HomeMy WebLinkAboutSP201900005 Review Comments Special Use Permit 2021-09-15011W
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 2290245%
Phone (434) 296-5832 Fax (434) 972-4126
July 5, 2019
Justin Shimp
Shimp Engineering
201 E. High Street
Charlottesville, VA 22902
RE: SP201900005 Flow VW Mazda Special Use Permit — Outdoor Sales, Storage, Display
Dear Mr. Shimp:
Your request for Special Use Permit SP201900005 for outdoor sales, storage and display for Flow VW and
Mazda has been reviewed by members of Albemarle County staff and our partner agencies. Review comments
are provided below, organized by Department, Division, or agency. There are issues that we believe should be
resolved before requesting a public hearing with the Planning Commission. We are available to assist you in
addressing these issues.
Plannin
Comprehensive Plan
Initial comments on how your proposal generally relates to the Albemarle County Comprehensive Plan (Comp
Plan) are provided below. Comments regarding conformity with the Comp Plan will be provided to the PC and
BOS as part of the staff report.
The Comp Plan designates the subject property for Urban Mixed Use and Urban Density residential in
Neighborhood 3 of the Pantops Master Plan area. Urban mixed uses include retail, commercial services and
office, so this proposal is consistent with the Comp Plan.
The Comp Plan (Chapter 2, Natural Resources and Cultural Assets) establishes the goals for preserving the
scenic resources that are essential to the County's character, economic vitality and quality of life. The Entrance
Corridor Overlay District is intended to support that goal by maintaining the visual integrity of the County's
roadways. The Architectural Review Board addresses potential adverse aesthetic impacts in the Entrance
Corridors by applying the County's Entrance Corridor Design Guidelines during their review of development
proposals. The ARB reviewed the subject request for conformance with the Design Guidelines on May 20, 2019
and is scheduled to review a revised proposal on August 5, 2019. It is recommended that this application not
move forward to the Planning Commission without a favorable recommendation from the ARB.
Protection of the Monticello Viewshed is an objective outlined in the Comp Plan. The parcels that are the
subject of this application fall within the Monticello Viewshed and might be visible from the Monticello
mountaintop. Please contact Liz Russell, Project and Planning Assistant at Monticello, to determine actual
visibility and to discuss potential visual impacts, then share the results of your contact with us. (Our staff report
prepared for the Planning Commission will note the status of your contact.) Liz can be reached at 434-984-7589
and at ]russellamonticello.org.
Community Meeting
On July 2 and 3 we exchanged information regarding the required community meeting. We noted that the
Pantops CAC is the appropriate venue for this meeting, and that CAC meets on the 4`" Monday of the month. A
list of property owners to be notified, and a sample invitation letter were emailed to you on July 3. Note that
additional comments regarding impacts to neighboring properties may be forthcoming after the community
meeting.
Zoning
The following comments related to zoning matters have been provided by Kevin McCollum and Francis
MacCall:
1. Identify total square footage of display area.
2. The application needs to address Supplemental Regulations Section 5.1.31 for vehicles awaiting repair.
The potential staging areas for vehicles waiting repair shall be identified and any necessary screening
shall be addressed. See 5.1.31 a: d.
Engineering
The following comments related to engineering have been provided by Frank Pohl:
a No objection.
Building Official
The following comments have been provided by Michael Dellinger:
a All comments were provided with the Initial Site Plan.
Transportation Planning
a The following comments have been provided by Daniel Butch
A major improvement for the Rt. 250/Rt. 20 intersection is fully funded in Fiscal Year 2023. This project
proposes additional turn lanes and rebuilds the signal system to increase intersection capacity and reduce delay.
It will add an additional right turn lane and bike lane on Rt. 250 westbound onto Rt. 20 northbound which will
require additional right-of-way on Rt. 250 by VDOT. Please provide a scenerio showing the display parking
area after the intersection improvements would be completed.
a The following comments have been provided by Margaret Maliszewski:
The Rt. 250/Rt. 20 intersection improvements are identified as a capital project in the adopted Pantops Master
Plan. Reservation of the land required for the intersection improvements is recommended.
