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HomeMy WebLinkAboutSDP202000042 Correspondence 2021-06-28Patricia "Paty" Saternye From: Andrew baldwin <andrew@corecville.com> Sent: Monday, June 28, 2021 1:50 PM To: Patricia "Paty" Saternye; Bill Fritz; Charles Rapp; Justin Ritter Cc: scott@collins-engineering.com; John Anderson Subject: Re: SDP2020-42 Berkmar Overlook Final Site Plan - RE: Foundation (Daycare) property CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Charles, all, I give up.... If and when we get a new reviewer, I'll pick this project back up and see if we cant finish it out. Until then at this point we have wasted countless hours chasing our tails for Paty. Please let us know when and if we can get a new reviewer. Best Andrew On Mon, Jun 28, 2021 at 11:25 AM Patricia "Paty" Saternye <psaternve@albemarle.org> wrote: Scott and Andrew, Good morning. Attached please find the 5`h round comments for SDP2020-42 Berkmar Overlook Final Site Plan. Be well, Paty Saternye Senior Planner Albemarle Count osaternveCo)al bemarle.ora 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Patricia "Paty" Saternye <psaternve@albemarle.ora> Sent: Tuesday, June 8, 20214:02 PM To: Ed Bailey <ebailev@faulconerconstruction.com> Cc: scott@collins-eneineerine.com; John Anderson <0anderson2@albemarle.ora> Subject: SDP2020-42 Berkmar Overlook Final Site Plan - RE: Foundation (Daycare) property Mr. Bailey, Good afternoon. Please communicate with the engineer reviewing the plans (John Anderson - ianderson2@albemarle.ore) about the nutrient credits. That is not part of the planning review Be well, Paty Saternye Senior Planner Albemarle Countv psaternye@albem arle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Ed Bailey <ebailey@faulconerconstruction.com> Sent: Tuesday, June 8, 20213:08 PM To: Patricia "Paty" Saternye <psaternye@albemarle.ore>; scott@collins-eneineering.com Subject: FW: Foundation (Daycare) property CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Hello Scott and Patricia — please let me know the amount we owe for the nutrient credits and if there are any additional fees due to Alb. County. Thank you, Ed Bailey, MBA Controller co MsraVcrlou COMPANY 2496 Old Ivy Road Charlottesville, VA 22903 Office: (434) 295-0033 x403 Fax: (434) 295-0508 ebailev(cbfaulconerconstmction.com w .faulwnerconstruction.com From: Andrew baldwin <andrew@corecville.com> Sent: Tuesday, June 8, 2021 10:28 AM To: Ed Bailey <ebailev@faulconerconstruction.com> Subject: Fwd: Foundation (Daycare) property Fyi I sent to scott and paty at the county ---------- Forwarded message --------- From: Andrew baldwin <andrew@corecville.com> Date: Tue, Jun 8, 2021 at 10:27 AM Subject: Fwd: Foundation (Daycare) property To: Patricia Saternye <psaternye@albemarle.org>, Scott Collins <scott@collins-ensineerine.com> Fyi ---------- Forwarded message --------- From: Foundations <office@foundationscdc.com> Date: Tue, Jun 8, 2021 at 10:26 AM Subject: Re: Foundation (Daycare) property To: Andrew baldwin <andrew@corecville.com> Andrew, Let us know if you need anything else. Great to see you yesterday! I Sara On Jun 7, 2021, at 10:26 AM, Andrew baldwin <andrew@corecville.com> wrote: Margaret, please see the attached application on behalf of foundation, so that we can the storm water management revised and accepted as part of the overall site plan. If you can sign and send back to scott collins he can submit. We will take care of the fee. Let me or Scott know if you have any questions. Scott, as a side note let Ed know on the nutrient credits we need from Ivy nutrient bank. Best Andrew ---------- Forwarded message --------- From: Ed Bailey <ebailey@faulconerconstruction.com> Date: Fri, Jun 4, 2021 at 2:35 PM Subject: FW: Foundation (Daycare) property To: Andrew baldwin (andrew@corecville.com) <andrew@corecville.com> Andrew — checking on the status of getting the daycare to sign the application and sending to Scott. I haven't received anything yet from Scott or Alb County regarding the additional nutrient credits we need to buy. Thank you, Ed Bailey, MBA Controller <image001.jpg> 2496 Old Ivy Road Charlottesville, VA 22903 Office: (434) 295-0033 x403 Fax: (434) 295-0508 ebailev(a.faulconerconstmction.com vrwv✓.faulconerconstruction. com From: Ed Bailey Sent: Thursday, May 27, 2021 12:46 PM To: Andrew baldwin (andrew@corecville.com) <andrew@corecville.com> Subject: FW: Foundation (Daycare) property Hey Andrew — can you get the application completed by the Daycare. I am unclear why Berkmar Development is responsible to pay for something that is related to the Day Care with the additional nutrient credits we have to purchase. Thank you, Ed Bailey, MBA Controller <image001.jpg> 2496 Old Ivy Road Charlottesville, VA 22903 Office: (434) 295-0033 x403 Fax: (434) 295-0508 ebailev(&faulconerconstruction.com �.faulconerconstruction. com From: Scott Collins <scott@collins-eneineering.com> Sent: Monday, May 24, 2021 11:36 AM To: Andrew baldwin <andrew@corecville.com> Cc: Ed Bailey<ebailev@faulconerconstruction.com>; Graham Murray<graham@collins- eneineering.com> Subject: Foundation (Daycare) property Andrew, Ed - As you know, there was a SWM easement on our property for the bio-filter from the Daycare school. This facility was partially installed and never maintained since the installation. However, since there was an easement, the County is making Berkmar development address the removal of it. As far as water quantity, that has been addressed with our site design, and no additional measures are required. For water quality, the County is allowing us to purchase credits to remove the facility completely. This is obviously the best way to handle it. We have designed a WPO amendment and calculated the credits to be 0.55 Ibs/yr. It also looks like we might have a credit of 0.43 Ibs/yr from our development and the difference would be 0.12 Ibs/yr to purchase. These credits have to be purchasec from Ivy Creek nutrient bank and the cost is $15,000/lb. Please have the Daycare sign the attached application so we can submit the plan, and we will verify with the County that we can use the extra 0.43 nutrient credits with this purchase. Thanks. Scott 0 <210514 VSMP Amendment Application.pdf><210514 Foundations LLC WPO Amendment No. 1- Revised.pdf> Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 0 Patricia "Paty" Saternye From: Sent: To: Cc: Subject: Attachments: Andrew, Good afternoon. Patricia "Paty" Saternye Tuesday, June 8, 2021 10:53 AM Andrew baldwin Scott Collins; John Anderson FW: Foundation (Daycare) property Stormwater Revision.pdf If that is meant to be an official submittal of an application for a VSMP please get with John Anderson about the process for submittal. Planning has not part in VSMP reviews, and the submittal process may not be allowed to be done by email, but I will let John answer that. Be well, Paty Saternye Senior Planner Albemarle County psaternye@albemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Andrew baldwin <andrew@corecviIle.com> Sent: Tuesday, June 8, 2021 10:28 AM To: Patricia "Paty" Saternye <psaternye@albemarle.org>; Scott Collins <scott@collins-engineering.com> Subject: Fwd: Foundation (Daycare) property CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Fyi Forwarded message From: Foundations <office@foundationscdc.com> Date: Tue, Jun 8, 2021 at 10:26 AM Subject: Re: Foundation (Daycare) property To: Andrew baldwin <andrew@corecville.com> Andrew, Let us know if you need anything else. Great to see you yesterday! Sara On Jun 7, 2021, at 10:26 AM, Andrew baldwin <andrew@corecville.com> wrote: Margaret, please see the attached application on behalf of foundation, so that we can the storm water management revised and accepted as part of the overall site plan. If you can sign and send back to scott collins he can submit. We will take care of the fee. Let me or Scott know if you have any questions. Scott, as a side note let Ed know on the nutrient credits we need from Ivy nutrient bank. Best Andrew ---------- Forwarded message --------- From: Ed Bailey <ebailev@faulconerconstruction.com> Date: Fri, Jun 4, 2021 at 2:35 PM Subject: FW: Foundation (Daycare) property To: Andrew baldwin (andrew@corecville.com) <andrew@corecville.com> Andrew — checking on the status of getting the daycare to sign the application and sending to Scott haven't received anything yet from Scott or Alb County regarding the additional nutrient credits we need to buy. Thank you, Ed Bailey, MBA Controller <image001.jpg> 2496 Old Ivy Road Charlottesville, VA 22903 Office: (434) 295-0033 x-403 Fax: (434) 295-0508 ebai levafaulconerconstruction.com e .faulconerconstruction.com From: Ed Bailey Sent: Thursday, May 27, 2021 12:46 PM To: Andrew baldwin (andrew@corecville.com) <andrew@corecville.com> Subject: FW: Foundation (Daycare) property Hey Andrew — can you get the application completed by the Daycare. I am unclear why Berkmar Development is responsible to pay for something that is related to the Day Care with the additional nutrient credits we have to purchase. Thank you, Ed Bailey, MBA Controller <image001.jpg> 2496 Old Ivy Road Charlottesville, VA 22903 Office: (434) 295-0033 x-403 Fax: (434) 295-0508 ebai ley0faulconerconstruction.com ew Jaulconerconstruction.com From: Scott Collins <Scott@collins-engineering.com> Sent: Monday, May 24, 2021 11:36 AM To: Andrew baldwin <andrew@corecville.com> Cc: Ed Bailey<ebailev@faulconerconstruction.com>; Graham Murray <eraham@collins- engineering.com> Subject: Foundation (Daycare) property Andrew, Ed - As you know, there was a SWM easement on our property for the bio-filter from the Daycare school. This facility was partially installed and never maintained since the installation. However, since there was an easement, the County is making Berkmar development address the removal of it. As far as water quantity, that has been addressed with our site design, and no additional measures are required. For water quality, the County is allowing us to purchase credits to remove the facility completely. This is obviously the best way to handle it. We have designed a WPO amendment and calculated the credits to be 0.55 Ibs/yr. It also looks like we might have a credit of 0.43 Ibs/yr from our development and the difference would be 0.12 Ibs/yr to purchase. These credits have to be purchased from Ivy Creek nutrient bank and the cost is $15,000/lb. Please have the Daycare sign the attached application so we can submit the plan, and we will verify with the County that we can use the extra 0.43 nutrient credits with this purchase. Thanks. Scott 0 <210514 VSMP Amendment Application.pdf><210514 Foundations LLC WPO Amendment No. 1- Revised.pdf> Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 Patricia "Paty" Saternye From: William White <WWhite@roudabush.com> Sent: Friday, June 4, 2021 9:08 AM To: Patricia "Paty" Saternye Subject: Automatic reply: SUB2021-22 Berkmar Overlook easement plat - 2nd round comments & HOA Document comments CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. I am no longer with Roudabush. Your email has been auto forwarded to Brian Jamison who will respond asap. If you need immediate attention, please call the office @ 434-977-0205 or email brian@roudabush.com Thanks. Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Friday, June 4, 2021 9:08 AM To: Will White Cc: Andrew baldwin; Scott Collins Subject: SUB2021-22 Berkmar Overlook easement plat - 2nd round comments & HOA Document comments Attachments: SUB2021-22 2nd round comments incomplete 6-4-2021.pdf, deed -of -conveyance -of -sight -distance -easement -master (003).docx; Private_Improvement_Maintenance_Agreement_Template -2019.docx; subdivision_mai ntenance_instrument_review_checklist_020614.pdf William, Good morning. Attached please find 2"" round the comments on SUB2021-22 Berkmar Overlook easement plat and the 11` round comments on the HOA document. Please note that the County Attorney's office stated that if it is wished to continue to use the HOA document to meet most of the 14-317 requirements that it should contain, "Inclusion of ordinance -required terms in the development's covenants, confirmed and documented on the checklist (with citations to the relevant provisions)". That is more generally included in the comments, but wanted to also include that specific wording here. Also/Important: • ACSA and RWSA comments are still pending. • There is a revision to the ACSA easement, on the other side of Berkmar Drive, now shown on the site plan but not included in this plat. If a separate plat is not submitted for this change it should be included in this easement plat. • As noted in the comments I've attached to this email materials that would be utilized in address some of the comments. Be well, Paty Saternye Senior Planner Albemarle County psaternyeCcDal bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Friday, April 23, 2021 10:13 AM To: Andrew baldwin <andrew@corecville.com> Cc: Scott Collins <scott@collins-engineering.com> Subject: RE: Berkmar Overlook Declaration Andrew, I have received the 1'submittal of the HOA declaration and will put it in the review queue. QUESTION: Is it correct that you only included the Subdivision Plat as a reference document and not as a rebsubmittal? It appears to not have been revised since the previous review and it still shows the easements that will recorded in the easement plat prior to the subdivision plat approval. Therefore it must be updated for that change prior to the next resubmittal. Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Andrew baldwin <andrew@corecviIle.com> Sent: Thursday, April 22, 20213:35 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org>; Scott Collins <scott@collins-engineering.com> Subject: Fwd: Berkmar Overlook Declaration CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Please see attached. ---------- Forwarded message --------- From: Justin Ritter <jr@ritterlawpllc.com> Date: Wed, Apr 21, 2021 at 11:03 AM Subject: Berkmar Overlook Declaration To: Andrew baldwin <andrew@corecville.com> Andrew: Attached find the as -proposed Berkmar Overlook Declaration. Also attached find the most recent subdivision plat for Berkmar Overlook, with the final version to be attached to the Declaration as "Exhibit A". Please forward to the appropriate persons at the County. Thanks, Justin A. Ritter, Esquire Ritter Law PLLC 600 E. Water Street, Suite F Charlottesville, Virginia 22902 Direct Line: (434) 218-1172 ir(a),ritterlawollc.com Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6S66 Patricia "Paty" Saternye From: Andy Herrick Sent: Thursday, June 3, 2021 11:43 AM To: Patricia "Paty" Saternye Cc: James Douglas Subject: RE: SUB2021-22 & SDP2020-42 Berkmar Overlook (Easement Plat and Final Site Plan) Paty, Your attachments are the most recent templates. Thanks. Andy Herrick Deputy Comity Attorney Albemarle Comity ahemck@albemarle.org 434-972-4067 401 McIntire Road, Suite 325, Charlottesville, VA 22902 Notice: This message is for the intended recipient only. It likely is protected by the auomeycfietrt privilege. If you have received this message in error, please call (434) 972-4(167 inmiediately, report your receipt of this ennail, and promptly delete the email from all sources on your computer. If you are a client, you should maintain this emairs contents in confidence to preserve its protected status. Thank you. From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Thursday, June 3, 2021 10:05 AM To: Andy Herrick <aherrick@albemarle.org> Cc: James Douglas <jdouglas@albemarle.org> Subject: RE: SUB2021-22 & SDP2020-42 Berkmar Overlook (Easement Plat and Final Site Plan) Andy, Just to ensure I have the correct, and most recent, template(s) I've attached some I have. • 2019 Private_Improvement_Maintenance_Agreement_Tem plate • Deed _of Conveyance -of -sight -distance -easement -master (we didn't discuss this, but there are multiple sight distance easements for public roads on the site) Are the ones I've attached the correct templates? If not, could you provide, or point me in the directions for, the correct ones? Be well, Paty Saternye Senior Planner Albemarle Countv psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Andy Herrick <aherrick@albemarle.org> Sent: Thursday, June 3, 20219:03 AM To: Patricia "Paty" Saternye <psaternve@albemarle.o[g> Cc: James Douglas <idouglas@albemarle.org> Subject: RE: SUB2021-22 & SDP2020-42 Berkmar Overlook (Easement Plat and Final Site Plan) Paty, Thanks for all your work on this development As we discussed, I don't see these documents as meeting the requirements of County Code § 14-317 either. I'd suggest reminding the developer of those requirements and offering either of two alternatives to meet them: 1. Use of the standard Private Improvement Maintenance Declaration 2. Inclusion of ordinance -required terms in the development's covenants, confirmed and documented on the checklist (with citations to the relevant provisions) Let me know if you'd like to discuss further. Thanks. Andy Herrick Deputy ComityAttomey Albemarle Comity aherrick@albemule.ore 434-972-4067 401 McIntire Road, Suite 325, Charlottesville, VA 22902 Notice: This message is for the intended recipient only. It likely is protected by the attomeychen t privilege. If you have received this message m error, please call (434) 972.4(167 immediately, report your receipt of this email, and promptly delete the email from all sources on your computer. If