HomeMy WebLinkAboutSDP202100054 Review Comments Initial Site Plan 2021-07-28V
401 McIntire Road, North WinCounty of Albemarle Charlottesville, VA22902-4579COMMUNITY DEVELOPMENT DEPARTMENT Telephone: 434-296-5832
W W W.ALBEMARLE.ORG
Memorandum
July 28, 2021
Holly Thatcher and Ryan Yauger
28 Blackwell Park Ln. Suite 201
Warrenton, VA 20186
HHatcher@bohlereng.com and rvaueer&bohlereng com
RE: SDP202100054 Discount Tire Initial Site Plan
To Whom It May Concern:
The Site Review Committee has reviewed the development proposal referenced above. Initial comments
from the following divisions of the Department of Community Development and other agencies, as
applicable, are attached:
Albemarle County Planning Services (Planner)
Albemarle County Engineering Services (Engineer)
Albemarle County Building Inspections
Albemarle County Department of Fire Rescue
Virginia Department of Transportation (VDOT)
Albemarle County Service Authority (ACSA)
Virginia Department of Health (VDH)
Albemarle County Information Services (13911)
Albemarle County Architectural Review Board (ARB)
Rivanna Water and Sewer Authority
Comments reflect information available at the time the development proposal was reviewed and should
not be considered final. However, the Site Review Committee has attempted to identify all issues that
will be required to be resolved prior to approval of the initial site plan.
Please contact me at your earliest convenience if you have questions or require additional information.
Sincerely,
A=Z# /
Kevin McCollum
Planner
Albemarle County Planning Services (Planner) —Kevin McCollum, kmccollum@albemarle.org —Required changes:
Comments to be addressed prior to final site plan approval:
1. [32.7.5.2(d)] Revise the plan to provide additional planting area along the Rt. 29 frontage to accommodate
required frontage trees free of utilities and easements. Note that this will likely require the elimination of the 8-
space parking row and possibly some of the adjacent travelway.
2. [32.5.2(a)] Please correct the Tax Map and Parcel Number on the cover sheet and any additional TMP reference
number on the Plans to say Tax Map and Parcel number or simply TMP instead of "PIN."
3. [32.5.2(a)(b)] Please include the following general information and information regarding the proposed use on
the Cover Sheet.
a. Zoning District — Highway Commercial
b. Zoning Overlay Districts — Airport Impact Area and Entrance Corridor
c. Please include a reference to the Initial Site Plan Number: SDP202100054
d. The proposed use and square footage of the building
e. The schedule of parking and amount provided
f Maximum building height permitted and the proposed building height
4. [32.5.2(b), 4.12.6] The parking schedule on Sheet C-301 suggests that there are 15 employees and 6 service bays
for a total minimum parking requirement of 27 spaces. Section 4.12.4 of the Zoning Ordinance states that the
total number of parking spaces provided may not exceed the parking requirements by more than 20 percent. 33
parking spaces is ((33-27)/27 = 0.2222) 22.22 percent more than the parking requirements. Please remove one
parking space or revise the Plans accordingly.
5. [32.5.2(i)] Please see VDOT comment # 1 (attached). Provide pedestrian accommodations across the entrance.
6. [32.5.2 (k)(1), 32.6.2(g)] Any new easements required for water, sewer, drainage facilities, or any
proposed utilities will need to be reviewed, approved, and recorded prior to final site plan approval.
Please submit an easement plat application the County for review. The final site plan will need to be
updated so that all easements are shown and labeled identifying easement type, whether it's public or
private, a width dimension, and the recorded instrument with deed book and page number.
7. [32.7.8 and 4.17.41 Please use a light loss factor of 1.0 to determine footcandles on site. It is unclear what LLF
factor was used on the Lighting Plan.
8. [32.7.8 and 4.17.4] Please add a note to which states "Each outdoor luminaire equipped with a lamp that emits
3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light
away from adjoining residential districts and adjacent roads. The spillover of lighting from luminaires onto
public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle."
9. [32.6.2(h)] Please provide a signature panel for signature by each member of the site review committee.
10. [4.12.19(c)] On the final site plan, please provide a plan and profile view detail of the proposed dumpster
enclosure. Identify the dimensions, materials, etc.
11. [4.12.19 (b)] Please show that concrete will be used as the surface material at the dumpster enclosure. The
concrete pad must extend a minimum of 8' beyond the front of the dumpster.
12. [32.5.2 (q)] Please provide traffic generation figures. See VDOT comments for further information.
