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HomeMy WebLinkAboutSP202100011 Review Comments Special Use Permit 2021-07-07COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone(434) 296-5832 Fax (434)972-4176 July 2, 2021 Ms. Kelsey Schlein Shimp Engineering, P.C. 912 E. High Street Charlottesville, VA 22903 kelsgy@shimp-en ing eering com / 434-227-5140 RE: SP202100011 Field School of Charlottesville Amendment Dear Ms. Schlein: Staff has reviewed your initial submittal for the special use permit, SP202100011, Field School of Charlottesville Amendment. We have a number of questions and comments which we believe should be addressed before we can recommend favorably on your SP request. We would be glad to meet with you to discuss these issues. Review comments are provided below, organized by Department, Division, or agency. Our comments are provided below: Planning — General Application Comments 1. Include the application file number that was given to this application, SP2021-00011, on the concept plan and in the project narrative. 2. Include on the cover sheet of the narrative that a Water Protection Ordinance (WPO) stream buffer is located on this site. 3. The project narrative references minor revisions to labels on the concept plan to reflect changes resulting from the recordation of the BLA plat with the adjacent Malasek property. Identify in the narrative what these changes are and which labels have been revised for staffs review. It would also be helpful for staff s review (and the PC's) to have a red-line/cloud version of the concept plan provided for easy identification of the changes. 4. Conditions for this special use permit have not been confirmed by staff at this time; however, they will likely all remain the same, except for the elimination of condition #9, as requested with this application, and the revision of condition #1 to reference the most recent concept plan. 5. Advisory Comment: Please be advised that site plans and VSMP plans will be required at the site development stage if this special use permit is approved by the Board. 6. Advisory Comment: Community meetings are usually required to be held for Special Use Permit applications. Please see the attached letter from Charles Rapp, the Director of Planning, for information regarding the community meeting for this application. Comprehensive Plan Initial comments on how your proposal generally relates to the Comprehensive Plan are provided below. Comments on conformity with the Comprehensive Plan are provided to the Planning Commission and the Board of Supervisors as part of the staff report. The Comprehensive Plan identifies Tax Map Parcel (TMP) 06000-00-00-06800 as Rural Areas. A full review against the Comprehensive Plan was not performed for this application because the private school use has already been approved. The elimination of condition #9 to remove the sunset clause for construction of the school to begin is not anticipated to have a significant impact on this use's consistency with the principles and vision identified in the County's Comprehensive Plan. Neighborhood Model This project is not located within the Development Areas and thus was not reviewed for consistency with the Neighborhood Model Principles found in the Comprehensive Plan. Comments from Other Reviewine Divisions. Departments. and Aeencies Plannine - Transportation No objections at this time; Transportation Planner, Daniel Butch, dbutch&albemarle.org. Zonina Division, Community Development Department Review pending, comments will be forwarded to applicant upon receipt by Planning staff; Lea Brumfield, Zoning Senior Planner, Ibrumfield@albemarle.org. Eneineerine & Water Resources Division, Community Development Department No objections at this time; County Engineer, Frank Pohl, fpohl@albemarle.org. Albemarle County Architectural Review Board (ARB) No objections at this time; Margaret Maliszewski, staff planner for the ARB, mmaliszewskigalbemarle.org. Buildina Inspections Division, Community Development Department No objections at this time; Building Inspections plans reviewer, Betty Slough, bsloughgalbemarle.org. Albemarle County Fire -Rescue No objections at this time; Fire & Rescue plans reviewer, Howard Lagomarsino, hlaeomarsinogalbemarle.org. Albemarle County Service Authority (ACSA) No objections at this time; ACSA plans reviewer, Richard Nelson, melsonkserviceauthority.org. Virainia Department of Transportation (VDOT) Please see the attached comment memo from VDOT plans reviewer Adam Moore, adam.moore@vdot.vir ig nia.gov. Additional Information Action after Receipt of Comments After you have read this letter, please take one of the actions identified on "Action After Receipt of Comment Letter" which is attached. Resubmittal If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. The resubmittal schedule for special use permits is also attached. Notification and Advertisement Fees Prior to scheduling a public hearing with the Planning Commission, payment of the following fees is needed: None. All fees have been paid at this time. