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HomeMy WebLinkAboutSDP199300019 Staff Report 1993-07-20 (----'v STAFF REPORT: YOLANDA A. HIPSKI PLANNING COMMISSION: JULY 20, 1993 (SDP-93-019) - BOARS HEAD INN MAJOR SITE PLAN AMENDMENT Proposal: The applicant is proposing to locate a 100 ' x 60 ' tent near the existing Boars Head Inn Pool. This tent shall be used for parties, weddings and the like (see Attachment A) . Reason for Planning Commission Review: Modification of 5. 1. 16(c) and Modification of 4.12.3. 4B. Location: Property, described as Tax Map 59D( 2) , Section 1, Parcel 2, is located within the Boars Head Inn complex. The proposal is located south of Wellington Drive and west of the Sports Club adjacent to an existing pond and directly west of the pool (see Attachment B) . This site is located in the Samuel Miller Magisterial District in a designated growth area (Urban Neighborhood 7) . STAFF COMMENT: The applicant is requesting to identify a permanent location for a temporary tent structure. History: Use of the tent was allowed for several years, approximately eight times a year. The tent was originally placed near the Amvest building. For the last 1 1/2 years, the tent was located next to the pond near Ednam Drive. The applicant now wishes to use the tent on a more frequent basis at approximately 25 times a year near the Sports Club. Given the higher use and the lack of previous location approvals, the Zoning Administrator determined a site plan is required. Staff has received a total of five letters and 17 calls objecting to the tent (see Attachment C) . Except for the last three, all letters referred to the previous tent location. Many of the concerns relate to the appearance of the tent, its temporary use, noise, parking, property values, concern of location adjacent to the road and impact on environs. Staff has identified two issues for Planning Commission review; a modification of Section 5.1.16(c) and a modification of Section 4.12.3.4(b) . Modification of Section 5.1.16(c) This use is subject to 5.1. 16(c) which states: "The sound of any radio, recording device, public address system or other speaker shall be limited to forty (40) decibels at the nearest residential property line" . 1 r - When the tent was located at the Ednam Drive, staff received 12 calls and one ( 1) letter related to noise. In response, to those concerns, the applicant has relocated the tent toward the sports club and submitted a request to modify Section 5.1. 16(c) (see Attachment D) . Staff has reviewed this request and offer the following favorable comments: 1. This location appears more suitable to address noise levels. There is a 2 1/2 foot berm with a 25 foot wide wooded area to be preserved and extended. The tent is located closer to the sports complex and further from the residential areas (at least 500 feet) . 2. Staff attended the sound level measurement test which has been submitted and staff conducted a separate test. A1:61/� Both tests were conducted under existing conditions and II�'/ exceeded 40 decibels, indicating this limitation cannot practically be achieved at this location. 3. The applicant has worked with the Homeowners Association. Although all details have not been worked out, there appears to be an agreement. Staff has identified the following which are not favorable: 1. The applicant requests a 75 decibels maximum level. The Police Department enforces a maximum of 65 decibels (see Attachment E) . Staff will not endorse a noise level in excess of the County criminal Code. 2. Although the applicant offered other measures such as theatrical curtains, contractual agreements, and positioning amplication equipment away from residential areas, staff is uncertain to what level these activities will reduce noise. Further, staff is unwilling to enforce private contractual agreements. Given the noise levels presently existing and the willingness by the Homeowners Association to work with the Boars Head, staff can support a modification of Section 5.1.16(c) only to 65 decibels. Modification of 4.12.3.4B Section 4. 12.3. 4B and 4C state: "For non-residential uses, no parking shall be located further than five hundred ( 500) feet from the entrance of the use such space serves. 2 Distance . . . above may be increased in such cases where the commission shall determine that the public interest or convenience would be equally or better served by such increased distance; that the allowance of a greater distance would not be a departure from sound engineering and design practices; and that the allowance of a greater distance would not otherwise be contrary to the purpose and intent of this ordinance; provided that in no case shall the maximum distance from the entrance of a dwelling unit and its appurtenant parking space exceed two hundred ( 200) feet. Staff has reviewed the required amount of parking and has determined sixteen ( 16) are located beyond 500 feet. The sixteen spaces are located in "Area G" approximately 550 feet away from the tent entrance. Staff has received seven (7) phone calls and two letters specifically related to parking or traffic. The objectors are concerned about overflow parking, parking along roads and potential safety hazards related to road blockings and pedestrians. The location of the "No Parking" sign should be shown on the site plan. Although not shown on this plan, the shuttle bus drop off will be located on the one way road around the sports complex. Staff will require final approval of drop-off location prior to signature. Given that several tent event attendees will most likely stay at the inn, staff believes there will be a reduction of tent parking needs. Given the highest use of the tent will occur during fair weather, staff does not believe the public convenience will be negatively affected. Given staff review of pedestrian linkages, and shuttle drop off, staff believes this distance increase will not be contrary to the purpose and intent of the Zoning Ordinance. Therefore, staff can support an increase of required parking distance allowed under 4. 