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HomeMy WebLinkAbout03 29 83 PC MinutesMarch 29, 1983 The Albemarle County Planning Commission conducted a work session on Tuesday, March 29, 1983, 7:30 p.m., Second Floor, County Office Building, Meeting Room.#5/6, Charlottesville, Virginia. Those members present were Mr. David Bowerman, Chairman, Mr. Richard Cogan, Vice -Chairman, Mr. Allen Kindrick, Mr. Corwith Davis, Jr., Mr. James R. Skove, and Mrs. Norma Diehl. Other officials present at this meeting were Mr. Robert W. Tucker, Jr., Director of Planning, Mr. Keith Mabe, Principal Planner and Ms. Ellen Nash, ex-Officio. After establishing that a quorum was present, 14r. Bowerman called the meeting to order. 1983-84 Secondary Road Improvement Budget Mr. Tucker noted that a copy of the proposed secondary improvement budget and a map highlighting the route numbers was sent to the Commission earlier in the month. He noted that the projects are listed by route indicating the proposed allocation for each individual project. He also stated that he agrees with the recommendations of the Highway Department because they follow the requirements of the six year plan and the general public who have obtained riqht-of-ways expect the roads to be improved. Mr. Tucker noted that in the event the Commission does not agree with the recommendations as outlined, there are two alternatives, Rt. 645 and Rt. 715 which can be considered. Mr. Dan Roosevelt, representing the Highway Department, noted that the abutment on the bridge located on Rt. 743 north of Earlysville was discovered to be faulty. He noted that repairs have been made to this bridge and noted that although this bridge is stable he feels that this situation should be improved. He stated that it would cost approximately $50,000 to correct the abutments and widen the bridge to a two lane bridge instead of one lane. He noted that the Commission should consider making the 1_n:provements to this bridge as a third alternative. Mr. Roosevelt stated that he would elaborate on any of the proposed improvements, outlined in his report, if the Commission had any questions or comments. Mr. Bowerman ascertained that the Hydraulic Road improverents are currently under construction. Mr. Roosevelt stated that the preliminary engineering plans have been obtained for the improvements to Rt. 764 and 769. He noted that if the funding is provided for these, they anticipate completion of these improvements at the end of this construction season. Mr. Roosevelt stated that with regard to the improvements to Rt. 671, this is an initial allocation and an additional request will be made next year,therefore improvements are expected to be made during the 1984 construction season. Mr. Bowerman ascertained that the $205,000 request for the Meadow Creek Parkway is a supplementary allocation. Mr. Roosevelt stated that as far as the status of the Meadow Creek Parkway, only the location has been established none of the design work, etc., has been done. Mr. Roosevelt noted that it will cost approximately $10,000 to make improvements to the bridge on Rt. 743, noting that if the $50,000 needed to make this a two lane bridge is not approved he can obtain the $10,000 from replacement funds he has available. Mr. Bowerman ascertained that the traffic count on Rt. 743 is approximately 297 vehicle trips per day. Mr. Bowerman stated that he could not support replacement of this bridge at this time, but noted that he felt the repairs should be listed as a high priority. Mr. Roosevelt stated that he would note the repairs to this bridge and add then to the repair budget. Mr. Roosevelt stated that the estimate for improvements to the bridge does not include any right-of-way or road costs which would be necessary if this was widened to a two lane bridge. Mr. Roosevelt stated that although there is a need for the widening of this bridge it is not a priority ranking of the Highway Department. Mr. Tucker stated that there is a minimum amount of growth anticipated for this area. Mr. Cogan stated that he could support repairs to this bridge but noted that he could not support widening of this bridge at this time. Mr. Roosevelt explained to the Commission how the money allocated by the State, for maintenance is used. Mr. Bowerman stated that he supports the proposed improvements and the priority as listed by Mr. Roosevelt in his report. CAPITAL IMPROVEMENTS PROGRAM 1983-84 Mr. Mabe noted that the Planning Commission has a summary of each request as they were submitted to the Planning Department. He also pointed out that there is a description of each request by funding year and that each agency or department has ranked the requests by priority. 