HomeMy WebLinkAboutSUB202000085 Checklist - Project Closeout (Administrative) 2020-05-28 SUBDIVISION/SITE PLAN
FILE CLOSEOUT /IMAGING CENTER INSTRUCTIONS
CHECKLIST ._
Please complete this form within 30 days of final action,place in folder and forward to CDA FOR QC
and sta : ,bel. CDA will fo • and to the Imaging•Center for digital oseout. �(
SDP '
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20 — L°'•�Y PROJECT TITLE ai ] 1fS (LC &4
FULL , , I OF LEAD REVIEWERA(Le-T____ FINAL ACTION DATE:5
Cou ew—
pplication,Page 2 Data Entered
❑-Staf R.epor-t,GrouncLWater Assessment,or other documents placed in"Does&Pics"
Hardcopy.-File Folder Closeout: All items listed should be placed in project folder,in reverse
chronological order(latest on top).
Please check each item included in this.folder. To indicate that an item is not applicable to this file,place an"N/A"
next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide _
clarity to the file,please indicate that item on the"Other"lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
document;or,if the document is already in digital format,can be saved to LaserFiche. Please provide the digital
location(path/name)of the document in the space provided.
0 l ushFcriiig FolderFolderinformationidocation
❑ Scan ❑ Saved location
laAppicatio ture copy)
Scan 0 Saved location
a ion recor siAbutting Owner correspondence
❑ Scan 0 Saved location
[-Alicant C spondence(to/from,memos/ethails)
•
Scan ❑ Saved location
0—Complete.set of printed Review Comments
Scan 0 Saved location.
aitliproved at(signed,or stamped"Approved"with Planner/Engineer name)
Scan ❑ Saved location
❑ Action Letter(Administrative Approval)
❑ Scan ❑ Saved location
❑ Whit; Envelope-PC/BOS Meeting Package-Staff Report(include plan/plat presented,PC/BOS Action Letter)
01 Scan ❑ Saved location
0 Ground ater Assessments"
El Scan 0 Saved location
❑ Other(Ple• - explain—i.e.Studies)
❑. S•• . El Saved location .
•
Other(Please ex. aim—i.e. Studies)
❑ Scan ❑ Saved location .
❑ At the planner's disci., 'on,copies of unapproved plans/plats may be placed in the file if it is referenced in the - .
staff report or minutes • ,d lends clarity-to the review at a later date. If such plans are included,they should be
clearly marked as unapp .ved and contain a note clarifying why it was included. •
❑ Scan 01 Saved location
Additional Information on thi -"roject:
♦ Planning Commission Minutes—may :e obtained online or by contacting PC Recording Secretary
• Board of Supervisor Minutes—may• be ob,:..ed online or by contacting the Clerk of BOS
♦ Construction Documents—will.be added to this folder after completion of project. Prior to completion,
documents may be obtained by contacting the County Engineer.
NOTES: SDP/SUB project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Folder has a typed status label.(same font&label color as project label)placed under the project label to
;reflect current project status and date;
3) Documents are:Acco-fastened(except.plats/plans),and in Chronological order(latest.documents on top);.
4) Documents are sufficiently identified us to which need to be scanned or saved to LaserFiche.
If the above items are not complete,Imaging.Center staff will circle the"incomplete item and return folder to the Chief of.
Planning for corrective action.
Issued 2/7/2008,Revised 4/1/2008,Revised 7/1/2009,R• evised 2/9/2010,Revised 10 29-2012