12. 3 . 4(b) with the condition of staff review of pedestrian circulation to the tent and shuttle bus drop off. Staff opinion is this preliminary site plan is consistent with the Zoning Ordinance regulations and recommends approval subject to the following conditions: RECOMMENDED CONDITIONS OF APPROVAL: 1. The Planning Department shall not accept submittal of the final site plan for signature until tentative approvals for the following conditions have been obtained. The final site plan shall not be signed until the following conditions have been met. a. Note on the plan "The sound from any radio, recording device, public address system or other speaker shall be limited to sixty-five ( 65) decibels at the nearest residential property line" . 3 b. Department of Engineering approval of grading and drainage plans. c. Department of Engineering approval of an Erosion and Sediment Control Plan. d. Inspections Department approval of surface treatment of the handicapped parking space. e. Staff review and approval of pedestrian walkways connecting the tent area to "Area G" , shuttle bus drop-off and route. f. Note on the plan "This is a temporary structure" . 2. Administrative approval of final site plan. 3. A Certificate of Occupancy shall not be issued until: a. Fire official final approval. ATTACHMENTS: A - Preliminary Site Plan Reduction B - Location Map C - Letters D - Modification of 5.1. 16(c) E - County Criminal Code Noise F - Modification of 4.12. 3 .4 4 I ,• I • ATTACHMENT A --- I 1 II II I .i 1 ; • ...ex wee tM4/o.:'.4i!_ i I 1 A-'meow./.W eNrlR•J1(OI P-7-A-/'(<./) RIJOPIQ 1 / I J //I ! / / 0.McW.3 care aV-J.(0)r-a-e•/ (OJT Ft3 q(A low: ONTO;IMMOLATION( / G•s✓al rJ.me/o-/vfo(r)-of-ir Le-rl'.Trs a-•ram I / d oteSer•Sr 0(r)••lY-3 Lr./,rtu owce NAME Or DEVELOPMENT, DOAR•S,ICAO INN a SPORTS CLUB I / //� // / / t-u.�uwe3-no(rJ•er-o-1 Le..j w.sows / /" /// / ( [-tree este!•3to(2J•el-o•ie /a,),vmarree OaflrQt BOAR'S NAND INN iNLOtPRietl ' / d-.Nw13.rrwt-rt0(tJ•.f•D•I/ clot) I J/• /' H•A•arauY•,ceror-3tO(/)"[P-O+i )DLVLtOPtRt DOAR•8 MAD INN ENTERPRISES 1 �1 f/ / (/ //// /' _r t, I.OMIOAN a•r•.TJ-PAR,.a f (2-, muV PLAN PRtDARtR1 Jo)D190p, CRAVEN[cISSON. INC. V // / / ///,// // • / n 7 - - TAt NAP i PARRL No. rMP-39D (2) -01-07-PARCEL•D• V 1• / / r �/ / / v lR..�s- 4 .rMr-d TONING: •NC•-HIGHWAY CgOEaCIAL ' 17 / / ,// 'luny '!±}' /' / NACIOT!AIA DISTRIrn SAMa[L KILLER n `' \- {/T •/ // /// /// // �e.•+'"' f . . DOGNTY AND STATE, ALetxARtz COVM'LY, VIRGSNIA 7 `� ///, /,/ •(// / --- --- - \ �c;�_./M%��''� •� ': �- ^ TOPOGRAPHY AND SURVEY: AIR SURVEY CORP., RESTOM VA / 1 ./ _. -__ _. __�-. H -- — roR R. O. SNON[R. N. RAY, INC. a/ /j'"I / //// / to• •']n i. / (UPDATED BY JOHNSON, CRAVES a �t ( / CI GISSON, INC.) I y I '1 � Q / ' // n� .,., „,. z III ' - ' I �) (( � z Gpfpt.Af,rDTrJI Cx'•ir ;. / / i P V i\J G =� 9 1. NO BANNERS, SPINNCRS. RYLW OR �.------- / 'NN1 N�// / I I 1 �, GETTING DEVICES SHALL BE USED, OTHLA ATTENTION ' / / / ////" / // / / I ( Lam,Ow S 2. WAPIM,11 TEMPORARY Tim SILL SHALL NOT EXCEED /r / \ ' // / 3. ALL LANDSCAPING SHALL eE xAINTA2NL0 AND REPLACED �-- - -/• e / / /I/ r/ lI // \ ' Sr ANY SHOULD DIE. //~"---- _�� // /// // ����i / + o\ •� I Z01J1tJG PLAN 4'ADJAGEI\I r P,cOPERTY-No SCALE 4. •ALL UTILITIES SHALL et HARPED BY MISS UtIL/TY \ I /-' / / ;I/ /'/ ` /- /`' \ / .3.)' \•� _ PRIOR TO INITIAL TOR ELT-UP, \ r '/ , / ./ . (� / ,t _¢ 7..1 _ '"' •'_'!`. - -� ! t 1...- 1 w ,�I- y_.SPILLOVER okITo PLOps:macs ZONED RESorni NLL 1 1 1 ,�'F r �' / 1 a C-'`- a S r a�f��/ / 4� Vt{ / / III Ft. �: �/ ��-/�1 . / (�JU�. I 5. LIGHTnJ� T Y \ `\ `� `Fa•,L. l ' / / /,/ ' ' / '��ihQ•�� . � ;,1• n'`r°C 2./ // �EY/ I•'-.� �` 1 lANSHALL NOT EXLE£D FOOTLANpLE ]/• / / // , n _CCJJ +f•^•,F C r �.--�s 1 `! ' G. TE1.rP02AGY 'NO PARKIrJG•51GN5 SHALL gf sA i 1 // %'/ ! / U y,/, 11 r / J 11 . lr, �: .4► � LOCATED ON Elrr)ER 5,D£of WELLN6foN ORIJE. , t `� / / / ./'/, / / aT v�r ' a\ I \� ��yMc�' A / �' •J 1.. II ' \ / l , ; i sits£jt+�aRAAT / *�y�c/ / I .�'1 �{`.pt,� \c�. �' ) _ ";/ / / !♦�Yf •.��73�) ��1 �!`! / // /// /// / / / Sy % �/ `�y�tiG�\ Sr i \2� / `� Tan Nc xcw,at )'AR1CI $ l /i / ` /b/ l ' ci t\�� \ COS. • at' �/ ( , / / rat/ ® ��-"� TI[IeTINO PAA1t2Na PA:Tlt ".'..../ ,/ `'• .I / /,/A ��/ / I P,4J //- 0 /�J ,` h41 �\ `� _ i. P,=air /// /�// / ro/ // (( ...'(,f. �•J' a ;Q.�'. . jb 37-. Iy�'. Area•A• (adjacent to sports e1uD) .1 '� •(, ( � )L ,�// ..? 4 / a: ,sue _ f VE'�b / /�!/ (! �/ / 9 I �a J'©' � �� �� u ('� i / {'v ,( a h alp SG 6.' / r / Area•e• (lower Parking) { \ / /. / ` / Area•C• Copper Parking) 71 I \\ �`_/// / /?/ - (-y__� :n I }i '\\ �i ti Q / / , /� /� Area•w (below tea tarot.Slue! 7. / _ F( W Ab p+' tt'U / ( /y// / --' �y� ,.'