1. ADMINISTRATION AND COURTS: There are two projects noted in this category, they are as follows: a. County Office Building, Phase II. Mr. Mabe explained that this is renovation o the gymnasium and parking lot construc- tion. He noted that most of the $1,891,305 project has been appropriated by the Board of Supervisors. b. Court Square Complex. Mr. Mabe pointed out that the cost estimate is $2,000,000, noting that the Board of Supervisors, has appropriated $97,000 for planning and engineering; therefore; $1,903,000 is lacking. He noted that the $1,903,000 is to be funded over a two year period $1,000,000 in fiscal year 1984-85 and $903,000 in fiscal year 1986-87. 2. AIRPORT: Mr. Mabe noted each request as outlined in the report and stated that Mr. Mike Boggs, representing the Airport, is here to answer any questions the Commission may have. a. Improvements to Rt. 649. Mr. Mike Boggs stated that they have received approval from the State for $150,000 to be used for construction. He noted that the $5,000 requested from the County would be used for right-of-way acquisitions. b. Terminal Development. Mr. Mabe noted the following phases Of development and noted that the Commission may want to ask questions of Mr. Boggs concerning these as they have not seen this breakdown before: • • • Phase I - Terminal Building - has been appropriated by the this project. Phase I - Parking lot. $150,000 request from the City and County to be funded in fiscal year 1983-84. Phase I - Site Preparation. $131,250 from the City and County to be funded in fiscal year 1983-84. • Phase II Access Road and Short Term Parking. $115,500 to be funded in fiscal year 1984-85. • Phase II - Parking Expansion. $60,000 to be funded in fiscal year 1984-85. Mr. Mike Boggs stated that Phase I - Terminal Building will be constructed in the 1983 construction season. He noted that the remainder of these projects, although the money is appropriated, Mr. Mabe noted that $75,000 Board of Supervisors for will not be constructed until the following fiscal year. Mr. Mabe noted the following projects and the money requested for each from the City and County: • South G.A. Complex - $4,150 • Airport Maintenance Building - $5,000 project cost, but noted that there is no request for funding of this project. • Property Acquisition/Obstruction Removal - $250 in fiscal year 1983-84. • CFR Building - $3,800 in fiscal year 1983-84. • Fuel Farm Complex - $41,800 in fiscal year 1983-84. • Air Carrier Apron and N. Taxiway - $20,000 to be split between fiscal years 1983 and 1984. • Automated Weather System - $3,250 in 1983-84. • Computer Acquisition - $15,000 total project cost, no request from the City or County. • South Taxiway Repairs - $2,500 total project cost, no request from the City or County. • Runway Joint Seal - $10,000 total project cost, no request from City or County. • South G.A. Site work and T. Hangar - $8,750 from City and County in fiscal year 1984-85. • Sand Spreader and Sweeper Equipment - $350 request from the City and County. • Quick Dash Vehicle - $3,000 request from the City and County in fiscal year 1983-84. Mr. Mabe noted that the majority of these projects are the same as submitted last year. Mr. Boggs stated that he felt the Commission should be aware of the need for the Automated Weather System. He explained that this is a computerized system which will relay the weather conditions to any pilots who wish to land at the airport. Mrs. Diehl asked why the air carrier apron request has requested funding for fiscal year 85-84, stating that she thought this was an urgent request. Mr. Boggs stated that they did a non-destructive testing program on all the surfaces at the airport. He noted that they found that there are repairs to be done, but pointed out that there will be further investigation before the repairs are made. Mr. Boggs explained to the Commission the difference in the request (#3) South G.A. Complex and (#13) South G.A. site work. Mr. Boggs explained to the Commission how the automated weather system works. 