HomeMy WebLinkAboutSUB202000155 Checklist - Project Closeout (Administrative) 2021-07-07SUBDIVISION/SITE PLAN
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action, place in folder and forward to CDA FOR QC
and status lal del. CDA willforwardto the Imaging -Center f r digi�tAal closeout.
SDP/SUB'#�"1:� J PROJECT T>TLE c0�TY\
FULL NAME OF LEAD
Page 2 Data Entered
Ground Water Assessment, or other
(J°I FINAL ACTION DATE: 772,)E�)
in "Does & Pies"
Hardcopy =File Folder Closeout: All. items listed should be placed in project folder, in reverse
chronological order (latest on top).
Please check each- item included in this..folder. To indicate that an item is not applicable to this file, place. an "N/A"
next to the check box. The Lead Reviewer has the discretion.to include any -item deemed necessary to provide
clarity to the file, please indicate that item on the "Other" lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
document; or; if the document is already in digital format, can be saved to LaserFiche. Please provide the -digital
lolation (path/name) of the document in the space provided.
Engineering Folder information/documentation
❑ Scan ❑ Saved location
Applica 'on (signature copy) ��(2c&_
Scan aved.location �C(�li
Public Notification records/Abutting Owner correspondence
❑ Scan ❑ Saved location
Applicant Correspondence, 00/tVft, memos /emails)
❑ Scan USqved location- -
Complete -set of printed Review 96mments '
Vvelan
an aved locationAppr/pat (signed, or stamped "Approved" ith Planner/Engu�eer1
an ElSaved location ��PrcS° St�a� -.0 Ir1+
f6
Action Letter (Administrative Approval) -�o icier
Scan ❑ Saved location
White Envelope- PCBOS Meeting Package- Staff Report (include plan/plat presented, PC/BOS Action Letter)
❑ Scan ❑ Saved.location
Ground Water Assessments"
❑ Scan ❑ Saved location
Other (Please explain — i.e. Studies)
Scan ❑ Saved location
Other (Please explain — i.e. Studies)
❑ Scan ❑ Saved location .
At the planner's discretion, copies of unapproved plans/plats may be placed in the file if it is. referenced in the
staff report or minutes and lends clarity -to the review at a.later date. If such plans are included, they should be
clearly marked as unapproved and contain a note clarifying why it was included.
❑ , Scan ❑ Saved location
Additional Information on -this :project:
♦ Planning Commission Minutes — May be obtained online or by contacting PC Recording Secretary
♦ -Board of Supervisor Minutes — maybe obtained online or by contacting the Clerk of BOS
♦ Construction Documents — will be added to this folder after completion of project. Prior to completion,
documents may be obtained by contacting the Countv Engineer_
NOTES: SDP/SUB project folders will be. accepted by the Imaging Centet-when the -following items are complete:
1) Checklist is completed and included in folder;
2). FoIder has a typed status label .(same font & label color as project label) placed under the project label to
;reflect current project status and date;
3) Documents are: Acco-fastened (except-plats/plans), and in %hronological-order (latest4ocuments on top);' -
4) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete, Imaging Center, staff will circle the'incomplete item and return folder to the Chief of.
Planning for corrective action.
Issued 2/7/2008, Revised V 2008, Revised 7/1/2009, Revised 2/9/2010, Revised 10-29-2012