� Area R!(behind gnus) 7a '\\ \ --- ../ ! n/A aOAt �'•�, / b A j .f / //� ! ' / - 1 �(`�: .I Area •r• (beside Tdnaa) - (- , / 1+V �' `v / r '1r ' `�. Atv-rE*'�Cet S00 foS)61n91.: - 59 - - -,.• P 'W A i r / ' '/ b Q / / `111•\ '\\ �' .,:{.��,\ a�A f,`• t• _ ad -?l `^? S,::Area N• (east of Nall Ill SQ 1 ,\ 1 /1�' 4, f� /./' 0, (/ j'v•[ • 1 QA� / S / / t-� t .� (1/ l•'�.PJ, i' '� 1: t&.,:,::::iAtea •2• (around Wain Iris) pool) ii / 1 /7/ % / , \ �Ua�b 7'b� // ;1--‘ / �( / / //// L�P SCALE I000'- ' ��•'(w e L Wain Iturnear / l� // 1 L- // / VV V 1) / VIGI N IT M - -- • (ben1M Soar•.N..d IM aeon) I7 / ) 1/ / / / f/ �. • 6 / /// /•` ` 3O'TAL AVASIAef7i PARPING / // ) /�_ /'/ ` �0 -ras / //\\7 �I'o1� l,vt� 1 // / / / /////// _ .( ... r. _ • ZA PAL A•E', LE PARX I N Y%J�_K. ,MD LID,-tl / /// / r, !°� ,1 iQ f( Z'(} / / / / //�/ // - a t' ?MIXING prOUIREMEN s, --- 3 TC� ///� ? /exact 'Qom' -4-• q 4'�� / / ex / / _ acre N� / NIA4.Notr /"/ I ,q '• Q '/ ' COOKY O►A71•Lrulfi ' � Swimming Pools - / , /`V f \ �A 0 , / / ,_7/' , .. DEPARTMENT 17 Outdoor Tennis Court•... 70'1 ' • /y// 1 - 1 ' a"�ea Q / / /I( / M+r/a �r / / ` \ mNtiamL•aa,rlotst FOR•'iTt PLAN! - I Paddle rang!. gr �� ;/ \ \ vg' /, A � ' P \ ewA R.wtaed, Nasce 1, lssaSports Club Raneaurent... 7a,{- / ya r \ a• �•) / I / - 1. .slat to oaoantarnt e[ aeY cartsvetlon vlehln`. sain.I a Ract aureatl. sass.. .. .. sass .. 7! '/ /,, \ / J'1 ! \ / // // // �%/ if aNiatLq cello righerot-way, noltdln,g connection to any Pain Inn rataureata i i / , . /�.. he0 A. \ ', �(7y \" /' / / // / ai , it for said construction .hall be - (Tavrn, Terrace. old Will 1 Garden)) P7 i" / nnwArA{v \ / \_ - / `.:. / opts team °Vjm Virginia Department of Trmn.por't.a Wain Inn Guest Rooms 4l t.5?!ST o45 44?C':F 37] / `` ft...., (beresfUr abbreviated�D o T) step Shop 17 / / 4 ��-'�- '\ r"t;� ./I-7---... l/ / \ //%' �'a 1 _TENT sass.. E/l:r.Y•. /-F.�_.T i PA.T.N /NF+Y GCIwQS - - , 1 / / • ._ TOTAL PARKING RE JIBED r''ApLE/ I ♦-1�� �_ �� •.V. - /• /' i i/ I // 7. y���11 conform W currant•p•OSLt4to,u and Mordants a 4 490 f • t'e[I(w. /�* \ �_' % /ter paving and oral &1' /.-�1/[•P r-' / / P. n■9•related a■tarlol■ and construction \ 1\/: 1 Eti Sf.P17.1 r'O ./ am n• J / , / of V.D.O.T.coleus otharwise noted. ) "LLYY [west: ../.. o \ %um�. `.� ��G�7A-! l..a(-�';ice�. .F�h ice`"�~� 1 / / / / 7. 1 _ t' Erosion ■M siltation centrel muumuus shall be provided in _7F RE4(hREMENT�PER APPROVE �A'P l.' ,- 'L- £xnSY"�Z- _e �" nf�.= R�— i I / / ( be ld.411tl pthe to'any orlonclear co, grading or other TES � .r I• '1 0 rj / / / / accordance with the appeawe6 erwlou control plan and teas!! TCNNIS LOURT7 DATED S/22/921TK yIA+J FOE f• -/'\:� ^4C I - _��i-_f`.✓ - '� --- -1 ../-- /- - (/�J % - I A•3•, a -- ------•-------- r (/ % / '/ \.J / / conatnetxon• 4. All al aM disturbed:ifs.■re to be fertilized, seeded DATtJrr( r // / / / / �/ YLdreylreasonably obtainable .1ewt slopesof atloDorib.trta .. „4„,,, ble .less till or out al FAP_GL'r'G GALL'iLA71^.r.15: _ __. __ __ I . / / / / / are to h•■chlwed. ' Ala.! WO (_L_'�Tavr_Sr:'•_, r - ��1:_ ---- -°— uATE?e5e'�A ER, i / / --` -- ------ _------ -•' � I / / / / // / / !. All drainage LAlets Shill have■a inch local depression. TAYEe•1-• Zi?-•) n, F'C I ____-_C- _..._. __-_jam-��. _\ 1 / ./ / / -t. paved, rip-sap or stabilisation nut lined ditch N■ p• L f1A K � taamlred of mimics et ch. AlbemarleItI.say • ^.2ALE�I?�.a is FT. ' vLL•2�__• ` G PI , i^,;5+.,.i _- 1 -//"------ Director of • I Tc^YAL ern- .''..cr order to stabilize or al.drainage c ne . d•'' I90G -x i3` ;2 PSC,,o:Ef.• , RECEIVED °'O"'a`3'L erdar to went,..dretnpe channel. 7. All traffic control alga.shall conform with the Wirral' SH�� z,.! ._=' .^. 17.'b-:'�.: RE. :eED Y/ 1° JUN 2 S 1977 aunt!12X ALL ii 11 name 1§a4t0t Pyrite.. lateae ad c cons 7E:1•!r_ • _.. `).T,:r7�• (a7 T:£C)r)ipep I I 7 % t• beotharviae eotnd all o0tdred pipe shall be reinforced • / "' )L^ — ---T�--•. --_: _= :-=--- - I Planning t• I. ram for the/� ! A f in Dept. pipe Cl... s l rC /�e,- \r /••�O: '• All.t¢... nm:rQev��pip.Installation must SIC.I.I A7L1 F ES I Part 1. . en Ina.trr t CPI ---- — —th OIDA sang. DI ---.---.__ _. _ __ _. .___—__---_.--I _ ,-o�..r _ I GE•JE+;AL f.C1v5YR JGYIO a•1 n)OTES IL�••AYIti JG'D F� ,( . . ' In addition to the above netea, the following■taeement moat be 51TE PLAN 4 MI56. �-' i..1rL0 on all site plans whim require V.D.o.T. approval. The statement Suet be signed by the developer of the property prior to tsntattve ales plan approval. 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' I , 7r. 1313 793. , , .a4 &Iowans-. • /:__ ' Ea L,'..' r ' , , 1 ki..`"-",•, -.0 d ALBEMARLE coil._ 'f Y' ATTACHMENT B • ' Page 2 ; - - - EDNAM FOREST—SECTION 1--D.t,.a bb'Pgs.523,525,527 SEE REVISED PLAT SEC.1 D.B388Pg.3 EDNAM FOREST—SECTION 2— D.8.438 Pg•625 �o o,5t�z EDNAM 1 FOR EST—SECTION 3— D.B 441 Pg.43 5 P --' O 0 EDNAM VILLAGE— SECTION I— D.B. 530 Pg.519-522 0 EDNAM ._VI LLAGE—SECTION EEa—Dpp.gB. 735 Pg. 330gq793355 0 EDNAM SECT ON F/•G-D.B. 745 PPg.4174421 • SECTION C D.B. 751 Pg. 641 .