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HomeMy WebLinkAbout1991-03-18 adjMarch 18, 1991 (Afternoon Adjourned Meeting) (Page 1) 161 An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on March 18, 1991, at 1:00 P.M., Meeting Room #7, County Office Building, 401McIntire Road, Charlottesville, Virginia. The meeting was adjourned from March 13, 1991. BOARD MEMBERS PRESENT: Messrs. Edward H. Bain, Jr., David P. Bowerman, F. R. Bowie, Mrs. Charlotte Y. Humphris, Mr. Walter F. Perkins and Mr. Peter T. Way. BOARD MEMBERS ABSENT: None. OFFICER PRESENT: Mr. Robert W. Tucker, Jr., County Executive. Also present were Mr. Ray B. Jones, Deputy County Executive; Mr. Robert B. Branden- burger, Assistant County Executive for Development; and Ms. Roxanne White, Executive Assistant. Agenda Item No. 1. Call to Order. The meeting was called to order at 1:02 P.M. by the Chairman, Mr. Bowie. Agenda Item No. 2. Work Session: 1991-92 County Budget. School Division, John English, Acting Superintendent, Present. Mr. Charles Martin, Chairman of the School Board, presented handouts to the Board and said that the School Board began working on this budget from a starting figure of $48,640,593. Most of the School Board's deliberations were based on that figure, which represents an increase in County funding of $732,980 and a decrease of State funding of over $2 million from the current budget. The actual total decrease from last year's budget is $1.6 million, a 3.22 percent decrease. He said the School Board feels unique in that it may be the only department beginning the budget process with a deficit. The School Board had to consider significant, operating cost increases in unemployment insurance, private tuition, rubb~i removal, liability insurance, rising fuel costs, and increased postal rate~> Those increases in operating expenses total $542,000. The School Board decided to fund the teacher salary scale adjustments, the teacher career ladder (compensation plan), vesting for classified employees, Blue Cross/Blue Shield increases, and classified merit payments. Those items total $1.1 million. Therefore, the School Board had to come up with about $2.8 million. To do that, the School Board decreased the number of personnel, cut $43,000 through a walk-to-school plan, cut $103,000 by eliminating the duty free lunch for teachers, and cut $60,000 by reducing discretionary accounts. Further reductions represent eliminating Project Excellence for $26,000, amortization of buses for another $350,000, a reduction in staff development activities of $25,000, and reduced the middle and elementary summer school programs by $94,863. These reductions total $2.7 million. He said the School Board felt strongly that these drastic reductions would hinder the ability of the School system to continue to offer quality education. Therefore, the School Board made a list of priorities to reinstate the items cut, including an increase in funding for the Charlottesville-Albemarle Vocational Technical Education Center (CA-TEC). He said the School Board voted to include an additional $100,000 to enable CA~TEC to go in the direc- tion which the School Board feels it should go. CA-TEC's original request was for $140,000, and the School Board decided to include them for $100,000 instead. The reinstated items are CA-TEC at $100,000; the walk-to-school proposal for $43,350; the duty free lunch reinstated for $103,520; the school based discretionary funds for $60,000; the teacher salary scale increase for $367,000; and a reduction in force for $198,236. These figures total $872,106. The reinstated items represent the items the School Board desires to fund should additional funds be available. Mr. Martin said the School Division is to receive an additional $912,106 from the State, which has been added to the original figure of $48,635,377. However, $40,000 of the addi- tional State funds were transferred to the School Lunch Program, resulting in a net increase in funds of $872,106. Those additional funds are recommended by the School Board to fund the prioritized list of reinstated needs. He said the School Board agreed to strongly urge the Board of Supervisors to contri- bute an additional $1.2 million to reinstate the unfunded priorities, an additional $2.4 million for growth costs and the redistricting for Murray Elementary School, for a total request of $33,351,000 from the locality to fund the School Division. He said the School Board discussed the recent salary study for classified employees at length and felt that additional March 18, 1991 (Afternoon Adjourned Meeting) (Page 2) 162 funding will be necessary for implementation. The School Board felt that other items should take priority over the salary adjustment unless additional funding becomes available. Mr. Bowie said the Executive staff was asked by the Board of Supervisors to review the School Board's budget and present its analysis to the Board. Mr. Tucker said his staff found several items in the basic budget which may result in additional savings. They also focused on the growth budget and found several items to pursue further. He said there is a potential duplica- tion of needs in the growth budget for Murray School. Other possible savings may be realized through amortizing the buses proposed in the growth budget and postponing some staffing requirements shown in Transportation Services. Also, in the machinery and equipment line items in the growth budget, there are some items which can be postponed to future years. Mr. Tucker recommends that the Executive staff and the Superintendent's staff have the opportunity to discuss these items and any other issues the Board of Supervisors may bring up in this work session. They will then present a recommendation to the Board at the March 18 work session. Mr. Martin said the School Board looked at the growth budget closely. The School Board felt that the two positions for secretaries in Transportation Services could be deleted, but felt that the Maintenance Mechanic is a neces- sity. Mr. Tucker said he is hoping to find enough savings to allow the School System to fund the reclassification plan. That is an important part of the General Government's budget and one that the two Board's agreed on in January. Regarding the increase in revenues, Mr. Bowie asked if his understanding is correct that $109,000 is designated specifically by the State to a particu- lar program. Mr. Papenfuse said the $109,000 is not included in the $872,106. Mr. Bain asked if the State is giving that for a specific program. He asked if that means that $109,000 in local funds will then be available for other use. Mr. Martin said that priority was taken out and paid for by local funds. Mr. Bain said he understands that the $912,106 of increased revenue from the State includes growth money, which actually decreased the $445,888 allocated to growth in the original budget. If that is the case, what is the unfunded figure of $1.9 million in the growth budget. Mr. Papenfuse said in the original budget, more than $445,888 was shown for growth. The original budget reduction from the General Assembly was a fixed figure for all locali- ties at 11 percent, regardless of enrollment projections. He said the final legislation changed that because it made no allowance for increases or de- creases in enrollment. The final bill made the decrease a function of the Average Daily Membership. Whereas previously the total basic budget was reduced by the full amount, now the reduction is spread over the basic budget and the growth budget since it is on an ADM basis. The full $445,888 is designated for growth and will be adjusted up or down with enrollment. Mr. Way asked if the School Board discussed using the additional $912,106 from the State toward growth rather than toward the basic budget. Mr. Martin said the School Board worked with the basic $48 million budget and listed priorities for additional funding. When it became apparent in the budget process that State money would be available, it was applied to the list of priorities. Mr. Bain asked how the items included in the $872,106 reinstated into the budget were determined. He asked if the priority listing represents percent- ages or if the total need is shown. Mr. English said some of the items were split and placed lower down in the priority listing. There are 12 items altogether recommended for reinstatement if there are sufficient funds. Mr. Bowie asked again if the School Board considered putting the $912,106 toward growth. Mr. Martin said the School Board did not meet again to discuss how to use the additional funds because it had already voted on a priority