you are a client, you should maintain this emairs contents in confidence m preserve its protected status. Thank you. From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Wednesday, June 2, 2021 12:02 PM To: Andy Herrick <aherrick@albemarle.org> Cc: James Douglas <idouglas@albemarle.org> Subject: SUB2021-22 & SDP2020-42 Berkmar Overlook (Easement Plat and Final Site Plan) Andy, Good morning. I'm reaching out to you for your input on the HOA agreement for Berkmar Overlook (SUB2021-22 & SDP202042 (Easement Plat and Final Site Plan)). Unfortunately, at the time of the HOA agreements submittal, I neglected to ask them to do the checklist markup. So, I have tried to accomplish that task myself. They appear to be missing many items, but I needed to discuss the circumstances with you before I kick it back out to ensure they meet all of the checklist requirements. Questions: 1. If they revised the HOA agreement to reference the Easement Plat can the HOA document meet the requirements for the deeds of easement? I think this is correct, but I've never seen it done that way. 2. If #1 is not possible, if the applicants prefer, could they record separate deeds for each of the County required improvements and then just reference those deeds in the HOA agreement recorded later with the Subdivision plat. 3. In looking at the marked up checklist I did, are there any checklist items that I've stated they appear to be missing that you do not think are necessary in this circumstance? Background: • Because of a Code requirement (associated with Double Frontage lots) they have to record, and get approval, for the items in the following order: o Easement Plat and deeds (or document) o Site Plan o Subdivision Plat • They have not separated separate deeds for the requirement improvements, and at least in this draft of the HOA it is my understanding the HOA agreement is trying to meet that requirement. • However, the HOA document is referencing the subdivision plat and not the easement plat. • County Required improvements: o Landscaping Easements (and the landscaping in them). o Wall easements (and the walls in them) o Emergency Access easement (and the improvements in them) o SWM easements (and facilities in them) Attached please find: • The checklist marked up by me. • The HOA draft document, highlighted and marked up by me. • The HOA draft without markups or my highlights. • The most recent submittal of the Easement Plat, marked up by me. • The last (not yet modified) submission of the subdivision plat prior to removing the easements, since the easement plat must be recorded first. Be well, Paty Saternye Senior Planner Albemarle County psaternyeCcDal bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Thursday, May 27, 2021 9:06 AM To: Charles Rapp Subject: SUB2021-22 Berkmar Overlook Easement Plat (also associated with SDP2020-42) Attachments: SUB2021-22 - Berkmar Overlook Easement Plat; RE: SUB2021-22 - Berkmar Overlook Easement Plat; 2021-03-29 Resubmission FCDC agreement.pdf 2021-02-18 submitted 1st version of agreement.pdf Charles, Good morning. Sorry for not reaching out yesterday, as I had mentioned. Question: Are you okay with me "staying the course", based upon our (yours and my) previous discussions, the Rev. 1: portion of the comment for SUB2021-22 (below in purple). Background information and timing: First, I'm working on my review of SUB2021-22 Berkmar Overlook Easement Plat and I want to clear one of my comments with you before finalizing it. Second, the comment that I provided on 3 26 2021 (in attached email) outlined (based upon a discussion with you) the changes they needed to make to the agreement with the adjoining owners of the Foundation Child Development Center regarding easements on that property so that the County can allow the Berkmar FSP to be used as an LOR for the Foundations parcel. A new agreement was signed by both parties on 3 29 2021 that did not address all of those comments. Third, I've attached both version of the agreement (signed 3/29/2021 & 2/18/2021) for your reference. Fourth, this is the full comment (1st round and 2nd round review) that will be part of the Easement Plat comments unless you tell me otherwise. 6. fCommentl A temporary construction easement for the improvements within TMP 45-112F has not been included in the easement plat. Do one of the following: a) Revise the agreement with the Foundations Child Development Center to address the following: i. The wrong version of the site plan was referenced (8/31/2020). The version that is referenced and attached needs to show all the changes discussed in our meeting in December and currently shown in both the site plan and the road plan. ii. The agreement letter references a Pre -manufactured shelter being added to the Child Development Center's site, and that improvement does not appear to have not yet been shown on the Site Plan. If it is a proposed improvement it should be shown on the site plan so that this site plan can be utilized in leu of an LOR for the adjoining site. iii. If the agreement has an attached exhibit (as the 2/17/2021 states it had), the attached exhibit should be part of the PDF that is submitted to the County for our documentation purposes. Otherwise we cannot see what they have agreed to. b) Show a temporary construction easement that includes the area of all improvements shown as proposed in the Final Site Plan. Also, if this option is chosen, provide for review and approval the deed for the temporary construction easement. Rev. 1: Comment not vet fully addressed. The easement plat comment response letter stated, "Currently no offsite easement needed, no change to plat." However, portion "a)" of the comment above must still be fully addressed. Address the following: a) Although the reference to 8/31/20 site plan (which did not show all of the proposed changes) is no longer included in the agreement no reference to which version of the final site plan has been added back in its place. Reference to a version of the site plan that 1 includes all proposed changes to the adjoining parcel must be included. This is true both in the first paragraph about the Final Site Plan and the last paragraph of the agreement where the Road Plan is mentioned. b) The "attached exhibit" mentioned in the agreement must be attached to the version of the agreement document that is provided to the County. Only the list page, and not the attached exhibit, was included in what you sent to John A. on 3/30/2021. Submit to the planning reviewer the full document that the signers of the agreement were or will be provided. Fifth, similar comments (to the V round comments above) were provided to the applicants for the Final Site Plan review (on 4/26/2021) but this last Monday (5/24/2021) they resubmitted the 3/29/2021 version of the agreement letter again. However, their comment response letter for the Final Site Plan stated, 'This comment is acknowledged and an acceptable agreement will be in place prior to final site plan approval." Be well, Paty Saternye Senior Planner Albemarle County psaternyeCcDal bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 Patricia "Paty" Saternye From: Andrew baldwin <andrew@corecville.com> Sent: Thursday, May 6, 2021 7:26 AM To: Patricia "Paty" Saternye Cc: Scott Collins; Will White Subject: Re: FW: NEW ACSA changes shown - RE: Planning Application Review for SDP202000042 BERKMAR OVERLOOK - FINAL - DIGITAL CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. On Wed, May 5, 2021 at 5:14 PM Patricia "Paty" Saternye <psaternye@albemarle.ore> wrote: Scott, Good afternoon. Below please see the ACSA comments on SDP202000042 BERKMAR OVERLOOK. I provided the RWSA comments to you yesterday 5/4/2021. These two, along with the comments provided to you from Planning and Engineering on 4/26/2021 mean you now should have all of the Final Site Plan comments for the last Final Site Plan submission. I have copied William White on this email since the ACSA comment below (as well as one of Planning's on 4/26) very likely will impact the plat, unless you choose to address the issue in a separate easement plat. Be well, Paty Saternye Senior Planner Albemarle County psaternye@albem arle.org 434-296-5832 x3250 401 McIntire Road. Suite 228, Charlottesville. VA 22902 From: Richard Nelson <rnelson@serviceauthority.org> Sent: Wednesday, May 5, 20214:40 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Subject: RE: NEW ACSA changes shown - RE: Planning Application Review for SDP202000042 BERKMAR OVERLOOK - FINAL - DIGITAL CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Good afternoon Paty, Sorry about the delay and thanks for pointing this out. As you said, private development has certainly picked up lately. ACSA will require a deed of easement for the revised portion of easement from manhole 4 to 5 prior to plat approval. We have also requested a small portion of sewer easement be shown near MH 7 to the adjacent property line, that should be included on the next plat submission. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6S66 Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Tuesday, May 4, 2021 5:05 PM To: Scott Collins Cc: Andrew baldwin Subject: FW: Planning Application Review for SDP202000042 BERKMAR OVERLOOK - FINAL - DIGITAL J Engineering review comments ] Scott, Please see RWSA's "no objection" below. ACSA comments are still pending. Be well, Paty Saternye Senior Planner Albemarle County psate rnyeC@ a I bem arle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Dyon Vega <dvega@rivanna.org> Sent: Tuesday, May 4, 2021 3:48 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: vfort@rivanna.org Subject: RE: Planning Application Review for SDP202000042 BERKMAR OVERLOOK - FINAL - DIGITAL J Engineering review comments ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty, We realized there was an ARV in the sidewalk but are working through that in the field. RWSA has no objections to the site plan and it looks good. Thank you, Dyon Vega Civil Engineer RIVANNA WATER & SEWER AUTHORITY ��J Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.ore Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Monday, April 26, 2021 5:09 PM To: Andrew baldwin; Scott Collins Cc: John Anderson; Charles Rapp Subject: SDP2020-42 Berkmar Overlook FSP Attachments: SUB2020-42 4th round comments FSP incomplete 4-26-2021.pdf Scott and Andrew, Attached please see the planning and engineering comments for SDP2020-42 Berkmar Overlook Final Site Plan. As discussed late last week, the HOA agreement has just been submitted (4/22/2021) and is in the review queue. A revision to the ACSA sanitary sewer easement and pipe location, on parcels across Berkmar Overlook, appears to have been revised since the last FSP submittal. Since to my recollection we were not made aware of this change at the time of resubmission, ACSA has been sent the distribution later than the other reviewers and their comments will be forwarded to you once they are provided. RWSA comments are still pending as well and forwarded to you when they are available. Be well, Paty Saternye Senior Planner Albemarle County psaternyeCcDal bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Andrew baldwin <andrew@corecviIle.com> Sent: Monday, April 26, 20218:43 AM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: Scott Collins <scott@collins-engineering.com> Subject: Re: Berkmar Overlook Declaration CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Error. The latest up to date subdivision plat is obviously the appropriate document. On Mon, Apr 26, 2021 at 8:24 AM Patricia "Paty" Saternye <psaternye@albemarle.org> wrote: The HOA agreement if first reviewed by the planning reviewer and then forwarded to the County Attorney's office. It will be reviewed by them once I have checked to ensure it includes all maintenance items it should an that you have included all of the checklist items that should be included in an HOA document (ex. Maintenance in perpetuity). Could you please clarify why you attached the 9/28/2020 version of the "subdivision" plat then to the email where you sent the HOA document (4/22/2021) and not the easement plat? Was that just a error, or was it for a specific purpose? Be well, Paty Saternye Senior Planner Albemarle Coun psaternye0albemarle.org 434-296-5832 x3250 401 McIntire Road. Suite 228, Charlottesville. VA 22902 From: Andrew baldwin <andrew@corecville.com> Sent: Saturday, April 24, 20215:01 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Cc: Scott Collins <scott@collins-engineering.com> Subject: Re: Berkmar Overlook Declaration CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty, wondering if Scotts email yesterday cleared that up. Let me know if I am missing anything. The latest plat is what we are using for those HOA docs. I assume that goes straight to county attorney for review? can you confirm? Best Andrew. From: Scott Collins <scott@collins-engineering.com> Sent: Friday, April 23, 2021 1:50 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org>; John Anderson <janderson2@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org>; Frank Pohl <fpohl@albemarle.org>; Andrew baldwin <a n d rew @ co re cv i l l e. c o m> Subject: RE: Berkmar Overlook This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Thanks Paty. I am very aware of that, as I have also been requesting this information for the past 4 months. However, I would really like to get all the other items reviewed/approved pending the declarations. Do you think you can send me your review of the final site plan sometime tin the next week. Thx. Scott From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Friday, April 23, 2021 1:47 PM To: Scott Collins <scott@collins-engineering.com>; John Anderson <0anderson2@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org>; Frank Pohl <fpohl@albemarle.org>; Andrew baldwin <a nd rew@corecvi I le.com> Subject: RE: Berkmar Overlook Scott, Please keep in mind that the first submission of the HOA declaration was only made yesterday. That requirement has been included the comments from the beginning. That has now been put in our review queue and we require time to review the legal document (along with all of our other reviews and duties) and until we do the review we will not know if there will be comments on it. Be well, Paty Saternye Senior Planner Albemarle County psaternye0albemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Scott Collins <scott@collins-engineering.com> Sent: Friday, April 23, 2021 12:26 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org>; John Anderson <0anderson2@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org>; Frank Pohl <fpohl@albemarle.org>; Andrew baldwin <a nd rew@corecvi I le.com> Subject: Berkmar Overlook CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty- Collins Engineering is looking to wrap up all things associated with Berkmar Overlook next week. I am emailing today in hopes that you can find a way to complete your review of the Final site plan that was resubmitted on March 161'. I think there were about 6 or 8 planning comments, and 75% of those were in conjunction of needing the HOA and easement documents. Here is what CE is planning on submitting next week: 1. WPO amendment #2 -addressing removal of a previous SWM facility that was inactive with purchase of nutrient credits to offset it. 2. Final Site plan — resubmittal of the final site plan with the removal of the site perimeter retaining walls, and updates to the grading plan and WPO plan. We have the offsite agreements for this grading work from the SPCA, the Daycare, and the owners of the Third Mesa property. The final site plan will address any final planning comments and have the DB_PG._ information ready so we can just fill that in and get a signed plan when the easement plat is recorded. 3. WPO E&S Builder plan -Submission of the Builder WPO plan in order the have this plan ready to go when the start building houses. Other items remaining 1. Berkmar Easement Plat —This plat was resubmitted on 4/22 and has a review date by 6/21. It would be great if a third review of the easement plat did not take 60 days. 2. Berkmar HOA and Easement documents —these were submitted this week. Thanks. Scott Collins On Fri, Apr 23, 2021 at 10:12 AM Patricia "Paty" Saternye <psaternye@albemarle.org> wrote: Andrew, I have received the 1" submittal of the HOA declaration and will put it in the review queue. QUESTION: Is it correct that you only included the Subdivision Plat as a reference document and not as a rebsubmittal? It appears to not have been revised since the previous review and it still shows the easements that will recorded in the easement plat prior to the subdivision plat approval. Therefore it must be updated for that change prior to the next resubmittal. Be well, Paty Saternye Senior Planner Albemarle Coun psaternyeCcbal bemarle.org 434-296-5832 x3250 401 McIntire Road. Suite 228. Charlottesville. VA 22902 From: Andrew baldwin <andrew@corecville.com> Sent: Thursday, April 22, 20213:35 PM To: Patricia "Paty" Saternye <psaternve@albemarle.ore>; Scott Collins <scott@collins-engineerine.com> Subject: Fwd: Berkmar Overlook Declaration CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Please see attached. ---------- Forwarded message --------- From: Justin Ritter <Ir@ritterlawpllc.com> Date: Wed, Apr 21, 2021 at 11:03 AM Subject: Berkmar Overlook Declaration To: Andrew baldwin <andrew@corecville.com> Andrew: Attached find the as -proposed Berkmar Overlook Declaration. Also attached find the most recent subdivision plat for Berkmar Overlook, with the final version to be attached to the Declaration as "Exhibit A". Please forward to the appropriate persons at the County. Thanks, Justin A. Ritter, Esquire Ritter Law PLLC 600 E. Water Street, Suite F Charlottesville, Virginia 22902 Direct Line: (434) 218-1172 i r(,ritterlawpIIc.com Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 0 Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Friday, April 23, 2021 10:13 AM To: Andrew baldwin Cc: Scott Collins Subject: RE: Berkmar Overlook Declaration Andrew, I have received the 1'submittal of the HOA declaration and will put it in the review queue. QUESTION: Is it correct that you only included the Subdivision Plat as a reference document and not as a rebsubmittal? It appears to not have been revised since the previous review and it still shows the easements that will recorded in the easement plat prior to the subdivision plat approval. Therefore it must be updated for that change prior to the next resubmittal. Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Andrew baldwin <andrew@corecviIle.com> Sent: Thursday, April 22, 20213:35 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org>; Scott Collins <scott@collins-engineering.com> Subject: Fwd: Berkmar Overlook Declaration CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Please see attached. ---------- Forwarded message From: Justin Ritter <jr@ritterlawpllc.com> Date: Wed, Apr 21, 2021 at 11:03 AM Subject: Berkmar Overlook Declaration To: Andrew baldwin <andrew@corecville.com> Andrew: Attached find the as -proposed Berkmar Overlook Declaration. Also attached find the most recent subdivision plat for Berkmar Overlook, with the final version to be attached to the Declaration as "Exhibit A". Please forward to the appropriate persons at the County. Thanks, Justin A. Ritter, Esquire Ritter Law PLLC 600 E. Water Street, Suite F Charlottesville, Virginia 22902 Direct Line: (434) 218-1172 ir(a),ritterlawpllc.com Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Friday, April 23, 2021 1:47 PM To: Scott Collins; John Anderson Cc: Charles Rapp; Frank Pohl; Andrew baldwin Subject: RE: Berkmar Overlook Scott, Please keep in mind that the first submission of the HOA declaration was only made yesterday. That requirement has been included the comments from the beginning. That has now been put in our review queue and we require time to review the legal document (along with all of our other reviews and duties) and until we do the review we will not know if there will be comments on it. Be well, Paty Saternye Senior Planner Albemarle County psaternyeCcDal bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Scott Collins <scott@collins-engineering.com> Sent: Friday, April 23, 2021 12:26 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org>; John Anderson <janderson2@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org>; Frank Pohl <fpohl@albemarle.org>; Andrew baldwin <a n d rew @ co re cv i l l e. c o m> Subject: Berkmar Overlook CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty- Collins Engineering is looking to wrap up all things associated with Berkmar Overlook next week. I am emailing today in hopes that you can find a way to complete your review of the Final site plan that was resubmitted on March 161h. I think there were about 6 or 8 planning comments, and 75% of those were in conjunction of needing the HOA and easement documents. Here is what CE is planning on submitting next week: 1. WPO amendment #2 -addressing removal of a previous SWIM facility that was inactive with purchase of nutrient credits to offset it. 2. Final Site plan — resubmittal of the final site plan with the removal of the site perimeter retaining walls, and updates to the grading plan and WPO plan. We have the offsite agreements for this grading work from the SPCA, the Daycare, and the owners of the Third Mesa property. The final site plan will address any final planning comments and have the DB_PG._ information ready so we can just fill that in and get a signed plan when the easement plat is recorded. 3. WPO E&S Builder plan - Submission of the Builder WPO plan in order the have this plan ready to go when the start building houses. Other items remaining 1. Berkmar Easement Plat —This plat was resubmitted on 4/22 and has a review date by 6/21. It would be great if a third review of the easement plat did not take 60 days. 2. Berkmar HOA and Easement documents —these were submitted this week. Thanks. Scott Collins Patricia "Paty" Saternye From: Andrew baldwin <andrew@corecville.com> Sent: Wednesday, March 31, 2021 9:10 AM To: Patricia "Paty" Saternye Cc: Charles Rapp; Scott Clark; William White Subject: Re: FW: Alb. County... CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty we will remove it and attach the exhibits used when we re send. If we ad the structure later they can do an lor. Thanks for being thorough. I do so much enjoy working with you. Hoping this isn't our last site plan together. On Wed, Mar 31, 2021 at 8:08 AM Patricia "Paty" Saternye <psaternve@albemarle.org> wrote: Andrew, Good morning. Please note that for planning review purposes, and for the final site plan approval, all planning comments will be required to be addressed on the off -site improvements agreement if you wish to not provide an offsite temporary construction easement for the adjoining property. I have attached the comments I provided to you on 3/26/2021 (as part of the SUB2021-22 Berkmark Overlook Easement Plat Vt round comments). What you provided to John A. yesterday does not address all of the comments (see comment 6 a) attached): 6 a) i. Although the 8131120 reference is no longer included no reference to which version of the final site plan has been added back in its place. Reference to a version of the site plan that included all proposed changes to the adjoining parcel must be included. This is true both in the first paragraph and the last paragraph. 6 aj ii. Although the bullet for providing the open air shelter has been removed, the bullet for grading for that shelter is still in the document. • 6 aj iii. The "attached exhibit" must be attached to the version of the document that is provided to the County. Only the 1" page, and not the attached exhibit, was included in what you sent to John A. yesterday. We must have the full document with the attached exhibit. If you would rather provide an off -site easement (which is the normal requirement) than address all of the planning the comments on the agreement that is your option. IMPORTANT: Please note that email to "Margaret' at the beginning of this string of emails states that you plan to still provide the open air shelter to them even though it is being taken out of the agreement (see the highlighted portions of the email). If that shelter not included in the Berkmar Overlook Site Plan is added to the site of the child care center, after the approval of the Berkmar Overlook site plan, they will be required to do an LOR to their site plan. Adding the shelter to the site plan already under review, so that it can be reviewed for setback etc., seems to be a simpler process and less costly to them then removing it from the agreement. Please note, it is my understanding that engineering does not require the shelter to be shown in the road plan. I am referring to showing it in the Final Site Plan only, which is still under review. Be well, Paty Saternye Senior Planner Albemarle County psaternye@albem arle.org 434-296-5832 x3250 401 McIntire Road. Suite 228, Charlottesville. VA 22902 From: John Anderson <janderson2@albemarle.ore> Sent: Tuesday, March 30, 2021 10:50 AM To: Andrew baldwin <andrew@corecville.com>; Patricia "Paty" Saternye <psaternye@albemarle.or6>; Scott Collins <scott@collins-eneineerins.com>; Ed Bailey <ebailey@faulconerconstruction.com> Cc: Charles Rapp <rappc@albemarle.ors>; Frank Pohl <fpohl@albemarle.ors> Subject: RE: Alb. County... Andrew, thanks for this. Will 3`d Mesa letter (to be sent tomorrow) include an exhibit? If so, then Engineering needs relative to ROAD plan approval will be met. I intend to review Berkmar Overlook WPO Plan Amendment items submitted with CE email (3/26/2021 11:52 AM), tomorrow. Off yesterday, I am catching up. Once WPO201900050 Amendment #1 is approved, once we receive letter with Exhibit, Engineering intends to approve the ROAD Plan notwithstanding any outstanding site plan or off -site issues that pertain to the Foundations Child Center parcel that may be of interest or importance to Planning, yet unrelated to the ROAD Plan. Thanks, again —we appreciate your help very much. best, J. Anderson 434.296-5832 -x3069 RE: Berkmar Overlook Grading Easement This document is to memorialize the agreement between Berkmar Development LLC and the Foundation Child Development Center regarding the grading casement for the Berkmar Overlook Project. The Foundation Child Development Center will give Berkmar Development LLC access to their property to modify the grades as shown on the attached exhibit entitled Berkmar Overlook — Final Site Plan. In return, Berkmar Development LLC shall provide the following From: Andrew baldwin <andrew@corecville.com> Sent: Tuesday, March 30, 20219:49 AM To: Patricia "Paty" Saternye <psaternye@albemarle.ora>; Scott Collins <scott@collins-eneineerina.com>; Ed Bailey <ebailev@faulconerconstruction.com>; John Anderson <ianderson2@albemarle.ors> Subject: Fwd: Alb. County... All, see attached removing the structure and basing the agreement on the final site plan with the school. 3rd Mesa will send theirs back over tomorrow based on final site plan as well. I Thanks Andrew ---------- Forwarded message --------- From: Foundations <office@foundationscdc.com> Date: Tue, Mar 30, 2021 at 9:45 AM Subject: Re: Alb. County... To: Andrew baldwin <andrew@corecville.com> Hi Andrew, Here is the signed agreement. Hope things are going well. As work continues near our entrance can you give us a heads up for any potential disturbances we my face. Hope to see you soon! Sara On Mar 29, 2021, at 1:29 PM, Andrew baldwin <andrew@corecville.com> wrote: Hey Margaret, I hope you are well. The County had an issue because we used the older dated plan vs using just the general language "final site plan".... They also asked us to show the dimensions as well as other details for the 'open air structure" which is ridiculous, so I just removed it. You have my word we will pay for and install this per our already executed agreement, but Alb. County per usual is being ridiculously complicated. We would have to submit the site plan for another review and we dont even know what the structure looks like yet until you pick it :)) Anyway, hope you can sign this and get it back to me so we can Finally wrap this up! lol. Not sure why I even develop in this county anymore :)) Best Andrew <1185_001.pdf> Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6S66 Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Monday, March 29, 2021 8:20 AM To: Andrew baldwin Cc: Scott Collins; William White; Charles Rapp Subject: RE: SUB2021-22 - Berkmar Overlook Easement Plat Andrew, Good morning. Yes, I brought it to the group and they agreed a shelter (even prefab) must be included in the child care centers site plan. That would normally be done in an LOR (Letter of Revision) if there were no other changes that necessitated a higher level of amendment. The reason this impacts your site plan it that, as discussed with Scott Collins (and Charles R.), we are allowing the Berkmar Overlook site plan to be utilized in place of an LOR for the adjoining child care site since the Berkmar Overlook site plan is proposing changes to their site (and therefore changes to their site plan). Be well, Paty Saternye Senior Planner Albemarle County psaternye0al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Andrew baldwin <andrew@corecviIle.com> Sent: Saturday, March 27, 20217:27 AM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: Scott Collins <scott@collins-engineering.com>; William White <W White@roudabush.com> Subject: Re: SUB2021-22 - Berkmar Overlook Easement Plat CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty. If the school drives down to Lowe's tomorrow and buys a pre fab shed in the parking lot and has it dropped off in the back yard of the school, you are telling me That requires a site plan amendment for the school? The levels alb county goes to these days has gotten so beyond ridiculous I can't even stomach it anymore. We will re do the agreement removing the structure. I'll show them this email and that won't be a problem. The open air shelter is for the school property. Not on our site plan. Regardless we will just take it out. It was a kind gesture from Jack Sanford, my partner. To what end.... On Fri, Mar 26, 2021 at 5:31 PM Patricia "Paty" Saternye <psaternye@albemarle.org> wrote: William, Good afternoon and thank you for your patience. Attached please find the I" round comments for SUB2021-22 - Berkmar Overlook Easement Plat. In the email below Andrew B. broached a subject about a pre -manufactured shelter that was mentioned in the agreement with the adjoining property. The plat does not need to show that structure. However, it is associated with the agreement that is being used in lieu of an off -site easement, and that agreement needed to be covered in the comments for the easement plat. For the team, I brought Andrews point to the group and any shelter, foundation or no foundation, should be shown on the site plan if it is proposed and it appears to be. I wanted to broach that now, not only because it is part of the discussion on that agreement but to give you guys a heads up. Be well, Paty Saternye Senior Planner Albemarle Coun psaternyeCo)albem arle.org 434-296-5832 x3250 401 McIntire Road. Suite 228, Charlottesville. VA 22902 From: Andrew baldwin <andrew@corecville.com> Sent: Thursday, March 25, 20213:55 PM To: John Anderson <landerson2@albemarle.org> Cc: Scott Collins <scott@collins-engineering.com>; Graham Murray <graham@collins-engineering.com>; Frank Pohl <fpohl@albemarle.org>; Patricia "Paty" Saternye <psaternve@albemarle.org>; Charles Rapp <rappc@albemarle.org>; Ed Bailey <ebailev@faulconerconstruction.com>; Dyon Vega <DVega@rivanna.org> Subject: Re: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] WPO Plan Amendment ] This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. All, I just got wind that the "pre manufactured shelter" is an item of contention. This was discussed as a movable, cheap, sun blocking outdoor type structure with no foundation and honestly hasnt even been determined yet as to style, but is a potential want from the school and something we verbally agreed to and memorialized in the easement agreement. This in no way shape or form is intended to be a permanent structure or require a foundation. Best Andrew. On Thu, Mar 25, 2021 at 2:47 PM John Anderson <0anderson2@albemarle.org> wrote: Scott, A call could be helpful —in preparation: • Engineering can transition away from email /.PDF previews to formal submittals which afford clearer tracking, and can avoid 2-3 day .PDF reviews. Is this the better course? • Planning and Engineering have spent days on this. We haven't time to do this. Other applications submitted weeks and weeks ago deserve review, with reviews delinquent. • Email below rightly states you are receiving email every other day. Viewed one way, that is rather responsive service. • Earlier today, I sent email on SDP202000044, apologizing for approval of 2415 Ivy Road FSP without final review. I accept responsibility for that. In response, we receive email, below. • I intend to review .PDFs for these projects [ 2415 Ivy Road Berkmar Overlook] quickly, but in the future, apart from `priority' designation, please anticipate typical reviews, like others receive. • Engineering has committed an unusual, quick, no longer manageable block of time to 2415 Ivy Road and Berkmar Overlook emails that originate with Collins Engineering. • Engineering accepts responsibility for review errors, or delay, and has committed to continue to the end with .PDF reviews for these two projects, simply to move forward. • Charles Rapp is Planning Director. ROAD plan and WPO plan approval originate with Engineering. We are doing our utmost to serve CE, and Applicants (your clients). • Plats, Site Plans, and other Planning -related requirements are in the Planning realm. Engineering is not and will not advise their Planning process. • The majority of email we receive from CE are submittals with review attachments that occur outside formal channels — that can stop. In fact, it should. • Emails are possible to follow —they are not impossible. They are detailed given complexity created in part by revisions made to plans without notice to CDD. • Not to put too fine a point on it: A Zoom call, while helpful, can, at best, outline next steps. • Email below was addressed to Graham. In a day or two working with Graham without complaint, we've receive clarification, updates, etc. It is a pleasure. • Hopefully as you reread email —which Engineering must given complexity of what has happened, with what has occurred, review status will become clear to you. • Please read email chains, read attachments, review email with care. We cannot approve plans that are inconsistent, are revised without notice, or that fail in some respect. • Email below with reference to anyone else and past email verging on demands laced with blame or complaint, are unhelpful. We are doing our best. Everyone is frustrated. We've little additional time to devote to this. Please review email, which is vital correspondence. And please submit what we need. Thank you, best, J. Anderson John E. Anderson, PE I Civil Engineer II Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Scott Collins <scott@collins-engineering.com> Sent: Thursday, March 25, 20212:06 PM To: John Anderson <landerson2@albemarle.org>; Graham Murray <graham@collins-engineering.com> Cc: Frank Pohl <fpohl@albemarle.org>; Patricia "Paty" Saternye <psaternye@albemarle.org>; Charles Rapp <rappc@albemarle.org>; Andrew baldwin <andrew@corecville.com>; Ed Bailey <ebailev@faulconerconstruction.com>; Dyon Vega <DVega@rivanna.