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Home My WebLink AboutARB201700129 Correspondence 2018-06-25 COUNTY OF ALBEMARLE Department of Community Development • REVISED APPLICATION SUBMITTAL This form must be returned with your revisions to ensure proper tracking and distribution. County staff has indicated below what they think will be required as a resubmission of revisions. If you need to submit additional information please explain on this form for the benefit of the intake staff. All plans must be collated and folded to fit into legal size files,in order to be accepted for submittal. TO: Paty Saternve DATE: 0-_,6/2-ai PROJECT NAME: ARB2017-129 HTC Hotel Submittal Type Requiring Revisions()indicates Submittal Code County Project Number # Copies Erosion& Sediment Control Plan(E&S) Mitigation Plan(MP) Waiver Request(WR) Stormwater Management Plan(SWMP) Road Plan(RP) Private Road Request,with private/public comparison(PRR) Private Road Request—Development Area(PRR-DA) Preliminary Site Plan(PSP) Final Site Plan(or amendment)(FSP) Final Plat(FP) Preliminary Plat(PP) Easement Plat(EP) Boundary Adjustment Plat(BAP) Rezoning Plan(REZ) Special Use Permit Concept Plan(SP-CP) Reduced Concept Plan(R-CP) Proffers(P) Bond Estimate Request(BER) Draft Groundwater Management Plan(D-GWMP) Final Groundwater Management Plan(F-GWMP) Aquifer Testing Work Plan(ATWP) Groundwater Assessment Report(GWAR) Architectural Review Board(ARB) ARB201700129 2 Other: Please explain (For staff use only) Submittal Code #Copies Distribute To: Submittal Code #Copies Distribute To: ARB 2 Paty Saternye Re-submittal Form-31 Mar 2005 PROJECT CIVIL E N GI NEERN GmANAGEMENT LAND PLANNING SHIft ENGINEERING: June 25TH, 2018 Paty Saternye Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 RE: Hollymead Town Center Hotel—ARB submittal (2) Dear Ms. Saternye, Provided in this ARB package is the comment response, site plan, planting easement exhibit, architectural elevations, roof plan, and floor plans for the HTC Hotel project. If you have any questions please feel free to contact me via e-mail at Peter@shimp-engineering.com or Justin Shimp at Justin@shimp-engineering.com or by telephone at 434-227-5140. Sincerely, Peter Russell Shimp Engineering, P.C. 4ROWCTAAEMM ENGINNGEERINENTG LAND PLANNING ENGINEERING June 2ST", 2018 Paty Saternye, County of.Albemarle Department of Community Development 401 McIntire Road, North Wing Charlottesville,VA 22902 Regarding: SDP 201700070 HTC Hotel—Comfort Inn—Final Site Plan Dear Ms.Saternye, Thank you for your ARB review.of the final site plan for HTC Hotel.We have:reviewed and revisedthe plan per your most recent comments dated May 30, 2018.See below for detailed responses to each of your comments. A Certificate of Appropriateness is required prior to final site plan approval. 1. Revise the window glass note. Ensure that the note is"Visible light transmittance(VLT)shall not drop below 40%. Visible light reflectance (VLR)shall not exceed30%." Rev. 1: Comment not yet addressed. Revise the note on the architectural plans to state exactly the standard note specified above.The "(VLT)" and "(VLR)" have not been included in the statement. -"(VLT)"and "(VLR)" have been added to the window glass note. 2. Specify the height above the parapet for any rooftop equipment and show the elevator tower on the elevations.Show rooftop screening for the mechanical equipment and elevator tower in the building elevations. If a fence is proposed as the means of screening, include a detail in the drawings. -Provided on architectural drawings Rev. 1: Comment addressed 3. Ensure that the proposed landscaping does not conflict with the mechanical equipment's location at the southwest corner of the building. Rev. 1: Comment not fully addressed.The shrubs still appear to be too close to the'condenser units. In discussion with Building Inspections it appears that the units need a 36" clearance. Revise the location of the shrubs,or remove them.from the site plan,so that there is no conflict with the mechanical equipment. -Shrubs have been removed to not conflict with mechanical equipment. 4. Locate loading, service and storage areas on the plans.Show how visibility of these features will be Page 1 of 4 eliminated.Alternatively, indicate that no such areas areproposed. -There is no loading space, because there is no need for one.There is no interior restaurant or use that would require a loading space. Rev. 1: Comment addressed 5. Add the standard mechanical equipment note to the architectural plans. Rev. 1: Comment not yet addressed.The standard mechanical equipment note does not yet appear to have been added to the architectural plans.Add the note "Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated."To the architectural plans. -Standard mechanical equipment note provided on architectural drawings. 6. Provide an offsite planting easement to meet the EC landscape requirements. Rev. 1: Comment not yet addressed.Address the following: a)The exhibit mentioned in the comment response letter does not appear to have been submitted with this submission.Submit the exhibit for review with the next official submittal. -Exhibit is include with submittal. b)Submit the agreement with the adjoining parcel owners with an official submittal once they become available. -Agreement will be submitted as soon as it is received. 