HomeMy WebLinkAboutACSA200800004 BOS Agenda 2008-10-13 4v'
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ACTIONS
Board of Supervisors Meeting of October 1,2008
October 13,2008
AGENDA ITEM/ACTION ASSIGNMENT
1. Call to Order.
• Meeting was called to order at 9.01 a.m. by the
Chairman, Mr Boyd. All BOS members were
present. Also present were Bob Tucker, Larry
Davis, Ella Jordan and Meagan Hoy
4. Recognitions.
a. VACo Annual Achievement Award.
• Chairman recognized the County's Public
Participation Planning Program and Intranet Site
for being awarded a 2008 Achievement Award
by VACo. Ted McCormack, Director of
Community Affairs for VACo, presented the
Achievement Award.
b Energy Star Award.
• Chairman announced that the County Office
Building has earned the U S EPA's ENERGY
STAR. He recognized Sarah Temple and
George Shadman for their leadership and
dedication to achieving the energy saving totals:
c. Recognized Dennis Rooker for his ten years of
service to the County
5. From the Board: Matters Not Listed on the
Agenda.
Ann Mallek:
• Updated the Board on the Community Fool
Project, and asked about Albemarle County's
possible involvement in a food policy council.
Dennis Rooker:
• Updated the Board on the RTA small working
group
• Mentioned an article in the Loudoun Times
about illegal signs in the right of way They are
seeking authority from VDoT to remove the
signs from the right of way.
Sally Thomas:
• Thanked Charlottesville Tomorrow for
broadcasting Mr Boyd's WINA interview
• Sketches of the Crozet Library are available
with her or Ms. Mallek if anyone would like to
see them.
The Historic Preservation Committee will be
coming to the Board and asking them to adopt
an ordinance.
-• Thanked the Convention and Visitors Bureau
for the information they sent her on
requirements to be included in historic
preservation publications.
• Asked about the staff poverty work group that
was going to be formed, and when the Board
might receive an update.
• She is helping to review applications for the
Executive Director position at TJPDC
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• This weekend, she will attend a Chesapeake
Bay Watershed Forum. They are aiming for
zero runoff from construction sites.
Ken Boyd:
• Updated the Board on the Darden Towe
softball field lighting community meeting he
held.
6. From the Public: Matters Not Listed for Public
Hearing on the Agenda.
• There were none.
7.2 Resolution to Fix Compensation for Clerk: Forward copy of adopted resolution to
Albemarle County Service Authority Board Gary Fern,ACSA, and County Attorney's Office.
Members. (Attachment 1)
• ADOPTED the attached resolution
7 3 Resolution Supporting National Byway All- Clerk: Advertise and schedule on October 8'h
American Road Designation for Route 20, Route agenda.
22 and Route 231
• SET public hearing for October 8, 2008.
7 4 Resolution Supporting Virginia Byway Designation Clerk: Advertise and schedule on October 8th
for Route 53, Route 729(Milton Road) and agenda.
portions of Route 20 and Route 250.
• SET public hearing for October 8, 2008
7 5 Resolution Supporting State Scenic River Clerk: Forward copy of adopted resolution to
designation for the South Fork of the Rivanna County Attorney's Office and David Benish.
River and the Rivanna River from the South Fork David Benish: Forward resolution to appropriate
Rivanna River Reservoir Dam to the site of the individuals.
former Woolen Mills Dam. (Attachment 2)
• ADOPTED the attached resolution as
amended at the Board meeting.
7 6 Resolution to accept the abandonment of Route Clerk: Reschedule on agenda when ready to
640(Turkey Sag Road) in the State Secondary come back.
Road System.
• REMOVED from agenda.
7 7 Resolution to Endorse Pedestrian Bridge Project in Clerk: Forward copy of adopted resolution to
the City of Charlottesville. Chris Gensic and Jeanne Cox.
• ADOPTED the attached resolution (Attachment 3)
7.8 FY 2008 Appropriations. Clerk: Forward signed appropriations to Finance
• APPROVED budget amendment in the amount and appropriate individuals.
of$520,238.79 and APPROVED FY 2008
Appropriations#2008084,#2008085, and
#208086.
7 9 Destruction of FY 2003 Paid Personal Property Clerk: Forward signed Certificate of Records
Tax Receipts. Destruction Form to Finance.
• AUTHORIZED the destruction of the FY 2003
paid tax receipts.
710 Set Dates related to development of FY 09/10 OMB: Proceed with adopted schedule.
Budget Calendar (Attachment 4)
• ADOPTED the preliminary budget calendar as
set forth in Attachment A to the Executive
Summary
8 James Utterback, VDoT Culpeper District
Administrator
• RECEIVED.