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Charles - Following up on our phone conversation on Tuesday, can we have a zoom call set up with Paty, John, Frank, you and anyone else so we can finalize this project and all move forward. I think we are getting emails every other day, approving and then resending approvals on this project for various things and it's impossible to follow these emails and understand what is going on. Also, I need updates on the review and approval of the onsite easement plat. This was once a subdivision plat, then requested to be an easement plat, and that plat has been under review at the county for over 45 days. Let's set up a zoom call tomorrow or Monday so we can finalize this. Thanks! Scott From: John Anderson <landerson2@albemarle.org> Sent: Thursday, March 25, 2021 1:49 PM To: Graham Murray <graham@collins-engineering.com> Cc: Scott Collins <scott@collins-engineering.com>; Frank Pohl <fpohl@albemarle.org>; Patricia "Paty" Saternye <psaternye@albemarle.org>; Charles Rapp <rappc@albemarle.org>; Andrew baldwin <andrew@corecville.com>; Ed Bailey <ebailev@faulconerconstruction.com>; Dyon Vega <DVega@rivanna.org> Subject: RE: Transmittal of 5UB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Graham, ROAD plan sheet 7 does not appear to show off -site Grading on TMP 04500-00-00-112FO (Foundations Child Development Parcel). If off -site grading is proposed, or is required to effect improvements on this parcel, then please show proposed grade lines and submit revised ROE letter as soon as possible for WP0201900050 Amendment #1 approval. If not, if there is no off -site grading (no land disturbance) on Foundations Child Development parcel, then Engineering does not need a ROE Letter for WP0201900050 Amendment # 1 Approval, but does need a corrected ROE Letter for ROAD Plan approval. Attached ROE letter d. February 171h, 2021 makes reference to "the attached exhibit entitled Berkmar Overlook — Final Site Plan — Grading & Drainage Plan dated 8/31/20." There have been more recent submittals of the site plan, perhaps even two..PDF copy of the ROE Letter sent to Engineering does not include an Exhibit. Engineering did not anticipate or necessarily need an Exhibit, but given reference to an Exhibit, for Engineering purposes, for ROAD Plan approval, please ensure reference is to current site plan submittal, and includes an Exhibit that shows and describes improvements to be made on the off -site Foundations Child Development Parcel (depicted with ROAD Plan sheet 3 below). Note: Since email trafficked between RWSA and CE after S. Collins March 5, 2021 9:29 AM email (scroll down), Engineering requests .PDF preview of Final ROAD Plan set IF there are any changes to the ROAD Plan since the 3/5/21 submittal —that is, any revisions in response to RWSA comments. We request link to Final ROAD Plan especially for RWSA benefit. At this point, Engineering is unable to confirm what RWSA has seen or what RWSA has approved without objection. Thanks for your call earlier today to discuss 2415 Ivy Road Commercial Redevelopment ESP, and Berkmar Overlook ROAD Plan, WPO Amendment # 1, and ROE Letter —it will be nice to complete Engineering reviews of both projects. We hope this note is helpful. Thanks, again —best, J. Anderson Additional Berkmar Overlook ROAD Plan (SUB2020000N, received 3/5/21, sheet 7 Off -site Improvements (TW 04500-00-00-112170) shown on ROAD Plan, sheet 3 EXISTING TREE LIMITS PROPOSED NO PARKING SIGN PROPOSED 5' CONCRETE SIDEWALK E X15TING ACCESS AND PARKING EASEMENT TMP 45-112F FOR TMP4S.222F, Del 2814, PG.i -- — N/F FOUNDATION LLC EASEMENT TO BE REPLATTE C/O FOUNDATIONS CHILD AND EXPANDED WITH FINAL SUBDIVISION PLAT, D.B.- PG.-DEVELOPMENT BUMPERBLOCK--� CONTRACTOR TO STRIPE NEW PARKING SPACES WITH PARYING LOT IMPROVEMENTS - i STRIPING TO PROVIDE 24 DRIVE ,, 2S PARI.ING AISLE AND 28' PARKING SPACES SPACES CONNECT TO EXISTING PARKING LOT CURB 8 GUTTER EXISTING PARKING LOT CONCRETE PAD WITH DUMPSTER a PARKING l` W/ EXISTING WOODEN SCREENING FENCE SPACES EXISTING S'CONCRETE SIDEWALK PRUPUStUVUUI STO.CG-6(TVP.1 Landscaping around the SWM facility and near Berkmar Drive, ROAD Plan, 3/5/21: I SIGHT DISTANCE EASEMENT r D.B.—PG.— o� 13t:ItKMR0U1 gIVE Engineering final .PDF previewfinal .PDF preview of Landscape sheet 19 that shows plantings (species, locations) near or in close proximity to RWSA utility right of way —locations and species Acceptable to RWSA. Ref. email, Dyon Vega, to Collins Engineering [3/9/2021 10:30 AM /Attached]. Also, Planning email to Engineering [3/16/2021 8:25 AM, No objecfion]; partial text, 3/16/2021 Planning email: `There were not many changes ... and nothing of significance ... So, I have put my "no objection" [to ROAD Plan] on County View. All that I found were the expected tree changes along Berkmar, ... a lot of Manhole labels (in the utility sheets), and some title block modifications that at quick glance appear to be fixing a mistake on the last submittal.' ROAD Plan, Grading and Drainage Plan, sheet 7 San. Sewer alignment: 7 ROAD Plan, Landscaping plan, sheet 19 San. Sewer alignment: LOT 29 LOT 30 \ A '� pPIN5112i4 FAOLM 10 ���_ err y efeB KOr1 �Ax •,�1 •f,l o�NDKAfeo ourt Nwt v.orosloswli .• 1 • t� r pRPt: cTA gp1,Ti ir103 _ -Now - I:It11'IIIC �'C U,}: John E. Anderson, PE I Civil Engineer II Department of Community Development I County of Albemarle. Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: John Anderson Sent: Thursday, March 25, 2021 12:17 PM To: Graham Murray <graham@collins-engineering.com> Subject: FW: Transmittal of 5UB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] 9 From: John Anderson Sent: Tuesday, March 23, 20218:48 AM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] From: Scott Collins <scott@collins-engineering.com> Sent: Friday, March 5, 2021 12:29 PM To: John Anderson <landerson2@albemarle.org> Cc: Patricia "Paty" Saternye <psaternve@albemarle.ore> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Thanks John, attached is the letter. From: John Anderson <janderson2@albemarle.org> Sent: Friday, March 5, 2021 12:14 PM To: Scott Collins <scott@collins-engineering.com> Cc: Patricia "Paty" Saternye <psaternye@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Scott, when you have a moment, please send copy of the off -site letter, signed by appropriate child development staff. Copy of letter is required for ROAD Plan approval —.PDF is fine. Thanks best, J. Anderson John E. Anderson, PE I Civil Engineer II Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 10 From: Scott Collins <scott@collins-engineering.com> Sent: Friday, March 5, 20219:29 AM To: John Anderson <landerson2@albemarle.org>; Dyon Vega <DVega@rivanna.org> Cc: Patricia "Paty" Saternye <psaternve@albemarle.org>; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Dyon- I am submitting the road plans today for final review and signatures. Can you confirm that your final comment has been addressed with the pdf that I sent out the other week. Thx. Scott From: Scott Collins Sent: Monday, February 15, 2021 12:03 PM To: John Anderson <ianderson2@albemarle.org>; Dyon Vega <DVega@rivanna.org> Cc: Patricia "Paty" Saternye <psaternye@albemarle.org>; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Dyon- Attached is the updated landscaping plan for Berkmar Overlook. I added in the 15' waterline easement and shifted all the trees outside of the easement. Let me know if you need anything else and if this addresses your last comment. Thx. Scott [ remainder of email chain deleted ] 11 0 Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6S66 12 Patricia "Paty" Saternye From: John Anderson Sent: Wednesday, March 24, 2021 1:39 PM To: Frank Pohl; Patricia "Paty" Saternye Cc: Charles Rapp Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Thanks, Paty and I plan to speak briefly, tomorrow, prior to scheduling MS Teams —thanks From: Frank Pohl <fpohl@albemarle.org> Sent: Wednesday, March 24, 2021 1:22 PM To: John Anderson <janderson2@albemarle.org>; Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] You guys set up the meeting and let me know when. My calendar is up to date. Thanks, Frank Frank V. Pohl, PE, CFM County Engineer Albemarle County foohl0albemarle.org 434-296-5832 x7914 401 McIntire Road, North Wing, Charlottesville, VA 22902 From: John Anderson <janderson2@albemarle.org> Sent: Wednesday, March 24, 2021 12:14 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Cc: Frank Pohl <fpohl@albemarle.ore>; Charles Rapp <rappc@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Importance: High Thanks, Paty —it's a long email. The ROE Agreement (corrected) between Foundations and Berkmar is required for RP approval. WPO201900050 Amendment I (approval) is required for RP approval. Since site work occurs off -site, though I hadn't considered it, yes, a corrected ROE (off -site) Agreement is required for WPO201900050 Amendment approval. That said: Frank, Let's discuss —I recommend a MS Teams Engineering -Planning meeting as soon as possible, no further email to CE, for the moment. Would you set up something with Charles? Paty and I may benefit hearing your /Charles' perspective. During the call, Paty and I can share details. I am free, anytime —this is important. Thanks for your help, and please note: ROAD Plan bond posted several weeks ago —since then, WPO plan Amendment was received 3/15/21, with review comments sent 3/16/21. Thanks again, best, JA From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Wednesday, March 24, 2021 11:56 AM To: John Anderson <0anderson2@albemarle.org> Cc: Frank Pohl <fpohl@albemarle.org>; Charles Rapp <rappc@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] John, Thanks �. It is probably good that Charles knows the extent of the issues that have come up since our meetings with the applicant in December. From your info below I understand that from an Engineering perspective some of the changes I listed are required to the off -site agreement before WPO Amendment approval (which is a prerequisite for Road Plan approval). Therefore, I think at this point Scott Collins needs to be given clear direction on the changes that need to be made to the agreement. Since this impacts the WPO (and subsequent Road Plan) approval unless you disagree I think it is appropriate for engineering be the one who first reaches out with that info and then I will follow up later (soon) with my easement plat review comments. The site plan has been resubmitted as well, but is not at the front of my queue yet. The comments will be added to that as well when it is time. The only question in all of that is whether engineering is willing to specify all items shared below and not just the ones engineering requires. We can discuss what is appropriate and how that should move forward. Be well, Paty Saternye Senior Planner Albemarle Countv psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: John Anderson <landerson2@albemarle.org> Sent: Wednesday, March 24, 2021 11:34 AM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: Frank Pohl <fpohl@albemarle.org>; Charles Rapp <rappc@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Paty, my fault, I scan email and make mistakes —is email below, the portion to you, helpful? Do you need anything else at the moment? Thanks, best, JA From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Wednesday, March 24, 2021 11:32 AM To: John Anderson <0anderson2@albemarle.org> Cc: Frank Pohl <fpohl@albemarle.org>; Charles Rapp <rappc@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment j John, Good morning. I'm really sorry if I gave the impression that Charles was meeting with Scott on Berkmar Overlook. It is my understanding the meeting that Charles already had scheduled with Scott Collins, before I reached out to Charles yesterday, was on a totally different subject. The timing was just beneficial, so that Charles could broach the issues I had found with the agreement letter for the off - site improvements. Sorry for any confusion or angst caused by me not wording my email to you better. Be well, Paty Saternye Senior Planner Albemarle Countv psaternye0al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: John Anderson <janderson2@albemarle.org> Sent: Wednesday, March 24, 2021 11:19 AM To: Charles Rapp <rappc@albemarle.org>; Patricia "Paty" Saternye <psaternve@albemarle.org> Cc: Frank Pohl <fpohl@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment j Charles, Engineering recommends ROAD Plan, WPO Plan Amendment, Easement Plat, Final Site Plan, and Final Subdivision Plat approval as soon as minimal plan approval requirements are met; to -date, they have not been. Going back 3 months, on multiple occasions, Planning and Engineering have felt close to ROAD plan approval, but delay receiving off -site Right of Entry (ROE) Letter/ Agreement to access and work on the adjacent child care parcel, change without notification to SWM facility contours /calculations /drainage shown with the ROAD plan that depart from approved WPO design, and late -stage coordination with RWSA, have caused plan approval delay. Please see recent email to Collins Engineering (CE): 3/20/2021 9:32 AM (ROAD Plan); 3/20/2021 12:06 PM. I have not received a response from CE, but rather, learned Scott Collins has requested a meeting with you. Perhaps the county engineer could join that meeting as issues involve Engineering, ROAD plan, and 3/17/21 county engineer Berkmar Overlook review. Engineering is positioned to approve WP0201900050 Amendment # I and the ROAD Plan (SUB202000004) as soon as possible. CE throughout has pressed for approval. At times, I was inclined to think we were there, and am grateful for Paty's careful consideration of global plat -site plan /subordinate plan (WPO-ROAD) approval requirements; relationships between plans; effect of approval; effect on Foundations Child Development; and design change contributing role (with plan inconsistencies) to multiple delays. Learning of your meeting with CE, I hope to bring you up to speed on review status, and circumstance. Not mentioned, the sheer time devoted to multiple Berkmar Overlook plans, often dropping other work to make CE email a priority, nearly all driven by plan inconsistencies /design change, for example: to approved WPO without notice to Engineering. A WPO Plan Amendment is now required to resolve inconsistencies; inconsistencies noted in county engineer review comments on subsequent townhouse WPO plan application. WPO Plan Amendment is required prior to ROAD Plan approval. Please feel free to share this note with others. Berkmar Overlook plans are a web made worse since design was changed without notice, plans are inconsistent, ROE letter is incomplete, and certain Planning /Engineering requirements are not met. ROAD Plan bond is posted. The developer may incur carrying costs. The developer may grade the site under approved WPO201900050, but may not construct roadbed, drainage, pavement, walks, signs, etc. without an approved ROAD Plan, despite having posted a ROAD Plan bond. Paty is a detail - oriented, responsive, vital member of staff. I try in every instance to approve plans that meet minimum requirements. Thanks, Charles. Paty, Thanks for consistently accurate, thoughtful comments on the ROAD Plan, and Agreement Letter with Foundations Child Development. A few items: • Provided ROE (letter) exists and is otherwise acceptable (corrected), this letter alone is sufficient from Engineering perspective to allow entry and work on TMP 04500-00-00-112FO (Foundations Child Development). • In other words: A corrected ROE letter would take the place of an off -site temporary construction easement on the recently submitted easement plat (SUB2021-22) for Berkmar Overlook from Engineering perspective. • Second item, below: Engineering defers to Planning. From Engineering perspective, we only need to ensure access which allows work to be performed (access + grading). • We have no reason to rely on a ROE Letter to stipulate specific or detailed improvements that will occur and are shown with approved plans. • If, for example, improvements on Foundations Child Development parcel are shown on the approved ROAD Plan, that meets Engineering's needs. • Planning Division needs, however, may fairly or essentially require additional items or details be included on the ROE to avoid a LOR for Foundations. • `... the attached exhibit should be part of the PDF that is submitted to the County for our documentation purposes. Otherwise we can not see what they have agreed to." Perfectly stated; Engineering agrees. • Third item: Not necessary for Engineering purposes (see first bullet, above). No need (our perspective) to revise plat to show either temporary construction easement, or to include Foundations signature block. • Engineering needs a revised Agreement with correct Exhibit (since Exhibit referenced) to approve the ROAD plan. If a second Agreement later, to meet Planning Division needs, is required, that may be an option. • This circumstance —an Agreement letter perhaps poorly reviewed by Engineering and consequently insufficient to meet ROAD Plan approval needs, does affect ROAD Plan approval. • The ROE letter, required, does not delay ROAD Plan approval as much as WP0201900050 Amendment 1 approval, which is prerequisite to RP approval. • As stated, we are inclined to approve the ROAD Plan once minimal plan approval requirements are met —our position since at least mid -December. I hope this note is helpful; thanks, Paty John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: John Anderson Sent: Tuesday, March 23, 20214:35 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Paty, I must leave now, will respond early, tomorrow. Thanks for you guidance, and patience, take care, From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Tuesday, March 23, 20213:37 PM To: John Anderson <0anderson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] John, I was able to chat with Charles. First, Scott did not include an off -site temporary construction easement on the recently submitted easement plat (SUB2021-22) for Berkmar Overlook. However, Charles is okay with them using this letter (once it is correct and the correct exhibit is attached) in place of an off -site easement for the adjoining property. Second, we have issues with what they did with the letter: 1. The wrong version of the site plan was referenced (8/31/2020). They need one that shows all the changes discussed in our meeting in December. 