HomeMy WebLinkAboutSUB202100036 Correspondence 2021-10-0628Imperial Drive P 434.327.1689
T I M M O N S GROUP Staunton, VA 24401 www.timmons.com
YOUR VISION ACHIEVED THROUGH OURS.
October 6, 2021
County of Albemarle I Community Development Department
Planning Services
RE: COMMENT RESPONSE to 2nd Review, SUB202100036, Southwood Village 1 Subdivision
TO: Ms. Rebecca Ragsdale
Please find below our responses to review of the plat referenced above (Southwood Village 1 Subdivision);
we appreciate your comments and review. Included (below) are comments provided by Albemarle County
with responses (in red), accordingly:
Subdivision Ordinance Comments:
[14-302(A)(1)] Name: The name of the plat should include information on the
blocks and number of lots included with the application. Example: "Portion of
Blocks 3, 4, 5, 7, and 8, Lots 1-40)".
Rev1: Comment addressed.
2. [14-302(A)(4)(5)]; [14-317]; [14-303(L)] Easements:
a. Confirm that all easements are shown on the plat that were shown on the
site plan and road plans. It appears that many are missing from the plat.
There are private drainage easements, stormwater management easements,
and an emergency access, as examples, that are not being shown. Please
cross reference all the easements shown on prior approved plans with what
is being proposed on this plat. All easements need to be platted and
dimensions of the easements need to be shown.
Rev1: Some easements are still not being shown. See attached markup
of plat.
Addressed. Plat has been synchronized with site plan for inclusion of all proposed
easements, with clarification and/or correction with regard to public versus private.
Please note that some prior markups by review indicated need for easement labels for
linework that is actually depicting lot setbacks (i.e. Lot 9-10)
b. There is an accessway for lots 15-24, however there is only an access
easement shown on the lots and no easement for the access from Cardinal Hill
Lane provided. Access easements, as well as private drainage easements,
require maintenance agreements. See template that you can modify here.
County Attomeys Office approval is needed.
Rev1: Comment partially met. Deeds were submitted 8/23121 and will
need to be reviewed and approved prior to plat approval.
Comment relates to deed preparation; coordination with attorney performed to
address this point.
CIVIL ENGINEERING I ENVIRONMENTAL I SURVEYING I GIs I LANDSCAPE ARCHITECTURE I CONSTRUCTION SERVICES
C. The public drainage easements require a deed of dedication to the
County. County Attorneys Office approval is needed.
Rev1: Comment partially met. Deeds were submitted 8/23121 and will
need to be reviewed and approved prior to plat approval.
Comment relates to deed preparation; coordination with attorney performed to
address this point.
d. Coordinate with Engineering on the SWM easements and deeds. Reference [14-
431].
Revl: Comment partially met. Deeds were submitted 8/23/21 and will need to
be reviewed and approved prior to plat approval.
Comment relates to deed preparation; coordination with attorney performed to
address this point.
e. The emergency access that was shown on the site plan is not being shown on the
plat. An access easement over the emergency access is needed, as it crosses lots.
Revl: Partially met. Access easement is still not shown on the plat, however
emergency access is shown. Deeds were submitted 8123121 and will need to
be reviewed and approved prior to plat approval.
Addressed. Private and Emergency Access Easement (over lots 8-13) shown and
labeled (Sh 4 & 7), terminating at Village 1 boundary, then continuing across
adjacent lands as solely Emergency Access Easement.
f. Note that if any required landscaping is provided on a lot not owned/controlled by
the HOA, then a landscaping easement will be required.
Revl: Comment partially met. Deeds were submitted 8/23/21 and will need to
be reviewed and approved prior to plat approval.
Comment relates to deed preparation; coordination with attorney performed to
address this point.
g. Grading easements are needed for the grading done on parcel 90A1-1D, since this
is 'offsite' work. Easements must be provided for other improvements (such
as drainage pipes and the F/R emergency access).
Revl: Please indicate on the plat whether the grading easement is public or
private. If it is private, a deed will not be needed.
Addressed; Easement clarified as Private.
h. There was pedestrian access shown between lots 18 and 19 that is not being shown
on this plat. Again, please cross reference the plat with the approved site plan.
Revl: Comment partially met. Easement now shown. Deeds were submitted
8123/21 and will need to be reviewed and approved prior to plat approval.
Comment (remaining) relates to deed preparation; coordination with attorney
performed to address this point.
What is the 10 foot public access easement? Is this the trails? Will these be
dedicated to the County? If so, a greenway/trail deed will be required.
Revl: If this is a public easement, as labeled, it needs a dedication and
deed to the County. Public means open to the public. If it is intended to
only serve residents of the development, it needs to be labeled as private
and be privately maintained. Addressed; this easement is private.
A maintenance agreement for retaining walls that cross property lines will need to
be submitted and approved. Also, revise the retaining wall easement label to state
"retaining wall maintenance easement" and not just "maint easement".
Again, include dimensions of the easements.
Rev1: Comment partially met. A minimum of 5' from the wall needs to be
established for the easement on the private lots. There are easements that
need to be added for retaining walls, see attached markup of the plat. Deeds
were submitted 8123121 and will need to be reviewed and approved prior to
plat approval.