13. [32.7.2.1 (b)] Please see VDOT comment #4. The proposed entrances to the site do not meet VDOT spacing
requirements, and VDOT has stated that an Access Management Exception (AME) needs to be approved in order
to allow the proposed entrance location. Please coordinate directly with VDOT to address the AME requirement.
14. [32.7.9] The Site Plan currently shows a 25' landscape buffer along the property frontage. Why is this being
provided? Is this an existing easement that applies to the property?
Please contact Kevin McCollum at the Department of Community Development at kmccollum@albemarle.org or 296-
5832 ext. 3141 for further information.
Comments From Other Reviewers:
Albemarle County Engineering Services (Engineer) — David James, diames2@albemarle.org — Requested changes
(7/19/2021).
1. Land disturbance is over 10,000 sf submit a VSMP application for review.
2. The VSMP plan will need to be approved and bonded before final plat approval.
3. Sheet 302: Show storm structure numbering, type & pipe size/length information.
4. Show dumpster pad & detail.
5. Provide safety railing for walls over 30in. high.
6. Proposed wall in steep slope area have a maximum height of 61 [30.7.5 A.]
7. Parking area exceed 5% slope. [4.12.15 c.]
8. Minimum sidewalk width is 5ft adj. to parking/travelways.
9. Stormwater management facilities are not shown or mentioned. If SWM BMPs are expected they should be
shown because it could affect the overall site design layout.
10. Provide TWBW elevations at each comer and the max. height point(s) along wall.
11. Show graded areas over 3:1. Where grading is over 3:1 provide low maintenance (not grass) ground cover.
12. Provide drainage area maps, drainage structure tables.
13. Show proposed utility lines & structures and profiles.
14. Pedestrian crossing was removed at entrance. Provide CG-12, sidewalk & pedestrian crossing to existing
sidewalks.
15. Note: VDOT entrance permit required prior to approval.
16. Provide guardrail before wall drop-off (where height is a foot or above).
Albemarle County Building Inspections — Betty Slough, bslough&albemarle.org — Requested changes, see below
(7/7/2021).
1. Add the following note to the general notes page: Accessible parking spaces, access isles, and accessible
route shall be installed in accordance with ICC ANSI Al 17.1-09 and the 2015 Virginia Construction Code.
2. Add the following note to the general notes page: ALL water lines, sewer lines, and fire lines from the main
to the structure located on private property MUST have a visual inspection performed by the building
department.
3. Add the following note to the general notes page: Where the flood level rims of plumbing fixtures are below
the elevation of the manhole cover of the next upstream manhole in the public sewer, the fixtures shall be
protected by a backwater valve installed in the building drain, branch of the building drain or horizontal
branch serving such fixtures. Plumbing fixtures having flood level rims above the elevation of the manhole
cover of the next upstream manhole in the public sewer shall not discharge through a backwater valve.
4. Add the following to the general notes page: All roof drains shall discharge in a manner not to cause a public
nuisance and not over sidewalks.
5. Add the following note to the general notes page: Buildings or structures built before January 1, 1985 must
have an asbestos survey performed in order to apply for a demolition permit. Asbestos removal permits are
required if positive for such from Albemarle County and VDOLI. Contact VDOLI for their additional
requirements and permits for demolition projects at 540-562-3580 x131.
Albemarle County Department of Fire Rescue — Howard Lagomarsino, hlaQomarsinogalbemarle.org — Requested
changes, see below (7/7/2021).
1. Emergency/fire vehicle access road/route needs to provide an unobstructed travel way width of 20 ft. if
buildings/structures are under 30 feet tall and 26 ft. if buildings/structures are over 30 feet tall and extend so
that all sides of the ground level are within 150 ft of the fire apparatus. To ensure these stay unobstructed,
no parking signs are needed on the north and south sides of the building
2. Please provide as a note on the plans the ISO required fire flow for the building.
3. Hydrants need to be spaced according to the requirements that are based on the required fire flow (generally,
no building is to be more than 250 feet from a hydrant, but a requirement for increased fire flow may require
closer distances). Please indicate the location of the closest hydrant(s) and provide a note on the plan with
the fire flow available to ensure it meets the ISO calculated flow.
4. A Knox Box will be required. Please place a note indicating this on the plan. The location of this can be
coordinated with the Fire Marshal's Office. Please place a note on the plan acknowledging this
Virginia Department of Transportation — Adam Moore, Adam.Moorekvdot.vir iginia.gov and Doug McAvoy Jr.,
douglas.mcavoy@vdot.vir iginia.gov—Requested changes, see attached (6/24/2021).
