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HomeMy WebLinkAboutSUB202000205 Correspondence 2021-07-27Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Tuesday, July 27, 2021 3:20 PM To: Grace Steljes Subject: RE: SUB2020-205 Family Division RE: Steljes- Revised documents Ms. Steljes, Thank you for the revised documents. The subdivision plat for SUB2020-205 has now been approved. Your two original signed/approved plats sets are in the Community Development (CDD) Front Desk Lobby awaiting your pick-up. The County keeps one. The pickup bin is in the lobby itself and you do not need to reach out to the staff member behind the glass. Please remember that when you or your consultant records the plat at the County Clerk's office that all of the other documents must be recorded with it (deed of gift, declaration, and both affidavits). Please note that the CDD Front Desk Lobby still has limited days and hours that it is open. You can find those days and times on the COVID-19 Response webpage, under the "Pick Up a Permit or Other Documents" of the webpage. Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Grace Steljes <gracesteljes@gmail.com> Sent: Friday, July 23, 2021 10:51 AM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org> Subject: Re: SUB2020-205 Family Division RE: Steljes- Revised documents CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Good morning. Please find attached the final revised affidavits and declaration. These should be the last requirements. Please confirm that you received them and when they are approved. Thank you. On Wed, Jul 21, 2021 at 11:29 AM Grace Steljes <gracestelies@email.com> wrote: Good morning, The notary will be meeting us at my grandfather's house tomorrow evening at 5:30 and the revised documents will be submitted on Friday morning. Grace Steljes On Tue, Jun 1, 2021 at 11:25 AM Patricia "Paty" Saternye <psaternye@albemarle.org> wrote: Ms. Steljes, I have heard back from the County Attorney's office. Unfortunately they say that the documents, once the revision for the correct TMP number has been made, will need to be signed and notarized again. I'm sorry that this has happened and is necessary, especially at this stage. Be well, Paty Saternye Senior Planner Albemarle Coun psaternyeC@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Patricia "Paty" Saternye <psaternye@albemarle.ore> Sent: Friday, May 28, 20214:27 PM To: Grace Steljes <gracestelies@amail.com> Cc: Charles Rapp <rappc@albemarle.ore>; Jeff Powell <1Powell@roudabush.com> Subject: RE: SUB2020-205 Family Division RE: Steljes- Revised documents Ms. Steljes, I will let you know as soon as we hear back from the County Attorney's office. As requested I have copied Charles Rapp (Director of Planning) on this email and will keep him in the loop for future communication. Again I regret that this has happened and we are trying to find a solution that will be the least impactful from this point forward. Be well, Paty Saternye Senior Planner Albemarle Coun psaternyeC@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Grace Steljes <gracestelies@gmail.com> Sent: Friday, May 28, 2021 12:02 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org>; Jeff Powell <1Powell@roudabush.com> Subject: Fwd: SUB2020-205 Family Division RE: Steljes- Revised documents CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty I appreciate your additional email stating that you will attempt to find a solution. Quite frankly, I am angry that I have now submitted these documents at least 3 times for review and have had to pay an attorney/make changes 3 times for revisions, and you are now finding an additional correction that could have been corrected the last 3 times. You gave me approval to have them signed and notarized. My grandfather is 90 years old and I will be horrified to make him go through this process again of a notary coming to his house during Covid-19 and having to find someone willing to do that. Paty, I am respectfully requesting that you attach your supervisor to this thread so that any additional items needed can be reviewed and this process can be done. Grace ---------- Forwarded message --------- From: Patricia "Paty" Saternye <psaternve@albemarle.org> Date: Fri, May 28, 2021 at 9:29 AM Subject: RE: SUB2020-205 Family Division RE: Steljes- Revised documents To: Grace Steljes <gracestelies@gmail.com> Ms. Steljes, I just wanted to touch base with you on one thing, before you act upon the email below. I'm