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HomeMy WebLinkAboutACSA200800004 BOS Agenda 2008-10-13 4v' pir.4;4‘ • ACTIONS Board of Supervisors Meeting of October 1,2008 October 13,2008 AGENDA ITEM/ACTION ASSIGNMENT 1. Call to Order. • Meeting was called to order at 9.01 a.m. by the Chairman, Mr Boyd. All BOS members were present. Also present were Bob Tucker, Larry Davis, Ella Jordan and Meagan Hoy 4. Recognitions. a. VACo Annual Achievement Award. • Chairman recognized the County's Public Participation Planning Program and Intranet Site for being awarded a 2008 Achievement Award by VACo. Ted McCormack, Director of Community Affairs for VACo, presented the Achievement Award. b Energy Star Award. • Chairman announced that the County Office Building has earned the U S EPA's ENERGY STAR. He recognized Sarah Temple and George Shadman for their leadership and dedication to achieving the energy saving totals: c. Recognized Dennis Rooker for his ten years of service to the County 5. From the Board: Matters Not Listed on the Agenda. Ann Mallek: • Updated the Board on the Community Fool Project, and asked about Albemarle County's possible involvement in a food policy council. Dennis Rooker: • Updated the Board on the RTA small working group • Mentioned an article in the Loudoun Times about illegal signs in the right of way They are seeking authority from VDoT to remove the signs from the right of way. Sally Thomas: • Thanked Charlottesville Tomorrow for broadcasting Mr Boyd's WINA interview • Sketches of the Crozet Library are available with her or Ms. Mallek if anyone would like to see them. The Historic Preservation Committee will be coming to the Board and asking them to adopt an ordinance. -• Thanked the Convention and Visitors Bureau for the information they sent her on requirements to be included in historic preservation publications. • Asked about the staff poverty work group that was going to be formed, and when the Board might receive an update. • She is helping to review applications for the Executive Director position at TJPDC 1 • This weekend, she will attend a Chesapeake Bay Watershed Forum. They are aiming for zero runoff from construction sites. Ken Boyd: • Updated the Board on the Darden Towe softball field lighting community meeting he held. 6. From the Public: Matters Not Listed for Public Hearing on the Agenda. • There were none. 7.2 Resolution to Fix Compensation for Clerk: Forward copy of adopted resolution to Albemarle County Service Authority Board Gary Fern,ACSA, and County Attorney's Office. Members. (Attachment 1) • ADOPTED the attached resolution 7 3 Resolution Supporting National Byway All- Clerk: Advertise and schedule on October 8'h American Road Designation for Route 20, Route agenda. 22 and Route 231 • SET public hearing for October 8, 2008. 7 4 Resolution Supporting Virginia Byway Designation Clerk: Advertise and schedule on October 8th for Route 53, Route 729(Milton Road) and agenda. portions of Route 20 and Route 250. • SET public hearing for October 8, 2008 7 5 Resolution Supporting State Scenic River Clerk: Forward copy of adopted resolution to designation for the South Fork of the Rivanna County Attorney's Office and David Benish. River and the Rivanna River from the South Fork David Benish: Forward resolution to appropriate Rivanna River Reservoir Dam to the site of the individuals. former Woolen Mills Dam. (Attachment 2) • ADOPTED the attached resolution as amended at the Board meeting. 7 6 Resolution to accept the abandonment of Route Clerk: Reschedule on agenda when ready to 640(Turkey Sag Road) in the State Secondary come back. Road System. • REMOVED from agenda. 7 7 Resolution to Endorse Pedestrian Bridge Project in Clerk: Forward copy of adopted resolution to the City of Charlottesville. Chris Gensic and Jeanne Cox. • ADOPTED the attached resolution (Attachment 3) 7.8 FY 2008 Appropriations. Clerk: Forward signed appropriations to Finance • APPROVED budget amendment in the amount and appropriate individuals. of$520,238.79 and APPROVED FY 2008 Appropriations#2008084,#2008085, and #208086. 7 9 Destruction of FY 2003 Paid Personal Property Clerk: Forward signed Certificate of Records Tax Receipts. Destruction Form to Finance. • AUTHORIZED the destruction of the FY 2003 paid tax receipts. 710 Set Dates related to development of FY 09/10 OMB: Proceed with adopted schedule. Budget Calendar (Attachment 4) • ADOPTED the preliminary budget calendar as set forth in Attachment A to the Executive Summary 8 James Utterback, VDoT Culpeper District Administrator • RECEIVED. 