2. The agreement letter references a Pre -manufactured shelter being added to the Child Development Center's site, and that improvement does not appear to have been shown on either the Site Plan or the Road Plan. If it is a proposed improvement it is supposed to be shown so that this site plan can be utilized in leu of an LOR for the adjoining site. 3. If the agreement has an attached exhibit (as the 2/17/2021 states it had), the attached exhibit should be part of the PDF that is submitted to the County for our documentation purposes. Otherwise we can not see what they have agreed to. Third, as discussed with Charles, we will leave it up to Scott Collins (and his clients) whether for the site plan review/approval process he wants to use this agreement document (once it is revised) or if he wants to add a temporary construction easement to the already under review easement plat (that could be added prior to the next submission of the easement plat after they receive the 1" round comments). The adjoining owners in that case would have to either sign the plat or sign a deed of easement referencing the plat, which of course would have to be recorded. Now it is just a matter of if getting a new/revised legal document drafted and signed by the adjoining owners will slow down the Road Plan approval or if engineering needs most (if not all) of the changes planning needs before you can approve the Road Plan as well. That likely will be the main deciding factor for Scott. Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: John Anderson <janderson2@albemarle.org> Sent: Tuesday, March 23, 2021 2:27 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Thanks Paty—tomorrow is fine. From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Tuesday, March 23, 20212:04 PM To: John Anderson <0anderson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] John, The structure probably is a planning thing. However, I think I need to reach out to Charles on something. There is something either we didn't discuss in December (because we were fully focused on the Road Plan and not the Site Plan) or I just didn't get in my notes. I want to make sure I chat with him before I give you a full answer. Hopefully I will be able to do so by some time tomorrow. Be well, Paty Saternye Senior Planner Albemarle Countv psaternve@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: John Anderson <landerson2@albemarle.ors> Sent: Tuesday, March 23, 2021 11:43 AM To: Patricia "Paty" Saternye <psaternve@albemarle.ors> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Paty, thanks for this —what would be the next best step? I am sorry I didn't review, thoroughly. And I am glad to send note with whatever request for modification to Agreement is deemed necessary (highlights, below) —you needn't do it, but are welcome to do it, if you like. Please let me know. Thanks [ As for adding a structure to the Childcare site, Engineering does not object to side Agreements, but this may alert Planning Div. that the Childcare site may need a site plan Amendment, LOP, etc. —this would not appear to affect Berkmar Overlook, however. Site plans are independent, right? ] From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Tuesday, March 23, 2021 10:35 AM To: John Anderson <0anderson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] John, Well... I hate to say this, but there is a problem with the agreement. It says the 8/31/2020 site plan (see attached). That was prior to the most recent changes to address the issues with the adjoining property having insufficient parking. It does not show all the area and changes that are now part of the road plan and site plan... 8/31/2020 revision of the site plan. , I .MFIm..✓ l �`�.!'`, '�' 4D NlNCM1CtE OV¢ 'YI'Ixxnxl TSW nt CEWt'RIEMi :.i': I II enn It says there is an "attached exhibit" to the agreement, but that is not included in what was attached. Also, in the agreement they are talking about them adding a structure to the Childcare site that I don't think is shown on the site plan yet, but I need to check... Be well, Paty Saternye Senior Planner Albemarle Countv psaternve@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: John Anderson <janderson2@albemarle.org> Sent: Tuesday, March 23, 20218:48 AM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment j From: Scott Collins <scott@collins-engineering.com> Sent: Friday, March 5, 2021 12:29 PM To: John Anderson <janderson2@albemarle.org> Cc: Patricia "Paty" Saternye <psaternve@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Thanks John, attached is the letter. From: John Anderson <janderson2@albemarle.org> Sent: Friday, March 5, 2021 12:14 PM To: Scott Collins <scott@collins-engineering.com> Cc: Patricia "Paty" Saternye <psaternye@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Scott, when you have a moment, please send copy of the off -site letter, signed by appropriate child development staff. Copy of letter is required for ROAD Plan approval —.PDF is fine. Thanks best, J. Anderson John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Scott Collins <scott@collins-engineering.com> Sent: Friday, March 5, 20219:29 AM To: John Anderson <janderson2@albemarle.org>; Dyon Vega <DVega@rivanna.org> Cc: Patricia "Paty" Saternye <psaternye@albemarle.org>; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Dyon- I am submitting the road plans today for final review and signatures. Can you confirm that your final comment has been addressed with the pdf that I sent out the other week. Thx. Scott From: Scott Collins Sent: Monday, February 15, 2021 12:03 PM To: John Anderson <janderson2@albemarle.org>; Dyon Vega <DVega@rivanna.org> Cc: Patricia "Paty" Saternye <psaternye@albemarle.org>; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Dyon- Attached is the updated landscaping plan for Berkmar Overlook. I added in the 15' waterline easement and shifted all the trees outside of the easement. Let me know if you need anything else and if this addresses your last comment. Thx. Scott From: John Anderson <ianderson2@albemarle.org> Sent: Wednesday, January 27, 2021 3:32 PM To: Scott Collins <scott@collins-engineering.com> Cc: Patricia "Paty" Saternye <psaternve@albemarle.ore>; vfort@rivanna.org; Dyon Vega <DVega@rivanna.org>; Andrew baldwin <andrew@corecville.com> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Scott, At this point, Berkmar Overlook ROAD Plan approval devolves to RWSA review comments. Planning, VDOT, ACSA, ACF&R, GIS, and Engineering (except for need for signed off -site letter) review comments have been addressed. Yet with latest ROAD Plan submittal, there is a discrepancy between the approved WPO plan, and ROAD Plan. We need help with this Although we've hit a late -stage, tree/RWSA waterline conflict, review staff is committed to work thru this as quickly as possible. Please examine images, below (WPO /ROAD Plan). Please compare approved WP02019-00050, Sheet 11 (detention basin /SWM facility access) with ROAD Plan, sheet 19, 12/11/2020. The ROAD Plan cannot effect change to an approved SWM facility (basin contours, or access). Rather, a ROAD, Site, and WPO Plan should be consistent with one another. A WPO Plan Amendment is required for this type alteration of an approved SWM facility. Please take a moment; if this strikes you as odd, please advise as to what direction you would like to go (ROAD consistent with approved WPO, or WPO Plan Amendment). Better, if this is something easily explained, then that could move us closer to ROAD Plan approval. There is, of course, the issue of tree plantings, which may need to be > 15' from 30" RWSA water main. Again, there is a discrepancy. Once ROAD/WPO discrepancy is addressed, please work with Dyon to address RWSA review comments. Please scroll to RWSA email, January 20, 2021 2:42 PM. From Dyon Vega's email, below (January 21, 2021 2:18 PM): `I have attached two pictures showing where the 30" waterline is and an estimate of 6 trees that are most likely within 15 feet of our 30" waterline. Another comment that would help is on sheet 19- Please show RWSA 30" waterline that runs on the east side of the property and is shown on sheet 3 of the plans' Proposed Dlantines (Additions The SWM facility Access must be clear (passable 10' width), with mature tree canopies not intruding on clear width, with no trees planted in SWM detention basin embankment, or within 25' wide emergency spillway. Nearest approach of any canopy tree to SWM facility access would be no closer than mature tree canopy radius (half canopy diameter). Thanks, take care, best, J. Anderson details Sheet 11, WP0201900050, Approved 12-4-19: ' PERMANENT S SHALL USE THE TEMPORARY EM RISER 0 PERMANENT SWM FACILITY RISER. THE (3) TEMPORARY O DEWATERING ORIFICE SHALL BE PERMANENTLY PLUGGED WA AT THE TIME OF THE FACILM's CONVERSION. A VDOT Sl (CONCRETE MANHOLE BASE WITH A OIB-) SHALL SERVE AS T LOWER SECTION. IN CONIUNCTION WITH THE PROPOSED RE CONCRETE FOUNDATION. A 048- STANDPIPE WITH A RIM ELE S23.50' SHALL COMPLETE THE STRUCTURE THE CONTRACT( INSTALL A TRASMRACK ON THE RISER. SEE THIS SHEET FOR I PROPOSED VARIABLE WIDTH \ SWM 8 ACCESS ESMT S28 NOTE TRANSITION M CG-6CUR870RCRL,I CE CURBFORMAMTENA E ACCESSROAD SIDEWALK SHALL BE ! / )'THICK IN THIS LOCATI S? I ! SEE ROAD PLANS FOR FINAL DESIGN. SS2B ! 9 CONTRACTOR SMALL f 4 CONNECT THE PROPOSED s,>0 / DETENTION OUTFAII ` 6 INTO THE EXISTING KTINGCULVERT PIPE TO REMAIN VIA A NE W i DOGHOUSE MANHOLE SEE 2 j THE PROFILE's NOTES ON THIS SHEET FOR ADDITIONAL — SIR EXISTING DETAILS .y0 -I 10' WIDE R2 ELEV. IA - PROPOSED 25' WIDE CLASS I PROPOSED to'WIDE a K `rY1 RIPRAP EMERGENCY SPILLWAY w/ GRASSUNED. j1 FILTER FABRIC UNDERLAYMENT GRADED SWM "I (DEPTH - 2 ) s:1 SIDE SLOPES at ACCESS SEE THIS SHEET FOR CREST ELEV.-S24.SO' - SCALED PROFILES OF O THE SWM FACILITY. TYP 12-11-20 ROAD Plan. sheet 19 10 3 b 3 _ 3Y i0A C AR.J r � r also ■ LOT 30 ■ I '� ' . /( IOP At OP 4CFA ' 0 ENSPACEII� okc,8 ACRES ft OPEN SPACE HEREBY -I ASL • DEDICATED TO THE NO HENh%LITE [1403 STATE _ PROPOSEDSWM 100 FACILITY f♦ CFA ,�, 0� - t. John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 [ limited internal email deleted.] From: Dyon Vega <dveaa@rivanna.org> Sent: Thursday, January 21, 2021 2:18 PM To: Patricia "Paty" Saternye <paaternye@albemarle.orR> Cc: vfort@rivanna.org John Anderson <janderson2@albemarle.ors> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] Paty, 11 I have attached two pictures showing where the 30" waterline is and an estimate of 6 trees that are most likely within 15 feet of our 30" waterline. Another comment that would help is on sheet 19- Please show RWSA 30" waterline that runs on the east side of the property and is shown on sheet 3 of the plans. Thanks, Dyon Vega Civil Engineer R�VANNA WATER 6 sEwERAUTHORITY Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Wednesday, January 20, 2021 2:54 PM To: Dyon Vega <dvega@rivanna.org> Cc: Victoria Fort <vfort@rivanna.org>; John Anderson <landerson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] Dyon, Good afternoon. Would it be possible for you to provide a graphic or description of the location and number of trees impacted by this? Be well, Paty Saternye Senior Planner Albemarle Countv psaternve@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Dyon Vega <dvega@rivanna.org> Sent: Wednesday, January 20, 2021 2:42 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Cc: vfort@rivanna.org; John Anderson <janderson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] Paty, RWSA has reviewed the Berkmar Overlook Road plan dated 12/11/2020 and has the comments. Sheet 19: 12 • RWSA does not allow any trees in the easement. Please see planting list attached for allowable plants in the easement. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer R�VA"!'�A TER 6 Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Thursday, January 14, 2021 6:23 PM To: Dyon Vega <dvega@rivanna.org> Cc: Victoria Fort <vfort@rivanna.org>; John Anderson <janderson2@albemarle.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings j Dyon, Good evening. In light of the issue brought up today with SUB2020-4 Berkmar Overlook Road Plan (below in purple/italics) I thought it would be wise to distribute the attached SDP2020-42 Final Site Plan for the project for you to review. You had no objection to the 9/30 submission, so when I received the 12/1 submission I did not distribute it to you. You will receive it in two different emails. This is the second of two. FYI, it is likely that my comments for the 12/1 resubmittal of SDP2020-24 will likely go out tomorrow. However, I will include in my comments that your comments are pending. So, please just get them to me as soon as you are able. From: John Anderson <ianderson2(a%albemarle.ora> Sent: Thursday, January 14, 2021 4:18 PM To: Scott Collins<scott(&collins-enaineerina.com> Cc: Dyon Vega <DVeaa(@rivanna.ora>, Andrew boldwin <andrew(@corecville.comr, Patricia "Paty"Saternye <psaternye@albemarle.ora>; Richard Nelson <rnelson@serviceauthority.orar Jeremy Lynn <ilynn@serviceauthority.ora>,• yforWrivanna.org Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal ( RWSA - plantings j RE ROAD PLAN/RWSA Thanks so much, Dyon —this is very helpful. Scott, 13 Please see below. Please coordinate plant for tree substitutions directly with Dyon /RWSA, and send confirmation design is acceptable to RWSA. Please send Alb./Engr.PDF of final revised ROAD Plan (or link), including revised sheets 19122 that reflect changes required by RWSA. Please send prior to final print submittal of ROAD Plan. Engineering anticipates revisions to carry thru to the final site plan. We request no additional ROAD Plan application feels. Again, please send email (from RWSA) confirming Berkmar Overlook ROAD Plan is acceptable. Once notified, once we receive signed letter with Child Development Center, we intend to approve Road Plan that day. Then, once ROAD Plan is approved and bonded, once all final subdivision (plot) review comments are addressed, the final subdivision plat should be eligible for approval. Paty is plat coordinator. At this point please mark all ROAD Plan -related email sent to Engineering high priority. Thanks for your help and patience. Take care, best John E. Anderson, PE ( Civil Engineer II Department of Community Development ) County of Albemarle. Virginia 401 McIntire Road ) Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Dyon Vega <dvega@rivanna.org> Sent: Thursday, January 14, 2021 3:24 PM To: Richard Nelson <rnelson@serviceauthority.org> Cc: Jeremy Lynn <ilynn@serviceauthority.orgr John Anderson <ianderson2@albemarle.orgr, vfort@rivanna.org Subject: RE., Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal John, 1 apologize this is a little late but Richard is correct. RWSA does not allow trees within our easements. We have a planting list that I have attached. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer RIVANNA WATER & SEWER AUTHORITY 'GO Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA22902 www.rivanna.org From: Richard Nelson <rnelson@serviceauthority.org> Sent: Friday, December 11, 2020 2:51 PM To: Dyon Vega <dveaa@rivanna.org> Cc: ilynn@serviceauthority.org; John Anderson <ianderson20)albemar1e.