HomeMy WebLinkAboutSP201800019 Checklist - Project Closeout (Administrative) 2019-04-17 SPECIAL USE/ZONING MAP AMENDMENT
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action,place in folder and forward to CDA for QC and
status label. CDA will forward to the Imaging Center for digital closeout.o
SP ZMA# 2O C.V ODO 1 PROJECT TITLE C�fh fie a Te'NtC2
FULL NAME OF LEAD REVIEWER73r/ MFYI'/(O 1 FINAL ACTION DATE: d'V//7/(e7
Hardcopy—File Folder Closeout: All documents listed should be placed in project folder in reverse
chronological order(latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file,place an"N/A"
next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide clarity
to the file, please indicate that item on the"Other" lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
document; or,if the document is already in digital format, can be saved to LaserFiche. Where applicable,please
provide the digital location(path/name) of the document in the space provided.
g Application
Q Scan Ar Saved location G
gNotification records/Abutting Owner correspondence
Scan n Saved location
❑ Project Review—Correspondence to/from Applicant(including emails)/Review Comments
❑ Scan 'Saved location (IV
❑ Engmeenng Folder-Information/documentation from Engineering Group
❑ Scan ❑ Saved location /'/
lA Approved Plan/Code of Development
Scan ❑ Saved location
iz PC and/or BOS Presentation Display Documents(Include Plan if not part of Staff Report)
❑ Scan Saved location C
White Envelope(Staff Report,PC Minutes,Executive Summary,Action Letter,Presentation documents)
OR—Minutes/Presentation available by contacting PC Rec9rding Secretary
❑ Scan [Saved location 6 V
n At the planner's discretion,copies of unapproved plans may be placed in the file if it is referenced in the
staff report or minutes and lends clarity to the review at a later date. If such plans are included,they should
be clearly marked as unapproved and contain a note clarifying why it was included.
❑ Scan ❑ Saved location h
❑ Other Items(Please explain)
❑ Scan ❑ Saved location /V/A
n Other Items(Please explain)
❑ Scan ❑ Saved location ill--
NOTES: SP/ZMA project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Folder has a typed status label(same font&label color as project label)placed under the project label to
reflect current project status and date;
3) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
4) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete,Imaging Center staff will circle the incomplete item and return folder to the Director
of Planning for corrective action.
Issued 2/16/2010,Revised 3/29/2010,Revised 11/12/2012