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HomeMy WebLinkAbout01 08 2019 PC MinutesFINAL ROUNDTABLE TO DISCUSS HOMESTAY REGULATIONS JANUARY 8, 2019 4:00 P.M. CONFERENCE ROOM 241, COUNTY OFFICE BUILDING 401 MCINTIRE ROAD Planning Commission Call to order and establish quorum. Homestays Roundtable Discussion. Discuss ordinance amendments related to Homestays, also known as Residential Transient Lodging, Accessory Tourist Lodging, Bed and Breakfasts, AirBnB, or Short-term Rentals. The purpose of the roundtable is to review the potential changes to the ordinance developed in the series of recent work sessions, to allow for questions/discussion, and to offer an opportunity for public feedback on the potential changes. Adjournment-5:30 p.m. Planning Commission — adjourn to regular scheduled Planning Commission meeting, Tuesday, January 15, 2019, 6:OOp.m., Lane Auditorium cm & AL slltr+ `rRGIN1P ROUNDTABLE TO DISCUSS HOMESTAY REGULATIONS Albemarle County Office Building - Room 241, 401 McIntire Road, Charlottesville, VA 22902 Tuesday, January 8, 2019 from 4:00 to 5:30pm. PRELIMINARY AGENDA 1. Welcome and Agenda Review 2. Presentation on Background, Current Regulations, and Possible Future Changes (see below) 3. Questions and Answers 4. General discussion 5. Adjournment 6. Next Steps: i. February 12, 2019 Planning Commission Work Session ii. April 2019 Planning Commission Public Hearing iii. TBD Board of Supervisors Public Hearing Homestay Regulation Matrix (for discussion purposes only) Applicable Regulation (suggested changes / clahttcations/ Residential zoned lots RA zoned tots less than 5 acres RA zoned lots 5 acres or la er Tht owner/operator of the parcel or'a manager of the bed and breakfast shall reside on the rci}i X x X Permitted in a single-family detached dwelling only x x x Ali parking is required to be off -strut It x X Operator required to register annually on short-term rental registry (§ 15.2-983) x X x Annual Safety Inspections ; x x X Possibility of special exception under certain criteria X x X Whole house rental is permitted with a maximum of 45 days per calendar year X No whole house rental x x No more than S;guest rooms are permitted No more than 2 guest rooms are permitted 125400t setback from any abutting lot" x x x X x No use of accessory structures for homestays x x Use of accessory structure allowed" Allowance, for a Homestay use -properties that have a second single family dwelling, are more than 5 acres in size, and have development rights may have a second home stay use which rp to 10 guest zooms on a paricet may allow u X X X = applicable criteria ., not under the same ownership as the homestay for primary and accessary uses and structures used in whole or in part to serve any permitted use at a homestay ' ` - as compliant with the permitted density Additional information can be found here feedback form can be found here For more information, or to be placed on an email mailing list to receive updates on this process, email Bart Svoboda at bsvoboda@albemarle.org or Rebecca Ragsdale at rragsdale@albemarle.org. PLANNING COMMISSION COMMITTEE MEMBERSHIP AS OF 1/15/2019: OR 5fh Street and Avon Street CAC Liaisons (Southern & Western Neighborhoods): Pam Riley/Karen Firehock Acquisition of Conservation Committee Liaison (ACE): Karen Firehock Albemarle Conservation Easement Authority (ACEA) — Formerly PRFA: Jennie More Capital Improvements Program (CIP) Oversight Committee: Bruce Dotson Charlottesville/Albemarle/University of Virginia Planning & Coordination Council Tech Committee (PACC Tech): Julian Bivins Citizens Transportation Advisory Committee Liaison (CTAC): Tim Keller Crozet Community Advisory Council Liaison: Jennie More Historic Preservation Committee Liaison: Jennie More Long Range School Planning Liaison: Bruce Dotson Metropolitan Planning Organization Technical Committee (MPO Tech): Julian Bivins Pantops Community Advisory Council Liaison: Daphne Spain Places 29 Community Advisory Council Liaisons: North — Daphne Spain Hydraulic — Julian Bivins Rio — Bruce Dotson Rivanna River Corridor Steering Committee Liaison: Daphne Spain/Tim Keller University of Virginia Master Planning Council Liaison: Julian Bivins Village of Rivanna Community Advisory Council Liaison: Pam Riley Water Resources Funding Advisory Committee Liaison: Karen Firehock M Last Updated 1/15/2019 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Community Development Work Program, 2019-2022 SUBJECT/PROPOSAL/REQUEST: Planning Commission review of CDD Work Program STAFF CONTACT(S): Graham, McCulley, Gast -Bray LEGAL REVIEW: No AGENDA DATE: January 