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal Dyon, See attached road plan for Berkmar Overlook. The landscape plan (page 19122) shows some street trees along Berkmar Drive that are in conflict with RWSA's water main. Please let John know your comments on this, or if there are any additional comments. Thanks, 14 Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: John Anderson <janderson2@albemarle.org> Sent: Thursday, January 14, 20214:18 PM To: Scott Collins <scott@collins-engineering.com> Cc: Dyon Vega <DVega@rivanna.org>; Andrew baldwin <andrew@corecville.com>; Patricia "Paty" Saternye <psaternye@albemarle.org>; Richard Nelson <rnelson@serviceauthority.org>; Jeremy Lynn <Ilynn@serviceauthority.org>; vfort@rivanna.org Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] RE ROAD PLAN /RWSA Thanks so much, Dyon —this is very helpful. Scott, Please see below. Please coordinate plant for tree substitutions directly with Dyon /RWSA, and send confirmation design is acceptable to RWSA. Please send Alb./Engr .PDF of final revised ROAD Plan (or link), including revised sheets 19/22 that reflect changes required by RWSA. Please send prior to final print submittal of ROAD Plan. Engineering anticipates revisions to carry thru to the final site plan. We request no additional ROAD Plan application feels. Again, please send email (from RWSA) confirming Berkmar Overlook ROAD Plan is acceptable. Once notified, once we receive signed letter with Child Development Center, we intend to approve Road Plan that day. Then, once ROAD Plan is approved and bonded, once all final subdivision ( plat) review comments are addressed, the final subdivision plat should be eligible for approval. Paty is plat coordinator. At this point, please mark all ROAD Plan -related email sent to Engineering high priority. Thanks for your help and patience. Take care, best, John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Dyon Vega <dvega@rivanna.org> Sent: Thursday, January 14, 2021 3:24 PM To: Richard Nelson <rnelson@serviceauthority.org> Cc: Jeremy Lynn <jlynn@serviceauthority.org>; John Anderson <]anderson2@albemarle.org>; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal 15 John, I apologize this is a little late but Richard is correct. RWSA does not allow trees within our easements. We have a planting list that I have attached. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer RIVANNA WATER 6 SEWER AUTHORITY �ZO Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Richard Nelson <rnelson@serviceauthority.org> Sent: Friday, December 11, 2020 2:51 PM To: Dyon Vega <dvega@rivanna.org> Cc: ilynn@serviceauthority.org; John Anderson <landerson2@albemarle.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal Dyon, See attached road plan for Berkmar Overlook. The landscape plan (page 19/22) shows some street trees along Berkmar Drive that are in conflict with RWSXs water main. Please let John know your comments on this, or if there are any additional comments. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 From: John Anderson <landerson2@albemarle.org> Sent: Friday, December 11, 2020 1:08 PM To: Patricia "Paty" Saternye <paaternye@albemarle.org>; Richard Nelson <rnelson@serviceauthority.org>; Adam Moore <Adam.Moore@vdot.virginia.gov>; Max Greene <max.greene@vdot.virginia.gov> Cc: Brian Becker <bbecker@albemarle.org>; Shawn Maddox <smaddox@albemarle.org>; Loving, Brenda <brenda.loving@vdot.virginia.gov>; Scott Collins <scott@collins-engineering.com> Subject: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal 16 Paty, Attached, please find 16 MB (reduced size) ROAD Plan for Berkmar Overlook, rev. 12-11-20. CV Planning review with comment due date of 8-Jan 2021 is created. Would it be helpful if I distribute (to Planning) as a Bluebeam review? Thanks, Paty [ Also attached: Planning comment response letter. ] Adam Max attached, please find reduced size revised ROAD Plan, Berkmar Overlook. Link below provides access to higher - resolution revised plan (actual digital portal 12-11-20 ROAD Plan submittal), a 33.6 MB file. CV review with VDOT comment due date of 8-Jan 2021 is created. Would it be helpful if Engineering distributes this file in some other way to VDOT? Does VDOT require a cover transmittal for project -tracking purposes? Please let me know, and thank you, both. Link to 33MB Plan: httos://lfweb.abemarle.org/weblink/search.aspx?dbid=3&searchcommand=o/u7bo/u5bCDD- Planning%5d: %5bApplicationNumber%5 d=o/o22 SUB202000004%22%7d Richard, Although ACSA had no objection to the September Berkmar Overlook Road Plan submittal, it is possible this revised ROAD plan may affect proposed utilities near development entrance off Berkmar Drive. Please, if you've time in the next week or so, confirm that ACSA `No objection' comment remains valid. Attached is likely to be the final ROAD plan. We just want to ensure ACSA has No objection. Recent ACSA CV comments: `email, R. Nelson, 7/28/2020 5:03 PM 'I recommend this road plan for approval." `Richard Nelson email, 10/8/2020 4:21 PM; text: 'There are no additional comments on the Berkmar Overlook Road Plan.' ' Thanks for your help with this, Richard. — best for the holidays Brian, Shawn, Most recent CV update indicates `No obiection' for ACF&R and GIS. The revised road plan is available in CV should you need or want to review it. Please note: Engineering has not created a planning review for either of you —so, no action required on your part. Thank you, both. Thanks, everyone best, J. Anderson 434.296-5832 -x3069 John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 eat. 3069 17 Patricia "Paty" Saternye From: Andrew baldwin <andrew@corecville.com> Sent: Monday, March 8, 2021 1:25 PM To: John Anderson Cc: Ed Bailey, Frank Pohl; Ana Kilmer; Scott Collins; Patricia "Paty" Saternye; Charles Rapp; Kaitlyn Kostelec Walthall Subject: Re: Berkmar Overlook Final Road & Utility Plan - Subdivision Bonds - SUB-2020-00004 CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. John, that sounds good. The email earlier to scott as you can imagine gave a bit of heartburn. We are over 2 years on a by right sight plan so as you can imagine we are eager to get this done.... Thanks for helping move this along. On Mon, Mar 8, 2021 at 1:17 PM John Anderson <janderson2@albemarle.org> wrote: Andrew, Ed, That bond has posted adds additional urgency to review and approval. Engineering will halt whatever work is in -process, or pending, to review WP0201900050 Amendment #1 once submitted. Also, once Planning /RWSA streetscape tree species+ location are resolved, Engineering is positioned, once WPO Amendment is approved, to immediately approve the ROAD Plan. Note: this requires both RWSA and Planning Division `No objection' to the final ROAD Plan. We understand bonds impose carrying costs, and will accelerate Engineering review/s. Thanks for your help and patience. best, J. Anderson John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Ana Kilmer <akilmer@albemarle.org> Sent: Monday, March 8, 2021 12:59 PM To: Ed Bailey <ebailev@faulconerconstruction.com>; Andrew baldwin <andrew@corecville.com>; John Anderson <ianderson2@albemarle.org> Cc: Frank Pohl <fpohl@albemarle.org> Subject: Berkmar Overlook Final Road & Utility Plan - Subdivision Bonds - SUB-2020-00004 The following bonds have been posted and approved: 1. Berkmar Overlook Final Road & Utility Plan — road - $1,061,060 2. Berkmar Overlook Final Road & Utility Plan —water and sewer—$365,000 Thank you Ana D. Kilmer Program Administrator Community Development Department County of Albemarle akilmer@albemarle.org Office: 434-296-5832 ext. 3246 401 McIntire Road, North Wing, Charlottesville, VA 22902 0 Patricia "Paty" Saternye From: Andrew baldwin <andrew@corecville.com> Sent: Friday, March 5, 2021 6:14 PM To: John Anderson Cc: Ana Kilmer, Ed Bailey; Patricia "Paty" Saternye; Scott Collins Subject: Re: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Bonds were dropped off for Ana today. Thanks John. On Fri, Mar 5, 2021 at 12:44 PM John Anderson <landerson2@albemarle.org> wrote: Scott, Terrific, just what we needed. Once acceptable to RWSA, the road plan will be approved. Paty is point of contact on final plat /FSP approval. The ROAD plan must be bonded (or Berkmar Overlook roads built to VDOT standards) prior to final plat approval. I don't know order or precedence, final plat v. final site plan, but you've mentioned that in past email, and appear to be in agreement with Planning, and Planning in agreement with you. I believe Ed Bailey is working with Ana on the ROAD plan bond. Thanks very much —enjoy the weekend. Take care, best, J. Anderson John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Scott Collins <scott@collins-engineering.com> Sent: Friday, March 5, 2021 12:29 PM To: John Anderson <landerson2@albemarle.orl=> Cc: Patricia "Paty" Saternye <psaternve@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Thanks John, attached is the letter. From: John Anderson <]anderson2@albemarle.org> Sent: Friday, March 5, 2021 12:14 PM To: Scott Collins <scott@collins-engineering.com> Cc: Patricia "Paty" Saternye <psaternve@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] WPO Plan Amendment ] Scott, when you have a moment, please send copy of the off -site letter, signed by appropriate child development staff. Copy of letter is required for ROAD Plan approval —.PDF is fine. Thanks best, I Anderson John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Scott Collins <scott@collins-engineering.com> Sent: Friday, March 5, 20219:29 AM To: John Anderson <landerson2@albemarle.org>; Dyon Vega <DVega@rivanna.org> Cc: Patricia "Paty" Saternye <psaternye@albemarle.org>; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA- plantings ] [ WPO Plan Amendment ] Dyon- I am submitting the road plans today for final review and signatures. Can you confirm that your final comment has been addressed with the pdf that I sent out the other week. Thx. Scott From: Scott Collins Sent: Monday, February 15, 2021 12:03 PM To: John Anderson <landerson2@albemarle.org>; Dyon Vega <DVega@rivanna.org> Cc: Patricia "Paty" Saternye <psaternye@albemarle.org>; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Dyon- Attached is the updated landscaping plan for Berkmar Overlook. I added in the 15' waterline easement and shifted all the trees outside of the easement. Let me know if you need anything else and if this addresses your last comment. Thx. Scott From: John Anderson <landerson2@albemarle.org> Sent: Wednesday, January 27, 20213:32 PM To: Scott Collins <scott@collins-engineering.com> Cc: Patricia "Paty" Saternye <psaternve@albemarle.org>; vfort@rivanna.org; Dyon Vega <DVega@rivanna.org>; Andrew baldwin <andrew@corecville.com> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA- plantings ] [ WPO Plan Amendment ] Scott, At this point, Berkmar Overlook ROAD Plan approval devolves to RWSA review comments. Planning, VDOT, ACSA, ACF&R, GIS, and Engineering (except for need for signed off -site letter) review comments have been addressed. Yet with latest ROAD Plan submittal, there is a discrepancy between the approved WPO plan, and ROAD Plan. We need help with this. Although we've hit a late -stage, tree/RWSA waterline conflict, review staff is committed to work thru this as quickly as possible. Please examine images, below (WPO /ROAD Plan). Please compare approved WP02019-00050, Sheet 11 (detention basin /SWM facility access) with ROAD Plan, sheet 19, 12/11/2020. The ROAD Plan cannot effect change to an approved SWM facility (basin contours, or access). Rather, a ROAD, Site, and WPO Plan should be consistent with one another. A WPO Plan Amendment is required for this type alteration of an approved SWM facility. Please take a moment; if this strikes you as odd, please advise as to what direction you would like to go (ROAD consistent with approved WPO, or WPO Plan Amendment). Better, if this is something easily explained, then that could move us closer to ROAD Plan approval. There is, of course, the issue of tree plantings, which may need to be > 15' from 30" RWSA water main. Again, there is a discrepancy. Once ROAD/WPO discrepancy is addressed, please work with Dyon to address RWSA review comments. Please scroll to RWSA email, January 20, 2021 2:42 PM. From Dyon Vega's email, below (January 21, 2021 2:18 PM): `I have attached two pictures showing where the 30" waterline is and an estimate of 6 trees that are most likely within 15 feet of our 30" waterline. Another comment that would help is on sheet 19- Please show RWSA 30" waterline that runs on the east side of the property and is shown on sheet 3 of the plans' Proposed plantings (Additional): The SWM facility Access must be clear (passable 10' width), with mature tree canopies not intruding on clear width, with no trees planted in SWM detention basin embankment, or within 25' wide emergency spillway. Nearest approach of any canopy tree to SWM facility access would be no closer than mature tree canopy radius (half canopy diameter). Thanks, take care, best, J. Anderson details Sheet 11, WPO201900050. Approved 12-4-19: PROPOSED VARIABLE WIDTH SW M B ACCESS ESMT NOTE TRANSITION CG6 CUR870 NO11-F < CURB FOR MAINTEMA ACCESSROAD SIDEWALK SMALL Of y'THKK IN THIS LOCATIC SEE ROAD PLANS FOR FINAL DESIGN. CONTRACTOR SMALL CONNECT THE PROPOSED DETENTION BASINN OUTFALL INTO THE EMSTING CULVERT PIPE TO REMAIN VIA A NEW DOGHOUSE MANHOLE. SEE THE PROFR.E'I NOTES ON THIS SHEET FOR ADDff ZONAL DETAILS 12-11-20 ROAD Plan sheet 19 ' CONTRACTOR SMALL USE THE TEMPORARY ESC RISER F PERMANENT SWM FACILITY RISER. THE (1) TEMPORARY DEWATERING ORIFICE SHALL BE PERMANENTLY PLUGGED N AT THE TIME OF THE FACILITY'S CONVERSION, A VDOT ! (CONCRETE MANHOLE BASE WITH A OAB') SHALL SERVE AS LOWER SECTION, IN CONJUNCTION WITH THE PROPOSED R CONCRETE FOUNDATION. A 048' STANDPIPE WITH A RIM EL S23.S0' SMALL COMPLETE THE STRUCTURE- THE CONTRAC' I 3 INSTALL A TRASHRACK ON THE RISER, SEE THIS SHEET FOR O �. 528 t Isdg U sew\ � .T13D / 1 I ("\,,000 SIR OUSTING 10' WIDI ELEV, N PROPOSED 2S' WIDE CLASS 1 `r1 RIPRAP EMERGENCY SPILLWAY w/ PROPOSED to WO Iy jI > O FILTER FABRIC UNDERLAYMENT GRASSLINED, GRADED SWM - (DEPTH • 2 ) 4:1 SIDE SLOPES B ACCESS SEE THIS SHEET FOR CREST ELEV--S2t.50' SCALED PROFILESOF D THE SWM FACILITY, TYP a,'- ' r. LOT 30 1 `A11) aw OPEN SPACE HEREBY of♦ p„ DEDICATED TO THE NO, i PROPOSED SWM • FACILITY 1040 , 10 sCFA 10� ♦41P 10 ,♦ 010 4, 10 UAP Y J r DERK AR DRI E RO UTE - J STATE -�� John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 [ limited internal email deleted.] 6 From: Dyon Vega <dvega@rivanna.org> Sent: Thursday, January 21, 20212:18 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Cc: vfort@rivanna.org; John Anderson <]anderson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] Paty, I have attached two pictures showing where the 30" waterline is and an estimate of 6 trees that are most likely within 15 feet of our 30" waterline. Another comment that would help is on sheet 19- Please show RWSA 30" waterline that runs on the east side of the property and is shown on sheet 3 of the plans. Thanks, Dyon Vega Civil Engineer RIVANNA WATER& SEWERAUTHORITY .`. Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Wednesday, January 20, 20212:54 PM To: Dyon Vega <dvega@rivanna.org> Cc: Victoria Fort <vfort@rivanna.org>; John Anderson <janderson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] Dyon, Good afternoon. Would it be possible for you to provide a graphic or description of the location and number of trees impacted by this? Be well, Paty Saternye Senior Planner Albemarle Coun psaternye@albem arle.org 434-296-5832 x3250 401 McIntire Road. Suite 228, Charlottesville. VA 22902 From: Dyon Vega <dvega@rivanna.org> Sent: Wednesday, January 20, 20212:42 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: vfort@rivanna.org; John Anderson <landerson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] Paty, RWSA has reviewed the Berkmar Overlook Road plan dated 12/11/2020 and has the comments. Sheet 19: • RWSA does not allow any trees in the easement. Please see planting list attached for allowable plants in the easement. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer RIVANNA V WATER & SEWER AUTHORITY Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Patricia "Paty" Saternye <paaternye@albemarle.org> Sent: Thursday, January 14, 20216:23 PM To: Dyon Vega <dvega@rivanna.org> Cc: Victoria Fort <vfort@rivanna.org>; John Anderson <]anderson2@albemarle.