« {6,z8A1 g'r:, `-� SECTION D D.B. 847 Pg. 395• 2BA 'a� #010 EDNAM CONDOMINIUMS SECTION A D.B. 942 Pg. 097 Bldg.! Units 101,103,201,203, /* 16O2 � ;` �4 301,303,401 ` 014 BIdq.2 Units 100,102,200,202, 300,302,400 B1��d��S SECTION B D.B.1003 Pg.314 ,,, 11 131dg I Unity 101 Thru 104 � .bj�� BId02 Unites 1016102 ire* _fr� •�� •, 44,4 Bldg 3 Unity 101 Thru 104 alavitilil I iek Os 11311 11111111121• )31.1, 1111 grill OA 04tA VA tindadnillil EL iipli ink 611 ial MP ili , NitOPOEN SPACE ® ft r` loo•No."""a _ - II q 17A I? O 2 441.7 SDP-93-019 t Bo _ Boar s Head Inn 0 It , Sports Club 10 9 3 Oro) 12 '11 • , ,ra 0 . P ACE 2 • 0c:°� 7 • B 10 i .gs 3 - ilis., I 6 BO 9 0 0, OEVON ROAD 10 c 13 0° 1 e� . 0 5alio 10 9 11ftliir z 2 O 101.;•,0 ROWLEDOE WI ROAD IIIII O O piii62 34 5 '� � 9 10 Or11 12A 10 6 Ilal 59 D(I) - - •SCALE IN FEET 00 0 200 400 f00 .4r. SAMUEL MILLER DISTRICT SECTION 59D(2)_ k7i:. ®A® 515 Rookwood Place Charlottesville, Va 229031,, May 23, 1993 Ms. Yolanda Hipsky Planni Dept Dept of Planning+ County Development ATTACHMENT C 401 McIntire Charlottesville,Va. 22901 Page 1 Dear Ms. Hipsky: This is a follow up letter to our phone conversation of last week. Perhaps two weeks ago I was driving from my home in Ednam Forest to town. When I approached the Boars Head Inn from Ednam, four or five children, eight to twelve years old were sitting on the roadway of Ednam Drive and they were facing a party going on in the white tent that occasionally is set up there. A wedding party was in progress in the tent, numerous adults were standing outside the tent who were as oblivious to the children's location as the children were to the danger they were in. I parked,walked back to the children, explained the road situation to them and they scurried off. My concern with the white tent is that it creates a festival atmosphere that hi turn implies a degree of relaxed safety. Too many of the two hundred odd homeowners who use Ednam Drive, conduct their automobiles with a heavy foot. No such safety can be implied or assumed. Thank you very much for your attention in this matter. Sincerely, Jerry Porter 401 401i ATTACHMENT C EDNAM FOREST ALERT fPage2J o The 6, 000 square foot tent, and the adjoining 600 square toot tent which houses portable toilets , which reside semi-permanently at the entrance of Ednam Forest, on Ednam Drive, may further impact our entrance corridor. o The Boar' s Head Inn has submitted a new site plan to the Planning Department of Albemarle County which calls for additional expansion of the current tent pad by eliminating the adjacent stone retaining wall and grading further towards Ednam Drive . o The elimination of the grade change through the removal of the stone retaining wall and additional grading will ( a) allow for the tent to be moved closer to the road, and (b) further exasperate the visual impact of the tent by allowing a full view of the two story tent. Currently. the grade change hides the lower portion of the tent when observing the tent as you drive down Ednam Drive. • Additionally, once the proposed site plan is approved, there is a further plan to bring the pad thirty feet closer to the road which could allow for an INCREASE IN THE SIZE OF THE TENT. o Although the zoning regulations do not allow parking on the grassy pad above the tent, you all have seen cars and trucks parked 'in this area. Unfortunately, there is only so much the County can do in enforcing these violations. The use of a tent, on a TEMPORARY basis, is probably not objectionable to anyone. In this instance, however, the Boar' s Head Inn is using a temporary structure for a semi-permanent use which visually and aurally impacts Ednam Forest.. If there is enough input from the .Hdnam Forest Homeowner' s Association as well as concerned individuals, the approval of the requested site plan may go to public hearing where our concerns can be heard. Other than mitigations which can be made to the proposed site plan, there are other suitable areas where the tent could be placed which would not impact Ednam Forest. If you have an interest in this matter, please attend the Ednam Forest Homeowner' s meeting this coming Wednesday, May 12 to make your concerns known and/or call Ms. Yolanda Hipsky who is the Albemarle County Planner for this project. Her phone number is 296-5823. Sin rely, Samuel C. Freilich 505 Rookwood Place MEMORANDUM RECEIVED Date: 5/9/93 MAY 1 21993 To: Ms. Yolanda Hipsky Planning Dept. From: Sam Freilich - ATTACHMENT C Re: Semi-Permanent Tent - -Boar' s Head Inn Page 3 Charlottesville , VA (Albemarle County) Dear Ms. Hipsky: I tried reaching you last Friday to read the contents of the enclosed letter to you before distributing it to the residents of the 126 homes of Ednam Forest. In that you were not available, I hope that all the information contained therein is accurate and that you have no objection to concerned residents calling you. The letter was reviewed with Mr. Harold 0. Davidson, President of the Ednam Forest Homeowner' s Association. Subsequent to his approval , I distributed the letter to all the residents. I have received several phone calls from Ednam Forest residents stating their concern both as to the on going permanent nature of the tent as well as the noise which is generated by its use . There was a wedding in the tent yesterday, and children of the guests were sitting on Ednam Drive . In that the parents didn't make an effort to remove them from this busy thorofare, one of the residents spoke to the children and they ultimately left the roadway. For the last several days cars and trucks continue to park on the grassy pad above the tent. SOMETHING MUST BE DONE ! I' ll call you on Friday, when I return from Chicago. Thank