VDOT
The following comments related to transportation have been provided by Adam Moore of VDOT. (The
complete letter is attached.)
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Shimp Engineering, P.C., dated
May 30, 2019 and offer the following comments.
Land Use
1. Please provide a truck circulation diagram for vehicle delivery trucks.
2. The proposed entrance doesn't meet VDQT's requirement on spacing distance. Please
see VDOT's Road Design Manual appendix F-pg., F-23., minimum spacing standards for
commercial entrances, Intersections, and median crossovers, Route 20 is a minor arterial
road and the speed limit is 35 inph, spacing distance required is 660'. (For entrances
across or 440' if not aligned,) An AME application will need to be submitted and
reviewed.
3. The County's Pantops toaster plan has called for a continuous right turn lane along Route
250 in this area. The County may require frontage improvements in this area.
Please provide two copies of the revised plan along with a comment response letter. If further
information is desired, please contact Willis C. Bedsaul at 434-422-9866.
A VDOT Land Use Permit will be required prior to any work within the right of way. The
ownerldevcloper must contact the Charlottesville Residency land Use Section at (434) 422-9399
for information pertaining to this process.
Albemarle County Service Authority ACSA
• The following comments have been provided by Richard Nelson:
1) Is this site in the jurisdictional area for water and/or sewer? Yes
2) What is the distance to the closest water and sewer line, if in the jurisdictional area? Parcel is
currently served by water.
3) Are there water pressure issues which may affect the proposed use as shown on plan? Water
pressure is high in this area. Building should currently have a PRV.
4) Are there major upgrades needed to the water distribution or sewer collection system of which the
applicant and staff should be aware? N/A
5) Are there other service provision issues such as the need for grinder pumps? A backflow will be
required.
6) Which issues should be resolved at the SP/ZMA stage and which issues can be resolved at the site
plan/plat stage?
7) If the project is a large water user, what long term impacts or implications do you forsee?
8) Additional comments? Ensure ACSA can access sewer manhole in parking lot.
Entrance Corridor
Architectural Review Board (ARB) review is ongoing. This proposal was reviewed by the ARB on May 20,
2019. Comments from that meeting were provided previously and are copied below. A second review with the
ARB is scheduled for August 5.
Note that the planned Rt. 250/Rt. 20 intersection improvements will significantly impact the display parking as
initially proposed. Staff will not be able to recommend approval of the proposal without a design illustrating
appropriate sales, storage and display following the intersection improvements.
VDOT's requirements regarding entrance spacing (see VDOT comments below) could impact the location of
sales, storage and display parking spaces. Because the approval of Special Use Permits for this particular type
of use are associated with a plan illustrating specific locations of individual parking spaces, the entrance
location should be settled prior to public hearing. This will avoid the need for an amendment to the Special Use
Permit in the future.
It is recommended that this project not move forward to the Planning Commission without a favorable
recommendation from the ARB.
Also, please note the following general site plan comments:
1. Please include the star hatching in the key on Sheet C5.
2. Identify all parking spaces by type: display, customer, employee, vehicles awaiting repair, etc.
3. Please be sure that all setbacks and all parking area minimum design standards have been met so that it is
clear that all parking spaces are approvable as shown.
Rivanna Water and Sewer Authority (RWSA)
The following RWSA comments have been provided (below) by Victoria Fort:
1. Capacity issues for sewer that may affect this proposal None Known
2. Requires Rivanna Water and Sewer Authority Capacity Certification Yes X-No
3. Water flow or pressure issues that may affect this proposal None Known
4. "Red Flags" regarding service provision (Use attachments if necessary) None Known
Fire/Rescue
The following comments related to Fire/Rescue have been provided by Shawn Maddox:
• No objections.