listing in the event that additional funds became available. He said the Board of Supervisors had the proposed budget by the time the School Board knew there was additional funding. Mr. English said in effect, the School Board has not yet considered applying the $912,106 toward growth. March 18, 1991 (Afternoon Adjourned Meeting) (Page 3) 163 Mr. Bowie said last year the School Division asked for extra money because there was a shortfall in the School Lunch Program which is supposed to be a self-sustaining activity. He recalls that the Board approved that request with the assurance given that the program would be self-sustaining and would not require public funds to underwrite it. Yet, with the additional money from the State of $912,106, the first item taken off the top is $40,000 for the School Lunch Program. Mr. Martin said the School Board believed last year that the problem was corrected by increasing the cost of lunches. However, the result of that increase was that fewer students continued to buy lunch. The actual financial result was that the program was still in the "red". He said various changes have been considered, including the possibility of privatization. One problem is that there are a number of federal restrictions which limit the flexibility of what can be served. There are pilot programs going on to try to attract more students by serving different foods. He said one thing that has hurt the School Lunch Program immensely is the decision by the School Board to elimi- nate "junk" food. He said this continues to be a problem, but some ideas are being instituted to attempt to solve the problem. Mrs. Humphris said this problem concerns her because of the fairness issue of using tax dollars to pay for a lunch program that is experiencing a loss of participation. Mr. Bain said although the Board was assured that the School Lunch Program is to be self-sustaining, the schools do not have control over who will eat lunch. He feels that the privatization question should be considered. Mrs. Humphris said she does not feel that the problem is being studied in a way to provide a real solution. Mr. English explained that the pilot project at Albemarle High School is one which disassociates itself completely from the federal lunch program. Federal participation in the lunch program has been declining, although the regulations and restrictions remain. This change was instituted at the beginning of 1991, and it will take time to evaluate the results. Mr. Papenfuse said this project is an example of where participation in the lunch program experienced a turn around as a result. The high schools and middle schools tend to lose money on the lunch program, while the elementary school programs pay for themselves. Mr. Bowie said in the reinstated budget cuts there is a total shown of $141,909 for CA-TEC. He asked if the first $100,000 listed is intended to fund a career guidance counselor and an applied academic and administrative assistant for business operations. Mr. Martin said CA-TEC has decided to make some changes, but he does not know exactly what they are. Mr. English said he underStands that CA-TEC is revising parts of its budget in terms of these positions. Mr. Bowie said if those three positions cost $101,175, and if those positions are deleted, CA-TEC can continue with its program of technical training (which is the purpose of the school), and there is a considerable savings. Mrs. Humphris asked if, or when, the School Board made a policy decision to change CA-TEC to a comprehensive high school and a magnet school for the best of math and science students froTM other high schools. Mr. Martin said CA-TEC is taking one step at a time, and the decision by the School Board to reinstate the CA-TEC request representsapproval of the first step. Ms. Patsy Moore, School Board member, said since the last joint Board meeting, CA-TEC revised some of the new initiatives requested. However, it is her understanding that the money included in this'budgetis still needed at CA-TEC, but thefinal justification is not available. Mr. Bain asked that staff obtain additional information on this question and report back to this Board. Mr. Bowie said the budget presented includes the three positions men- tioned. If the positions are deleted, there will be an extra $101,000. Whether or not the money could be used for something else is immaterial. The School Board already has a prioritized list of what is necessary. Ms. Moore apologized because the School Board reviewed the CA-TEC budget only briefly and at the very end of the budget process. She said she did not pick up at the time the fact that the reinstated CA-TEC amount was strictly for new inmtiatives. March 18, 1991 (Afternoon Adjourned Meeting) (Page 4) 164 Mrs. Humphris asked to pursue her earlier question regarding the direc- tion CA-TEC is taking. She said when CA-TEC was searching for a principal last year, an advertisement appeared in the Washington Post with a lengthy description that CA-TEC is to become a comprehensive high school. The princi- pal was hired and now there are new initiatives in the budget for new staff and no one is sure as to whether the Albemarle County School Board has made a decision that CA-TEC begin this new direction toward a comprehensive high school. She feels it is imperative for this Board, which provides the funds, to understand exactly what is happening at CA-TEC. Mrs. Humphris feels strongly that the community needs bricklayers, metal workers and cooks and she is not sure CA-TEC should neglect training in these areas. Mr. Martin said CA-TEC is run by a board made up of Albemarle County School Board members and Charlottesville School Board members. Until recently, the superintendent in charge of that board alternated between the City and County. He said the arrangement makes it difficult to know exactly what is going on at CA-TEC. The CA-TEC Board issued a comprehensive plan and each School Board member received a copy. He said the members of the School Board on the CA-TEC Board were strongly in favor of reinstating the $141,000. The Albemarle School Board voted to place this as the top priority item because these School Board members convinced enough people to vote that way. He suggested that the School Board set up a meeting with the CA-TEC Board and the Board of Supervisors so that the Board can hear first hand what the plans are for CA-TEC. Mrs. Humphris asked if the School Board has taken any official action with regard to a new direction for CA-TEC. Mr. Martin said they have not, other than to vote to place this funding item in the budget as a priority item, which was not a unanimous decision. Mr. Bowerman said the comprehensive high school ideas was in the School's Long Range Plan, but not at the exclusion of vocational training. Now it appears that the vocational training will have a secondary role, if any, at CA-TEC. He said that policy change was not included in the Long Range Plan. Mr. Way said the principal was hired with the understanding that the school will become a comprehensive high school; therefore, this is the first step toward that taking place. Mrs. Humphris said that a large number of high school students in this County need and can benefit from technical training, and technical training is important to the quality of the society. However, another issue of concern is that CA-TEC will become the "magnet" school for the best math and science students in the County. She is concerned about what effect that will have on Albemarle High School and Western Albemarle High School. She feels that such a major change should only take place after a considered decision by the School Board as to what Albemarle County wants for its students. She asked why the Board of Supervisors should fund a program which the Albemarle County School Board has not endorsed. Mr. Richard Bagby, School Board member, said there was a 4 to 3 vote on the CA-TEC issue, and he and Mr. Martin voted against including CA-TEC as a priority. He said it is difficult for Mr. Martin to defend this because he was outvoted on the issue. The three members of the CA-TEC Board pushed this through with the support of one other School Board membe~i He said it was pointed out at that time that this is a new initiative while other schools are not being funded for new initiatives. Mr. Bowie said this request represents a policy change which the School Board has not voted to endorse, to which some members of the School Board are opposed, and which some members of the Board of Supervisors do not like. Mr. Martin said that is basically correct. Mr. Perkins said that CA-TEC is run by a joint