Addressed. Please note that some retaining wall easements will be constrained by
building lines.
3. [14-302(A)(8)] Proposed lots. Include a table of proposed lots by Block. This is a COD
requirement also.
Rev1: Comment addressed.
4. [14-302(A)(9)] Building sites. Modify the building site note to the following: "Lots
1-41, and the residue of Tax Map Parcel 90A1-1E each contain a building site that
complies with section 4.2.1 of the Albemarle County Zoning Ordinance".
Rev1: Comment addressed.
[14-302(A)(14)] Land to be dedicated in fee or reserved. Include the location,
acreage, and owner of all land to be dedicated to the public or reserved in a deed for the
residents of this development. This includes required open space, and any land that may be
being dedicated to the County. Clarify if any land or easement is being dedicated for
public use.
Rev1: See sheet C4.06 in the most recent site plan amendment on the required open
space. This open space should be platted and noted as open space, as it is required
under the zoning. Plat the open space areas, label, and include the acreage. As
commented above, the covenants and restrictions that cover the open space will
need to be reviewed and approved by the County Attorney's office.
Addressed. Please note that the only platted open space parcel is the 0.847 area labeled
/ noted between Lots 7A-H and Lots 14-23. 20.883 Acres of residual area Open space
areas are present within platted lots but are not intended as dedicated open space.
6. [14-303(F)] Show the block areas per the rezoning on the overall sheet key on the plat.
Rev1: Comment addressed.
7. [14-303(G)] Ownership of common areas.
Indicate the intended ownership of all common areas and open space. See
comments on the easements and the open space under the code of
development. Open Space areas shall be owned by the HOA/POA when conveyed by
the owner.
a. How will the shared parking for the condos be maintained? Will an easement be
provided for those parking areas for the shared parking? If so, show the easement.
Maintenance will need to be assured for those parking areas, as well as a shared
parking agreement. No easement will be depicted for these scenarios;
maintenance / parking agreement shall be addressed by deed of agreement.
b. Maintenance of these areas will need to be provided via a recorded document,
such as HOA document. To be addressed by HOA terms / covenants.
Rev1: Comment not addressed. A response was not included in the response
letter to these comments. See above comment about the open space and
declaration review. See above.
8. [14-307.1 ] Show the limits of the dam break inundation zone on the plat.
Rev1: Comment addressed.
9. [14-411] Public street standards. Revise the dedication label to read "hereby dedicated
for public use".
Rev1: Comment addressed.
[18-30.7] Label and show the preserved slopes on the plat. It appears that some of the
lots may be impacting the preserved slopes.
Rev1: Compare the site plan to the plat. The preserved slopes shown on the plat
are different than those on the site plan. If the site plan is correct, grading/lots are
not impacting slopes, however if the plat is correct, grading/lots are impacting
slopes. Please clarify. See sheet C4.10 from site plan, clipped below.
Addressed; slopes align with site plan presentation.
Code of Development Comments:
General note on Code of Development Comments: These comments pertain to items that
would be presented and reviewed within the site plan materials. Plat preparation and
submittal does not require inclusion of items such as affordable lots, particularly given that plat
will be of record and such assignments may be dynamic or confidential.
Any prior inclusion of sheets addressing these items is removed from plat.
11. [Code of Development]: The stream buffer is within Lot 36 which is not
permitted per the COD. Revise so that the buffer is not located on lots.
Rev1: Comment addressed.
12. [Code of Development]: Vehicle Trips per Day
a. Include the daily vehicle trip count with this plat, per the Traffic Impact
requirement on Page 17 of the COD.
Rev1: Comment addressed.
13. [Code of Development]: Affordable Housing
Include the number of affordable units provided with this plat and minimum
number of affordable units required per the COD, per the requirement on
Page 21. Not applicable to subdivision plat.
Include a table showing affordable units required, provided, and total across
the development. Not applicable to subdivision plat.
Label the affordable units on the plat. Not applicable to subdivision plat.
Rev1: Comment partially addressed. The individual lots need to be labeled to
identify which lots will be affordable. Not applicable to subdivision plat.
[Code of Development]: Trails
The plat includes Blocks 9-11 where future trails, buffers, open space, etc
are required. Theses will need to be platted in the future.
Rev1: Comment addressed. See above for comments related to platting of
open space for this area/blocks. Please see prior comment response.
[Code of Development]: Required Amenities/Open Space
Label the provided required amenity areas and greenspaces on the plat.
Include a table showing the required amenities/greenspace and showing what
has been provided with this plat. This table should be continually updated
with submittals. The requirements are included on Page 15 of the COD. Note
that both the required amount (sq. ft. or acreage) and type (e.g. neighborhood
park) must be included in the table and labeled/shown on the plat.
An exhibit may also be provided, as a supplemental document, showing where
the rest of the required amenities/open space for the Blocks included in this
submittal will be located (to show there is sufficient space for them).
Rev1: Comment not addressed. While the response stated this information was
provided on sheet 12, it was not provided on that sheet. See comment #5 above.
Not applicable to subdivision plat
Thank you.
Joe Medley l Timmons Group l 540.607.7500