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Please feel free to contact me if you wish to meet or need additional information. My email address is areitelbach&albemarle.org, and my phone number is 434-296-5832 ext. 3261. Sincerely, Andy Reitelbach Senior Planner Planning Division, Department of Community Development enc: Letter re: Community Meeting, from Charles Rapp, Dir. of Planning Memorandum from Virginia Department of Transportation SP2021-00011 Action After Receipt of Comments Special Use Permit Resubmittal Form Special Use Permit Resubmittal Schedule County of Albemarle i Community Development Department— Planning Division Ms. Kelsey Schlein Shimp Engineering, PC 912 E. High St. Charlottesville, VA 22902 July 2, 2021 RE: SP202100011, Field School of Charlottesville Dear Ms. Schlein, Charles Rapp ra o o c Cd a Ia l bem a r l e. o ra r I e. o ro tel: 434-296-5832 ext. 3254 fax: 434-972-4126 I am contacting you regarding your application, SP202100011 Field School of Charlottesville, and the requirement to hold a Community Meeting to present your project to area residents near your proposed location. Upon further evaluation of the criteria available under the Zoning Ordinance to waive the requirement for the meeting (18.33.37), the Director of Planning has determined that a community meeting is not required because the nature of the proposal, including its scope and scale, would not likely generate any significant public concerns. Please feel free to contact me or the lead planner assigned to your application if you have any questions or concerns related to this change. Sincerely, Charles Rapp, AICP, ASLA Director of Planning CC: Andrew Reitelbach (Lead Planner) mreitelbachPalbemarle.org W W W.ALBEMARLE.ORG 401 McIntire Roadl Charlottesville, VA 22902-4596 W W W.ALBEMARLE.ORG 401 McIntire Roadl Charlottesville, VA 22902-4596 COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION Stephen C. Brich, P.E. 1401 East Broad Street (804) 7862701 Commissioner Richmond, Virginia 23219 Fax: (804) 7862940 June 4, 2021 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Andy Reitelbach Re: The Field School of Charlottesville — Special Permit SP-2021-00011 Review # 1 Dear Mr. Langille: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as prepared by Shimp Engineering, dated 17 May 2021, and offers the following comments: 1. Note that the final plan must show conformance with the VDOT Road Design Manual Appendices 13(1) and F, as well as any other applicable standards, regulations or other requirements. The Department finds these plans generally acceptable. If further information is desired, please contact Doug McAvoy Jr. at (540) 718-6113. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the Charlottesville Residency Transportation and Land Use Section at (434) 422-9399 for information pertaining to this process. Sincerely, Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency VirginiaDOlorg WE KEEP VIRGINIA MOVING DEPARTMENT OF COMMUNITY DEVELOPMENT ACTION AFTER RECEIPT OF COMMENT LETTER FIRST SET OF COMMENTS Your project has been scheduled for a public hearing by the Planning Commission for August 24, 2021, which is 84 days from the date your application was accepted for review. State Code requires a 90-day review by the Planning Commission unless the applicant requests deferral. As you will read in this comment letter, staff recommends changes to your project to help you achieve approval. Without these changes, staff cannot recommend approval to the Planning Commission. If you need more time to make these changes, and if you prefer to move forward to the Planning Commission with a recommendation for approval, you must request deferral. If you choose not to request deferral, staff will take your project to the Commission as originally