reaching out the County Attorney's office to see if there is some way the change could be made to the documents without having new documents signed and notarized. Once I hear back from them I'll let you know. Be well, Paty Saternye Senior Planner Albemarle Coun psaternyeC@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Friday, May 28, 20219:09 AM To: Grace Steljes <gracestelies@gmail.com> Cc: Jeff Powell <JPowell@roudabush.com> Subject: RE: SUB2020-205 Family Division RE: Steljes- Revised documents Ms. Steljes, Good morning. I have received everything and I've just done the last check that I mentioned in my email below. I truly regret to say that the Tax Map Parcel number is not correct on both of affidavits and the "Declaration". Unfortunately, they will need to be changed, because otherwise they are not referencing the correct parcel. I've attached the two documents with the item that needs to be changed highlighted. The plats and Deed of Gift are fine and I will hold on to them until you are able to forward me the updated documents. Be well, Paty Saternye Senior Planner Albemarle Coun psaternyeC@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Grace Steljes <gracestelies@gmail.com> Sent: Wednesday, May 26, 2021 11:48 AM To: Jeff Powell <JPowell@roudabush.com> Cc: Patricia "Paty" Saternye <psaternve@albemarle.org>; Brian Jamison <BJamison@roudabush.com>; Nicole Jamison <NJam ison @ roudabush.com> Subject: Re: SUB2020-205 Family Division RE: Steljes- Revised documents CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Thank you Jeff! Paty, I've attached the signed and notarized legal documents. On Wed, May 26, 2021 at 11:19 AM Jeff Powell <JPowell@roudabush.com> wrote: Paty, We have signed copies for county signature. We are sending them over today. Thanks, From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Friday, May 14, 2021 10:13 AM To: Grace Steljes <gracestelies@gmail.com>; Jeff Powell <JPowell@roudabush.com> Cc: Brian Jamison <BJamison@roudabush.com> Subject: RE: SUB2020-205 Family Division RE: Steljes- Revised documents Ms. Steljes and Jeff, Good morning. I just wanted to touch base on one item. Because of the gas shortage many of us are working from home (once again). So when you submit the items listed below please ensure you send me an email stating that you have done so. If for some reason you do not submit it all at once, as a complete packet, please wait to inform me of the submission until all items have been submitted. Having a heads up by email will allow me to ensure I go into the office to shepherd the items through the last steps before approval. Be well, Paty Saternye Senior Planner Albemarle Coun psaternyeC@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Tuesday, May 4, 2021 12:24 PM To: Grace Steljes <gracestelies@gmail.com>; Jeff Powell <1Powell@roudabush.com> Cc: Brian Jamison <BJamison@roudabush.com> Subject: SUB2020-205 Family Division RE: Steljes- Revised documents Ms. Steljes and Jeff, I've looked over what both of you submitted late last week. Its looking good. There are still some minor items that can be take care of right before, or as, the items are all signed. Here are those minor outstanding things to handle in the process of getting everything signed: 1. 1 do not think I've gotten the revised affidavit's yet. Ms. Steljes, I think you were going to wait until you were getting things signed. Please just ensure that the following items are fully addressed before you have them signed and notarized. a. We discussed on the phone that you will submit two affidavit of family relationship, one for each owner. b. Ensure that no "in-laws" are included. c. Ensure the relationship for each of the owners is correct, since the two owners have a different relationship to the grantee. 2. For the Declaration will both owners be signing at the same time and place? If not, then a second notary area (one under each owner) should be provided. 3. For the Deed, the date in the first sentence still states the 15`h of March. 