Board, yet no one in the County apparently knows what is going on. He feels it is time for the County to take a look at the joint operation. The County is paying 70 percent of the funds toward CA-TEC because 70 percent of the students are from Albemarle. He feels the County should take a bigger role in the operation and know exactly what is going on at CA-TEC. March 18, 1991 (Afternoon Adjourned Meeting) (Page 5) 165 Mr. Bain said he has a problem approving new initiatives which are geared toward a goal which the School Board has not endorsed. Regardless of the merits of a "magnet" school, no direction has been decided on by the School Board. The four to three vote by the School Board was simply on whether to include the new initiatives in the budget, no on the ultimate goal of CA-TEC as a comprehensive high school. Mr. Bowerman said that CA-TEC is to be responsive to this community. He feels that decisions are being made at CA-TEC which are not mindful of the will of the community. He said there is a great deal of dissent by the members of the community about the direction CA-TEC is taking. He feels that the course taken by CA-TEC should be publicly discussed and publicly decided on, with full knowledge and approval by the School Boards from the City and County. That clearly has not been the case in this instance. Mr. Martin noted that in the 4 to 3 vote by the School Board, three of those in favor were well informed on this issue, being members of the CA-TEC Board. Those who voted against it probably did so because of the lack of information. Mrs. Humphris said it is obvious that the Board of Supervisors feels a need for more information. She asked that the School Board take the questions raised today into consideration. There was no further discussion regarding the CA-TEC item in the budget. Mr. Bain referred to the reinstated budget item for a teacher salary scale increase totaling $367,000 and asked for an explanation. Mr. Martin said this represents a salary increase of $400 for each teacher. Mr. Bowie asked if this figure includes fringe benefits. Dr. Carole Hastings, Director of Personnel, said this figure includes fringe benefits. Mr. Martin said the School Board did not discuss a teacher salary in- crease during budget preparation. When the list of priorities was prepared after the budget was completed, the items listed were offered as motions and passed. The teacher salary increase came up as a motion and was passed as the next item on the list of priorities. Ms. Patsy Moore said the School Board also felt that with the number of reductions in the budget, teachers will be having added responsibilities. The School Board's way of ensuring that good teachers stay with the County was to include the duty free lunch, for example, as a reward or enhancements to offset other losses. Mr. Bain asked if the duty free lunch figure of $103,520 allows all of the teachers to have a free lunch period or if it is just a portion of the teachers. Mr. Martin said this restores the full amount to the budget. Mrs. Humphris said she remembers that last year the affirmative action initiative of the School Board was to be a one-year initiative with an evalu- ation at the end of the year. Her understanding at that time was that this initiative would not be reinstated unless the evaluation showed it to be productive. It appears in this budget, however, as a regular item. Mr. Martin said the School Board did not intend this to be a one-year initiative. The program was approved three years ago but was not funded at that time. Last year the program was taken out of the budget and replaced after it was decided to amortize the buses. Mrs. Humphris said she clearly remembers last year that an evaluation was to be made of the program. Mr. Martin said the Personnel Department gives a detailed summary to every Department of the results of the affirmative action program. Dr. Hastings said the funds for this program were made available July 1, 1990. The recruitment for September of 1990 had already been done. The recruitment process for the coming school year started in January, 1991. The actual evaluation of that money will be made at the end of the current recruit- ment season and will be available to the Board at the end of next summer. March 18, 1991 (Afternoon Adjourned Meeting) (Page 6) 166 Mrs. Humphris said she understands the value to the students involved in the publication, "Making The Grade". However, she has received a number of comments that this is an item that seems unnecessary when budgets are having to be trimmed. Mr. Martin said it is a valuable tool for the students pre- paring the publication. He said there is no specific individual in the School system who is responsible for publicizing information about the School system. Other School systems do a great deal more about getting information out to the public. Mr. Martin said the School Board will take this comment into conside- ration. He noted that the School system receives many complaints to the effect that parents and citizens do not get enough information about what goes on in the schools. Mrs. Humphris said during a time of severe budget cuts, she thinks there must be a distinction made between needs and wants. Mrs. Humphris asked if the County pays for medical exams for special education students. Mr. Martin said once a student is identified as a special education student, there are certain requirements, Such as medical exams, over which the School system has no control. Mrs. Humphris said that taxpayers do not realize the County pays for more than what is perceived as education because these social programs are mandated by the State. She said she does not want to see education fail because the School system is trying to do more than it can accomplish successfully. Mr. Perkins asked if there are State mandates in this budget which are actually being exceeded. Mr. Martin said the majority of the State mandates are exceeded because the mandates are equal to minimum standards. School systems which meet the minimum requirements usually provide the lowest quality of education. Mr. Perkins asked specifically about requirements for administrators. Mr. English said the standards are minimal. For example, many of the elemen- tary schools could have a part-time principal or a part-time librarian by State requirements. In practically every area of staffing, the County exceeds State mandates. He said only one school system out of 134 in Virginia follows closely the State mandates for staffing. Mr. English said staff reduced the work force and thus that cost in this budget by over $1.0 million. The direction from the School Board for accom- plishing that was to start furthest from the classroom with the administrative employees. He said next year there will be $1.0 million less in those salary areas than this year, assuming that growth will not prohibit that. He said this reduction is not 100 percent exclusive of the classroom, however. Nine of the 37 positions involved were from the classroom. Mr. Bowie asked if the facilitators, coordinators and consulting teachers are in the classrooms. Mr. English said these people do not have students directly assigned to them, but their work is done in the classroom. Mr. Bowie asked if some of these administrators can be transferred to classrooms. Mr. Martin said the instructional coordinator is a consultant only. They are not viewed as supervisors but as aides to the teachers to help achieve a goal which a teacher, or a principal or a department wants to achieve. Mr. English said a few years ago 19 administrators supported 650 teachers and 8,800 students. Currently, 15 administrators support over 10,000 students with 733 teachers. He said over 100 teachers a year are hired into the School System. Occasionally there are teachers who experience problems in the classroom. The instructional coordinators are available to acclimate new teachers to the system, to help teachers who are experiencing performance problems and to bring new teaching techniques to help teachers learn. Mr. Bowie asked if an instructional coordinator is more valuable than a teacher in the classroom. Mr. English said he would not say that. The Board recessed at 2:28 P.M. and reconvened at 2:41 P.M. Mr. Bowie said it might be beneficial at this point to give general directions to the School Board, along with the County Executive's recommenda- tion that staff meet and discuss certain items in the School budget. Mr. Bowerman then handed out a budget analysis sheet and noted that it is difficult to follow the increases and decreases in the School budget from year to year. There were no actual