have been included and comply
with County Ordinance.
Rev. I Thank you for providing the photometric plan and fixture cutsheets. Please
revise the photometric plan so fixture labels can be easily read within the plan map.
Many labels are currently obscured by other Iinework. Otherwise, please see comments
provided by ARB.
Text has been revised to include background masks for drawing clarity.
S. [32.5.2(n), 32.7.2.3] Sidewalks along streets. Revise the walkway in front of the building
to meet VDOT standards. See Sec. 32.7.2.3 for more information.
The material of this walk has been revised to be concrete.
Rev. I Comment addressed.
6. [32.5.2(n), 4.12.19] Dumpster Pad. Provide details for the proposed dumpster pad that
demonstrates that the minimum design requirements contained in Sec. 4.12.19 are being
met.
The proposed dumpster pad is 20'X 12' which provides 8' of heavy duty
concrete outside of the enclosure for garbage truck front wheel loading.
Rev. I Comment not fully addressed. Please provide a measurement and label on the
plan to demonstrate that the concrete dumpster pad is extending at least, and no less
than, eight feet beyond the front of the proposed dumpster(s).
Dimension has been added, showing 8' from front of the dumpster enclosure
to the edge of the concrete pad.
7. [32.5.2(a)] Owner Information. Following the recent sale of the property, update the
parcel owner and associated information for the subject properties across all applicable
sheets. (Note: This information may need to be updated again when an easement plat is
approved and recorded. See Comment 2).
The owner information and associated information has been updated for the
subject properties.
Rev. I Comment remains. It doesn't appear this information was updated in the
revised plan.
Owner information has been updated on cover sheet and existing conditions.
8. [32.5.2(a)] Zoning Notes. If/when the special exception for the disturbance of critical
slope areas is approved, the approval and any conditions thereof will need to be
included in the Zoning notes.
Acknowledged.
Rev. I Comment remains. The request for a Critical Slopes Waiver is scheduled for
consideration by the Board of Supervisors on May 19, 2021.
Critical slopes waiver was approved by the Board of Supervisors on May 19,
2021. Letter of approval has been included in this submittal for reference.
9. [32.5.2(b)] Open Space. As a commercial development, this plan is not required to
provide open space. As such, staff advise that the "Proposed Open Space" data under
the proposed Use notes be removed. (Note: There is a requirement for a certain
amount of tree canopy onsite, which can be met by preserving existing tree areas,
however, there is no specific requirement for the provision of "open space", per Sec.
4.7).
The open space callout has been removed from the plans.
Rev. I Comment addressed.
10. [32.5.2(a), 4.20] Setbacks. Include in the setback notes that the maximum front setback
is 30 feet from the right-of-way.
The maximum setbacks are now included on the cover sheet site notes.
Rev. I Comment addressed.
11. [32.5.2(f)] Water -related notes.
a. On the Cover Sheet, please revise the drainage district to explicitly state that
the subject property lies within the "Ivy Creek water supply watershed".
The drainage district has been revised accordingly.
b. Since Little Ivy Creek is not adjacent to this parcel, it does not need to be
included in the notes. However, if the applicant desires to leave it on the site
plan, staff recommends amending the drainage district notes to state that Little
Ivy Creek is located near, but not adjacent to, the site OR "x" feet away.
The note has been revised to call out the distance Little Ivy Creek is
from the site.
Rev. I Comment addressed.
12. [32.5.2(d)] Topography.
a. Knowing Engineering has requested the Erosion & Sediment sheets be removed
from the final site plan, please keep in mind that proposed grading is still a
required element of final site plans. Therefore, this information will still need to
be included somewhere within the final site plan.
Comment noted. The ESC sheets will be removed from the final site
plan and the proposed grading will still be included in the submission.
Rev. I Comment addressed.
b. Show where critical slope areas will remain on the site following any proposed
disturbance/construction.
A callout for critical slopes to remain has been added to the plans.
Rev. I Based on work associated with the Critical Slopes Waiver request for
this development (SE202100002), staff is aware that the applicant has field tun
and reanalyzed critical slopes information on the subject parcels. Please update
the existing conditions sheet to note and locate critical slope areas per County
GIS as well as field verified critical slope areas so that this comparison can be
saved for County records. Also, please update all other sheets where critical
slope areas are shown with the field verified critical slopes. Feel free to follow up
with staff if there are questions.
Note has been added to sheet C2.0, clarifying that critical slopes are
based on GIS and survey. Critical slopes shown on all sheets have been
revised to show updated extents.
