The URL can be used to link to this page

Home My WebLink AboutSE202100033 Application 2021-07-12 .Of�yHf /te . w\ Gammunity0evelapment0epartme6tt kt� . Albemarle County 4U1MclntireRoadcharlottesville,VA22902-4596 la 411 Voice•(434)296-5832 Fax•(434)972-4126 K '/ Planning Application PARCEL/ OWNER INFORMATION IMP 05500-00-00-111B0 Owner(s): R A YANCEY LUMBER CORP Application# 5E202100033 PROPERTY INFORMATION Legal Description 1 ACREAGE Magisterial Dist. (White Hall 1", Land Use Primary Industrial *, Current =FD Not in A/F District " Current Zoning Primer,' Heavy Industry v APPLICATION INFORMATION Street Address ROCKFISH GAP TPKE CROZET,22932 Entered By Application Type Special Exception —n Jennifer Smith v ty_.! 17119i2021 Project R.A. YANCEY- SPECIAL EXCEPTION - DIGITAL Received Date 07/19/21 Received Date Final Submittal Date Total Fees 523.12 Closing File Date Submittal Date Final Total Paid Revision Number Comments Legal Ad SUB APPLICATION(s) Type Sub Applicatio Comment APPLICANT /CONTACT INFORMATION ContactType r— Name I Address CityState I Zip j Phone PhoneCell Ovine yAPPi,cant RA YANCEY LUMBER CORP :P 0 BOX 115 :CROZET VA 22932 • 'Applicant *PATRICK MAY (YANCEY LUMBER) 46317 ROCKFISH GAP �CROZET,VA �22932 4349234107 Primary Contact VALERIE LONG - WILLIAMS MULLEN 321 E.MAIN STREET i CHARLOTTESVILL 22902 4349075709 . Signature of Contractor or Authorized Agent Date (1 • r APPLICATION FOR A SPECIAL EXCEPTION , ❑ Request for a waiver, modification, variation ❑ Variation to a previously approved Planned or substitution permitted by Chapter 18 = $503 Development rezoning application plan or + 4% Technology surcharge Code of Development = $503 + 4% Technology surcharge OR ® Relief from a condition of approval = $503 + 4% Technology surcharge Provide the following ® 3 copies of a written request specifying the section or sections being requested to be waived, modified, varied or substituted, and any other exhibit documents stating the reasons for the request and addressing the applicable findings of the section authorized to be waived, modified, varied or substituted. Project Name : R.A. Yancey - Special Exception Provide the following ❑ 3 copies of the existing approved plan illustrating the area where the change is requested or the applicable section(s) or the Code of Development. Provide a graphic representation of the requested change. ❑ 1 copy of a written request specifying the provision of the plan, code or standard for which the variation is sought, and state the reason for the requested variation. Current Assigned Application Number (HS, HO, CLE, SDP, SP or ZMA) SE 2020-00018 Tax map and parcel(s): 55-111B and Applicant / Contact Person Patrick May (Yancey Lumber) and Valerie Long (Williams Mullen) Address Same as Owner on Record/ 321 E. Main St.: City Crozet/ Charlottesville State VA Zip 22932/ 2290: 434 823-4107 Daytime Phone# (434 ) 907-5709 Fax# ( ) Email patrick@rayancylumber.com vlong@williamsmullen.com Owner of Record R. A. Yancey Lumber Corporation Address 6317 Rockfish Gap Turnpike City Crozet Daytime Phone# (434 ) 823-4107 Fax# ( State VA Zip 22932 Email patrick@rayanceylumber.com County of Albemarle Community Development Department 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 7/1/2021 • APPLICATION FOR A SPECIAL EXCEPTION APPLICATION SIGNATURE PAGE If the person signing the application is someone other than the owner of record, then a signed copy of the "CERTIFICATION THAT NOTICE OF THE APPLICATION HAS BEEN PROVIDED TO THE LANDOWNER" form must be provided in addition to the signing the application below. (page 3) Owner/Applicant Must Read and Sign By signing this application, I hereby certify that I own the subject property, or have the legal power to act on behalf of the owner of the subject parcel(s) listed in County Records. I also certify that the information provided on this application and accompanying information is accurate, true, and correct to the best of my knowledge. By signing this application, I am consenting to written comments, letters and or notifications regarding this application being provided to me or my designated contact via fax and or email. This consent does not preclude such written communication from also being sent via first class mail. Signature of Owner / Age / Co ract Purchaser Valerie Long, Agent Print Name FOR OFFICE USE ONLY APPLICATION# By who? Receipt # Date (434) 951-5709 Daytime phone number of Signatory Fee Amount $ Date Paid Ck# By Revised 7/1/2021 11 • APPLICATION FOR A SPECIAL EXCEPTION CERTIFICATION THAT NOTICE OF THE APPLICATION HAS BEEN PROVIDED TO THE LANDOWNER This form must accompany this zoning application if the application is not signed by the owner of the property. I certify that notice of the application for, Lumber type & was provided to R. A Yancey Lumber Corporation [Name(s) of the record