Albemarle County Service Authority — Richard Nelson, rnelson@serviceauthority.org — Requested changes
(7/23/2021).
1. Provide fixture counts to confirm the existing 5/81' meter can be reused.
2. Add a note on the demo plan that water/sewer services will be required to be disconnected prior to
demo permit approval.
3. Confirm sewer lateral size. Confirm if an existing sewer lateral can be reused.
4. Confirm water service line depth going to 1640 Seminole Trail.
5. Confirm trees are outside of the ACSA sewer easement.
Virginia Department of Health —Alan Mazurowski, alan.mazurowski@vdh.virginia.gov —No objection (7/12/2021).
Albemarle County Information Services (E911) —Elise Kiewra, ekiewra@albemarle.org -No objection (6/22/2021).
Albemarle County Architectural Review Board (ARB) — Khristopher Taggart, ktaeQart@albemarle.org — Requested
changes, see attached (7/20/2021).
Rivanna Water and Sewer Authority —Victoria Fort and Dyon Vega, vfort@rivanna.org and dvega@rinavvan.org —
No Objection (7/7/2021).
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1401 East Broad Street
Commissioner Richmond, Virginia 23219
June 24, 2021
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Kevin McCollum
Re: Discount Tire — Initial Site Plan
SDP-2021-00054
Review # 1
Dear Mr. McCollum:
(804) 7862701
Fax: (804) 7862940
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as prepared by Bohler, dated 4 June 2021, and
offers the following comments:
1. There are no pedestrian accommodations shown across the entrance. Please add the
crosswalk and CG-12 to the Plans.
2. Provide anticipated traffic generation numbers.
3. Provide turn lane warrants for Route 29.
4. Entrances do not meet spacing requirements; an Access Management Exception will be
required.
5. Sight distance shown (465 ft) does not conform with the requirement of 500 ft in Table 2-
5 in Appendix F of the Road Design Manual. Please correct the problem, explain the
discrepancy, or apply for a Design Waiver.
6. Please provide sight -distance profiles along the sight -distance lines.
7. Please show limits of mill and overlay in full lane widths required to complete this work
on plans, ensuring compliance with Standard Drawing WP-2. Also, please add the WP-2
detail to the plans.
8. Video inspection of the existing stormwater pipe will be required to confirm it's
condition before tying -in private lines.
9. Provide drainage calculations.
10. The Developer is proposing to remove two of the three architectural street lamps that fall
within the right-of-way between the lateral limits of the subject property. VDOT is
opposed to this, and requests a meeting to discuss conservation and relocation.
11. Note that the final plan must show conformance with the VDOT Road Design Manual
Appendices 13(1) and F, as well as any other applicable standards, regulations or other
requirements.
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
June 24, 2021
Attn: Kevin McCollum
Please provide a digital copy in PDF format of the revised plan along with a comment response
letter. If further information is desired, please contact Doug McAvoy Jr. at (540) 718-6113.
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The
owner/developer must contact the Charlottesville Residency Transportation and Land Use
Section at (434) 422-9399 for information pertaining to this process.
Sincerely,
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
�1 OF `ttR
County of Albemarle
Community Development Department - Planning
July 20, 2021
Katherine Roberts, P.E.
Bohler Engineering
28 Blackwell Park Lane, Suite 201
Warrenton, VA 20186
RE: ARB-2021-67: Discount Tire Initial Site Plan (TMP: 06100-00-00-120J0)
Dear Applicant,
Khristopher Taggart
ktaooart@albemarle.org
Telephone: (434) 296-5832 ext.3278
At its meeting on Monday, July 19, 2021, the Albemarle County Architectural Review Board unanimously voted
to forward the following recommendations on the above -noted Initial Site Development Plan to the agent for
the Site Review Committee:
Regarding requirements to satisfy the design guidelines as per § 18-30.6.4c(2), (3) and (5) and
recommended conditions of initial plan approval:
o The ARB recommends approval of the Initial Site Plan with the following condition: Revise the
plan to provide additional planting area along the Rt. 29 frontage to accommodate required
frontage trees free of utilities and easements. Note that this will likely require the elimination of
the 8-space parking row and possibly some of the adjacent travelway.
• Regarding recommendations on the plan as it relates to the guidelines: None.
Regarding conditions to be satisfied prior to issuance of a grading permit: None.