you for your continued support and objective ideas as pertains to this matter. Sincerely, e";-.4.4a Samuel C. Freilich 505 Rookwood Place Charlottesville, VA 22902 977-6766 c. c. Ms. Amelia G. McCulley EDNAM VILLAGE OWNERS ASSOCIATION, INC. J ATTAC H M E NT CI 24 Ednam Village 'Page 41 Charlottesville, Virginia 22903 July 12, 1993 Yolanda A. Hipski RECEIVED Albemarle County Dept. of Planning and Community Development JUL 1 2 1993 401 McIntire Road Charlottesville, VA 22902-4596 Planning Dept. Dear Ms Hipski: As the Executive Committee of the Board of Directors of Ednam Village Owners Association, we represent our community in strongly opposing the permit request from the Boar's Head Inn to erect a permanent tent adjacent to the Sport's Club. We object on the grounds that: - It would substantially change the character of the neighbor- hood to allow an open-air nightclub/bazaar facility to become a permanent fixture so close to us. The increased noise level alone (from the proposed location and the enormity of the tent) would be extremely upsetting to our residents, 90% of whom are retirees unaccustomed to loud music and late-night parties. The obnoxious ambiance created by such activities would also depress the considerable value of our properties. - The additional traffic would impede our right-of-way on Berkshire Road, the only entrance to our homes. As we are bounded on two sides by fully developed University property (i.e., the Inn and Birdwood golf course), a third side by a developed commercial office park, and the fourth by developed private residences, there is no alternative access route. At the very least, this would be a decided inconvenience to our residents. On high activity occasions (e.g., football weekends, graduation, homecoming, large business seminars, etc.), it could have very serious consequences if fire, police, and emergency medical services could not get through to our property. - The Sports Club's inability to provide parking for its current overflow of patrons would encourage tent patrons - or Sports Club and Inn patrons displaced by tent patrons - to trespass on our property. The gates to Ednam Forest on Wellington Drive, which are routinely closed from 10:00 p.m. - 6 a.m., are only @500 feet west of the proposed tent site. Those attending late-night events will be forced to go east of the Sports Club since the tent itself is too large in relation to the plot of land to provide on-site parking. The temptation to use our land as an auxiliary parking facility or turn-around exists simply by virtue of its proximity. Even if they do not trespass, parking on both sides of Berkmar Drive would further hinder access for emergency vehicles. -;ATTACHMENT C I Page 5 - Security for our homes will be compromised by additional uncontrolled usage in the immediate area. In view of the dramatic rise in residential burglaries in Albemarle County recently and the inclination among thieves to victimize the elderly, our Neighborhood Watch Organization is deeply concerned about the potential for break-ins. We would very much appreciate the opportunity to be involved in all meetings or arrangements regarding this permit, so that we may voice our concerns and hopefully discourage you from allowing this change to take place. We can be reached at any time at 296-7900. Thank you for your consideration in this matter. Sincerely yours, a R. Tarrant, President II 4. ' . .0 C4.,vA.4..,�� •hn Purinton, Vice Presi• e t w a R or.� C. Maurice Flinn, Secretary- Trea surer cc: Dr. J. Hamilton Allan, Director Mr. Holmes Brown, Director Mrs. Susan Smith, Director Mr. John Stillwell, Director Mr. Leigh Middleditch Robert T. Finlay (ATTACHMENT C) 231 Wellington Drive Jpage 61 Charlottesville, Virginia 22903 RECEIVED JUL 1 3 1993 July 12 , 1993 Planning Dept. Ms . Yolanda Hepski County of Albermarle Dept. Planning & Community Development 401 MacIntire Ave. Charlottesville, Va. , 22902 Dear Ms Hepski : Persuant to our telephone conversation of earlier this morning, I am writing this letter to formally object strenuously to a permanent tent being erected adjacent to the Boars Head Sports Club. In my opinion it is most unsuitable considering the close proximity of the residential neighborhood of Ednam Forest. The noise factor alone should make this totally unacceptable; however the traffic and general congestion which would be caused by these functions that would occupy this tent are just more reasons that this permanent tent should not be allowed. As a property owner in Ednam Forest and whose property and house is closest to this abomination, I feel that my property value woud decrease significantly and subsequently all other properties in Edman Forest would also decrease in value . I think this is absolutely unfair. Further, it is my opinion that since the Boar ' s Head has changed ownership, the entire flavor of this area has changed. When John Rogan owned this facility, it was a tasteful country inn. Lately, the atomophere is that of a commercial circuis intent on one objective to make as much money as possible with no regard for the surrounding property owners . I most certainly hope that this latest proprosal be turned down. Yours truly atzutiVEID JUL 1 3 1993 Z Planning Dept. W n F a) = co Ecixiam Commxsrzity _As sociatic> U n- 2 Boar's Head Place, Suite 260, Charlottesville, Virginia 22903 Kk ,itAra) TO: All