4. As discussed with Ms. Steljes late last week, the order of recordation should be considered and decided. At this time both document state that the plat is being attached/included in that recordation. Just chat with your lawyer or surveyor about what makes the most sense, and that at time of recordation that whichever legal documents state that the plat is attached actually have the plat attached/included in that recordation. So after the above is handled: A. Get all items signed, notarized and sealed. B. Scan the legal documents. C. Submit to me: a. COPIES Scans of the signed and notarized legal documents (ensure all, including the affidavits, are included). b. 2 or 3 signed, notarized and sealed original plats. We have to have the originals since the County is signing them as well. The County will be keeping 1 original. D. I will do one last quick check, especially for the items I listed above. E. If all is well, I will have the appropriate County staff sign the plat. F. Once the plat is signed and approved I will notify you that your original signed plats are ready for pickup at the CDD Front Desk. G. You or your representative will record all required legal documents (this includes the affidavits) and the plat. I hope this all makes sense. It is close. As I mentioned on the phone last week, after you accomplish "C." above the other steps the County staff takes usually only takes a few days. Please let me know if you have any additional questions. Be well, Paty Saternye Senior Planner Albemarle Countv psaternye0al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Friday, April 30, 2021 11:26 AM To: Grace Steljes <gracestelies@gmail.com> Cc: Jeff Powell <JPowell@roudabush.com>; Brian Jamison <BJamison@roudabush.com> Subject: RE: Steljes- Revised documents Ms. Steljes, That is attached to the application and checklist for Family Divisions. Please see page 8 of the attached document. Be well, Paty Saternye Senior Planner Albemarle Coun psaternyeC@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Grace Steljes <gracestelies@gmail.com> Sent: Friday, April 30, 2021 11:18 AM To: Patricia "Paty" Saternye <psaternye@albemarle.org>; Jeff Powell <JPowell@roudabush.com>; Brian Jamison <BJam ison@roudabush.com> Subject: Steljes- Revised documents CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Good morning all, Paty- I have attached the revisions from our attorney for the Deed and Declaration. I do still need to address the comment requiring the revised affidavit. Can you please provide the blank template for that? I'm searching through these chains of emails without success. Jeff- Thank you SO much for your quick turn around. You've been so helpful during this process! Thank you to you both, Gracie From: Patricia "Paty" Saternye <psaternve@albemarle.org> Date: Thu, Apr 29, 2021 at 2:59 PM Subject: RE: SUB2020-205 New Parcel X - A Family Division To: Jeff Powell <1Powell@roudabush.com>, Grace Steljes <Rracestelies@amail.com> Cc: Brian Jamison <BJamison@roudabush.com> Jeff Thank you. Of course, but we need to wait on the revised legal documents. Be well, 10 Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Jeff Powell <1Powell@roudabush.com> Sent: Thursday, April 29, 2021 2:57 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org>; Grace Steljes <gracestelies@gmail.com> Cc: Brian Jamison <BJamison@roudabush.com> Subject: RE: SUB2020-205 New Parcel X - A Family Division CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty, Attached is the plat with new revision date and additional owners block. Please let me know if I missed something, we would really like to put this one to record ASAP. Thanks, Jeff From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Thursday, April 29, 2021 10:01 AM To: Grace Steljes <gracestelies@gmail.com>; Jeff Powell <1Powell@roudabush.com> Subject: RE: SUB2020-205 New Parcel X - A Family Division 11 Ms. Steljes & Jeff, Good morning. Attached please find the 3' round comments on SUB2020-205 New Parcel X - A Family Division. After receiving the document that created the "life trust', as discussed, I reached out to the County Attorney's office. They agreed that as long as Forrest McDaniel and Forrest Russel McDaniel are the grandfather and father of the proposed recipient then this can be a Family Division. So, that issue is resolved. However, in that discussion the County Attorneys office said that both Forrest McDaniel and Forrest Russel McDaniel are owners and must be signing all documents. So, there are additional edits required for all documents. Jeff, This also means the plat has to have both owners. So there is now a change required on the plat. The change on the plat also means all of the legal documents that reference it require that revision date to be updated. I go into more specifics in the comments. Please read over them and let me know if you have any questions. Be well, Paty Saternye Senior Planner Albemarle County 12