29, 2019 ACTION: X INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The purpose of this work session is to consider the County's interests, as expressed by established priorities and newer initiatives, and assure that CDD is responsive to the Board. The Board's Strategic Plan Priorities and previously established work program initiatives have provided good direction, but staff recognizes there remains an interest in a number of other initiatives that are not yet part of CDD's work program. The ongoing challenge is to assure staff remains focused on completing established priorities, while being responsive to emerging interests of the Board. STRATEGIC PLAN: Quality Government Operations: Ensure County government's ability to provide high quality service that achieves community priorities DISCUSSION: Staff is not recommending a solution at this meeting. Instead, we hope to engage the `tanning Commission in a dialogue to assure we are being responsive to emerging interests without *%✓acrificing established expectations. The visionary aspects of the Board's interests excites staff, but there is an ongoing essential need to prioritize these opportunities without sacrificing established expectations, such as maintaining the quality of work and public engagement. First, Attachment A provides a summary of previously identified interests of the Planning Commission and Board. Staff prioritized this list into three groups: committed projects where CDD is the lead, committed projects where CDD provides support to other departments, and finally, a list of potential projects that have yet to be prioritized due to resource constraints. During the work session, staff will review the current workload and resource capacity as applied to this listing. With this information, staff believes that if development activity continues at the 2018 level, the committed projects shown in Attachment A fully allocates staff resources for the remainder of 2019 and the first half' of 2020. Attachment B provides this same information in a simplified version of a Gannt chart, showing the anticipated timelines and intensity of effort. In staff's opinion, adding additional initiatives through mid 2020 will simply increase the timelines for completion as resources are spread thinner or require triage where other priorities are set aside. Second, staff notes that management capacity continues to be the limiting factor for the size of the work program. While additional staff has been added in recent years, the increase has been directed toward new initiatives (e.g. Southwood, CAC support) and turnover has resulted in more management time spent on training and quality control. The good news is that CDD's turnover rate has slowed, allowing staff to begin diverting some management capacity away from training and quality control. That may prove difficult to maintain as a number of retirements are anticipated over the next 2-3 years. Finally, starting in mid-2020, staff requests the Board consider the option of directing resources towards a ,omprehensive examination of development review, in keeping with the objective of Project Enable, the economic Development Strategic Plan. The intent would not be to simply consider the development review process, but instead focus on the extent and complexity of development requirements. Having completed two major and numerous minor examinations of development review process over the last 15 years, staff believes there is not likely to be much improvement by simply looking at process. Instead, any significant improvement will require an in-depth consideration of the complexity of those regulations and where the County might be willing to provide less oversight. Bluntly put, the focus needs to be more on what we regulate than how we regulate it. This task would not be easy but it provides the possibility of better accomplishing the County's Economic Development strategies while increasing CDD capacity for work program priorities. ,, BUDGET IMPACT: No changes to the budget are proposed at this time, though additional resources have been requested for FY19-20, which, if approved, will ultimately improve overall capacity in the department and help address resource needs in key areas. RECOMMENDATION: This matter is being presented for discussion. Staff requests that the Planning Commission consider the initiatives described and, following a short presentation, share its perspective. In turn, staff will share the Planning Commission's perspective with the Board when this is considered on February 6, 2019. 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