4
SP Conditions
At this stage of review, we are considering the following conditions of approval. Note that recommended
conditions may change as the proposal changes and review progresses.
1. Development shall be in general accord with the plan titled `XXX" prepared by XX dated X (hereafter
"Concept Plan"), as determined by the Director of Planning and the Zoning Administrator. To be in general
accord with the Concept Plan, development and use shall reflect the following major elements as shown on
the plan: XXX.
2. Vehicles shall be stored or displayed only in areas indicated for display shown on the plan titled "XXX"
dated XX/XX/20XX.
3. Vehicles for display shall be parked in striped parking spaces.
4. Vehicles shall not be elevated anywhere outside of a building on site.
5. Final site plan approval is subject to ARB approval of the lighting plan (submitted with the site plan).
Maximum height of new pole lights (including bases and fixtures), shall not exceed 20'. Maximum light
levels shall not exceed 30 footcandles in the display lot and 20 footcandles in all other locations.
6. Final site plan approval is subject to ARB approval of the landscape plan (submitted with the site plan).
Landscaping shown on the plan may be required to be in excess of the minimum requirements of the ARB
guidelines and/or the Zoning Ordinance to mitigate visual impacts of the proposed use, and shall include,
but not be limited to, the following: X300M
7. Reservation of the right-of-way required to accommodate the planned intersection improvements is
recommended.
Action after Receipt of Comments
After you have read this letter, please take one of the actions identified on "Action After Receipt of Comment
Letter" which is attached.
Resubmittal
If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. The
resubmittal date schedule is provided for your convenience.
Notification and Advertisement Fees
Prior to scheduling a public hearing with the Planning Commission, payment of the following fees is necessary:
$1075.00 = Special Use Permit Amendment fee
435.00 = Legal ad fees
$1510.00 = Total amount due prior to Planning Commission public hearing
Please contact me if you have questions or require other assistance. I can be reached at
mmaliszewskigalbemarle.ore or 434-296-5832, ext. 3276.
Sincerely,
�,�p�^y��
Margaret Maliszewski
Chief of Planning/Resource Management
enc: ARB May 21, 2019 action letter
Action After Receipt of Comment Letter
Resubmittal Form
Resubmittal Schedule
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(1)ilN ry 01F ALBF.A4ARLE
Department of Community Development
401 11clnlire Road, North Wing
Charlottesville, Virginia 22902-4596
Phnnr (41341296-3832 Fax (4.%9724126
Way 21. 2C 19
David 7ir~merman
BRW Architects
1124'"St WE
Chado"tesvNe, VA 22902
RE: ARB•2019-47. Flow VW Mazda, Advisory Review for a Special Use Permit (TWInatcef
07800Si01111005CO3 mooti00tiou'500)
pear Mr. 7irrmermar,
the Arbemarkr County Aruritectural Review Board, at .Is meeimg or May 20,2019, cornpeeled an
advisory evialsv of the- above -naffed request to construct fwd auto dealerships vAth related site
imprnvernants includir.g the salssistorageidrsp'ay, of autdmobAcs. The Board offered the
fol owirg cvmmi.:rits fvr the benefit o'the appiicent's next a;thmihp: Please note Thai the
fol owirg comments a_e those that nave been ideni fied at this time. Additional comments may
be added or eliminated based on fudher review and chiviges to the plan-
1 . Revise fcrms, nrpparians scale and materialsto achieve a greatet balance of
.chtemporary cesigr with historic cornpatbriity.
2. Revise nia architectural des gns to use forms, features, materials and colors that are
compatible wim the forms grid features of the s:gnifrcant historic but'dangs in the area
Consider back dr stone or othor natura r-at®na`s instead of metal oalw- s& Consider
revising the massing cf 1ne w'vV service drop -o'er
3. Provide details or proposed curfair. wells
4. Clarfy that the windo,.v's In the service w ng use vision glass.
a Revise the design io emphasize human stele.