13. [32.5.2(n), 32.5.2(r)] Paving materials. Provide a legend for proposed paving materials on
the Layout Plan sheet.
A paving legend has been added to the layout sheet.
Rev. I Comment addressed.
4. [32.5.2(n)] Signs. Identify where parking signs for handicap parking spaces will be
placed/posted.
Handicap parking signs have been added to the plans and called out.
Rev. I Comment addressed.
S. [32.5.2(a)] Surrounding parcel information. Provide the zoning district and present uses
for TMP 58A2-20A and TMP 58A2-21. Also, please update the owner information for
TMP 58A2-21.
The surrounding parcel information has been updated as requested.
Rev. I Comment addressed.
16. [32.5.2(a), 32.5.2(s)] Labels.
a. On the Existing Conditions & Demolition Plan Sheet, please avoid placing labels
beneath or in conflict with hatched Iinework.
Text overwrites have been updated to avoid conflict.
Rev. I Comment addressed.
i. Move the curve data for the southern portion of the boundary line along
Ivy Road outside of the hatched area. Consider using a leader line, similar
to how the other curved boundary line data is provided.
The curve data has been relocated as requested.
ii. Relocate the critical slopes label.
The critical slope labels have been relocated as requested.
iii. Move the "Remove Broken Asphalt" label.
The label has been moved accordingly.
iv. Move the benchmark label.
The benchmark label has been moved accordingly.
b. Please identify what the solid grey line running roughly along Ivy Proper, but not
parallel to the subject property boundary represents. This line can be seen
running northwest from the westernmost property corner.
A label has been added to help better identify the solid gray line.
Rev. I Comment remains. Staff could not find a label within the plan maps for
the line indicated below in red. Please provide a label for this Iinework.
The indicated line was a GIS remnant in the survey. It has been frozen
on all plan sheets.
c. Rev. I Within the "Vacate Property Line" label on Sheet C2.0, include a deed book
and page number for the recording instrument. If such a plat has not been recorded yet,
feel free to leave placeholder lines for the deed book and page. Alternatively, remove
the "Vacate Property Line" label from the plan. Site plans do not act to change boundary
lines.
"Vacate Property Line" label has been removed from sheet C2.0.
17. [32.6.2(h)] Signature panel. Include a signature panel on the Cover Sheet for signature
by each member of the site review committee. Staff can provide an example signature
panel upon request.
A signature panel is now included on the cover sheet.
Rev. I Comment not fully addressed. Please revise the signature panel to include
Virginia Department of Health, Architectural Review Board, and, under Department of
Community Development, E91 I.
Virginia Department of Health, Architectural Review Board, and E91 I have
been added to signature panel.
18. [32.5.2(k)] VDH approval. VDH approval of the private well and septic fields is needed
prior to final site plan approval.
Acknowledged. This process is underway and approvals will be granted prior
to final site plan approval.
Rev. I Comment remains. VDH approval has not been granted yet.
Private well and septic field have been approved by VDH, per Josh Kirtley.
Approval remains valid through end of calendar year 2021.
19. [Comment] Critical Slopes Waiver. The critical slopes waiver that submitted in
association with this final site plan is being processed by staff under SE202100002.
County staff will be in contact if additional information is needed to process this waiver
request.
Comment acknowledged.
Rev. I Comment remains. The request for a Critical Slopes Waiver is scheduled for
consideration by the Board of Supervisors on May 19, 2021.
Critical Slopes Waiver was approved by the Board of Supervisors on May 19,
2021. Letter of approval has been included in this submittal for reference.
Additional Comments based on revised plan dated 03/16/2021:
20. [32.5.2(b)] Parking Schedule. The parking notes on the Cover Sheet indicates 35 parking
spaces are provided by the plan. The plan maps, however, show 36 parking spaces being
provided. Please review and revise accordingly.
Parking schedule has been updated to reflect current design of 36 parking
spaces proposed.
Albemarle County Engineering Services — David James - Engineer:
1. VSMP plan & application will need to be submitted and approved prior to FSP approval.
A VSMP application and WPO has been included with this submittal.
Rev. I Acknowledged; WPO currently under review / not approved.
Acknowledged.
2. A plat will need to be recorded prior to FSP approval.
Acknowledged. Applicable plats will be recorded prior to FSP approval.
Rev. I Currently not addressed.
Acknowledged. Plats will be recorded prior to final approval.
3. Please remove the E&SC and SWM-related sheets from the site plan. They're to be
submitted & reviewed separately with the VSMP application (Sheets C3.0-C3.3, C6.0).
Comment acknowledged. The ESC and SWM related sheets will be removed
from the site plan and included in the VSMP submission.