9 Board-to-Board, Monthly Communications Report
from School Board, School Board Chairman.
• RECEIVED.
10. ACSA Quarterly Update, Gary Fern.
RWSA Quarterly Update, Tom Frederick.
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• RECEIVED.
11 2009 Thomas Jefferson Planning District David Blount: Proceed as directed.
Commission (TJPDC) Legislative Program.
• APPROVED the draft 2009 TJPDC Legislative
Program, changing the first bullet under the
Transportation Funding section to read
"Legislative support for enabling authority to
establish governance and funding mechanisms
for a Regional Transit Authority for
Charlottesville/Albemarle."
12. PUBLIC HEARING: PROJECT: SP-2008-018. Clerk: Set out conditions of approval in
Rosewood Village Rehab Services— (Attachment 5)
Greenbrier.
• APPROVED SP-2008-018, by a vote of 6:0,
subject to the two conditions recommended by
staff
13. PUBLIC HEARING: PROJECT: SP-2008-019. Clerk: Set out conditions of approval in
Rosewood Village Rehab Services-Hollvmead (Attachment 5)
Town Center.
• APPROVED SP-2008-019, by a vote of 6:0,
subject to the two conditions recommended by
staff
14 PUBLIC HEARING: PROJECT: SP-2008-021_ Clerk: Set out conditions of approval in
Co-Construct Home Occ B. (Skin#47). ' (Attachment 5)
• APPROVED SP-2008-021, by a vote of 6:0, as
modified at the Board meeting..i f PUBLIC HEARING: To amend the Albemarle David Benish: Proceed as approved.
County Service Authority jurisdictional areas
for Robert and Carolyn Michie.
• APPROVED, by a vote of 6:0, a request to
amend the ACSA jurisdictional area for water
only to existing structures on Tax Map 79,
Parcels 17 and 17C and one new residence
Tax Map 79, Parcel 17C(for a total of three ,
residences served on the two parcels)
At 11 50 a.m.,the Board took a brief recess, and reconvened at 12:03 p.m.
16. PUBLIC HEARING: To amend the Albemarle David Benish: Proceed as approved.
County Service Authority iurisdictional areas
for Kirtley Property/University of Virginia.
• APPROVED, by a vote of 6:0, a request to
amend the jurisdictional area designation for
water and sewer service for Tax Map 59,
Parcel 23B1 conditional upon a tree
preservation plan being completed and
approved for the trees located in the area
along the north side of the Northridge Building
site and part of the Kirtley Warehouse site that
would be retained as a result of this
jurisdictional area amendment as part of the
final site plan approval for the LTACH Building.
17. PUBLIC HEARING: FY 2009 Budget . Clerk: Forward signed appropriations to Finance
Amendment. and appropriate individuals.
• APPROVED, by a vote of 6;0, FY 2009 budget
amendment in the amount of$3,635,401 00
after the public hearing, and APPROVED
Appropriations#2009019, #2009020,
#2009021,#2009022, #2009023,#2009024,
#2009029, and#2009030 to provide funds for
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•
various local government, school, ECC, and
capital projects and programs. (Note: The
Board did not approve Form#2009025.)
18. PUBLIC HEARING: Revalidation Ordinance Clerk: Forward copy of adopted ordinance to
Amendment. Finance and County Attorney's Office.
• ADOPTED, by a vote of 6:0, Ordinance No. 08- (Attachment 6)
15(2)to implement the revalidation program.
19 PUBLIC HEARING: Transient Occupancy Tax Clerk: Forward copy of adopted ordinance to
Ordinance Amendment. Finance and County Attorney's Office.
• ADOPTED, by a vote of 6.0, Ordinance No. (Attachment 7)
08-15(1)
20. Closed Meeting
• At 12:35 p.m. the Board went into closed
meeting to consider appointments to boards,
committees, and commissions; to evaluate the
performance of a County Department which
requires the discussion of the performance of a
specific individual; to consult with legal counsel
and staff regarding specific legal matters
requiring legal advice regarding agreements
necessary to implement a funding source for
public safety services, to consult with legal
counsel and staff regarding specific legal
matters requiring legal advice regarding
regional authorities; and to consult with legal
counsel and staff regarding specific legal
matters requiring legal advice regarding the
renegotiation of the terms of a lease
21 Certified Closed Meeting
• At 2:08 p.m., the Board reconvened into open
session and certified the closed meeting.