8. Revise the architectural designs to establish gtaaler coordination with nearby bu'dmgs
7 (Revise tho trademark designs to meet the EC guidelines
8 Provides specs on the windnw glass. Provide samples for review.
ci Provide Iccataom of all accessory struc'.ures ana e-qulpment ern the ln1ial Site plan Sh?v:'
HUW via aillY Will be [ imitiatUd.
'0 Vehicles shah not bs elevated anywhere ch site.
11 Vsiictes for saas.rstoragerd splay shall bu parked only in areas indicated for sucn
parK AJ on the appro:'eo contempt plan.
12 Include the standard mechan-11381 equipment now on tie architectural drawings Visiblity
of Lilt resat 2nicat equrarlr;xrt (forte the Frrirance Corcielnr shall be eliminated.
13 EI mingle ,he illumination though from the design,$).
14. Provide a comp eta I.ghting clan wish the rrcxt site plan submifml
'S. Maximum height of pate kghts (inc udinq bases and fixtures), shah not exceed 2C'
Maximum light levels shall nci exceed SC'oofcandles it the display lot Oro 2D
footcand:es in all ether Total ehs.
18 Inctrde in ire nexl AR$ submittal a plans) +dentifying alt uq ities and casorrents.
17. Replace small and medium trees with large shade trees in areas mthout utility+easement
conflicts.
18. Increase perimeter planting depth to 10' or demonstrate appropriate installation details.
1S Locate all planting within the boundaries of the parcel.
20. Elimira.e parking spaces in excess of requirements and increase planting area for
interior and perimeter parking lot trees.
21. Planting islands shall have a. minimum width of 5' (not counting curbing) or demonstrate
appropriate installation details.
22. Vehicles for display shall be parked in striped parking spaces
23 Add trees or other landscaping along the west sides of the VW and Mazda buildings.
N. Provide planting area and large shade trees d0' on center, 2'1W caliper at planting, along
the northeastern parking row.
26, Revise the plan to identify all packing spaces as display, customer, employee, vehicles
awaiting repair, etc.
26, Provide a corrp!ete plant I,st on the Initial Site Plan.
27. Include the standard plant health note on the Initial Site Plan All silo plantings of free$
and shrubs shall be allowed 10 reach, and be maintained at, mature Height, the topping of
trees is prottibilad. Shrubs and frees shall be primed minfrnally and only to support the
overall health of the plant.
28. Label al parking spaces including vehicles awaiting repair. Nate that a Spe. ial
Exception of Section 5,1,3' of lt,.a Zoning Ordinance can be requested (with the special
use pormit application).
29 Lemit retaining wall hotght to 6'. Plant the terraced retaining wal s.
30, Show projected VOO7lmprovements on the p'••an.
31. Consider the +elatioaship between the Mazda building and the Rt. 260 EC.
You may submit your application for continued ARB review at your earliest converlerce. Application.
forms, checklists and schedules are available on -fine at www.albemarle.orglAR6
Revised drawings addressing the comments listed above are required Include updated ARB
revision dates cr each drawing. Please provide a memo mc:uding deWled responsas i"icating how
each comment has been addressed, If changes other than those requested have been made,
identify those changes in the mtemo also. Higtilrghting the changes in ,'%e drawing with 'cloud ng' or
by ofner means will'3cilitate review and approve'
If you have any questSons concerning any of the above, p'easa feel free to contact me.