Rev. I Addressed.
4. Show public drainage easement over storm str/pipes 115 to 101.
Drainage easements have been included.
Rev. I N/A Addressed. Appears to be in ROW.
S. Show public drainage easement over storm str/pipes I I I to 106 (pipes appear to carry
stormwater from off -site that pass through the site).
Drainage easements have been provided as requested.
Rev. I Partially addressed. The drainage easement needs to be shown separate from
the SWM Facility easement. Note: Easements can overlap. Use different Iinetype & / or
key to identify.
Drainage easements and SWM Facility easements have been revised to
display as separate entities with different line types. Where storm pipes are
near the CMP storage pipe, easements overlap.
6. Ensure SWM pipe meet easement width requirement shown on page 15, ACDSM.
SWM easements have been revised accordingly to meet the easement width
requirements.
Rev. I Acknowledged.
7. For the DI- I s, provide half -clogged design following VDOT drainage manual, chpt. 9.
DI-I's have been updated to design at half clogged.
Rev. I Addressed.
8. Rev. I Critical slopes waiver will need to be approved.
Critical Slopes Waiver was approved by the Board of Supervisors on May 19, 2021.
Letter of approval has been included in this submittal for reference.
9. Rev. I Show/ Provide the number of well connections.
One well connection is proposed. Approximate location is shown on sheet C4.0.
10. Rev. I Sheet 4:
a. Provide safety railing for the walls where over 30" high.
Safety railings have been added.
b. Ensure accurate horizontal depth (batter) of retaining walls.
It is anticipated that batter will be minimal on the proposed retaining walls,
as we are anticipating a poured concrete design. Final wall design will be
provided prior to Site Plan Approval.
c. Show line extent of geogrid/tieback or amount of horizontal excavation necessary for
retaining wall whichever's greater.
Geogrid is not anticipated for this wall. Final wall design information will be
provided prior to Site Plan Approval.
1 I. (Rev. I) Sheet 5:
a. Provide CG-6.
CG-6 has been added along the west side of the entrance.
b. Direct area (not captured) to str 116 by adjusting grading. Provide slight crown to
better direct water from entrance.
Grading has been revised to direct more of the entrance toward structure
116, including adding a crown. Inlet and pipe calculations have been updated
accordingly.
12. Rev. I Provide engineering design plans for the walls over 4' high prior to plan approval.
Final wall design information will be provided prior to Site Plan Approval.
Rev. I Note: Drainage easement shown over str/pipe 114 appears to be private.
This easement has been revised to a "10' Private Drainage Easement."
Albemarle County Information Services (E91 1) — Brian Becker:
1. No objection.
Albemarle County Building Inspections — Betty Slough
Add the following notes to the general notes page:
Retaining walls greater than 3 feet in height requires a separate building permit. Walls
exceeding 4 feet in height require a stamped engineered design also. Walls require
inspections as outlined in the USBC.
Acknowledged. Stamped wall plans will be provided to the County for review
and approval prior to installation.
2. Accessible parking spaces, access isles, and accessible route shall be installed in
accordance with ICC ANSI A 1 17.1-09 and the 2015 Virginia Construction Code.
Noted
3. All water lines, sewer lines, and fire lines from the main to the structure located on
private property MUST have a visual inspection performed by the building department.
Comment noted. There are no proposed fire lines on this project
4. All roof drains shall discharge in a manner not to cause a public nuisance and not over
sidewalks.
Noted. All roof drainage is picked up in underground roof drains and tie to
adjacent inlet structures. 8" roof drain pipes that tie to adjacent inlets have
been added to the plan.
S. Depending on the occupant load and egress travel paths, the pea gravel sidewalk on the
south side may not meet egress travel requirements.
The path has been revised to concrete.
Rev. I No objection.
Albemarle County Dept of Fire Rescue — Shawn Maddox:
1. No objection.
Albemarle County Service Authority — Richard Nelson:
1. No objection.
Virginia Department of Health:
1. TBD — Pending: Comments will be forwarded upon receipt.
No comments have been received upon time of resubmittal.
Virginia Dept of Transportation —Adam Moore:
1. Requested Changes; see comment letter attached.
Responses to letter provided separately.
Albemarle County Planning Services ARB — Khris Taggard:
1. Requested changes; See ARB-2020-104 Action Letter.
Responses to letter provided separately.
We have included PDF copies of the plans and calculations for your review. If you have any
questions or comments, please feel free to give me a call at 434.295.5624 or email
clint.shifflettCcDtimmons.com .
Sincerely,
Clint Shifflett, PE