9 Board-to-Board, Monthly Communications Report from School Board, School Board Chairman. • RECEIVED. 10. ACSA Quarterly Update, Gary Fern. RWSA Quarterly Update, Tom Frederick. 2 • RECEIVED. 11 2009 Thomas Jefferson Planning District David Blount: Proceed as directed. Commission (TJPDC) Legislative Program. • APPROVED the draft 2009 TJPDC Legislative Program, changing the first bullet under the Transportation Funding section to read "Legislative support for enabling authority to establish governance and funding mechanisms for a Regional Transit Authority for Charlottesville/Albemarle." 12. PUBLIC HEARING: PROJECT: SP-2008-018. Clerk: Set out conditions of approval in Rosewood Village Rehab Services— (Attachment 5) Greenbrier. • APPROVED SP-2008-018, by a vote of 6:0, subject to the two conditions recommended by staff 13. PUBLIC HEARING: PROJECT: SP-2008-019. Clerk: Set out conditions of approval in Rosewood Village Rehab Services-Hollvmead (Attachment 5) Town Center. • APPROVED SP-2008-019, by a vote of 6:0, subject to the two conditions recommended by staff 14 PUBLIC HEARING: PROJECT: SP-2008-021_ Clerk: Set out conditions of approval in Co-Construct Home Occ B. (Skin#47). ' (Attachment 5) • APPROVED SP-2008-021, by a vote of 6:0, as modified at the Board meeting..i f PUBLIC HEARING: To amend the Albemarle David Benish: Proceed as approved. County Service Authority jurisdictional areas for Robert and Carolyn Michie. • APPROVED, by a vote of 6:0, a request to amend the ACSA jurisdictional area for water only to existing structures on Tax Map 79, Parcels 17 and 17C and one new residence Tax Map 79, Parcel 17C(for a total of three , residences served on the two parcels) At 11 50 a.m.,the Board took a brief recess, and reconvened at 12:03 p.m. 16. PUBLIC HEARING: To amend the Albemarle David Benish: Proceed as approved. County Service Authority iurisdictional areas for Kirtley Property/University of Virginia. • APPROVED, by a vote of 6:0, a request to amend the jurisdictional area designation for water and sewer service for Tax Map 59, Parcel 23B1 conditional upon a tree preservation plan being completed and approved for the trees located in the area along the north side of the Northridge Building site and part of the Kirtley Warehouse site that would be retained as a result of this jurisdictional area amendment as part of the final site plan approval for the LTACH Building. 17. PUBLIC HEARING: FY 2009 Budget . Clerk: Forward signed appropriations to Finance Amendment. and appropriate individuals. • APPROVED, by a vote of 6;0, FY 2009 budget amendment in the amount of$3,635,401 00 after the public hearing, and APPROVED Appropriations#2009019, #2009020, #2009021,#2009022, #2009023,#2009024, #2009029, and#2009030 to provide funds for 3 • various local government, school, ECC, and capital projects and programs. (Note: The Board did not approve Form#2009025.) 18. PUBLIC HEARING: Revalidation Ordinance Clerk: Forward copy of adopted ordinance to Amendment. Finance and County Attorney's Office. • ADOPTED, by a vote of 6:0, Ordinance No. 08- (Attachment 6) 15(2)to implement the revalidation program. 19 PUBLIC HEARING: Transient Occupancy Tax Clerk: Forward copy of adopted ordinance to Ordinance Amendment. Finance and County Attorney's Office. • ADOPTED, by a vote of 6.0, Ordinance No. (Attachment 7) 08-15(1) 20. Closed Meeting • At 12:35 p.m. the Board went into closed meeting to consider appointments to boards, committees, and commissions; to evaluate the performance of a County Department which requires the discussion of the performance of a specific individual; to consult with legal counsel and staff regarding specific legal matters requiring legal advice regarding agreements necessary to implement a funding source for public safety services, to consult with legal counsel and staff regarding specific legal matters requiring legal advice regarding regional authorities; and to consult with legal counsel and staff regarding specific legal matters requiring legal advice regarding the renegotiation of the terms of a lease 21 Certified Closed Meeting • At 2:08 p.m., the Board reconvened into open session and certified the closed meeting. 