amounts included so that a true comparison to March 18, 1991 (Afternoon Adjourned Meeting) (Page 7) 167 i last year could be seen. Mr. Bowerman said he made this analysis in order to see what really has happened overall in the School budget. He explained that he took the 1989-90 actual amount budgeted and applied the 1990-91 budgeted amounts to determine the increases. He said the actual increase in students from FY 89-90 is 874. He took the actual amount of money spent by the School Board in 1989-90 ($45,738,245), and applied the requested amount for 1991-92 ($49,507,483), resulting in an increase of 8.24 percent in the total amount requested. When the student population increase in 1990-91 of 4.61 percent is subtracted from the 8.24 percent increase, the result is a real increase in funding of 3.63 percent for the two years. Mr. Bowie said these figures assume that the cost per student remains constant. Mr. Bowerman said he recognizes that the incremental cost is less for additional students because the infrastructure is in place, etc. He said the difference may be as much as $200 per student, but he did not factor that difference into these figures. Mr. Bowerman said the Schoolbudget request for 1991-92, including the growth amount of $1.9 million and funding for reclassification of classified employees, is $51,923,649, an additional $2.4 million. The current request plus the growth amount, plus the reclassification, equals an increase over 1989-90 of $6.1 million or a 13.52 percent increase. The difference between the percentage of enrollment growth over the past two years of 9.88 percent, is a net budget increase of 3.64 percent, almost the same percent of increase without growth included. Mr. Bowerman explained that he obtained the $51,923,649 figure by adding $639,633 for the implementation of the salary study within one range by July 1 and the balance of the last step on January 1, 1992; adding $120,000 for additional school based funds which the School Board had reduced and which he personally feels should be included; and including the entire growth figure of $2.4 million proposed by the School Board. The total budget additions which the School Board requested are $3.1 million. Mr. Bowerman then subtracted the walk to school program for $43,350 and three buses in the growth budget for $150,000; eliminated all the consultant costs for $25,200; reduced the nonschool equipment by an additional 50 percent for $48,230; eliminated the duty free lunch for $103,520; reduced staff development by $25,000; and, amortized the remaining seven buses for $264,750. The total budget subtractions equal $660,050 for a revised school budget of $2.5 million. He said the $100,000 for CA-TEC is still included in his proposal, but the Board can address any specific items it wishes. The revised school budget of $2.5 million less State funding for growth of $445,888, equals a total net local funds of $2,069,858. Mr. Bowerman said he did this analysis to get an overall perspective of the School budget request. He said the School Board was asked to reduce $4.0 million from their basic budget, and he feels that an excellent job was done by the School Board in this regard. He noted that there will be differences of opinion as to some specific items to include or delete, but he is proposing this analysis as a basis to direct staff to continue working with the School staff to find additional savings. Individual Board members may certainly suggest additions or deletions to this proposal. Mr. Bain said what happens in the classroom vitally important to him and where he feels the focus should be. He wants to try in every way possible to improve what is happening in the classroom. He is not in favor of larger classes, although that is an area of School Board policy. He is not in favor of eliminating the duty free lunches. He feels that it is necessary to allow teachers that 25 minutes because it reflects on what will happen in the classroom. He is not sure that it is necessary to fund the teacher scale increase, although he knows that is a priority for the School Board and that it is important to keep the good teachers in the classrooms. These are the areas that he will be considering in the School budget. Mr. Bowie said he does not argue with Mr. Bowerman's methodology and he generally supports the list of reductions. However, the cost per student is significantly less than shown. He supports this recon~nendation going to Mr. Tucker, adjusting the figure per student. He also agrees with Mr. Bain's phy that not enough funds are directed to the classroom. In that light, he feels strongly that the $912,000 of additional State revenue should March 18, 1991 (Afternoon Adjourned Meeting) (Page 8) 168 go toward growth. He also proposes that some of the coordinators go into the classroom to meet the growth needs. Mr. Bowie asked that staff also determine the cost of the School's weather forecasting service. Mr. Bowie noted that when Mr. Papenfuse came to work for the County, the School budget was $300,000 "in the red". Since Mr. Papenfuse came, there has been a positive balance at the end of each school year~ Last year, the balance was $147,000. Mr. Bowie feels there is the potential of a fund balance again this year, based on Mr. Papenfuse's past record. He asked staff to take a look at the pOssibility of a fund balance and apply it toward growth needs. Mr. Papenfuse said that possibility has been considered, and the chances are slight because of the State reductions. Mr. Bowie asked staff to also consider the effect of reducing the reim- bursement for travel in private cars from $.24 per mile to $.17 per mile. Mr. Tucker said staff is in the process of making that assessment. Mr. Bowie said he does not support the duty free lunch, but he does support adequate teachers and equipment for the classroom. He wants the money to go to the schools. Mr. Perkins said the Board wants to give the children of this County the best possible education within the resources available. He feels that pos- sibly a change in attitude is necessary to the extent that an attempt is made to live within the budget constraints. Mr. Perkins said he attended a County auction at one of the schools recently and saw items which he feels could still be used in the schools. For example, he bought two boxes of paper for $1.00 per box. It turns out that the paper he bought is the same paper his wife uses at the school where she works. He said hundreds of chairs and desks were sold which he feels could be used. Mr. Perkins said the attitude seems to be that the schools have to have the finest of equipment, but that attitude has to change when there is a shortage of revenues. He agrees with Mr. Bain that the focus should be on the classroom, and one way to do that is to be conservative in spending. Mr. Perkins said he has some other specific questions which he will give to the County Executive for staff to consider. Mrs. Humphris expressed her thanks to Mr. Bowerman for the analysis he presented. She added that the input from the public has been valuable in the budget process, and there has been quite a bit of input. Mrs Humphris said she hopes that the new School Superintendent will make a careful evaluation of the programs in existence in the schools as one of his first priorities. She feels the programs should be evaluated to determine what is being accomplished and whether they should continue or be replaced. Mr. Way said he appreciates Mr. Bowerman's work and the work the School Board has done to try to cut $4.0 million from the budget. He does.not know what his final position will be with regard to the School budget. He said these are difficult financial times and it is not the time to increase pro- grams. Some budget items will just have to be cut. Based on the information he has received to this point, he is still in favor of some type of tax rate reduction. If that is impossible, so be it. He noted his appreciation to Mr. Papenfuse and wished him the best in the future. Mr. Bain said he feels that the meals tax should be reconsidered with the idea of having the question placed on the ballot this fall. When the question of a meals tax was on the ballot before, the Board decided not to make a concerted effort to sell the idea to the citizens. He feels that now is the time to push the idea because there are three Board members who are to run for re-election who can tell people what it's all about. He feels that the localities cannot rely on the General Assembly to pass legislation for equal taxing powers. This is not a concern related to this year's budget, but he feels that something must