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] Dyon, Good evening. In light of the issue brought up today with SUB2020-4 Berkmar Overlook Road Plan (below in purple/italics) I thought it would be wise to distribute the attached SDP2020-42 Final Site Plan for the project for you to review. You had no objection to the 9/30 submission, so when I received the 12/1 submission I did not distribute it to you. You will receive it in two different emails. This is the second of two. FYI, it is likely that my comments for the 12/1 resubmittal of SDP2020-24 will likely go out tomorrow. However, I will include in my comments that your comments are pending. So, please just get them to me as soon as you are able. From: John Anderson <ianderson20albemarle.ora> Sent: Thursday, January 14, 20214:18 PM To: Scott Collins <scott@collins-engineering.com> Cc: Dyon Vega <DVega@rivanna.org>, Andrew baldwin <andrew@corecville.com>,• Patricia "Paty"Saternye <psaternye@albemarle.orgr, Richard Nelson<rnelson@serviceauthority.org>,• Jeremy Lynn <Jlynn@serviceauthority.org>, vfort@rivanno.org Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal J R WSA - plantings J RE ROAD PLAN /RWSA Thanks so much, Dyon —this is very helpful. Scott Please see below. Please coordinate plant for tree substitutions directly with Dyon /RWSA, and send confirmation design is acceptable to RWSA. Please send Alb./Engr.PDF of final revised ROAD Plan (or link), including revised sheets 19122 that reflect changes required by RWSA. Please send prior to final print submittal of ROAD Plan. Engineering anticipates revisions to carry thru to the final site plan. We request no additional ROAD Plan application feels. Again, please send email (from RWSA) confirming Berkmar Overlook ROAD Plan is acceptable. Once notified, once we receive signed letter with Child Development Center, we intend to approve Road Plan that day. Then, once ROAD Plan is approved and bonded, once all final subdivision ( plat) review comments are addressed, the final subdivision plat should be eligible for approval. Paty is plat coordinator. At this point, please mark all ROAD Plan -related email sent to Engineering high priority. Thanks for your help and patience. Take care, best 10 John E. Anderson, PE ( Civil Engineer II Department of Community Development ) County of Albemarle. Virginia 401 McIntire Road 1 Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Dyon Vega <dvega@rivanna.org> Sent: Thursday, January 14, 20213:24 PM To: Richard Nelson <rnelson@serviceauthoritv.ofg> CC: Jeremy Lynn <jlynn@serviceauthoritv.org>; John Anderson <landerson2@albemarle.org>,• vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal John, I apologize this is a little late but Richard is correct. RWSA does not allow trees within our easements. We have a planting list that 1 have attached. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer R��A"NA WATER 6 SEWERAUTHOAITY Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanno.org 11 From: Richard Nelson <rnelson@serviceauthoritv.org> Sent: Friday, December 11, 2020 2:51 PM To: Dyon Vega <dvega@nvanna.org> CC: ilvnn@serviceauthoritv.org; John Anderson <ianderson2@albemarle.orq> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal Dyon, See attached road plan for Berkmar Overlook. The landscape plan (page 19/22) shows some street trees along Berkmar Drive that are in conflict with RWSA's water main. Please let John know your comments on this, or if there are any additional comments. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Sootnaa Road Charlottesville, Virginia 22911 (434) 977-4511 Be well, Paty Saternye Senior Planner Albemarle Countv psaternye(a)albem arle.org 434-296-5832 x3250 401 McIntire Road. Suite 228, Charlottesville. VA 22902 12 From: John Anderson <]anderson2@albemarle.org> Sent: Thursday, January 14, 20214:18 PM To: Scott Collins <scott@collins-engineering.com> Cc: Dyon Vega <DVega@rivanna.org>; Andrew baldwin <andrew@corecville.com>; Patricia "Paty" Saternye <psaternye@albemarle.org>; Richard Nelson <rnelson@serviceauthority.org>; Jeremy Lynn <Ilynn@serviceauthority.org ; vfort@rivanna.org Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA- plantings ] RE ROAD PLAN /RWSA Thanks so much, Dyon —this is very helpful. Scott, Please see below. Please coordinate plant for tree substitutions directly with Dyon /RWSA, and send confirmation design is acceptable to RWSA. Please send Alb./Engr .PDF of final revised ROAD Plan (or link), including revised sheets 19/22 that reflect changes required by RWSA. Please send prior to final print submittal of ROAD Plan. Engineering anticipates revisions to carry thru to the final site plan. We request no additional ROAD Plan application fee/s. Again, please send email (from RWSA) confirming Berkmar Overlook ROAD Plan is acceptable. Once notified, once we receive signed letter with Child Development Center, we intend to approve Road Plan that day. Then, once ROAD Plan is approved and bonded, once all final subdivision ( plat) review comments are addressed, the final subdivision plat should be eligible for approval. Paty is plat coordinator. At this point, please mark all ROAD Plan -related email sent to Engineering high priority. Thanks for your help and patience. Take care, best, John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 13 From: Dyon Vega <dveea@rivanna.org> Sent: Thursday, January 14, 20213:24 PM To: Richard Nelson <rnelson@serviceauthoritv.org> Cc: Jeremy Lynn <Ilynn@serviceauthority.ors>; John Anderson <janderson2@albemarle.org>; vfort@rivanna.ore Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal John, I apologize this is a little late but Richard is correct. RWSA does not allow trees within our easements. We have a planting list that I have attached. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer RIVANNA WATER 6 SEWER AUTHORITY Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.orQ 14 From: Richard Nelson <rnelson@serviceauthority.org> Sent: Friday, December 11, 2020 2:51 PM To: Dyon Vega <dvega@rivanna.org> Cc: Ilynn@serviceauthority.org; John Anderson <janderson2@albemarle.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal Dyon, See attached road plan for Berkmar Overlook. The landscape plan (page 19/22) shows some street trees along Berkmar Drive that are in conflict with RWSA's water main. Please let John know your comments on this, or if there are any additional comments. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434)977-4511 From: John Anderson <landerson2@albemarle.org> Sent: Friday, December 11, 20201:08 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org>; Richard Nelson <rnelson@serviceauthoritv.org>; Adam Moore <Adam.Moore@vdot.virginia.gov>; Max Greene <max.greene@vdot.virginia.gov> Cc: Brian Becker <bbecker@albemarle.org>; Shawn Maddox <smaddox@albemarle.org>; Loving, Brenda <brenda.loving@vdot.virginia.gov>; Scott Collins <scott@collins-engineering.com> Subject: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal 15 Paty, Attached, please find 16 MB (reduced size) ROAD Plan for Berkmar Overlook, rev. 12-11-20. CV Planning review with comment due date of 8-Jan 2021 is created. Would it be helpful if I distribute (to Planning) as a Bluebeam review? Thanks, Paty [ Also attached: Planning comment response letter. ] Adam, Max, attached, please find reduced size revised ROAD Plan, Berkmar Overlook. Link below provides access to higher - resolution revised plan (actual digital portal 12-11-20 ROAD Plan submittal), a 33.6 MB file. CV review with VDOT comment due date of 8-Jan 2021 is created. Would it be helpful if Engineering distributes this file in some other way to VDOT? Does VDOT require a cover transmittal for project -tracking purposes? Please let me know, and thank you, both. Link to 33MB Plan: httos:/Afweb.albemarle.org/weblink/search.aspx?dbid=3&searchcommand=%7b%SbCDD- Planning%5d: %5bAppl icationNumber%5d=%22SUB202000004%22%7d Richard, Although ACSA had no objection to the September Berkmar Overlook Road Plan submittal, it is possible this revised ROAD plan may affect proposed utilities near development entrance off Berkmar Drive. Please, if you've time in the next week or so, confirm that ACSA `No objection' comment remains valid. Attached is likely to be the final ROAD plan. We just want to ensure ACSA has No objection. Recent ACSA CV comments: `email, R. Nelson, 7/28/2020 5:03 PM 'I recommend this road plan for approval." `Richard Nelson email, 10/8/2020 4:21 PM; text: 'There are no additional comments on the Berkmar Overlook Road Plan.' ' 16 Thanks for your help with this, Richard. — best for the holidays Brian, Shawn, Most recent CV update indicates `No objection' for ACF&R and GIS. The revised road plan is available in CV should you need or want to review it. Please note: Engineering has not created a planning review for either of you —so, no action required on your part. Thank you, both. Thanks, everyone best, I Anderson 434.296-5832 -x3069 John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 17 Patricia "Paty" Saternye From: Scott Collins <scott@collins-engineering.com> Sent: Friday, March 5, 2021 3:16 PM To: Dyon Vega; John Anderson Cc: Patricia "Paty" Saternye; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. None of these on the list that you provided are street trees acceptable for Albemarle County. And these 6 proposed trees are outside of the RWSA easement and over 15' away from the waterline. I think at this point, the trees should be approved as shown. Thx. Scott From: Dyon Vega <dvega@rivanna.org> Sent: Friday, March 5, 20213:09 PM To: Scott Collins <scott@collins-engineering.com>; John Anderson <janderson2@albemarle.org> Cc: Patricia "Paty" Saternye <psaternye@albemarle.org>; Victoria Fort <vfort@rivanna.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Thank you, that helps a lot. Would it be possible to plant trees from our acceptable planting list for the 6 trees that are closest to the WL? The 3 QS and the 3 UAP? I have attached the planting list. Dyon Vega Civil Engineer R,IVANNA WATER 6 SEWER AUTHORITY Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Scott Collins <scott@collins-engineering.com> Sent: Friday, March 5, 2021 1:48 PM To: Dyon Vega <dvega@rivanna.org>; John Anderson <janderson2@albemarle.org> Cc: Patricia "Paty" Saternye <psaternve@albemarle.org>; Victoria Fort <vfort@riyanna.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Dyon- Thanks! We had added the 15' existing easement, but it does appear that the existing waterline was turned off. Attached is the updated pdf. You can see the existing easement and the trees are outside that easement. Let me know if this addresses your final comment. Thx! Scott From: Dyon Vega <dvega@rivanna.org> Sent: Friday, March 5, 2021 10:53 AM To: Scott Collins <scott@collins-engineering.com>; John Anderson <!anderson2@albemarle.org> Cc: Patricia "Paty" 5aternye <psaternye@albemarle.org>; Victoria Fort <vfort@rivanna.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Scott, Can you place our WL on this sheet? Looking at an overlay I believe you pushed the trees in conflict back, but it is difficult looking at two different sheets and we typically ask for our utilities to be shown on all relevant sheets. However it does looks like you can proceed with the trees being further back from the WL now. Thanks, Dyon Vega Civil Engineer !VANA WATER@SEm LlTH! Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Scott Collins <scott@collins-engineering.com> Sent: Friday, March 5, 20219:29 AM To: John Anderson <landerson2@albemarle.org>; Dyon Vega <dvega@rivanna.org> Cc: Patricia "Paty" Saternye <psaternve@albemarle.org>; Victoria Fort <vfort@riyanna.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Dyon- I am submitting the road plans today for final review and signatures. Can you confirm that your final comment has been addressed with the pdf that I sent out the other week. Thx. Scott From: Scott Collins Sent: Monday, February 15, 202112:03 PM To: John Anderson <janderson2@albemarle.org>; Dyon Vega <DVega@rivanna.org> Cc: Patricia "Paty" 5aternye <psaternve@albemarle.org>; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Dyon- Attached is the updated landscaping plan for Berkmar Overlook. I added in the 15' waterline easement and shifted all the trees outside of the easement. Let me know if you need anything else and if this addresses your last comment. Thx. Scott From: John Anderson <janderson2@albemarle.org> Sent: Wednesday, January 27, 2021 3:32 PM To: Scott Collins <scott@collins-engineering.com> Cc: Patricia "Paty" 5aternye <psaternye@albemarle.org>; vfort@rivanna.org; Dyon Vega <DVega@rivanna.org>; Andrew baldwin <andrew@corecville.com> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] [ WPO Plan Amendment ] Scott, At this point, Berkmar Overlook ROAD Plan approval devolves to RWSA review comments. Planning, V]DOT, ACSA, ACF&R, GIS, and Engineering (except for need for signed off -site letter) review comments have been addressed. Yet with latest ROAD Plan submittal, there is a discrepancy between the approved WPO plan, and ROAD Plan. We need help with this Although we've hit a late -stage, tree/RWSA waterline conflict, review staff is committed to work thru this as quickly as possible. Please examine images, below (WPO /ROAD Plan). Please compare approved WP02019-00050, Sheet 11 (detention basin /SWM facility access) with ROAD Plan, sheet 19, 12/11/2020. The ROAD Plan cannot effect change to an approved SWM facility (basin contours, or access). Rather, a ROAD, Site, and WPO Plan should be consistent with one another. A WPO Plan Amendment is required for this type alteration of an approved SWM facility. Please take a moment; if this strikes you as odd, please advise as to what direction you would like to go (ROAD consistent with approved WPO, or WPO Plan Amendment). Better, if this is something easily explained, then that could move us closer to ROAD Plan approval. There is, of course, the issue of tree plantings, which may need to be > 15' from 30" RWSA water main. Again, there is a discrepancy. Once ROAD/WPO discrepancy is addressed, please work with Dyon to address RWSA review comments. Please scroll to RWSA email, January 20, 2021 2:42 PM. From Dyon Vega's email, below (January 21, 2021 2:18 PM): `I have attached two pictures showing where the 30" waterline is and an estimate of 6 trees that are most likely within 15 feet of our 30" waterline. Another comment that would help is on sheet 19- Please show RWSA 30" waterline that runs on the east side of the property and is shown on sheet 3 of the plans' ProDosed Dlantines (Additions The SWM facility Access must be clear (passable 10' width), with mature tree canopies not intruding on clear width, with no trees planted in SWM detention basin embankment, or within 25' wide emergency spillway. Nearest approach of any canopy tree to SWM facility access would be no closer than mature tree canopy radius (half canopy diameter). Thanks, take care, best, J. Anderson details Sheet 11, WP0201900050, Approved 12-4-19: ` CONTRACTOR SHALL USE THE TEMPORARY ESC RISER FO s, PERMANENT SWM FACILITY RISER- THE (1) TEMPORARY O DEWATERING ORIFICE SHALL BE PERMANENTLY PLUGGED WA 1 AT THE TIME OF THE FACILM's CONVERSION. A VDOT ST 11 (CONCRETE MANHOLE BASE WITH A 0648-) SHALL SERVE AS T LOWER SECTION, IN CON)UNCTION WITH THE PROPOSED RE CONCRETE FOUNDATION. A 018- STANDPIPE WITH A RIM ELE S23.So' SHALL COMPLETE THE STRUCTURE THE CONTRACT( • \ I INSTALL A TRASHRACK ON THE RISER, SEE THIS SHEET FOR 1 O PROPOSED VARIABLE WIDTH SWMSACCESSESMT ' S 5 �. 528 NOTE TRANSITIONF M CG-6(URBTOROLL-F CE CURBFORMAINTENA E ` ACCESSROAD SIDEWALK SHALL BE )' THICK IN THIS IOCATI SEE ROAD PLANS FOR i FINAL DES16N SJB \ /b 1O f q \ \ YC CONTRACTOR SHALL / CONNECT THE PROPOSED S110 / DETENTION BASIN's OUTFALL ` 6 ! 528 I F INTO THE EXISTINGCULVERT PIPE TO REMAIN VIA ANEW DOGHOUSE MANHOLE 5EE i THE PROFILE's NOTES ON _ THIS SHEET FOR ADDITIONAL - 5TR EXISTING DETAILS 10 10' WIDE 4 ELEV.PROPOSED 25 WIDE CLASS 1 PROPOSEDso' WRIT m s Jf RIPRAP EMERGENCY SPILLWAY w/ GRASSIINED, js 0 FILTER FABRIC UNDERLAYMENT GRADED SWM __- --- ^ (DEPTH - 2'1 4 1 SIDE SLOPES & ACCESS u SEETHISSNEETFOR CREST ELPV-SN.50' SCALED PROFILES OF O THE SWM FACILITY, TYP 12-11-20 ROAD Plan, sheet 19 4 3 b 3 _ 3Y i0A C AR.J r � r also ■ LOT 30 ■ I '� ' . /( IOP At OP 4CFA ' 0 ENSPACEII� okc,8 ACRES ft OPEN SPACE HEREBY -I ASL • DEDICATED TO THE NO HENh%LITE [1403 STATE _ PROPOSEDSWM 100 FACILITY f♦ CFA ,�, 0� - t. John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 [ limited internal email deleted.] From: Dyon Vega <dveaa@rivanna.org> Sent: Thursday, January 21, 2021 2:18 PM To: Patricia "Paty" Saternye <paaternye@albemarle.orR> Cc: vfort@rivanna.org John Anderson <janderson2@albemarle.ors> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] Paty, 5 I have attached two pictures showing where the 30" waterline is and an estimate of 6 trees that are most likely within 15 feet of our 30" waterline. Another comment that would help is on sheet 19- Please show RWSA 30" waterline that runs on the east side of the property and is shown on sheet 3 of the plans. Thanks, Dyon Vega Civil Engineer R�VANNA WATER 6 sEwERAUTHORITY Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Wednesday, January 20, 2021 2:54 PM To: Dyon Vega <dvega@rivanna.org> Cc: Victoria Fort <vfort@rivanna.org>; John Anderson <landerson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] Dyon, Good afternoon. Would it be possible for you to provide a graphic or description of the location and number of trees impacted by this? Be well, Paty Saternye Senior Planner Albemarle Countv psaternve@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Dyon Vega <dvega@rivanna.org> Sent: Wednesday, January 20, 2021 2:42 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Cc: vfort@rivanna.org; John Anderson <janderson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] Paty, RWSA has reviewed the Berkmar Overlook Road plan dated 12/11/2020 and has the comments. Sheet 19: • RWSA does not allow any trees in the easement. Please see planting list attached for allowable plants in the easement. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer R�VA"!'�A TER 6 Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Thursday, January 14, 2021 6:23 PM To: Dyon Vega <dvega@rivanna.org> Cc: Victoria Fort <vfort@rivanna.org>; John Anderson <janderson2@albemarle.