submitted, but without a recommendation of approval. Instructions for requesting a deferral are outlined below. Within one week please do one of the following: (1) Request deferral, as required by Section 33.11, if you will resubmit, but would like to receive comments on the revised submittal, and understand the Planning Commission date will be later than August 24, 2021. (2) Proceed to Planning Commission public hearing on August 24, 2021. (3) Withdraw your application. (1) Deferral requested To request deferral, you must submit a request in writing to defer action by the Planning Commission and the Board of Supervisors. The request may be made by email. Please note that your request for deferral may not be accepted and the County may retain the initial scheduled hearing date. If your request for deferral is accepted, then the application will be deemed withdrawn if the application is not reactivated within six months of the request for deferral or within 32 months from the time the application was determined or deemed complete. (2) Proceed to Planning Commission Public Hearing on August 24, 2021 At this time, you may request that your application proceed to public hearing with the Planning Commission on August 24, 2021. With this option, no additional documents will be accepted, and staff will take your project to the Commission as originally submitted, but without a recommendation of approval. Revised 9-17-19 MCN (3) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Failure to Respond An application shall be deemed to be voluntarily withdrawn if the applicant requests deferral pursuant to subsection 33.11 and fails to provide within 90 days before the end of the deferral period all of the information required to allow the Board to act on the application, or fails to request a deferral as provided in subsection 33.11(D). Fee Payment Fees paid in cash or by check must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. Fees may also be paid by credit card using the secure online payment system, accessed at http://www.albemarle.org/department.asp?department=cdd&relpage=21685. Revised 9-17-19 MCN Resubmittal of information for Special Use Permit PROJECT NUMBER THAT HAS BEEN ASSIGNED: SP2021-00011 Field School of Charlottesville Owner/Applicant Must Read and Sign I hereby certify that the information provided with this resubmittal is what has been requested from staff Signature of Owner, Contract Purchaser Date Print Name Daytime phone number of Signatory FEES to be paid after application For original Special Use Permit fee of $2,366 ❑ First resubmission (TO BE PAm WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $1,183 ❑ Technology surcharge + 4% For original Special Use Permit fee of $1,183 ® First resubmission (TO BE PAm WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $592 ❑ Technology surcharge + 4% FOR OFFICE USE ONLY Fee Amount $ Date Paid By who? Receipt # Ck# By: 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 7/l/2021 Page 1 of 1 2021 Submittal and Review Schedule Special Use Permits and Zoning Map Amendments Resubmittal Schedule Resubmittal Dates (1st and 3rd Monday of the month) Comments given to the Applicant Applicant requests PC Public Hearing AND Payment Due for Legal Ad (no additional resubmittals) Planning Commission Public Hearing No sooner than* Monday Wednesdav Friday Tuesday Jan 04 Feb 03 Feb 05 Mar 02 Tues Jan 19 Feb 17 Feb 26 Mar 23 Feb 01 Mar 03 Mar 12 Apr 06 Feb 15 Mar 17 Mar 26 Apr 20 Mar 01 Mar 31 A r 09 May 04 Mar 15 Apr 14 Apr 23 Ma 18 Apr 05 May 05 May 07 Jun 01 Apr 19 May 19 May 21 Jun 15 May 03 Jun 02 Jun 11 Jul 06 Ma 17 Jun 16 Jun 25 Jul 20 Jun 07 Jul 07 Jul 09 Aug03 Jun 21 Jul 21 Jul 30 Aug24 Tues Jul 6 Aug04 Aug13 Sep 07 Ju119 Aug18 Aug27 Sep 21 Aug02 Sep 01 Sep 10 Oct 05 Aug16 Sep 15 Se 24 Oct 19 Tues Sep 7 Oct 06 Oct 08 Nov 02 Sep 20 Oct 20 Oct 22 Nov 16 Oct 04 Nov 03 Nov 12 Dec 07 Oct 18 Nov 17 Nov 19 Dec 14 Nov 01 Dec 01 Dec 17 Jan 11 2022 Nov 15 Dec 15 Tues Dec 22 Jan 18 2022 Dec 06 Jan 05 2022 Jan 07 2022 Feb 01 2022 Dec 13 Jan 12 2022 Jan 21 2022 Feb 15 2022 Bold italics = submittal/meeting, day is different due to a holiday. Dates with shaded background are not 2021. 2022 dates are tentative. `Public hearing dates have been set by the Planning Commission, however, if due to unforeseen circumstances the Planning Commission is unable to meet on this date, your project will be moved to the closest available aaenda date.