be done for future revenue concerns. Mr. Bowie said he sincerely feels that an attempt was made to submit a School budget within the guidelines given, and it will make the process much easier for the Board of Supervisors. March 18, 1991 (Afternoon Adjourned Meeting) (Page 9) 169 Fire/Rescue, City of Charlottesville. Requested $537,595; Reco~aended $537,595. Mr. Ray Jones, Deputy County Executive, said under an agreement negotiated in May, 1986 with the City, the County's fee for services has been calculated on the official Consumer Price Index, plus an additional charge of $25,000 per year for capital equipment. The last year of the four-year contract was 1989-90. The new fee for services is based solely on the CPI factor with no additional charge for capital equipment. Funding is recommend- ed at the baseline level specified in the contract. Mr. Jones said the City Manager's office has requested the County Executive's staff to review the current contract for the succeeding year to determine the types of responses being made, the use of the aerial apparatus and hazardous materials. Mr. Bowerman asked if the current operation is on a year-to-year basis. Mr. Jones said the contract is an on-going reoccurring one which either of the parties can terminate by notification one year in advance before July 1. No changes were recommended by the Board. Volunteer Fire Companies, Rescue Squads. John Hood, President, Absent. Requested $904,855; Recommended $415,920. Mr. Jones said the Jefferson Country Fire and Rescue Association (JCFRA), representing seven volunteer fire departments and three rescue squads, is requesting a six percent increase in the annual appropriation over the 1990-91 amount for each of the seven volun- teer fire companies and the Western Albemarle and Scottsville rescue squads. JCFRA also requested a six percent increase over the 1990-91 allocation of $9380 for the Charlottesville-Albemarle rescue squad. In addition the the baseline increase, JCFRA is requesting an increment of $62,000 for a Hazardous Materials program, $262,615 for contract aerial ladder service from the City, and $187,750 for a benefit package consisting of $87,750 for Workman's Compen- sation, and $100,000 for a pension plan. Also included in the requested allocation is $14,700 for a medical/accident policy for the volunteers and auxiliary members, Funding is recommending at a four percent increase over the baseline budget for a local contribution of $43,680 to each of the seven fire depart- ments and Western Albemarle and Scottsville rescue squads and $9755 to the Charlottesville-Albemarle rescue squad. The fire department allocations will be supplemented by $8970 in Fire Service Program monies for a total allocation for each department of $52,650. County funds for the rescue squads will be supplemented by $8090 of the "$2 for Life" monies for a total appropriation of $51,770 to Western Albemarle and Scottsville, and $17,845 to Charlottesville- Albemarle. Approximately $5000 of the "$2 for Life" monies will be used to fund the Basic Life Support coordinator position in the Thomas Jefferson Emergency Medical Services budget. Incremental funding in the amount of $32,670 is recommended for the initial planning and development of a benefit package for the JCFRA volunteers. Not recox~ended for funding are increments of $262,615 for contract aerial ladder service and $62,000 for the hazardous materials program. Ms. Brenda Barbour, Director of the Emergency Medical Services Council, said the "$2 for Life" funds are designated through the State Division of Motor Vehicles for training and training programs. They are set up for EMS agencies, such as rescue squads and fire departments. The problem with the County stipulating the "$2 for Life" monies to the Basic Life Support training coordinator is the fact that the money has been going to the rescue squads in the past. She feels that the three rescue squads which were using the money for training equipment should be notified and should be give permission for this change. Mr. Tucker said staff can notify the rescue squads to that effect. Mr. Bain said he is against taking these funds from the rescue squads and putting it toward the BLS coordinator. No motion was offered to change the recommendation. Fire Rescue Volunteer Coordinator. Requested $33,8§5; Recommended $33,865. Mr. Jones said the overall budget for this position reflects a $1135 decrease, which is a 3.9 percent increase in salary, a 5.7 percent decrease in -March 18, 1991 (Afternoon Adjourned Meeting) (Page 10) 170 fringe benefit costs, level funding of operations, and a $1800 reduction in capital equipment costs. There are no significant increases or decreases, except one time costs of furniture in the current year. Funding is recommend- ed at the baseline level. Mr. Jones said this person is expected to be hired in the first quarter of this year. No changes were recommended. Forest Fire Extinction. Requested $13,595; Recommended $13,595. Mr. Jones said the projected budget is based on 271,888 acres at $.05 per acre for a total of $13,595. Full funding is recommended. No changes were recommended. Comm~nityAttention. Paul McWhinney, Executive Director, Present. Requested $57,700; Reco~.-ended $50,200. Ms. White said the the total request represents a 52.6 percent increase in funding from Albemarle County. The additional amount reflects increases in the daily rate necessitated by cuts in State funding. The requested amount would fund one youth per program for a year. Funding is recommended a~ the baseline level of $38,945, reflecting a medium funding level recommendation from the Program Review Committee, plus an increment of $11,255 to maintain the 1990-91 service level of 87 percent of one child per year per program. No changes were recommended. SPCA. Requested $14,010; Recommended $14,010. Mr. Jones said the 1990-91 contribution to the SPCA is based on the previous year's cost, for which the County is billed quarterly. Each stray animal is held for six days at a cost of $3.50 per day. The total reflects 667 stray animals at $3.50 a day. Funding is recommended at the requested level of $14,010. No change was recommended by the Board. Thomas Jefferson Emergency Medical Service (TJEMM). Brenda Barbour, Director, Present. Requested $12,010; Recoaa,__ended $12,035. Ms. White said TJEMS Council is requesting a total of $12,010 from Albemarle County. Of this total, $6277 is being requested for funding the TJEMS Council Operations and $5730 for funding the Basic Life Support Training Coordinator position. This request is a four percent increase over 1990-91, minus 1.2 percent. Funding is recommended at the baseline level of $12,035, reflecting a medium level funding recommendation by the Program Review Committee. It is also recommen- ded that the County's share of the BLS coordinator's position ($5730) be funded with the "$2 for Life" monies from the State as mentioned previously. Ms. White noted that the recommendation is more than the request in order to be consistent with the increase for other agencies. Ms. Brenda Barbour reported that BLS coordinator is actively working and the support for this position is fantastic. She said this work has already proven to be positive and nothing but good can result from hiring this person. No changes were recommended by the Board. Offender Aid & Restoration (OAR). Patricia Smith, Executive Director, Present. Requested $40,610; Recommended $32,140. Ms. White said the request represents a $12,784 increase primarily to fund salary increases for personnel based on a salary study requested by the OAR Board. No new programs or expanded programs are proposed. In 1989-90, OAR served 283 County residents. In 1990-91, 306 residents were served. The projection for 1991-92 is to serve 320 residents. Funding is recommended at the baseline level of $28,940, reflecting a high funding level recommendation from the Program Review Commit- tee. Also recommended for funding is an increment of $3200 to implement a six percent salary adjustment based on the discretionary funding recommendation that low salaries are negatively affecting the agency with high turnover. This increment is conditional upon the City's approval of the salary adjust- ment. March 18, 1991 (Afternoon Adjourned Meeting) (Page 11) 171 Ms. Patricia Smith said she believes the request was received favorably by City Council, although no decision has been made. She noted that the salaries at OAR are 35 percent lower than those of the City and County. She said the need will continue to be there, even with the six percent. She thanked staff for its recommendation and