HomeMy WebLinkAboutSUB201900172 Checklist - Project Closeout (Administrative) 2021-04-03 +
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FILE CLOSEOUT./IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action,place in folder and forward to CDA FOR QC
and st• .I s :bell. CDA^ will forward to the ImagingCenter for digital clos out.
SD ' SUB �}-v/I `17 oZ PROJE TITLEf4'i4 u' , ks e J )ta/544
FUL AME OF LEAD REVIEWER .6re FINAL ACTION DATE:
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❑Appli <tion,Page 2 Data Entered
❑ Staff R- •.rt,Ground Water Assessment,or other documents placed in"Does&Pics"
Hardcopy- . e Folder Closeout: All:items listed should be placed in project folder,in reverse
chronological order test on top).
Please check each item ' luded in this folder. To indicate that an item is not applicable to this file,place an"N/A"
next to the check box. Th- -ad Reviewer has the discretion to include any item deemed necessary to provide
clarity to the file,please indi'ate that item on the"Other"lines provided.
Digital Closeout Instru 'ons: Below each item please indicate if Imaging Center is to scan the
document;or,if the document is -ady in digital format,can be saved to LaserFiche. Please provide the-digital
location(path/name)of the docum- ,tin the space provided.
❑ Engineering Folder Information/• • umentation
❑ Scan 0 Say:,. location
❑ Application(signature copy)
❑ Scan ❑ Saved.lo-ation '
❑ Public Notification records/Abutting Own- correspondence
❑ Scan 0 Saved locatio.
0 Applicant Correspondence-(to/from,memos/ '' 'Is)
❑ Scan ❑Saved location
❑ Complete set of printed Review Comments
0 Scan ❑ Saved location.
❑ Approved plan/plat(signed,or stamped"Approved"wi ' Planner/Engineer name)
❑ Scan ❑Saved location ,
❑ Action Letter(Administrative Approval)
❑ Scan ❑ Saved location
❑ White Envelope-PC/BOS Meeting Package-Staff Report(incl •e plan/plat presented,PC/BOS Action Letter)
❑ Scan 0 Saved.location
0 Ground Water Assessments`
0 Scan ❑ Saved location
❑ Other(Please explain—i.e.Studies)
0 Scan .❑ Saved location
\ .
•
❑ Other(Please explain—i.e. Studies) -
❑ Scan 0 Saved location , \
❑ At the planner's discretion,copies of unapproved plans/plats may be plac d in the file if it is.referenced in the � .
staff report or minutes and lends clarity`to the review at a later.date. If such laps are included,they should be
clearly marked as unapproved and contain a note clarifying why it was in luded. •
❑ Scan 0 Saved location
Additional Information on this,project: .
• Planning Commission Minutes—may be obtained online or by contacting PC Recor ing Secretary
• Board of Supervisor Minutes—maybe obtained online or by contacting the Clerk of OS .
• Construction Documents—will.be added to this folder after completion of project. Prig to completion,
documents may be obtained by contacting the County Engineer. \
•
NOTES: SDP/SUB project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Folder has a typed status label(Same font&label color as project label)placed under the project label to •
;reflect current project status and date;
• 3) Documents are;Acco-fastened(except.plats/plans),and in Chronological.order(latest.documents on top);.
4) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche,\, '
If the above items are not complete,Imaging Centerstaff will circle the incomplete item and return folder to the Chief of.
Planning for corrective action.
Issued 2/7/2008,Revised 4/1/2008,Revised 7/1/2009,Revised 2/9/2010,Revised 10-29-2012 .