Ednam Residents FROM: Paul Proffitt DATE: 08 July 1993 ********************************* * Please find attached a copy of a letter that was forwarded to me by the Developer, Ednam Associates. This letter, from the Albemarle County Planning Department, is a notice of a request by the Boar's Head Inn for erection of a tent near the Sports Club pool. If you have any comments, questions, or opinions on this, please write the Planning Department, or make plans to attend the Planning Commission meeting on July 20. PP i ATTACHMENT D Page 1 Boar's Head Enterprises Post Office Box 5307 Charlottesville, Virginia 22905 County of Albemarle 401 McIntire Road Charlottesville, Virginia 22901-4596 To: Yolanda Hipski, Albemarle County, Planning Department From: Sandra L. Greenwood, General Manager, Boar's Head Inn Date: June 25, 1993 Re: Boar's Head Inn & Sports Club Proposed Tent Pad We request a waiver or modification of the Planning and Zoning Administrators ruling that the Proposed Tent Pad must conform to Section 5. 1. 16 (c) of the Zoning Ordinance. This section of the ordinance is in specific reference to "Swimming, Golf & Tennis Clubs" . The Tent is not to be used for any of these noted functions. It will be used for functions such as dinners, receptions, and private parties. It has also been determined that the ambient noise level at the nearest residential property line is currently greatly in excess of the referred sound level of 40 decibels. We submit herewith results of sound level testing performed by 2RW Engineers on the morning of June 24, 1993 between 8:30 and 9:30 a.m. , which confirmed earlier testing by the Owners and shows sound levels of 55 to 75 decibels. To protect the adjacent properties from any excessive noise from the Tent functions it is proposed that the following recommendations be acccepted in lieu of conformance with the referenced section of the Zoning Ordinance: 1. A letter of agreement between the President of the Ednam Forest Homeowners and the General Manager of the Boar's Head Inn that insures that if the Homeowner's feel the noise from a tent activity is too loud that the General Manager will address the situation to mutual satisfaction. 2. The sound from bands, public address systems or other speakers shall not exceed 70 - 75 decibels on the "A" scale at the nearest residental property line. RECEIVED JUN 2 5 199i Planning Dnr.;t. ATTACHMENT D Page 2 Additionally we would like to point out the site's natural sound barrier of a heavily wooded area between Ednam Forest and the Boar's Head Inn, and that the Inn is purchasing a sound dampening fabric to be hung within the tent. SLG:rbs encls. j ATTACHMENT D / Page3 2rw June 24, 1993 Ms. Ann Collins Johnson, Craven & Gibson 612 E. Jefferson Street Charlottesville, VA 22902 RE: Boar's Head Sports Club Dear Ann, I wish to confirm the sound level measurements I took this morning in relation to the proposed outdoor tent. Readings were taken at an adjacent property line using both "A" and "C" weighted scales. I have enclosed a copy of some information which explains the differences between these scales. The measurements were as follows and usually varied + or - 2 db, depending on variations in ambient background noise. Location "A" Scale "C" Scale Below road 46 db 56 db At road 50 db 62 db Halfway up hill above road 50 db 62 db Above road adjacent to residence 54 db 58 db As you can see, all of the measurements of background noise exceed the county's maximum level of 40 db. Remember, also, that an increase of approximately 10 db essentially is a doubling of the sound pressure level. Hopefully, this information will be useful. Should you have any questions, please give me a call. Sincerely, Frederick L. Huckstep,, P.E. encl. 2rw Consulting Engineers,P.C. 800 East Jefferson St Charlottesville,VA 22902-5132 804 296-2116 804 977-1862 fax t ATTACHMENT D Page 4 sound level ranges, each spanning 16 dB. • Numbers on the RANGE switch refer to the • center-points of the seven ranges. The needle • indicator shows the actual sound level as a ' displacement from the center-point. Examples: Suppose RANGE is set to 80, and meter scale reads —3. Actual sound level is 80 —3 = 77 dB. If meter scale reads 0 (same • RANGE setting), actual sound level is 80 + 0 = 80dB. RESPONSE Selector • In FAST position, Meter will react quickly to change in sound level, giving you an indi- 4 • cation of peak sound levels present in the environment. In SLOW position, Meter is damped and indicates an average-value sound level. The effect of brief sound peaks is minimized in this position. WEIGHTING Selector • The frequency response of the Sound Level Meter for each weighting characteristic is shown in Figure 2. The C-weighting curve is • •i nearly uniform over the frequency range from 32 to 10,000 Hz, thus giving an indica- -' tion of overall sound level. The A-weighting characteristic responds primarily to fre- "' quencies in the 500-to-10,000 Hz range, - „ which is the area of greatest sensitivity of . • the human ear. • • • • • • " 1 'l The Basic Sound Meter ATTACHMENT,r J Page 5 • A sound level meter is an instrument designed to re- liability. The electrical signal produced by the micro- n spond to sound in approximately the same way as the phone is quite small and so it is amplified by a ' human ear and to give objective, reproducible mea- preamplifier before being processed. ', j surements of sound pressure level. There are many dif- ferent sound measuring systems available. 