owners of the parcel] the owner of record of Tax Map and Parcel Number 55-111 B and 55-12 by delivering a copy of the application in the manner identified below: X Hand delivery of a copy of the application to ate Mailing a copy of the application to Patrick [Name of the record owner if the record owner is a person; i the owner of record is an entity, identify the recipient of the record and the recipient's title or office for that entity] on 7/12/2021 [Name of the record owner if the record owner is a person; if the owner of record is an entity, identify the recipient of the record and the recipient's title or office for that entity] Date of R. A. Yancey Lumber to the following address P O BOX 115 CROZET VA, 22932 [Address; written notice mailed to the owner at the last known address of the owner as shown on the current real estate tax assessment books or current real estate tax assessment records satisfies this requirement]. Signature of Applicant VAICA-& W , to r� Print Applicant Name 3^ 171—�Z� Date Revised 7/1/2021 Submitted July 12, 2021 R. A. Yancey Lumber Corporation Special Exception Request SE 2021- I am writing to provide an update on the special exceptions granted for the above request. On July 14, 2020 and August 19, 2020, the Board of Supervisors approved several special exceptions requested by the R. A. Yancey Lumber Corporation ("Yancey"), for Tax Map Parcels 55-111B and 55-12 (the "Property"), subject to certain conditions. On January 6, 2021, the Board of Supervisors granted Yancey's request to extend the deadline to complete Condition 2 of the Special Exceptions, from February 1, 2021 to October 1, 2021. We are making significant, steady progress toward completing this work, and we hope to meet the extended deadline. However, our contractors have informed us there is a possibility that this work will not be completed by October 1, 2021. For this reason, we are submitting this request to extend the deadline from October 1, 2021 to December 15, 2021. We felt it was wise to submit this request at this time, to allow for Staff review and action by the Board of Supervisors before the October 1, 2021 deadline. If the work is completed in time to comply with the deadline, Yancey will withdraw this request. Update on Setback Mitigation Projects required by Original Special Exception Approvals: Number m Deadline/timing Status Deadline Satisfaction 1 Bldg around Stacker 15-Oct-20 Completed 10-15-20 On time 2 Swales Fence ad acent to 5/5 (4571 17-Nov-20 Completed 10-5-20 43 days early 3 Swales fence toward Rt 250 220') 17-Dec-20 Completed 10-8-20 70 days earl 4 Noise testfor Stacker 10/15/2020+ Completed 10-15-20 Ontime 5 Fencealon Vancey Mill Lane 250-270' 16-Jan-21 Completed 10-30-20 77 days earl 6 Sorter construction After passing Stacker noise test Completion expected September 1, 2021 N/A 7 Bldg around Sorter After Sorter construction Not et begun N/A 8 Noise testfor Sorter After Sorter Bldg completed Not yet begun N/A Condition 2 of the Special Exceptions — fire suppression systems needed for Certificates of Occupancy (COs): Condition 2, as amended, mandates that "for any existing structure that is not issued a CO by October 1, 2021, the owner must cease use of the structure until such time as a CO is obtained." The structures in question are our sawmill, planer mill, and fuel station —any interruption in their operations would put the company's existence in jeopardy. Yancey continues to work diligently to satisfy the CO requirements by the deadline of October 1, 2021. We have now completed the renovation of the fuel station, and we have made significant progress on the fire suppression systems. Given that continued operation of these structures is critical for our business, and given the significant progress we have made toward completion of the necessary improvements, I am writing to request an extension of that deadline from October 1, 2021 to December 15, 2021. Reasons for my request: 1 The two systems which triggered my extension request are the same as those for the prior extension request: 1) a heat detection system throughout the planer and sawmill buildings; and 2) water curtains in both mills to effectively shrink the space. Both of these systems must be installed in both the planer and sawmill buildings before a CO can be issued as required by Condition 2. As noted in our prior extension request, the mill production must continue unabated throughout the construction/installation process. Our contractors continue to work around our production schedule as much as possible, which has meant nights and weekend work. The contractors continue to make good progress, but the limitations on when they can work adds to both the duration of the projects and the costs. We have also experienced significant delays in acquiring materials due to the ongoing