Sincerely l ,
Margaret Mal szewski
Chief of PianningiResource Management
43d-296-5832 x3276
rrmal"szewski@`ro al®emarle.org
cc: Flow 1289 Stony Point LLC
1425 Plaza Drive
Winston -Swam, NC 27103
Sustin Shimp
Shimp Eigineenng
912 E. High St.
Charlottesville, VA 22902
Fife
DEPARTMENT OF COMMUNITY DEVELOPMENT
ACTION AFTER RECEIPT OF COMMENT LETTER
Within 30 days of the date of this letter, please do one of the following:
(1) Resubmit in response to review comments
(2) Request indefinite deferral
(3) Request that your Planning Commission public hearing date be set
(4) Withdraw your application
(1) Resubmittal in Response to Review Comments
If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal date as
published in the project review schedule. The full resubmittal schedule may be found at www.albemarle.org
in the "forms" section at the Community Development page. Be sure to include the resubmittal form on the
last page of your comment letter with your submittal.
The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each
subsequent resubmittal requires an additional fee. (See attached Fee Schedule.)
(2) Request Indefinite Deferral
If you plan to resubmit after 30 days from the date of the comment letter, you need to request an indefinite
deferral. Please provide a written request and state your justification for requesting the deferral. (indefinite
deferral means that you intend to resubmit/request a public hearing be set with the Planning Commission
after the 30 day period.)
(3) Request Planning Commission Public Hearing Date be Set
At this time, you may schedule a public hearing with the Planning Commission. However, we do not advise
that you go directly to public hearing if staff has identified issues in need of resolution that can be addressed
with a resubmittal.
After outstanding issues have been resolved and/or when you are ready to request a public hearing, staff will
set your public hearing date for the Planning Commission in accordance with the Planning Commission's
published schedule and as mutually agreed by you and the County. The staff report and recommendation will
be based on the latest information provided by you with your initial submittal or resubmittal. Please
remember that all resubmittals must be made on or before a resubmittal date.
By no later than twenty-one (21) days before the Planning Commission's public hearing, a newspaper
advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule) Your
comment letter will contain the actual fees you need to pay. Payment for an additional newspaper
advertisement is also required twenty-two (22) days prior to the Board of Supervisors public hearing. These
dates are provided on the attached Legal Ad Payments for Public Hearings form.
Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning
Commission's public hearing will be allowed during the life of the application. The only exception to this rule
will be extraordinary circumstances, such as a major change in the project proposal by the applicant or more
issues identified by staff that have not previously been brought to the applicant's attention. As always, an
applicant may request deferral at the Planning Commission meeting.
(4) Withdraw Your Application
If at any time you wish to withdraw your application, please provide your request in writing.
E3 WWW3
Failure to Respond
If we have not received a response from you within 30 days, we will contact you again. At that time, you will
be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of
your application to a specific Planning Commission date as mutually agreed to with staff, or c) request
indefinite deferral and state your justification for requesting the deferral. If none of these choices is made
within 10 days, staff will schedule your application for a public hearing based on the information provided with
your original submittal or the latest submittal staff received on a resubmittal date.
Fee Payment
Fees paid in cash or by check must be paid at the Community Development Intake Counter.
payable to the County of Albemarle. Do not send checks directly to the Review Coordinator,
paid by credit card using the secure online payment system, accessed at
http://www.albemarle.org/department.asp?department=cdd&relpage=21685.
Make checks
Fees may also be
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FOR OFFICE USE ONLY SP # or ZM A # I
Fee Amount S Date Paid By who? Receipt # Ck# By:
Resubmittal of information for Special Use Permit or
Zoning Map Amendment
PROJECT NUMBER: SP201700009 PROJECT NAME: UVA Indoor Golf Practice Facility — Amendment
❑ Resubmittal Fee is Required ❑ Per Request X Resubmittal Fee is Not Required
Tim Padalino
Community Development Project Coordinator
Signature Date
Chris Schooley — UVA Real Estate Foundation — (434)-982-3777
Name of Applicant Phone Number
FEES
Date
Resubmittal fees for Special Use Permit — original Special Use Permit fee of $1,075
❑ First resubmission
FREE
❑ Each additional resubmission
$538
Resubmittal fees for original Special Use Permit fee of $2,150
❑ First resubmission
FREE
❑ Each additional resubmission
$1,075
Resubmittal fees for original Zoning Map Amendment fee of $2,688
❑ First resubmission
FREE
❑ Each additional resubmission
$1,344
Resubmittal fees for original Zoning Map Amendment fee of $3,763
❑ First resubmission
FREE
❑ Each additional resubmission
$1,881
❑ Deferral of scheduled public hearing at. applicant's request— Add'] notice fees will be required
$194
To be Paid after staff review for public notice:
tat applications for Special Use Permits and Zoning Map Amendment require at least one public hearing by the Planning Commission
d one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing
:gal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice
required before a Zoning Map Amendment may be heard by the Board of Supervisors. The total fee for public notice will be
wided to the applicant after the final cost is determined and must be paid before the application is heard by a public body.