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'.,15. 3q;'^",...c._' .. r,.,..,, b . m., ,.i'`� .:3 "..t'4`N.;.�':Ky.y'ry. ,,,fip. ., i„'.t•. :ya,..{,, r'.' ..��r'�.,.,:n fa'R�+4��; , r: ei.u,Y,p+s s,..'i..�, i,x 'a"Y, it-. .,v, i, 10 ''ss ' j• s srIP ar.ar Y i'4 1 ns.f<.. 5 :fir .;: i+sIe*, ,..,,sr: ' , , 7 %,"',,,l •stiff. ',.':" ,I,,r • ,�_a ?off `' 1.4 n: t'�„ `'z '��" ,t r 1 ' , ` ' iw ' , fi' ,' • e .-, .r !f ,., ATTACHMENT Df'` _ Page 6 :'+• .- A° S..i.,.. •z1,___ i S�'frTi�Lkj•",d,"'•r5`G.!r'; j7:7:.yY� .,�,��.... The "A" weighting network weights a signal in a man- „ a ' ;. r .w;.;,:;,-.tit„,:!•; s,�F , �n�r 'i,`.. a; i;tt` �' ;f' '+! ,,� r-t. s ate;;.. v"- ner which approximates to an inverted equal loudness A�4 :; k k'' 'v-��= :,,,, �•f ' "° �' S^"'�; 'Y •y •if+ r', ''y`; t�q,oy �is, '-.,}.1•� 'r:"•Z�_ 't';� y 5 y��, �� t.• } ) }.e 'J`:0.. �' 4���'F".i.t %�'� �.'':�'rtT:F� �_ contour at low SPLs the "B" network corresponds to a ' 4 �` . " 1- wY,,..a,tfr contour at medium SPLs and the "C" network to an � .,. �:,o � r - : � ,• Nequal loudness contour at high SPLs. A specialized e.;tkr mr ii. 4. V°'V ,`V�` `' " r, \ fi ->'�97 `fit � l..r;{•vt + Yif=;�a a�*�"r �Cfy� ,N ^ any,. Y: f `,t.4.s ,t.r�,�•{ 'Cµ c �..e.f.�tk.aka.J. characteristic, the "D" weighting, has also been Stan- §' �'` •'14V ' •en`�,_ :�-,, 3 •: r -, • dardized for aircraft noise measurements. ;.{ . .:� , p : & , ', •, 4x g¢ { '„+;roc'."` :�tirt� r t ''Q'' # .t E P:; x sR ,JN sr ,.y r ls,, ' 1t r ,,i•",S'Vi '' }.73, Y,YrSw• ,t' ,A,1'�'ig, r�1F�•';'.' ��t4'fb �L.��,`r^ ,: �;," � �;','-�'rt M'�,��;Cr �'fc.r� s`lixN r I;r,,,\'" `F .. :`" r ,t,:;rrf ,,, ,e' D Z ;�• '{{�:71:;: 'E�r'X"", d • In addition to one or more of these weighting net- o,�,,," l:, 4 �3bu. :;, ,r, b.;},' .b_„ .. • •,xy;,ta,r.,ti:„, • works, sound level meters usually also have a Linear or rz� .:F $,,,�? ri 1. 1 `'•e s J .w,z�,�_ ' ,;yr "Lin." network. This does not weight the signal but en- „_ , ,. r�Nr > i' fiv, .>_` '', :i pla�r:`�a'u'� ",,,,,A'A +:v94;, a •% :. ables the signal to pass through unmodified, 5 4(0 4,, ' .; -I'r r. _ >, sv,r �.�, •(6-„. ,,t �'41 Nowdays the "A" weighting network is the most widely tip°� {ti0 ; �'�J"�^(<-�" a used since the "B" and "C" weightings do not correlate I ^�'' ?' 'r' B ' C", n' well with subjective tests. One reason for this lack of r YIEt - .• �"' lt 'I correlation between subjective tests and "B" and "C" 20� ;r, ,,} � ,t, . .#wr_,�r.l,; ' ;-�',r ' •,",; 'a' h"- f H+t 'tMj"}t J�1' `. �,rt`y!� ,1 'V" �/.. KCi:..1" In't- V weighted measurementsw t r"';' ; r i4z4. ;, a. ,, r ; b Is because the equal loudness 4ac, " P :x t $`, • ;•w,.fi,• ':�?� .' .,t L � s contours were based on experiments which used pure 5"'" D x w . `c�,,n.. i'$`r'1' .`bete �, ;'``t'�fm°{�▪vµ 4yrkt ray � •'�:,.�'a,:,��. ;�•�.���%s �'�.•�• � a�it��'� �s $' cones — and most common sounds are not pure tones, 7 '• t - , r., t .:;N,-1 a,:., § )x,p ',_ , r '4�`;ra r 3�a,, 5;"4f v' yir`�='F'','ey .ti r , I's.,��'�i: t. but very complex signals made up of many different I, $+tt .,4^t }•�;,, ,< .. lt�, .. Ii2V,, :f:�k � i,., ' .� ,r �..d • 7 •H N'.' }. ��'u ,V'/a A.nF.��{) � �,p Y.A .��. tones. '40; grrr.-3 1 E,•"V-!!,nip,+%: ';'474.+E;', ',r.+t s�'?; j .-. ;.{"... ,!.?;3 tit,5,, " . 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Box 5307 Charlottesville VA 22905 Dear Ms . Greenwood: Your response to the comments and criticisms regarding the aesthetics of the tent and the occasionally objectionable noise that emanated from some functions held at the tent facility is much appreciated. The alternative plan for utilizing the site adjacent to Wellington Drive and the Sports Club has been reviewed by the Association Board of Directors . The conclusion is that it will solve the aesthetics problem associated with the former site. As noted in the several discussions we have had with you concerning the noise problem, it' s solution is partly technical and partly a matter of administrative procedure. While certain details remain to be finalized the progress made to date coupled with your assurance that effort will continue in the established directions satisfies the Board' s concerns in this matter also. In view of the above, the Board will have no official representation at the Planning Commission meeting. Needless to say, this does not preclude individual residents expressing their personal views . My personal opinion is that the dialogues of the past several months have been effective in resolving the somewhat conflicting interests to the benefit of Ednam Forest residents , and I hope equally to the benefit of The Boar' s Head Inn. Thank you for your contribution to the process . For the Board of Directors, Harold 0. Davidson, President • The Boars' Head Inn&Sports Club ATTACHMENT D Page 8 June 14, 1993 ROBED Amelia McCulley ��lE�J 'g�County of Albemarle 401 McIntire Road Charlottesville, VA 22901-4596 Planning Dept. Dear Amelia: -The following -are our recommendations to address the noise and parking issues concerning the tent. Noise Levels • Purchase theatrical materials (see enclosed brochure) to help reduce the noise level . • Position the amplification away from residential areas. • Addendum to catering contracts referencing County requirements which will help- us to enforce compliance. Parking The following procedures could be implemented for non-guest functions should additional parking be needed: • Parking attendants would direct cars to designated parking areas around the Club site. • Provide shuttle service to and front the tent. • If needed, temporary no parking signs placed in designated areas in accordance with the County. Sincerely, BOAR' S HEAD INN & SPORTS CLUB Sandra Lee eenwood General Manager SLG: lt Enclosure Post Office Box 5307 • Charlottesville,Virginia 22905 • (804)296-2181 • FAX(804)971-5733 2 '.. ,•$ +lie ,, '. "ice , } 4 y•e "4,ti,k r g _ s F • i..