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Home My WebLink AboutSP202100014 Correspondence 2021-09-29 (5)From: Scott Clark Sent: Thursday, July 15, 2021 9:42 AM To: Mariah Gleason Subject: RE: SP202100014 Reclaimed Hope Initiative | Ag/Forestal Committee Meeting Hi – I’ll send a meeting invite for tomorrow. --scott From: Mariah Gleason <mgleason@albemarle.org> Sent: Thursday, July 15, 2021 8:12 AM To: Scott Clark <Sclark@albemarle.org> Subject: SP202100014 Reclaimed Hope Initiative | Ag/Forestal Committee Meeting Hi Scott, Do you have time this morning before 10:30am or anytime tomorrow to connect about the required Ag/Forestal Committee meeting for this special use permit? I’d like to understand how to coordinate and prepare. Thanks, Mariah Mariah Gleason Urban Designer, Community Development Albemarle County mgleason@albemarle.org 434-296-5832 x3097 401 McIntire Road, Charlottesville, VA 22902 From: Paul Stevens <stevens.paul.s@gmail.com> Sent: Wednesday, July 14, 2021 10:31 AM To: Mariah Gleason <mgleason@albemarle.org> Cc: Bettina Stevens <bettina@reclaimedhopeinitiative.org>; trilliumcville@gmail.com Subject: Re: PREAPP202000101 Reclaimed Hope Initiative Day Camp, Boarding Camp (SP) | Mandatory PreApp Checklist CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Mariah, Do you have an estimate for when the community meeting will be held? Also, do you know when the Agricultural-Forestal Board will meet next and I'm assuming our application will be on the agenda? Thank you, Paul On Tue, Jul 6, 2021 at 10:49 AM Mariah Gleason <mgleason@albemarle.org> wrote: Hi Paul, Yes, your payment was received, and our records updated. I think we have all that we need at this stage. Thanks again, Mariah Mariah Gleason Urban Designer, Community Development Albemarle County mgleason@albemarle.org 434-296-5832 x3097 401 McIntire Road, Charlottesville, VA 22902 From: Paul Stevens <stevens.paul.s@gmail.com> Sent: Tuesday, July 6, 2021 9:31 AM To: Mariah Gleason <mgleason@albemarle.org> Cc: Bettina Stevens <bettina@reclaimedhopeinitiative.org>; trilliumcville@gmail.com Subject: Re: PREAPP202000101 Reclaimed Hope Initiative Day Camp, Boarding Camp (SP) | Mandatory PreApp Checklist CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Mariah, Did you receive the payment receipt I forwarded? Is there anything else we need to be doing at this time? Thank you, Paul On Thu, Jul 1, 2021 at 4:24 PM Mariah Gleason <mgleason@albemarle.org> wrote: Hi Paul, Just checking in on this application, did you pay the application fee? If so, do you have a copy of the receipt of payment you can provide? If you haven’t yet, the fee is due by 7/6. Please see a previous email from Francis MacCall for more information. Thanks, Mariah Mariah Gleason Urban Designer, Community Development Albemarle County mgleason@albemarle.org 434-296-5832 x3097 401 McIntire Road, Charlottesville, VA 22902 From: Paul Stevens <stevens.paul.s@gmail.com> Sent: Saturday, June 19, 2021 12:05 PM To: Mariah Gleason <mgleason@albemarle.org> Cc: Bettina Stevens <bettina@reclaimedhopeinitiative.org>; trilliumcville@gmail.com Subject: Re: PREAPP202000101 Reclaimed Hope Initiative Day Camp, Boarding Camp (SP) | Mandatory PreApp Checklist CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Mariah, Thank you again for all your help. We officially submitted our Application through the online portal today at Noon. Paul & Bettina On Thu, Jun 17, 2021 at 7:51 AM Mariah Gleason <mgleason@albemarle.org> wrote: Hi Paul, They are required if you submit a physical application. If you submit digitally, no physical copies are required. Digital submission portal: https://lfweb.albemarle.org/Forms/CDDSubmission Thanks, Mariah Mariah Gleason Urban Designer, Community Development Albemarle County mgleason@albemarle.org 434-296-5832 x3097 401 McIntire Road, Charlottesville, VA 22902 From: Paul Stevens <stevens.paul.s@gmail.com> Sent: Wednesday, June 16, 2021 9:05 PM To: Mariah Gleason <mgleason@albemarle.org> Cc: Bettina Stevens <bettina@reclaimedhopeinitiative.org>; Kevin McCollum <kmccollum@albemarle.org>; trilliumcville@gmail.com Subject: Re: PREAPP202000101 Reclaimed Hope Initiative Day Camp, Boarding Camp (SP) | Mandatory PreApp Checklist CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Thank you Mariah, this is very helpful. Could you also confirm if the 17 copies of the Conceptual Plan and 17 copies of the written narrative are still required? Thank you, Paul On Wed, Jun 16, 2021 at 9:44 AM Mariah Gleason <mgleason@albemarle.org> wrote: Hi Paul, Yes; please see my responses below in BLUE. Thanks, Mariah Mariah Gleason Urban Designer, Community Development Albemarle County mgleason@albemarle.org 434-296-5832 x3097 401 McIntire Road, Charlottesville, VA 22902 From: Paul Stevens <stevens.paul.s@gmail.com> Sent: Tuesday, June 15, 2021 8:29 AM To: Mariah Gleason <mgleason@albemarle.org>; Kevin McCollum <kmccollum@albemarle.org> Cc: Bettina Stevens <bettina@reclaimedhopeinitiative.org>; trilliumcville@gmail.com Subject: Re: PREAPP202000101 Reclaimed Hope Initiative Day Camp, Boarding Camp (SP) | Mandatory PreApp Checklist CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Mariah, Any update on my email below? We are trying to make sure we have everything in order for the SUP submission. Thank you, Paul On Thu, Jun 10, 2021 at 1:06 PM Paul Stevens <stevens.paul.s@gmail.com> wrote: Mariah, We are continuing to work on our Special Use Permit application and have the following questions: · Please confirm the earliest date we can submit our application and/or if it is a specific date or a window of time. I know Monday, June 21st was referenced, but it wasn't clear if we can submit before then, on that date or some window of time after June 21st. MG: You can turn in the application at any time, but we have a set “submittal” schedule that determines the official day the County will accept applications. Because these applications (legislative applications) require a higher level of review, the County and our partner agencies have coordinated schedules so we can track and review these types of