Regarding the final site plan submittal:
A Certificate of Appropriateness is required prior to final site plan approval. The following items and all
items on the ARB Final Site Plan Checklist must be addressed:
1. Provide samples for all materials and colors.
2. Revise the masonry to one with a more finished appearance.
3. Revise the building forms to establish a more cohesive appearance for the overall building.
4. Revise the design of the north elevation to incorporate architectural detailing to relieve
blankness.
5. Revise the size of building forms and the distribution of materials and colors to create a better
sense of human scale and greater coordination throughout the building.
6. Revise the color of the ACM to a more muted, earth tone color.
7. Revise the architectural drawings to include the standard window glass note: Visible light
transmittance (VLT) shall not drop below 40%. Visible light reflectance (VLR) shall not exceed
30%. Specifications on the proposed window glass should be submitted with the application for
final review.
8. Show the location of mechanical equipment (building and ground mounted) on the site and
architectural plans and show how it will be screened from the EC.
401 McIntire Road, North Wing, I Charlottesville, VA 22902-4579
9. Revise the site plan to provide a dumpster enclosure detail. A material that coordinates with that
approved for the main building would be appropriate.
10. Add the standard mechanical equipment note to the site plan and architectural drawings:
"Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated."
11. Revise the photometric plan to indicate that the plan was calculated using an LLF of 1.0 for all
fixtures and revise the photometrics accordingly.
12. Revise the color temperature of the pole -mounted lighting to a soft, warm white (3000K).
13. Revise the lighting plan to indicate the color temperature for the under -canopy lighting. A
lighting temperature of 2000K-3000K would be appropriate.
14. Revise the height of the pole -mounted fixtures to a height that does not exceed 20', including
the base and indicate this on the plan.
15. Add the standard lighting note to the lighting plan: "Each outdoor luminaire equipped with a
lamp that emits 3, 000 or more initial lumens shall be a full cutoff luminaire and shall be arranged
or shielded to reflect light away from adjoining residential districts and away from adjacent
roads. The spillover of lighting from luminaires onto public roads and property in residential or
rural areas zoning districts shall not exceed one half footcandle."
16. Revise the plan to provide additional planting area along the Rt. 29 frontage to accommodate
required frontage trees free of utilities and easements. Note that this will likely require the
elimination of the 8-space parking row and possibly some of the adjacent travelway.
17. Revise the site plan to provide a planting area along the north elevation of the building.
18. Revise the site plan to include the standard landscaping note: "All site plantings of trees and
shrubs shall be allowed to reach, and be maintained at, mature height; the topping of trees is
prohibited. Shrubs and trees shall be pruned minimally and only to support the overall health of
the plant."
19. Revise the plan to show a pedestrian way across the frontage with the new development.
20. Add planting beds along the retaining walls to allow for trees at 2.5" caliper and shrubs at 24".
21. Revise the plan to indicate retaining wall material, color, manufacturer. A block in a muted,
earth -tone color would be appropriate. Samples may be required.
22. Terrace all retaining walls over 6' in height and provide planting beds.
23. Revise the plans to correct the depth of the landscape buffer.
24. Please note separate sign applications are required for all proposed signs. The following
preliminary comments are provided:
a. Revise the wall signs to use either face illumination or halo illumination.
b. Revise the sign proposed on the south elevation so that it has a more coordinated
appearance. This can be done by reducing the size of the sign and/or changing the
layout to a single line of text.
c. The background of any cabinet signs proposed will be required to have an opaque
background if internally illuminated.
d. Include the size of the existing freestanding sign on the sign drawings. If the sign is taller
than 12' and larger than 32 square feet, the proposal must include a 25% reduction in
height and area until the height reaches 12' and area reaches 32 sf.
25. Provide a perspective showing the view of the north elevation from the street.
26. Consider reducing the width of the travelway on the north side to create planting area at the
building.
27. Update the rendering to accurately show the scale and type of the proposed building materials.
NWITL"A AA It 74 LTA I_\ 74 :1111591 ZTCI
401 McIntire Road, North Wing, I Charlottesville, VA 22902-4579
If you have any questions concerning any of the above, please feel free to contact me.
Sincerely,
i
Khris Taggart, Planner
cc: Mimosa LLC, ATTN: Frank Birckhead C/O Duffy Birckhead
P.O. Box 7652
Charlottesville, VA 22906
Halle Properties C/O Discount Tire — Matthew Johnson
20225 N. Scottsdale Road
Scottsdale, AZ 85255
File
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401 McIntire Road, North Wing, I Charlottesville, VA 22902-4579