asked the Board to favorably consider the request. No changes were recommended by the Board. Thomas Jefferson Health District. Dr. Susan McLeod, Director, Present. Requested $496,000; Recommended $496,000. Mr. Jones said the request repre- sents an increase of $13,307, which includes a baseline operating increase of two percent, and an increment of $12,800 over the 1990-91 revised budget to continue the home health care program. Funding is recommended for the base- line budget, plus one increment of $12,800 to fund Albemarle County's share of the Home Health Care Program for a total of $496,000. Dr. Susan McLeod said it now appears that the Health Department will not receive even the small increase from the State which she had earlier indica- ted. She asked the Board to consider additional funding for the Health Department because further cuts in State funds will jeopardize the limited amount of Home Health Care. She said there have been 16 new clients since the program was reinstated in January, 1991. In addition to the $5000 or more cut expected by July 1, Dr. McLeod expects a three percent contingency cut later in the summer which amounts to another $15,000. Mr. Bowie asked if $12,800 is provided by the County specifically for the Home Health Care Program, if that money will be used for Home Health Care, even though the State makes additional cuts to the Health Department. Dr. McLeod said if the County provides funds for the Home Health Care, it will be used for that. No changes were recommended by the Board. Region Ten Co,,-.mity Services. James Peterson, Executive Director, Present. Requested $198,890; Recommended $197,000. Ms. White said this request reflects a baseline increase of $9471 over 1990-91. The total budget of Region Ten $7,008,460 increases by $216,948 over 1990-91. Region Ten's requested local funds of $556,444 from the six jurisdictions will draw $4,328,841 in State and Federal funds. Due to a state funding reduction of $900,000 coupled with the increased cost of providing services, Region Ten will freeze salary and merit increases and will reduce services in the Out- patient and Case Management program, the Day Support Activity program and Prevention Services. Funding is recommended for Region Ten in the amount of $197,000, reflecting a four percent increase over 1990-91. No changes were recommended by the Board. Northwestern Virginia Health Systems Agency (NWHSA). Peggy King, Execu- tive Director, Present. Requested $4,045; Recommended -0-. Ms. White said the request represents an assessment of six cents per capita from all 32 local governments in Planning District Ten, which is $4045 from Albemarle County. Funding is not recommended based on the the Program Review Committee recom- mendation that a need for greater health planning outside of local health organizations has not been shown. Ms. Peggy King said NWVHSA still reviews applications for certificates of public need, although there has been some partial deregulation. However, there are still reporting requirements. She said the services to Albemarle County are indirect, but she feels that planning studies focusing on better ways to provide more cost effective services is beneficial for the County. She said there are extensive and sophisticated health care options in this County, but not in much of the area served by NWVHSA. This lack in other areas affects the cost of services in Albemarle as well. She pointed out that there is no in-patient, adolescent psychiatric treatment here, and her office March 18, 1991 (Afternoon Adjourned Meeting) (Page 12) 172 is providing data to agencies interested in beginning that service. Although NWVHSA does not provide direct service, it is serving County interests in a way that affects County costs. No recommendation~for finding this budget was made. Sexual Assault Resource Agemcy (SARA). Annette Gr~m, Executive Direc- tor, Absent. Requested $12,500; Recommended $12,500. Ms. White said SARA's request represents a $270 decrease below the 1990-91 allocation. SARA reports a 33 percent increase in hotline calls, a 56 percent increase in the number of victims served, and a 60 percent increase in volunteer hours over the current year. SARA provided services to 1389 County residents in 1989-90 and 2500 in 1990. Because the data was not broken down by programs, it is not known whether these figures represent companion services, support services, hotline calls and/or educational programs. Funding is recommended at the requested level of $12,500. No changes were recommended to this budget. AIDS Support Group. Kathy Drabkin, Director, Present. Requested $9805; Receded $5000. Ms. White said this request represents one-fourth of the program budget to bring the Peer-Hype program to the County at-risk youth. With these funds, 20 Albemarle youth will be trained as Peer educators and will subsequently reach 300 other youth through peer educator activities. The funds will be used for staff salary, travel expenses, and training materials. This is a one-time grant request. One-time funding is recommended based on the discretionary funding recommendation of the Program Review Committee that there is an identified need for this program in Albemarle County. Mr. Perkins asked how this program is different from that of the Health Department. Ms. Drabkin said the name of the program, Peer-Hype, stands for Helping Youth through Peer Education. She said this program works directly with at-risk youth. The Health Department will help identify those youth. This program involves youth working with youth. She said there has been a strong success rate with this program in the City because youth are in charge. An example of the activities would be a "rap" concert in which young people make up lyrics which have to do with AIDS education, plan a dance routine and put on a performance before their peers. She said the program creates leader- ship and fosters self-esteem. Mr. Way said this is a new program coming into the County and he feels that this is not the proper time to fund new programs. He offered a motion to delete the $5000 recommended for this request. Mr. Perkins seconded the motion. Ms. Drabkin noted that this is a new program for the County, but is not a new program otherwise. This is the second year for the program which was initiated through State Health Department funds and refunded a second year because of its success. She said the $5000 is a one-time request. She supports that statement by the fact that a one-time request was made to the City of Charlottesville last year. She feels that this program will attract outside funding in order to educate youth about AIDS. Mr. Bain asked what the $5000 is to be used for. Ms. Drabkin said it will supplement the peer education coordinator's salary and travel expenses to help train youth and transport them to activity sites. The money goes toward materials such as notebooks and brochures for training. Mr. Bowerman asked if the recommendation for $5000 will meet the need, why is $9805 being requested. Ms. Drabkin said $5000 is enough to begin the program in Albemarle and make up the difference through other sources. Mrs. Humphris said she considered this request carefully. She will not support the motion because this is a one-time grant and because the Program Review Committee recommends funding in the medium range. She wants to see what can be done for at-risk youth in Albemarle County in one year's time. She is impressed by the fact that this program has achieved a high rate of success in Fluvanna County and the City of Charlottesville. She feels that $5000 is a small amount for valuable results. March 18, 1991 (Afternoon Adjourned Meeting) (Page 13) 173 Mr. Way said this group has a budget of $254,000 and he feels they can certainly find $5000 within the budget to fund this program. Mr. Bain asked if there will be a program in the County without this money. Ms. Drabkin said it is unlikely. Mr. Perkins asked how much duplication of effort there is. What is the Health Department doing and what is the sex education program in the schools doing in this regard? He does not feel that putting more money into another program is the solution. Mrs. Humphris said she likes the program because there is no better way to reach young people than through other young people. That is what is different about this program. She feels this is creative and a workable way of approaching this program. Roll was called and the motion failed by the following recorded vote: AYES: Mr. Bowie, Mr. Perkins and Mr. Way. NAYS: Mr. Bain, Mr. Bowerman and Mrs. Humphris. No other motion was made for a change in the recommendation. Jefferson-Madison