9 3. EDUCATION: Mr. Mabe noted that educational projects will be revi—ewed after the adoption of a redistricting plan. 4. FIRE, RESCUE AND SAFETY. Mr. Mabe noted that the Board of Supervisors met with the Service Authority Board to discuss line extensions (cost of). Following this meeting it was an adopted policy that the County would not pay for line extensions as far as revenue producing, but would pay, if the project was feasible, for hydrants and labor costs. Mr. Mabe noted that the following projects involving line extensions have been shifted to the Albemarle County Service Authority. He noted that the Service Authority in agreement with this, is adopting a Capital Improvements Program which is in compliance with their Master Plan. • Water Supply - Schools • Fire Hydrant Program • Water Supply - Free State Road (651) • Water Supply - Four Seasons • Water Supply - Proffit Road (649) • Water Supply - Airport • Water Supply - Stony Point Subdivision • Water Supply - Scottsville Shopping Center • Water Supply - Lambs Road (657) Mr. Mabe noted the total project cost for the Joint Dispatch Center - 911 System is $210,000, of which the County's share is $75,000. He pointed out that the Board of Supervisors supports this project and money has been appropriated in this year's operating budget for this. He also noted that the $75,000 requested in the fiscal year 1983-84 will be used for equipment and construction. Mr. Bowerman asked what the operating cost on an annual basis will be. Mr. Michael Carroll, Emergency Services Coordinator, stated that the cost will be approximately $300,000 per year, noting that this will include the salary of the dispatcher, fringe benefits, and maintenance of the system. Mr. Mabe ascertained that the $75,000 request from the County will be needed in this fiscal year. Mr. Carroll stated that the current plans call for this system to be in operation by January 1, 1984. Mr. J. B. Morris, representing the Fire Company, stated that they have concerns with the 911 system because there are areas of the County that are covered by "foreign exchanges" (etc. Greenwood and Waynesboro). He noted that the 911 system will not be able to tie into exchanges other than local and stated his concern regarding fire rotection to these areas. P Mr. Carroll stated that the telephone systems are not necessarily set up to conform with the geographic boundaries. He stated that there will be hot lines set up to connect them with all the necessary jurisdictions. He also noted that they are aware of the possible problems with this system and stated that they are trying to reach a solution to these. Mr. Tucker stated that perhaps a system could be initiated that whereby the dispatcher receiving a call can in turn contact the appropriate department. Mr. Bowerman stated that he felt that if the 911 system is called during an emergency, there should be a responsible person handling the calls who can notify the proper agency. Mr. Carroll reiterated that he felt this system would benefit the citizens of Charlottesville and Albemarle, noting that they are trying to find solutions to the problems that might occur. Mr. Mabe noted the request for dry hydrants and the cost involved for each. Mr. Mabe stated that the Jefferson Fire Fighters Association lists item #10 - County Fire Engine as an urgent priority. He pointed out that the project cost is $150,000 and the County is being requested to fund this entire project. Mr. Morris noted that this is the third year they have asked for funding of a new fire engine. He stated that if a new engine is obtained they will dispose of engine #10 and put engine #11 on reserve. Mr. Mabe noted that the Fire Service Training Center total project cost is $250,000 and a request from the County of $100,000 for this fiscal year. Mr. Morris stated that they have an appropriation for $25,000 from the City and County and also pointed out that they are planning a fund drive to help raise the money for this center. Volunteer Fire Department Advance Allocation - Mr_ Mabe pointed out that the Board of Supervisors adopted this project to provide $200,000 per year to the fire fighters association, allowing them to set their own priorities for the use of this money. He noted that over a period of seven years this would become a self-substaining fund. Western Albemarle Rescue - Land and Building - Mr. Mabe stated the total project cost is $207,000 and the funding request from the County is for $199,000 to be funded over a two year period. PI Mrs. Lawwill, representing the rescue squad, stated that at the present location they do not have room to house the equipment properly or living quarters for the on -duty members. She noted that they have the option of buying property to build on within a mile of the present location. She noted that the Health Department stated that they would issue the necessary septic permits if they purchase this land. She also noted that they have been advised to wait to build on this property until the Crozet Interceptor is completed. Mr. Mabe noted that the actual request from the County for this fiscal year is $14,160.00 and $170,000 in fiscal year 1984-85 for