applications in an orderly fashion. The next such submittal date is June 21st but I’ve attached the full submittal schedule to this email. · Application page 2 of 5 - Required Attachments indicates we need the following documents: o Pre-Application Comment Form received from County Staff. Additional comments were added to the SUP checklist and additional comments were provided via email (below). Is there a more formal Comment Form? MG: The Pre-Application form is that chart and checklist that was provided as an attachment. We recommend you provide, or consider (in the case of suggested items), the information outlined on that checklist and then sign the bottom. This checklist is a tool we use to determine the completion of an application so I would recommend addressing as much as possible from that list, if not all. The items provided via email were offered by staff as more informal items to consider as you finalize your initial submittal materials. They will have no standing in determining whether your application is complete. o the most recent recorded plat - How do we obtain this? MG: This can be obtained through the Albemarle County Circuit Court. The Albemarle County GIS Web provides the most recent Deed Book/Page for each parcel under “Parcel Summary Info” > “Most Recent Sales History”. According to the GIS information, the most recent recorded instrument for TMP 88-23 is Deed Book 1666 Page 208 and, for TMP 88-23E, the most recent plat would be in DB 1211 PG 280. I went ahead and looked up each one on your behalf. Please see the plats for each parcel attached. These are the documents that you would include in your application. · Could you please confirm which fees are required based on the Application page 4 of 5 fee schedule? And please confirm this fee is not paid until after submission, once the application is deemed complete? MG: I do not typically handle fees. The application fee would be told to you once the application is deemed complete, which happens within a week of the official submittal date. At which point, you have a set period of time to pay the fee. Looking at the list of fees, I would estimate that you would be paying the New Special Use Permit fee ($2,150), the Initial Notice Fee ($435), and the Fire Rescue Review Fee ($50). Thank you, Paul On Thu, May 13, 2021 at 4:15 PM Mariah Gleason <mgleason@albemarle.org> wrote: Hi Paul and Bettina, Thank you for meeting with us on Monday, May 10, 2021 regarding your possible application for a Special Use Permit for a day camp/boarding camp on TMP 88-23 & 23E. Attached is the mandatory checklist from the meeting, with some additional information, links, and notes below: County Code 18-33: Special Use Permits · Div 4. Special Use Permits (starting at 33.30) · This describes the entire SP process and includes information on what is required in the application · Includes the ‘four factors’ used to analyze SP’s · Conditions may be written for SP’s to mitigate effects of the use (e.g. noise, lighting) Comprehensive Plan · Legislative review applications (Special Use Permits and Rezonings) are reviewed against consistency with the Comprehensive Plan · The Comp Plan is a guiding policy document with the long-range vision for the County County Code 18-10: Rural Areas · This is the Zoning District for your parcel · Includes the intent of the district · Includes what uses are allowed (BR is by-right and SP is special use permit) Special Use Permit application/info · Main page · Application · Example checklist · Flow chart Community Meeting · A required community meeting will be held, about 3-4 weeks after submitting the application · The applicant is responsible for sending letters to nearby/adjacent property owners. The County provides the names and addresses and a letter template. The County will also host the virtual community meeting along with you, the applicant. Summary of SP process and steps · Submit application through online portal (3rd Monday of each month; https://lfweb.albemarle.org/Forms/CDDSubmission) · Coordinate with Planner lead reviewer on the required community meeting · Resubmit (if needed) to address review comments · Planning Commission Public Hearing (PC makes a recommendation) · The staff report will also have a recommendation · Board of Supervisors Public Hearing (votes to approve or deny) Below are some additional comments provided by staff which may be of interest as you move forward with the special use permit request: · Suggest revising the narrative to state that the property is “not connected to municipal utilities”. The term “central utilities” refers to central water supplies or central sewerage systems, which have a different definition. · Recommend revising the map materials to remove identifying off-site areas as part of the proposal, particularly if no changes are being volunteered for these areas. · From Fire Rescue: Just a thought regarding water supply for fighting potential fires. With the pond on site, there is opportunity to address that on site. Wonder if they would consider adding a dry hydrant that would allow access to the water in the pond. This would entail installing access to the hydrant, which could be part of the road/access development to keep cost down. The forestry department has a grant program that may defray the cost of the hydrant itself. It is important to note, this is not the traditional hydrant. This is usually PVC type piping that extends into the pond and has an above the surface access that we can hook our hoses to and pull water from the pond utilizing a technique called drafting. (*Note: Dry hydrants can be a benefit to the larger surrounding area, not just to the subject property. If you, the applicant, were amenable to accepting a condition requiring a dry hydrant that was always accessible to the Fire Department, this could reasonably be seen as a public benefit.) Please let us know if you have any questions in the meantime. Best, Mariah Gleason Mariah Gleason Senior Planner, Community Development Albemarle County mgleason@albemarle.org 434-296-5832 x3097 401 McIntire Road, Charlottesville, VA 22902