7. Add a tree on the north side of the building. Because of the proximity to the building, a smaller tree type may be accepted. EDIT-A serviceberry(Amelanchier x grandiflora) provided on the north side of building 8. Provide a signed conservation checklist,and provide tree protection fencing on the grading, landscaping and E&SC plan sheets at the south edge of the property to protect the trees on the Target lot. Rev. 1: Comment not fully addressed.A conservation checklist was added to sheet C11, and a note was added to the landscape plan. However,the line in the landscape plan appears to be directly on top of the property line and therefore cannot be differentiated from the property line.Also, the tree protection fencing does not appear to have been provided on any other sheets. Provide trees protection fencing on the grading, landscaping and E&SC plan sheets and ensure that both the line work and the labels are visible. -The tree protection fencing line has been bolded to help with visibility. Due to the quantity of utilities along the back site of Target,the tree protection fencing will be difficult to see. No grading will take place beyond the tree protection line.Tree protection fencing has been provided on the grading, landscape,and E&SC sheets. Please note the E&SC is not included in this SP drawing set,but is a part of the VSMP packet. I will be happy to provide an additional tree protection fencing exhibit if one is needed. 9. Adjust the labels and symbols for the landscaping in the Target parcel so that the leaders for the labels point to the symbol they are meant to identify. -Labels and symbols adjusted along Target for legibility Rev. 1: Comment addressed 10. Remove both of the notes that specify that landscape requirements will not be met.They are note #5 and the note on the interior road and parking area treecounts. -Note removed Rev. 1: Comment addressed Page 2 of 4 11. Add trees in the two parking islands adjacent to the main entrance and in the middle parking lot island on the far side of the west parking lot behind the light pole to meet the interior tree requirement. Rev. 1: Comment not fully addressed.Although a tree was added in the middle parking lot island on the far side of the west parking lot, behind the light pole, it does not appear that either of the two trees specified at the front main entrance have been added.Add trees in the two parking islands adjacent to the main entrance. -Trees were not added in parking islands in previous submission because of the proposed sanitary lateral.The lateral has been lowered to 5+feet below proposed grade to avoid any complications. One tree has been added to landscape plan.A tree was not added to the far side of the parking lot because ACSA requested a relocation of the sanitary line which conflicts with the requested tree location. 12. Limit the number of proposed plants for any one species to 25%of the total proposed for that plant type (tree, shrub). Reduce the percentage ofsycamores. -Provided Rev. 1: Comment addressed 13. Revise the proposed landscape schedule so that all trees, including sassafras, have a minimum caliper of 2%2". -Provided Rev. 1: Comment addressed 14. Ensure that any loading,service or storage area are screened and integrated into the site with appropriate landscaping.Alternatively,specify if none are proposed. -None are proposed Rev. 1: Comment addressed 15. Adjust the labels and symbols for the landscaping in the Target lot so that the leaders for the labels point to the symbol they are meant to identify. -Provided leaders for Target landscaping Rev. 1: Comment addressed 16. Note that a separate sign application will be required. -Acknowledged.A separate sign will be submitted. Rev. 1: Comment addressed 17. [Rev. 1: NEW COMMENT]Submit the full set of architectural exhibits and ensure that color elevations are provided.With the most recent submission of the architectural packet two sheets, the floor plans,were not provided.Also,the elevations were provided in black and white and not color. -Acknowledged. Included in this submission are architectural floor plans,elevations, and roof plan. Elevations have been provided in color. Page 3 of 4 If you have any questions or concerns about these revisions:please feel free to call me at(434) 227-5140 or email Peter Russell at peter@shimp-engineering.com and we can discuss any questions that you may have in further detail. Best Regards, Peter Russell Shimp Engineering, P.C. Page 4 of 4 hTC HOTEL: ADJACENT PARCEL IMPROVEMENTS , t EX. WATER EASEMENT i : '* .. . ''-' * :: : litilrA-, _\'' °' =� v' '`f. ONE SYCAMORE SIDEWALK • �� -�* , /-1 >��m. �— • ' SEVEN PRAGUE PARKING LIGHT i = VIBURNUM FIXTURE ,-f . v i Y a l DUMPSTER FT ii_ , • „ I • AND PAD 9 4 •L\ • ' WATER EASEMENT 1w —w w 4w ,—:w w w '— WATERLINE I i L • n��\�1� — SEWER EASEMENT SANITARY LINE — f-_:r_ AND MANHOLE ONE ALLEE ELM _________ !- — ACSA BLANKET — I Ii o • e • ' EASEMENT ; .. • 1,' :: A 1"=20' N 'D D J SHIMP ENGINEERING, P.C. ENGINEERING-LAND PLANNING-PROJECT MANAGEMENT 201 E MAIN ST, STE M PHONE: (434) 227-5140 CHARLOTTESVILLE, VA 22902 JUSTIN®SHIMP-ENGINEERING.COM