„,,,,A..%. ;::::,.. , , I 12.1-3 k r ATTACHMENT E Noise E 12.1 6 t Sec. 12.1-3. Administration and enforcement. ce. The noise control program established by this chapter shall be enforced and adminstered by the chief of police with the assistance of other county de- partments as required. (9-10-80, I 3; 11-14-84.) Sec 12 1-4 Testing of metering devices. In order to implement and enforce this chapter effectively, the chief of police shall, within a reasonable time after for testective ing of the chapter, validating P" -.- ¢m^ --,,^- -; , _ , _-- develop and promulgate standards and procedures sound level meters used in enforcement of this chapter. (9-10-80, f 4; 11-14- 84.) r Sec. 12.1-5. Maximum ni httime sound levels in residential zones. - He person shall operate or cause any source of sound in such a manner as to create a round level in a residential zone during the hours between 11:00- P,M. and 6:00 A.M. in excess of 65 dBA when measured at the property generathe receiving any bona The foregoing activity,be deemed including noise include caused y generation from.any bona fide agricultural livestock. (9-10-80. 15.) Sec. 12.1-6. Motor vehicle maximum sound levels. (a) No person shall operate or cause to be operated a public or pri- vate motor vehicle or motorcycle on a public right-of-way at any time in such a manner the sound e or motorcycle measured at thatlevel a distance of fifty feet or more exceeds the level set forth in then following table: Sound Level in dBA Speed Limit Speed Limit Vehicle Class 35 M.P.H. or Less Over 35 M.P.H. All motor vehicles of GVWR or GCWR 86 90 of 6,000 lbs. or more Any motorcycle 82 86 Any other motor vehicle or any com- - 1111 bination of vehicles towed by any 76 82 motor vehicle (b) The foregoing provision shall not apply to any motor carrier ve- hicle engaged in interstate commerce, as defined in section 12.1-2. (9-10- 80, f 6.) 138.3 Supp. *19, 12-84 The Boars Head Inn&,Sports Club ATTACHMENT F Page 1 1 July 9 , 1993 Yolanda Hipski County of Albemarle 401 McIntire Road Charlottesville, VA 22901-4596 Dear Yolanda: Please accept this as a request for a modification to Section 4. 12 . 3.4B. It is my understanding that we are required to have an additional sixteen parking places beyond the 500 foot limit, given the current parking situation at the Boar's Head Inn complex. We submit the following reasons to support a request for modification: In reference to the site plan: • We will place temporary "no parking" signs during each of the functions. • We would not recommend adding parking spaces to this site as it would be aesthetically detracting from the site when the tent is not erected. • We will be providing, when necessary, a shuttle to and from the buildings and parking areas for tent functions. • The majority of our functions are "in-house" functions which means the attendees will be guests at the Inn. If the function is for in-house guests, they will utilize the parking by their rooms and walk or shuttle to the tent. Yolanda, I would also put forward, this request for a modification does not conflict with the sound engineering or design practices. Nor is this contrary or pertinent to the purpose or intent of the ordinance. The interest of the public is better served by the current parking/shuttle situation rather than developing a new parking lot which would be unsightly and unnecessary. Post Office Box 5307 • Charlottesville,Virginia 22905 • (804)296-2181 • FAX(804)971-5733 ATTACHMENT F Yolanda Hipski Page 2 July 9, 1993 Page Two Thank you for your attention in this matter. Respectfully submitted, BOAR'S HEAD INN & SPORTS CLUB P- Sandra Lee reenwood General Manager SLG:lt • The Boars' Head Inn&Sports Club ATTACHMENT F Page 3'I June 14, 1993 Amelia McCulley County of Albemarle JVN 1 4 1993 401 McIntire Road Charlottesville, VA 22901-4596 Planning Dept. Dear Amelia: -The following are our recommendations to address the noise and parking issues concerning the tent. Noise Levels • Purchase theatrical materials (see enclosed brochure) to help reduce the noise level. • Position the amplification away from residential areas. • Addendum to catering contracts referencing County requirements which will help us to enforce compliance. Parking The following procedures could be implemented for non-guest functions should additional parking be needed: • Parking attendants would direct cars to designated parking areas around the Club site. • Provide shuttle service to and front the tent. • If needed, temporary no parking signs placed in designated areas in accordance with the County. Sincerely, BOAR' S HEAD INN & SPORTS CLUB Sandra Lee G eenwood General Manager SLG:lt Enclosure Post Office Box 5307 • Charlottesville, Virginia 22905 • (804)296-2181 • FAX (804)971-5733