22. Boards and Commissions: Appointments. Clerk: Prepare appointment/reappointment
• APPOINTED Scott Huang to the Jordan letters, update Boards and Commissions book,
Development Corporation,with said term to webpage, and notify appropriate persons.
expire August 13, 2009
• REAPPOINTED Wallace McKeel to the
Jefferson Area Board on Aging (JABA), with
said term to expire October 20, 2010
NonAgenda. County Executive: Proceed as authorized.
By a vote of 6.0,the Board voted to AUTHORIZE
the County Executive to enter into an amended
lease with the Thomas Jefferson Foundation, Inc.
that will: 1 terminate the lease for the Visitors'
Center property located at 600 College Drive
effective January 31,2009; and 2. reduce the rent
paid by the Thomas Jefferson Foundation, Inc.
from$5,644 54 per month to$2,822.27 per month
effective October 1, 2008.
23a. VDOT Monthly Report.
Allan Sumpter updated Board members on issues
in their districts:
• Have started tracking pedestrian
improvements.
• Moving forward with signal installations.
• Anticipate Burnley Station Road signal being
operational around end of November to the
beginning of December
• Regarding illegal signs in right-of-way,the
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draft agreement is still in the Attorney
General's office. Given the ruling of the
Attorney General's office,VDoT is
approaching political signs very carefully
They are insisting that signs that affect sight
distance be addressed immediately Upper
VDoT management has appealed the AG's
office decision and asked for reconsideration.
Board members asked that they be kept up-
to-date on any decisions.
• Dry Bridge reopened this morning.VDoT's
Bridge Office will assess the weight limit to
determine proper posting.
• Regarding Advance Mills Bridge,VDoT has
received authorization to begin the right-of-
way and utility relocation phase. All funding is
in place. They are moving along on schedule.
23b. Transportation Matters not Listed on Agenda. Clerk: Forward comments to Allan Sumpter
David Slutzky:
• Include in next month's report a review of the
light at Rio Road and Northfields Road. There
is a problem with the sequencing of the light.
Ann Mallek:
• When VDoT repaved and repainted the slip
lane into the former White's grocery, near the
big parking lot at Earlysville Forest Road,the
lane was painted solid white instead of dotted
lines, and is causing some confusion.
Sally Thomas:
• She and Mr Sumpter have been working on
White Mountain Road. The project will consist
of surface hardening in a couple of places, not
total pavement.
Alan Sumpter:
• In response to Mr Rooker's question about
how his department will be impacted by
proposed budget cuts, Mr. Sumpter said every
employee will probably be impacted in some
manner He commented that each State
agency head was asked to prepare five, ten
and fifteen percent budget cut scenarios.
23c. Ashcroft Traffic Calming Resolution. Clerk: Forward copy of signed resolution to
• ADOPTED, by a vote of 6:0,the attached Community Development and County Attorney's
resolution. Office.
(Attachment 8)
23d. Primary Road Improvement Priorities. Juan Wade/David Benish: Proceed as approved.
• APPROVED, by a vote of 6:0,the (Attachment 9)
recommended priorities for primary road
system improvements as amended at the
meeting.
24 Eastern Connector Alignment Study
• RECEIVED Consensus to refer this matter
to the MPO to discuss with the City the
appropriate next step
25. Voting Credentials for VACo Annual Business Clerk: Forward voting Credentials Form to
Meeting. VACo.
• APPOINTED Ann Mallek as the delegate and
Sally Thomas as the alternate to cast votes on
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behalf of the Board of Supervisors at VACo's
Annual Business Meeting.
26. From the Board: Committee Reports and Matters
• There were no other matters.
At 4 10 p.m., the Board recessed, and then
reconvened in Room 241 for a joint meeting with
the School Board at 4 30 p.m.
27b Joint Meeting with School Board: Discussion:
Total Compensation Report.
HELD discussion. Took no action.
Consensus to hold another joint meeting in
about a month.
28. Adjourn to October 8,2008, 3.00 p.m., Room 241
• The meeting was adjourned at 5:54 p.m.to
October 8, 3:30 p.m., in Room 241
/mrh
Attachment 1 —Resolution to Fix Compensation for Albemarle County Service Authority Board Members
Attachment 2—Resolution Supporting State Scenic River designation for the South Fork of the Rivanna
River and the Rivanna River from the South Fork Rivanna River Reservoir Dam to the site
of the former Woolen Mills Dam
Attachment 3—Resolution to Endorse Pedestrian Bridge Project in the City of Charlottesville
Attachment 4—FY 09/10 Budget Calendar
Attachment 5—Conditions of Approval on Planning Items
Attachment 6—Revalidation Ordinance
Attachment 7—Transient Occupancy Tax Ordinance
Attachment 8—Ashcroft Traffic Calming Resolution
Attachment 9—Primary Road Improvement Priorities
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