MAKE CHECKS TO COUNTY OF ALBEMARLE/PAYMENT AT COMMUNITY DEVELOPMENT COUNTER
> Preparing and mailing or delivering up to fifty (50) notices $215 + actual cost of first-class postage
$1.00 for
> Preparing and mailing or delivering each notice after fifty (50) cost t Of
additional notice+actual
cf first-class postage
Actual cost
> Legal advertisement (published twice in the newspaper for each public hearing) (minimum of $280 for total of4 Publications)
County of Albemarle Department of Community Development
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126
71
2019 Submittal and Review Schedule
Special Use Permits and Zoning Map Amendments
Resubmittal Schedule
Resubmittal Dates
Comments given to the
Applicant
Applicant requests PC
Public Hearing AND
Payment Due for Legal
Ad (no additional
resubmittats)
Planning
Commission. Public
Hearing No sooner
than` COB Auditorium
Monday
Wednesday
Friday
Tuesday
Dec 17 2018 l
Jan 16
Jan 25
Feb 19
Jan 07
Feb 06
Feb 08
Mar 05
Tue Jan 22
Feb 20
Feb 22
Mar 19
Feb 04
Mar 06
Mar 15
Apr 09
Tue Feb 19
Mar 20
Mar 29
r 23
Mar 04
A r 03
Apr 12
07
Mar 18
Aipr17
ADr26
Ma 21
A r 01
Ma 01
May 10
Jun 04
Apr 15
May 15
May 31
Jun 25
Apr 29
May 29
May 31
Jun 25
May 06
Jun 05
Jun 14
Jul 09
May 20
Jun 19
Jun 28
JuI23
Jun 03
Jul 03
Jul 12
Auq06
Jun 17
Jul 17
Jul 26
Aug20
Jul01
Jul31
Aug09
Sep 03
Jul 15
Aug14
30
S 24
Jul 29
Aug28
Se 13
Oct 08
Aug05
Sep 04
Sep 13
Oct O8
Aug19
Sep 18
Sep 27
Oct 22
Tue Sep 03
Oct 02
Oct 18
Nov 12
Sep 16
Oct 16
Oct 18
Nov 12
Sep 30
Oct 30
Nov 08
Dec 03
Oct 07
Nov O6
Nov 08
Dec 03
Oct 21
Nov 20
Nov 19
Dec 17
Nov 04
Dec 04
Dec 20
Jan 14 2020
Novill
Dec 18
Dec 20
Jan 14 2020
t)ec t6
Jan 15 2020
Jan 24 2020
Feb 18 2020
Dec 30
Jan 29 2020
Feb 07 2020
Mar 03 2020
Jan 06 2020
1 Feb 45 2U20
Feb 07 2020
Mar 03 2020
Bold italics = submittaWmeeting day is different due to a holiday.
Dates with shaded bac ,ground are not 2019_
2020 dates are tentative.
"Public hearing dates have been set by the Planning Commission, however, if due to unforeseen
circumstances the Planning Commission is unable to meet on this date, your project will be moved to
the closest available agenda date.
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