disruption to the supply chain caused by the COVID-19 pandemic, and in maintaining a construction work force, also related to the pandemic, and other unforeseen delays. Work on both the heat detection system and the water curtains is ongoing, and substantial progress on these improvements has been made. Our progress to date includes the following: • We have completed construction of the catwalk system in the sawmill and planer mill that provides a way to install and maintain the fire suppression systems. The catwalk system was not originally anticipated as part of the project, and it had to be completed before the other components could begin. Completion of this system has allowed work on the heat detection system and water curtains to finally get underway. • The necessary wiring for the heat detection system has been installed in the sawmill, and is underway in the planer mill. This system will detect heat above a certain level which would indicate a fire, which would then trigger an automatic alarm that would sound in our business office and also alert the fire department using an automated telephone dialing system. This automated system required the that we run two dedicated fiber lines to each of the planer mill and the sawmill. Installation of these fiber lines is underway now and expected to be complete in the coming weeks. • The water curtain system also requires the installation of a water pumphouse and a custom water tank at each of the sawmill and planer mill. This also requires the construction of a concrete pad for all of the structures, and the installation of plumbing to serve all four structures. The interior plumbing is being installed at the planer mill now, and it is expected to be completed this week, and then the interior plumbing installation at the sawmill will begin. Once the pump houses are complete, the interior piping will be connected. • We have broken ground on the pump house at the sawmill and will break ground for the planer mill pump house immediately thereafter. We expect construction to be complete within the next few weeks. • The safety renovations to the fuel station is completed. These repairs included the complete removal of the existing combustible construction and construction of a new non-combustible roof and faming system and the construction of a concrete block fire separation wall between the fueling station and the adjacent shop building. 2 • The current schedule projects that the water curtain and heat detection systems will be ready for final inspection and completion in early September if the work progresses as planned. Despite our efforts to complete these projects promptly, our contractors have informed us that they cannot guarantee completion by October 1, 2021 (although this deadline remains the goal). If we were to incur any further delays for any reason (such as continued or exacerbated supply chain disruptions), we would risk missing the October 1, 2021 deadline, and at that time it would be too late to apply for an extension request and have it be considered by the Board on or before September 15, 2021 (the last Board meeting prior to October 1, 2021). Given the continuing challenges and uncertainty regarding supply chain delays and other challenges in the construction industry, I thought it was prudent to request this extension now to avoid havingto shut down our operations for failure to meet the deadline. In conclusion: I continue to work very hard to meet or exceed all the deadlines and terms to which we agreed, but these two projects, and the associated components of each, exceed my ability to be certain that we will meet the October 1, 2021 deadline. I did not plan to return to you for another deadline extension request, but circumstances beyond my control have made this my only option to avoid a shut down. Thank you for your consideration of our request to amend Condition 2 to a December 15, 2021 deadline to obtain the Certificates of Occupancy for existing structures. Patrick May, President R A Yancey Lumber Corporation 45399144_3 3 WILLIAMS MULLEN CLARK & DOBBINS, P.C. SunTrust Operating Vendor ID: 10030064 Payee: County of Albemarle Invoice Num Invoice Date Invoice Description 0500-2718-2208 Ju108,2021 Check Amt: $523.12 Check#: Check Date: 588673 Jul 09, 2021 Invoice Amount Discount Taken Payment Amt $523.12 $0.00 $523.12 Total: $523.12 THE ORIGINAL DOCUMENT HAS A WHITE REFLECTIVE WATERMARK ON THE BACK. HOLD IT AN ANGLE TO VIEW. 00 NOT CASH IF NOT PRESENT. WILLIAMS MULLEN CLARK & DOBBINS SUNTROSYBANK 588673 RICHMOND, VIRGINIq GENERAL OPERATING ee 21blo P.O. BOX 1320 RICHMOND, VA 23218.1320�' PH. 804.420-6000 ate: I July 09, 2021 PAY Five hundred twenty-three and 12/100*««««««««««««««««««««««««««««.*.,*......«............«..».., $*•*523.12*** r E County of Albemarle ORDER OF wt' LL W `' (�'\ VOID AF rER 90 D,.,