Regional Library. Donna Selle, Director, Present. Requested $1,016,405; Recommended $1,016,405. Mr. Jones said this request represents a $4650 increase over 1990-91. This amount funds Albemarle's share of the library's baseline budget, which is $56,539 less than 1990-91. It does not include a separate request of $385,000 for the new Northside Branch Library. In the Albemarle-Charlottesville cost allocation, Albemarle County's share at the Central Library increased from 57 percent to 58.64 percent. Albemarle's share at the Gordon Avenue Branch decreased from 62 percent to 61.27 percent. In regional cost allocations, Albemarle's share of circulation rose from 54.28 percent to 55.20 percent. In the face of an anticipated State revenue loss of $409,780 for 1991-92, the Library has made reductions in its baseline operating budget of $275,000 for the book budget, eliminated subsi- dies for professional salaries, reduced travel and training expenses and reduced staff by 15 percent. Full funding for the baseline budget is recom- mended. No changes were recommended in this budget. JeffersonMadison Regional Library - Northside Branch. Requested $385,000; Recommended $350,000. Mr. Jones said the request is to fund the first year's operation of the new Northside Branch. The request includes seven full-time staff, 45 hours of part-time help, and one custodian for $152,479; fringe benefit costs of $45,726; and operating costs including rent of $186,795. Funding is recommended at $350,000, which eliminates one libra- rian position and replaces a full-time custodian with $5000 in contractual janitorial services. Mr. Way asked the cost of the position being eliminated. Ms. Selle said it is approximately $30,000. She added that this is a significant loss to the entire library system. She said it is the loss of a professional position while the Library is attempting to open a branch with existing staff and facing a 24 percent increase in circulation. She feels that this is a grievous cut. She said the Library Board cut this budget "to the bone" in order for the County to be able to afford the new branch. She said the size and location of the new branch presents different needs than the Gordon Avenue Branch. Mr. Bain asked how many professionals there will be next year at Gordon Avenue and how many at Northside. Ms. Selle said the administration has proposed one. She said she is asking for two professionals in order to initiate the young adult program at the Northside Branch. She said there is also a great deal of analysis of service levels and procedures and policy development in opening a new branch. She feels strongly that another profes- sional is needed to ensure these'things at the Northside Branch. March 18, 1991 (Afternoon Adjourned Meeting) (Page 14) 174 Mrs. Humphris said she wants the Northside Branch to be a success. She feels that it is critical that the library be staffed in a professional way. She feels that this request is not just a want, but a true need. She offered a motion that the Board attempt to inClude the $30,000 for the professional librarian in the Library's budget. Mr. Bowerman asked if this person is currently on staff. Ms. Selle said that is correct. If this request is not approved, the Library will be laying off ~ professional librarian, and her staff does not need any more instabi- lity. This person will come from the main library. Mr. Bowerman asked how the main branch can do without this person. Ms. Selle said it will be diffi- cult, but the Library Board wants to make it affordable for the Board of Supervisors to open the new branch. Mr. Bain said he supports putting this request aside for reconsideration at the end of the budget process. Mr. Bowie agreed and said he is not in favor of including the amount now. Mrs. Humphris amended her motion to reconsider this item at a later date and make every effort to fund this request. Mr. Perkins seconded the amended motion. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. Planning and Go,,-,~nityDevelopment. V. Wayne gilimberg, Director, Absent. Requested $653,143; Recommended $649,415. Mr. Brandenburger said this budget represents a $19,135 increase in the overall budget, reflecting a 10.5 percent increase in salary costs; a 0.9 percent decrease in fringe benefit costs; and 17.9 percent decrease in operational costs and a 95.3 percent decrease in capital equipment. Other significant increases or decrea- ses include a decrease of $3420 in consultant costs, a decrease of $4000 for data processing consultants, a decrease of $7200 in printing costs due to the completion of the Comprehensive Plan, and a decrease of $8865 in capital costs due to one-time computer purchases in 1990-91. Program additions include increased travel to allow two planning commissioners to participate in the Virginia Certified Planning Commissioners Program at a cost of $800. Funding is recommended at the baseline level, plus the additional travel expenses for the Planning Commissioners. Not recommended for additional funding was a request for a Human Resources Planner at $30,150, and an oversized color monitor for $1955, and capital equipment in the amount of $7795. (Mr. Bowie left at 4:07 P.M. and returned at 4:13 P.M.) Mr. Bain asked staff's rationale for not recommending the Human Resources Planner. Mr. Tucker said the basic reason is due to funding constraints. Currently the County contracts with the Thomas Jefferson Planning District Commission for human resource planning needs, primarily focused on housing. He said these services cost about $20,300 per year. Mr. Bowerman asked if the travel item for the planning commissioners is for a new program. Mr. Tucker said it is not a new program. In the past, this was included in the Planning Department's travel budget when new commis- sioners requested to attend this Program. This is in response to specific requests to attend this Program at Natural Bridge. Mr. Bowerman said he leaves it to the judgment of staff to determine whether the results of attending this program are sufficient to warrant the cost. He said if this program is something different that will help planning commissioners in dealing with local problems, it is well worth the cost. Mr. Tucker said staff will review the breakdown of costs for this and report back to the Board. No other changes were recommended by the Board. Zoning Department. Amelia Patterson, Zoning Administrator, Absent. Requested $313,982; Recommended $313,842. Mr. Brandenburger said this budget reflects an overall increase of $13,491, reflecting increases in salary costs March 18, 1991 (Afternoon Adjourned Meeting) (Page 15) 175 of 16.4 percent, in fringe benefit costs of 4.2 percent, in operating costs of 23.5 percent, and decreasing capital equipment costs by 70.6 percent. The baseline budget decreases by $600, excluding two program increments of $33,970 for staff and operating expenses for the Architectural Review Board and $6240 for a part-time intern. Other significant increases or decreases are a decrease of $2300 in Zoning Board salaries due to adoption of compensation at $35 per meeting and an increase of $1100 in copying charges due to underbudget- lng in the current year. Program additions include a senior planner for the ARB for a total cost of $33,970, including office supplies and capital equip- ment and furniture; a part-time intern at $6240 and capital equipment totaling $8590. Funding is recommended at the baseline level, plus increments of $33,970 for the ARB, $6240 for the part-time intern, and $8590 for capital equipment. Mr. Brandenburger said the ARB has adopted a resolution signed by each member fully supporting the staff recommendation for an additional staff position in support of the work already begun and the projected work load. said the work load has made a significant impact on the Planning and Zoning Departments over the past few months. He Mr. Way offered a motion to delete the $33,970 funding for a position for the ARB based on the understanding that there would be no staff provided for the ARB when it was created. Mr. Bain seconded the motion. He asked for a more detailed explanation of the rationale for this request. He wants to know what the function would be of the new person. Mr. Tucker said this position would be devoted almost entirely to the ARB. Currently there is a demand on the Planning and Zoning Departments because nearly all plans submitted are having to be reviewed by the ARB. Presenting and reviewing these plans with the ARB requires much staff time, as well as the time spent with applicants. With the slow down in the economy, both Planning and Zoning