the actual construction of the building. Mrs. Lawwill established that the facility would provide 4 bay areas, women and men's dormitory, separate bathroom facilities, kitchen, training room, etc. Mrs. Lowell stated that they have Department to do a need survey as necessary to serve this community. requested the Civil Engineering well as outline what they consider Mrs. Lawwill pointed out the location of the proposed property to the Commission. Mr. Mabe stated that the land acquisition in terms of the first year would be repaid from the annual appropriation. Scottsville Rescue Squad - Mr. Mabe noted that they were appropriated 15,500 for ambulance services to Albemarle County residents. He stated that Buckingham and Fluvanna County contributed the remainder of the cost ($40,000 project cost). 5. HIGHWAYS AND TRANSPORTATION: a. Hydraulic Road Improvement - Mr. Mabe noted that the total project cost is $97,253 for sidewalk construction. b. Georgetown Road Walkway - Mr. Mabe noted the total cost of $69,000. He also stated that the Engineering Department is currently accepting bids for this project. C. Secondary Road Six Year Plan 1983-1988 - Mr. Mabe stated that this is shown for information purposes, noting that this has already been approved by the Commission. 6. HOUSING: a. CDBG Housing Rehabilitation Program - Mr. Mabe stated that they applied for this loan last year and noted that the Board has already made a committment for the submittal of this application this year. 7. LIBRARIES: a. Central Library - Mr. Mabe noted that the total (estimated) project cost is $45,000, the County and City's share to *40 be $22,500. He noted that this is for roof repairs which had to be deferred during the renovation stage because of lack of funds. b. Crozet Branch Library - Mr. P7abe noted the total project cost of $200,000, the funding request from the County is for $10,000 to be used for connection fees and lines (sewer,etc) Mrs. Kohler, representing the Library, stated that this money would be needed this fiscal year. c. McIntire Building Basement - Mr. Mabe stated that the Library would like to use this space in the present building, therefore an engineering study is necessary. He noted that the total project cost is $110,000 (estimate) to be divided equally between the City and County. d. Central Library Elevator - Mr. P4abe noted that the total project cost is $36,238, funding required from the County and City is $18,119 to be funded this year. e. Hollymead Branch Library - Mr. Mabe noted the total project cost of $358,000, the County share is $356,000, to be funded in fiscal year 1984-85. f. Crozet Branch Library Furnishings - Mr. Mabe noted the project cost of $10,000, to be funded this fiscal year. He also noted that the Board of Supervisors in 1979 authorized but did not appropriate $8,500 to be used for furnishings. Mr. Skove ascertained that the proposed library for Hollymead would be located near the 29N entrance. Mr. Tucker reiterated that the County will only fund $10,000 for the Crozet Library, to be used for sewer connections. Mrs. Kohler explained to the Commission why the Central Library is requesting funding for an elevator. 8. MISCELLANEOUS: a. County Computer Upgrade - Mr. Mabe noted the total project cost of $177,4001 $32,400 to be funded this fiscal year, $5,000 in fiscal year 1985-86 and $140,000 in fiscal year 1986-87. He noted that this project is for storage space, printer, disc space and resources. Mr. Fred Kruger, representing the Data Processing Department, explained to the Commission the various needs for expansion. b. County Finance Security System - Mr. Mabe stated noted the total project cost of $27,500 to be funded in fiscal year 1983-84. He stated that there is a need for additional security which will be tied into the sheriff's department. 9. PARKS AND RECREATION: Mr. Mabe stated that the following are projects which the money has been appropriated for by the Board of Supervisors and are expected to be completed this year or early in 1984: • Crozet School Improvements • Chris Green Comfort Station • Mint Springs Swimming Improvements • Mint Springs Maintenance Facility Improvements • PVCC Field Lighting and Fencing. Mr. Mabe noted that the following are projects which have been reveiwed in the past and pointed out that no money has been allocated for these projects: • Jouett Tennis Court Development • McIntire Softball and Baseball Facilities • Stony Point Recreation Improvements • Totier Creek Road Paving • Crozet School Field Stop Replacement • Greenwood Community Center Heating Improvements • Ivy Creek National Area Lot Paving • Old Scottsville