22. Boards and Commissions: Appointments. Clerk: Prepare appointment/reappointment • APPOINTED Scott Huang to the Jordan letters, update Boards and Commissions book, Development Corporation,with said term to webpage, and notify appropriate persons. expire August 13, 2009 • REAPPOINTED Wallace McKeel to the Jefferson Area Board on Aging (JABA), with said term to expire October 20, 2010 NonAgenda. County Executive: Proceed as authorized. By a vote of 6.0,the Board voted to AUTHORIZE the County Executive to enter into an amended lease with the Thomas Jefferson Foundation, Inc. that will: 1 terminate the lease for the Visitors' Center property located at 600 College Drive effective January 31,2009; and 2. reduce the rent paid by the Thomas Jefferson Foundation, Inc. from$5,644 54 per month to$2,822.27 per month effective October 1, 2008. 23a. VDOT Monthly Report. Allan Sumpter updated Board members on issues in their districts: • Have started tracking pedestrian improvements. • Moving forward with signal installations. • Anticipate Burnley Station Road signal being operational around end of November to the beginning of December • Regarding illegal signs in right-of-way,the 4 draft agreement is still in the Attorney General's office. Given the ruling of the Attorney General's office,VDoT is approaching political signs very carefully They are insisting that signs that affect sight distance be addressed immediately Upper VDoT management has appealed the AG's office decision and asked for reconsideration. Board members asked that they be kept up- to-date on any decisions. • Dry Bridge reopened this morning.VDoT's Bridge Office will assess the weight limit to determine proper posting. • Regarding Advance Mills Bridge,VDoT has received authorization to begin the right-of- way and utility relocation phase. All funding is in place. They are moving along on schedule. 23b. Transportation Matters not Listed on Agenda. Clerk: Forward comments to Allan Sumpter David Slutzky: • Include in next month's report a review of the light at Rio Road and Northfields Road. There is a problem with the sequencing of the light. Ann Mallek: • When VDoT repaved and repainted the slip lane into the former White's grocery, near the big parking lot at Earlysville Forest Road,the lane was painted solid white instead of dotted lines, and is causing some confusion. Sally Thomas: • She and Mr Sumpter have been working on White Mountain Road. The project will consist of surface hardening in a couple of places, not total pavement. Alan Sumpter: • In response to Mr Rooker's question about how his department will be impacted by proposed budget cuts, Mr. Sumpter said every employee will probably be impacted in some manner He commented that each State agency head was asked to prepare five, ten and fifteen percent budget cut scenarios. 23c. Ashcroft Traffic Calming Resolution. Clerk: Forward copy of signed resolution to • ADOPTED, by a vote of 6:0,the attached Community Development and County Attorney's resolution. Office. (Attachment 8) 23d. Primary Road Improvement Priorities. Juan Wade/David Benish: Proceed as approved. • APPROVED, by a vote of 6:0,the (Attachment 9) recommended priorities for primary road system improvements as amended at the meeting. 24 Eastern Connector Alignment Study • RECEIVED Consensus to refer this matter to the MPO to discuss with the City the appropriate next step 25. Voting Credentials for VACo Annual Business Clerk: Forward voting Credentials Form to Meeting. VACo. • APPOINTED Ann Mallek as the delegate and Sally Thomas as the alternate to cast votes on 5 behalf of the Board of Supervisors at VACo's Annual Business Meeting. 26. From the Board: Committee Reports and Matters • There were no other matters. At 4 10 p.m., the Board recessed, and then reconvened in Room 241 for a joint meeting with the School Board at 4 30 p.m. 27b Joint Meeting with School Board: Discussion: Total Compensation Report. HELD discussion. Took no action. Consensus to hold another joint meeting in about a month. 28. Adjourn to October 8,2008, 3.00 p.m., Room 241 • The meeting was adjourned at 5:54 p.m.to October 8, 3:30 p.m., in Room 241 /mrh Attachment 1 —Resolution to Fix Compensation for Albemarle County Service Authority Board Members Attachment 2—Resolution Supporting State Scenic River designation for the South Fork of the Rivanna River and the Rivanna River from the South Fork Rivanna River Reservoir Dam to the site of the former Woolen Mills Dam Attachment 3—Resolution to Endorse Pedestrian Bridge Project in the City of Charlottesville Attachment 4—FY 09/10 Budget Calendar Attachment 5—Conditions of Approval on Planning Items Attachment 6—Revalidation Ordinance Attachment 7—Transient Occupancy Tax Ordinance Attachment 8—Ashcroft Traffic Calming Resolution Attachment 9—Primary Road Improvement Priorities 6