have been able to pick up this additional work load until the present time. Mr. Bowerman asked if there is a cost recovery plan. Mr. Tucker said that will be considered in the current review of fees which staff is undertak- ing. Mr. Bowie said he wants to see how the ARB works. However, he will support the motion because that was the stipulation at the time the ARB was formed. If revenues are available to offset this cost, that is a different story. Mr. Way then withdrew his motion until staff can present additional information with regard to a plan for recovering the costs. Mr. Bain withdrew his second. In addition to that, Mr. Bain asked that the report include how significantly the slow down in the economy is affecting the County. Mr. Tucker said if the slow down continues, he would not be in favor of hiring this person. No other changes were recommended. Gypsy Moth Program. Taylor Williams, Coordinator, Present. Requested $3695; Reco~aaended $3695. The total budget for this program is $113,607, of which the County is asked to contribute $3695 for office support. This request reflects a $405 increase over 1990-91. Due to the State shortfall, the County is being asked to fund 30 percent of the cost of aerial spraying in 1991-92. At an estimated cost of $10 per acre for 18,000 acres, the total cost is $180,000 with Albemarle's share at $54,000. The gypsy moth staff has presented three funding alternatives: 1) the County could fund aerial treat- ment of parks and other areas open to the public at a cost of $6000 for 2000 acres; 2) the County could treat public areas and high density residential areas at a cost of $19,500 for 6500 acres; or 3) the County could charge a fee to landowners within treatment areas at a cost of $40,000. Funding for the baseline support is recommended at the requested level of $3695. Funding for aerial spraying is recomended only to treat parks and other public areas, an increment of $6000, for a total budget recommendation of $9695. Mrs. Humphris said she asked Mr. Taylor Williams to be present to make a presentation to the Board on this item. March 18, 1991 (Afternoon Adjourned Meeting) (Page 16) 176 Mr. Williams gave a slide presentation showing what is projected to happen this year and in years to come with the gypsy moth infestation. He said 20,000 to 30,000 acres will have an outbreak of gypsy moths and will be defoliated this year. In 1992, most of the residential property north and west of Charlottesville will be infested to the point that defoliation Will occur. In that case, residents will begin spraying to control the cater- pillars crawling everywhere. A more responsible way of dealing with this is to participate in a public control program where the area and the pesticide is selected. He said he expects that 18,000 acres will need to be sprayed in the residential areas to keep the gypsy moth under control. That equals $180,000 in costs. He said the Gypsy Moth Cox~ittee, appointed several years ago by the County Executive, recommends funding at the full $54,000. That amount funds spraying residential areas having one house per 25 acres. If that is not possible, the County can target the high density residential areas having more than five houses per 25 acres for spraying. Mr. Williams noted that the General Assembly has passed legislation so that it is possible in the future to establish tax districts for services if residents want to pay for the cost of spraying. He asked the Board to consider the recommendation of the Gypsy Moth Committee. Mr. Perkins said he feels this item should be reconsidered along with other items at the end of the budget process. He said it will be next August before an egg mass count is obtained and a determination can actually be made then regarding this request. Mrs. Humphris agreed that the Board should seriously consider this request. She feels that this will become a people problem if something is not done. No changes were recommended by the Board. Soil and Water Conservation District. Gordon Yager, Director, Absent. Requested $15,778; Recommended $15,523. Mr. Brandenburger said the overall budget for the County's contribution increases by $2045, which reflects a new person in the secretarial position being funded at a higher salary. A request for level funding for the Conservation Specialist is also requested, but is shown elsewhere in the budget as a transfer to the Soil and Water Conservation District and is not reflected in this cost center. Funding is recommended as requested. No changes were recommended by the Board. Watershed Management. J. W. Peyten Robertson, Jr., Watershed Management Official, Present. Requested $40,415; Reco~m~ended $41,575. Mr. Brandenburger said the overall budget increases by $1972, reflecting a six percent increase in personnel costs and a 3.4 percent increase in operating costs. There are no other significant increases or decreases. Funding is recommended at the requested level. No changes were recommended by the Board. V~I-SO Extension Service. Elizabeth Payne, ~nit ~air-~-, Absent. Requested $89,015; Recommended $89,449. Mr. Jones said the overall budget reflects an increase of $4532, reflecting a 6.8 percent increase in salaries, a 7.3 percent decrease in fringe costs, and a three percent decrease in operating costs. Funding is recommended as requested, except for a reduction in telephone, copying and office supplies based on actual costs. No changes were recommended by the Board. The Board ended its work session at this point and asked that the remain- ing items on the agenda be moved to the next work ~ession scheduled for March 20, 1991, at 1:00 P.M. Agenda Item No. 3. Other Matters Not Listed on the Agenda from the Public and Board. March 18, 1991 (Afternoon Adjourned Meeting) (Page 17) 177 Mr. Tucker said when the County applied through the Virginia Public School Authority for bond funds last Fall, there were more requests than funds to meet the needs. Therefore, the requests which were not able to be funded were to be resubmitted in the Spring. Mr. Tucker said that means there will be more requests for funds in the Spring when the County is planning to make its request. The good news is that the amount of the County's debt service will be reduced for the next fiscal year by not getting the funds in the Fall. The staff recommends that the Board either apply for a "stand alone" bond issue in the Summer or let the cash flow be monitored carefully and apply for a bond issue with YPSA next Fall. Mr. Melvin Breeden, Director of Finance, thinks it may be possible to wait until the Fall. That means that $1.4 million in debt service will not be needed in this budget if that is what the Board chooses to do. Mr. Bain asked how much it will cost to borrow funds on a day-to-day basis until the Fall. He would like staff to make that determination before the Board makes a decision. He said the rates for bonds are down now. Mr. Tucker said in the "stand alone" bond process, the County acts as an agent of VPSA, but the County pays the cost for going to market whichYPSA normally picks up in its regular bond issue. Mr. Bowie said he and Mr. Way will be absent from the May 1 meeting. He asked if the Board would like to reschedule the May meetings. Mr. Bain said he may be absent also. Motion was offered by Mr. Bain to reschedule the May meetings to May 8, May 15, and May 22, 1991. Mr. Bowerman seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. Mr. Bowie said he received a phone call from Mr. Ray Pethtel, Highway Commissioner, Virginia Department of Transportation, on Thursday night. Apparently, the Commonwealth Transportation Board is meeting on Wednesday, March 20, 1991, at 2:00 P.M. for a work session on the Route 29 North project. Mr. Jack ~odges will present both the County's side and VDoT's side of the question to the Transportation Board. Mr. Pethtel indicated that it is not their intent to reach a decision until the April meeting, although the Chair- man will not stop a motion if one is given. This Board is invited to have someone present to listen but not to talk. He feels that a senior staff member should be present and report back to the Board. Mrs. Humphris said that Mr. Dennis Rooker, who is the County representa- tive on the Technical Committee of the Metropolitan Planning Organization, is willing to go and represent the Board. Mr. Tucker said he will make sure a staff member also attends the meeting. Agenda Item No. 4. Adjourn to 1:00 P.M., March 20, 1991. Motion was offered by Mr. Perkins and seconded by Mr. Bain to adjourn to March 20, 1991, at 1:00 P.M. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. CHAIRMAN