School Improvements • Western Albemarle Track Paving • Albemarle Jouett Field Development • Greenwood Community Center Site Improvements • Henley Court Resurfacing • Stone Robinson Court Resurfacing • Walton Court Resurfacing • Hardware Rapids Park • Whitewood Road Park • Regional Southern Park Mr. Pat Mullaney, representing the Parks Department, stated that with regard to the request for improvements to the old Scottsville school, this request is subject to whether or not the County takes over this facility for use as a community center. Mr. Mullaney explained the need for paving the track at Western Albemarle. Mr. Davis questioned why improvements to school property is in the Parks & Recreation budget rather than in the school budget. Mr. Mullaney stated that this track is used by the community as well as by the school, noting that the school did not feel IN they could fund this. Mr. Mullaney stated that it is part of their Capital Plan to work with existing County "grounds" (schools, etc.) to develop a system of recreational facilities to be used by community as well as schools. He noted that they are given the use of the school facilities and are not charged any rent. Mr. Davis stated that a percentage of the cost for improvements to school property should be reflected in the School Board's budget. Mr. Mullaney noted that the improvements to the Greenwood Community Center are their highest priority, noting the safety problems involved with the swimming pool and that the heating systems improvements will pay for themselves. Mr. Mabe explained the cost factors involved in the following projects and noted that they are new requests: • Hardware Rapids Park • Whitewood Road Park • Regional Southern Park. Mr. Mullaney stated that if funding were provided for either of these projects the Hardware Rapids project would be their first priority. Mr. Mullaney explained the need for a park on Whitewood Road. He noted that the park would consist of four softball fields, soccer field, jogging trails, bathroom facilities and parking lots to be done in the first phase of development. 10. UTILITIES: Mr. Mabe noted that the Albemarle County Service Authority will be preparing their own CIP. He also noted that Rivanna Water & Sewer Authority has submitted projects for infomational purposes only. Mr. Skove stated that he felt the Ealysville area should be studied, noting the water problems in this area. Mr. Skove questioned the detention pond at Crozet (Lickinghole Creek). Mr. Mabe pointed out that the money for a study regarding this detention pond has been appropriated for by the Board of Supervisors. He stated that the Engineering Department is in the process of sending out bids for this study. CIP DISCUSSION: that the staff has for the beneointed out thatit of the they Mr. Mabe stated priority. H p and welfare, projects in order of p safety ranked the projects and ones which definitely need the money. considered these in terms of critical health, ro ects realistic p j Mabe stated that there are forty-one projects which are Mr. ear, noting that this amounts to requesting funding for this y r stated that at stime there llion dollars. He furthe 2.8 mi in the CaptllmprovementsBudget Budget - is 661 thousand dollars projects which he felt the Mr. Mabe noted the following prority p Commission should consider: Court S�fficplex eCBuilding Phase Two County uisition/Obstruction Removal Property Acq 0 Quick Dash Vehicle - 911 Joint Dispatch Center Volunteer Fire Department Advance Allocation Hydraulic Road Improvements Georgetown Road WalkwayRoof • Central Library System County Finance Security y Totier Creek Road Pavinter - Heating improvements Greenwood Community Center Site Improvements Greenwood Community be money requested explained that there will probably literary Mr. Mabe exp ro riated for by from the School Board that will not be apP p funds. stated that he felt the recommendatiolsImade by ethe Mr. Bowerman year regarding the Cap nts Planning Commission last y Program were implemented. sville rre noted the lack of water protection in the Early Mr. Bowe ent priority• area and stated that he felt this should be an ur CONCENSUS: Mabe to rank the projects in order o The Commission askedut Mr.he MP on an agenda for review of this priority and to p in the near future. NEW BUSINESS: Mr. Payne reviewed the rules Commission. for parliamentary procedure with the Mr. Payne suggested that a co py Of Commision Rules of Procedure be senthtoA each Cle County Planning that he will respond to any questions orconcernsltheoner noting y may have. The meeting adjourned at 10:45 p.m. rt W. Tucker, Jr. - ecr ary