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings j Dyon, Good evening. In light of the issue brought up today with SUB2020-4 Berkmar Overlook Road Plan (below in purple/italics) I thought it would be wise to distribute the attached SDP2020-42 Final Site Plan for the project for you to review. You had no objection to the 9/30 submission, so when I received the 12/1 submission I did not distribute it to you. You will receive it in two different emails. This is the second of two. FYI, it is likely that my comments for the 12/1 resubmittal of SDP2020-24 will likely go out tomorrow. However, I will include in my comments that your comments are pending. So, please just get them to me as soon as you are able. From: John Anderson <ianderson2(a%albemarle.ora> Sent: Thursday, January 14, 2021 4:18 PM To: Scott Collins<scott(&collins-enaineerina.com> Cc: Dyon Vega <DVeaa(@rivanna.ora>, Andrew boldwin <andrew(@corecville.comr, Patricia "Paty"Saternye <psaternye@albemarle.ora>; Richard Nelson <rnelson@serviceauthority.orar Jeremy Lynn <ilynn@serviceauthority.ora>,• yforWrivanna.org Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal ( RWSA - plantings j RE ROAD PLAN/RWSA Thanks so much, Dyon —this is very helpful. Scott, Please see below. Please coordinate plant for tree substitutions directly with Dyon /RWSA, and send confirmation design is acceptable to RWSA. Please send Alb./Engr.PDF of final revised ROAD Plan (or link), including revised sheets 19122 that reflect changes required by RWSA. Please send prior to final print submittal of ROAD Plan. Engineering anticipates revisions to carry thru to the final site plan. We request no additional ROAD Plan application feels. Again, please send email (from RWSA) confirming Berkmar Overlook ROAD Plan is acceptable. Once notified, once we receive signed letter with Child Development Center, we intend to approve Road Plan that day. Then, once ROAD Plan is approved and bonded, once all final subdivision (plot) review comments are addressed, the final subdivision plat should be eligible for approval. Paty is plat coordinator. At this point please mark all ROAD Plan -related email sent to Engineering high priority. Thanks for your help and patience. Take care, best John E. Anderson, PE ( Civil Engineer II Department of Community Development ) County of Albemarle. Virginia 401 McIntire Road ) Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Dyon Vega <dvega@rivanna.org> Sent: Thursday, January 14, 2021 3:24 PM To: Richard Nelson <rnelson@serviceauthority.org> Cc: Jeremy Lynn <ilynn@serviceauthority.orgr John Anderson <ianderson2@albemarle.orgr, vfort@rivanna.org Subject: RE., Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal John, 1 apologize this is a little late but Richard is correct. RWSA does not allow trees within our easements. We have a planting list that I have attached. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer RIVANNA WATER & SEWER AUTHORITY 'GO Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA22902 www.rivanna.org From: Richard Nelson <rnelson@serviceauthority.org> Sent: Friday, December 11, 2020 2:51 PM To: Dyon Vega <dveaa@rivanna.org> Cc: ilynn@serviceauthority.org; John Anderson <ianderson20)albemar1e.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal Dyon, See attached road plan for Berkmar Overlook. The landscape plan (page 19122) shows some street trees along Berkmar Drive that are in conflict with RWSA's water main. Please let John know your comments on this, or if there are any additional comments. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: John Anderson <janderson2@albemarle.org> Sent: Thursday, January 14, 20214:18 PM To: Scott Collins <scott@collins-engineering.com> Cc: Dyon Vega <DVega@rivanna.org>; Andrew baldwin <andrew@corecville.com>; Patricia "Paty" Saternye <psaternye@albemarle.org>; Richard Nelson <rnelson@serviceauthority.org>; Jeremy Lynn <Ilynn@serviceauthority.org>; vfort@rivanna.org Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] RE ROAD PLAN /RWSA Thanks so much, Dyon —this is very helpful. Scott, Please see below. Please coordinate plant for tree substitutions directly with Dyon /RWSA, and send confirmation design is acceptable to RWSA. Please send Alb./Engr .PDF of final revised ROAD Plan (or link), including revised sheets 19/22 that reflect changes required by RWSA. Please send prior to final print submittal of ROAD Plan. Engineering anticipates revisions to carry thru to the final site plan. We request no additional ROAD Plan application feels. Again, please send email (from RWSA) confirming Berkmar Overlook ROAD Plan is acceptable. Once notified, once we receive signed letter with Child Development Center, we intend to approve Road Plan that day. Then, once ROAD Plan is approved and bonded, once all final subdivision ( plat) review comments are addressed, the final subdivision plat should be eligible for approval. Paty is plat coordinator. At this point, please mark all ROAD Plan -related email sent to Engineering high priority. Thanks for your help and patience. Take care, best, John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Dyon Vega <dvega@rivanna.org> Sent: Thursday, January 14, 2021 3:24 PM To: Richard Nelson <rnelson@serviceauthority.org> Cc: Jeremy Lynn <jlynn@serviceauthority.org>; John Anderson <]anderson2@albemarle.org>; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal John, I apologize this is a little late but Richard is correct. RWSA does not allow trees within our easements. We have a planting list that I have attached. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer RIVANNA WATER 6 SEWER AUTHORITY �ZO Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Richard Nelson <rnelson@serviceauthority.org> Sent: Friday, December 11, 2020 2:51 PM To: Dyon Vega <dvega@rivanna.org> Cc: ilynn@serviceauthority.org; John Anderson <landerson2@albemarle.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal Dyon, See attached road plan for Berkmar Overlook. The landscape plan (page 19/22) shows some street trees along Berkmar Drive that are in conflict with RWSXs water main. Please let John know your comments on this, or if there are any additional comments. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 From: John Anderson <landerson2@albemarle.org> Sent: Friday, December 11, 2020 1:08 PM To: Patricia "Paty" Saternye <paaternye@albemarle.org>; Richard Nelson <rnelson@serviceauthority.org>; Adam Moore <Adam.Moore@vdot.virginia.gov>; Max Greene <max.greene@vdot.virginia.gov> Cc: Brian Becker <bbecker@albemarle.org>; Shawn Maddox <smaddox@albemarle.org>; Loving, Brenda <brenda.loving@vdot.virginia.gov>; Scott Collins <scott@collins-engineering.com> Subject: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal 10 Paty, Attached, please find 16 MB (reduced size) ROAD Plan for Berkmar Overlook, rev. 12-11-20. CV Planning review with comment due date of 8-Jan 2021 is created. Would it be helpful if I distribute (to Planning) as a Bluebeam review? Thanks, Paty [ Also attached: Planning comment response letter. ] Adam Max attached, please find reduced size revised ROAD Plan, Berkmar Overlook. Link below provides access to higher - resolution revised plan (actual digital portal 12-11-20 ROAD Plan submittal), a 33.6 MB file. CV review with VDOT comment due date of 8-Jan 2021 is created. Would it be helpful if Engineering distributes this file in some other way to VDOT? Does VDOT require a cover transmittal for project -tracking purposes? Please let me know, and thank you, both. Link to 33MB Plan: httos://lfweb.abemarle.org/weblink/search.aspx?dbid=3&searchcommand=o/u7bo/u5bCDD- Planning%5d: %5bApplicationNumber%5 d=o/o22 SUB202000004%22%7d Richard, Although ACSA had no objection to the September Berkmar Overlook Road Plan submittal, it is possible this revised ROAD plan may affect proposed utilities near development entrance off Berkmar Drive. Please, if you've time in the next week or so, confirm that ACSA `No objection' comment remains valid. Attached is likely to be the final ROAD plan. We just want to ensure ACSA has No objection. Recent ACSA CV comments: `email, R. Nelson, 7/28/2020 5:03 PM 'I recommend this road plan for approval." `Richard Nelson email, 10/8/2020 4:21 PM; text: 'There are no additional comments on the Berkmar Overlook Road Plan.' ' Thanks for your help with this, Richard. — best for the holidays Brian, Shawn, Most recent CV update indicates `No obiection' for ACF&R and GIS. The revised road plan is available in CV should you need or want to review it. Please note: Engineering has not created a planning review for either of you —so, no action required on your part. Thank you, both. Thanks, everyone best, J. Anderson 434.296-5832 -x3069 John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 eat. 3069 11 Patricia "Paty" Saternye From: Jeremy Lynn <jlynn@serviceauthority.org> Sent: Monday, January 25, 2021 12:01 PM To: Justin Ritter; Richard Nelson Cc: 'Andrew baldwin'; Patricia "Paty" Saternye Subject: RE: wood - recorded easement update CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Justin, Recorded deed received.... thanks for your help. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434)977-4511 -Water a.,��ranr r From: Justin Ritter <jr@ritterlawpllc.com> Sent: Monday, January 25, 2021 11:52 AM To: Richard Nelson <rnelson@serviceauthority.org> Cc: Jeremy Lynn<jlynn@serviceauthority.org>;'Andrew baldwin' <andrew@corecville.com>;'Patricia "Paty" Saternye' <psate rnye@ a Ibema rle.org> Subject: FW: wood - recorded easement update Richard Paty (cc'd) asked me to forward this recorded easement to you. Please confirm receipt and thank you, Justin From: Justin Ritter Sent: Monday, January 25, 2021 11:31 AM To: 'Patricia "Paty" Saternye'<psaternve@albemarle.ore>;'Andrew baldwin' <andrew@corecville.com> Cc:'Ed Bailey'<eba i ley@fau lcone rconstruction.com>; 'Bryan Rieckmann' <brieckmann@faulconerconstruction.com>; 'Scott Collins' <scott@collins-engineerine.com> Subject: RE: wood - recorded easement update Paty: I got this one to work, now properly showing the plat boundaries. See attached. Please confirm receipt and thank you, Justin From: Justin Ritter Sent: Monday, January 25, 2021 10:31 AM To: 'Patricia "Paty" Saternye' <psaternye@albemarle.org>; Andrew baldwin <andrew@corecville.com> Cc: Ed Bailey <ebailey@faulconerconstruction.com>; Bryan Rieckmann <brieckmann@faulconerconstruction.com>; Scott Collins <scott@collins-engineering.com> Subject: RE: wood - recorded easement update Paty: See attached. This is in reference to the Berkmar Development project. FYI — the attached is a printed copy that we received from the County on Friday ... it has not properly copied the plat areas. The Albemarle land records website is currently down; when its back up I'll work to pull a pdf version that properly shows the entire boundaries of the attached plat. Please confirm receipt and thank you, Justin From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Friday, January 22, 2021 10:22 AM To: Andrew baldwin <andrew@corecville.com> Cc: Ed Bailey <ebailey@faulconerconstruction.com>; Bryan Rieckmann <brieckmann@faulconerconstruction.com>; Scott Collins <scott@collins-engineering.com>; Justin Ritter <Ir@ritterlawpllc.com> Subject: RE: wood - recorded easement update Andrew, Could you let me know what project this is in reference to? Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Andrew baldwin <andrew@corecviIle.com> Sent: Friday, January 22, 2021 10:08 AM To: Bryan Rieckmann <brieckmann@faulconerconstruction.com>; Justin Ritter <jr@ritterlawpllc.com>; Patricia "Paty" Saternye <psaternve@albemarle.org>; Scott Collins <scott@collins-engineering.com> Cc: Ed Bailey <ebailev@faulconerconstruction.com> Subject: Re: wood - recorded easement update CAUTIOP' This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Justin please include all on this email when you circulate thanks. On Fri, Jan 22, 2021 at 10:03 AM Justin Ritter <jr@ritterlawpllc.com> wrote: Andrew/Ed: My co-worker is working on getting a recorded copy of the easement. FYI. Once we have in hand, I'll promptly circulate the same. Justin A. Ritter, Esquire Ritter Law PLLC 600 E. Water Street, Suite F Charlottesville, Virginia 22902 Direct Line: (434) 218-1172 Fax Line: (434) 322-3208 �ritterlawpllc.com Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 9 Patricia "Paty" Saternye From: Justin Ritter <jr@ritterlawpllc.com> Sent: Monday, January 25, 2021 11:51 AM To: Patricia "Paty" Saternye; 'Andrew baldwin' Cc: 'Ed Bailey';'Bryan Rieckmann'; 'Scott Collins' Subject: RE: wood - recorded easement update CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. No. But I'll do so now. From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Monday, January 25, 2021 11:48 AM To: Justin Ritter <jr@ritterlawpllc.com>; 'Andrew baldwin' <andrew@corecville.com> Cc:'Ed Bailey' <eba i ley@fau lconerconstruction.com>; 'Bryan Rieckmann' <brieckmann@faulconerconstruction.com>; 'Scott Collins' <scott@collins-engineering.com> Subject: RE: wood - recorded easement update Justin, Good morning. Have you forwarded this to Richard Nelson at ACSA as well? Be well, Paty Saternye Senior Planner Albemarle County psaternye0al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Justin Ritter <jr@ritterlawpllc.com> Sent: Monday, January 25, 2021 11:31 AM To: Patricia "Paty" Saternye <psaternye@albemarle.org>;'Andrew baldwin' <andrew@corecville.com> Cc:'Ed Bailey' <eba i ley@fau lconerconstruction.com>; 'Bryan Rieckmann' <brieckmann@faulconerconstruction.com>; 'Scott Collins' <scott@collins-engineering.com> Subject: RE: wood - recorded easement update CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty: I got this one to work, now properly showing the plat boundaries. See attached. Please confirm receipt and thank you, Justin From: Justin Ritter Sent: Monday, January 25, 2021 10:31 AM To: 'Patricia "Paty" Saternye' <psaternye@albemarle.org>; Andrew baldwin <andrew@corecville.com> Cc: Ed Bailey <ebailey@faulconerconstruction.com>; Bryan Rieckmann <brieckmann@faulconerconstruction.com>; Scott Collins <scott@collins-engineering.com> Subject: RE: wood - recorded easement update Paty: See attached. This is in reference to the Berkmar Development project. FYI — the attached is a printed copy that we received from the County on Friday ... it has not properly copied the plat areas. The Albemarle land records website is currently down; when its back up I'll work to pull a pdf version that properly shows the entire boundaries of the attached plat. Please confirm receipt and thank you, Justin From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Friday, January 22, 2021 10:22 AM To: Andrew baldwin <andrew@corecville.com> Cc: Ed Bailey <ebailey@faulconerconstruction.com>; Bryan Rieckmann <brieckmann@faulconerconstruction.com>; Scott Collins <scott@collins-engineering.com>; Justin Ritter <Ir@ritterlawpllc.com> Subject: RE: wood - recorded easement update Andrew, Could you let me know what project this is in reference to? Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Andrew baldwin <andrew@corecviIle.com> Sent: Friday, January 22, 2021 10:08 AM To: Bryan Rieckmann <brieckmann@faulconerconstruction.com>; Justin Ritter <]r@ritterlawpllc.com>; Patricia "Paty" Saternye <psaternve@albemarle.org>; Scott Collins <scott@collins-engineering.com> Cc: Ed Bailey <ebailey@faulconerconstruction.com> Subject: Re: wood - recorded easement update CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Justin please include all on this email when you circulate thanks. On Fri, Jan 22, 2021 at 10:03 AM Justin Ritter <jr@ritterlawpllc.com> wrote: Andrew/Ed: My co-worker is working on getting a recorded copy of the easement. FYI. Once we have in hand, I'll promptly circulate the same. Justin A. Ritter, Esquire Ritter Law PLLC 600 E. Water Street. Suite F Charlottesville, Virginia22902 Direct Line: (434) 218-1172 Fax Line: (434) 322-3208 ir(oritterlawollc.com in Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 Patricia "Paty" Saternye From: Andrew baldwin <andrew@corecville.com> Sent: Friday, January 22, 2021 10:26 AM To: Patricia "Paty" Saternye Subject: Re: wood - recorded easement update CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Berkmar off -site sanitary easement. I should have the easement for the entry and grading easement back from the day care school today as well. Just FYI. On Fri, Jan 22, 2021 at 10:22 AM Patricia "Paty" Saternye <psaternve@albemarle.ore> wrote: Andrew, Could you let me know what project this is in reference to? Be well, Paty Saternye Senior Planner Albemarle Coun Dsaternve@albem arle.ora 434-296-5832 x3250 401 McIntire Road. Suite 228, Charlottesville. VA 22902 From: Andrew baldwin <andrew@corecville.com> Sent: Friday, January 22, 2021 10:08 AM To: Bryan Rieckmann <brieckmann@faulconerconstruction.com>; Justin Ritter <jr@ritterlawpllc.com>; Patricia "Paty" Saternye <psaternve@albemarle.org>; Scott Collins <scott@collins-enginee rine.com> Cc: Ed Bailey<ebailey@faulconerconstruction.com> Subject: Re: wood - recorded easement update CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Justin please include all on this email when you circulate thanks. On Fri, Jan 22, 2021 at 10:03 AM Justin Ritter <Ir@ritterlawollc.com> wrote: Andrew/Ed: My co-worker is working on getting a recorded copy of the easement. FYI. Once we have in hand, I'll promptly circulate the same. Justin A. Ritter, Esquire Ritter Law PLLC 600 E. Water Street Suite F Charlottesville, Virginia 22902 Direct Line: (434) 218-1172 Fax Line: (434) 322-3208 a.ritterlawpllc corn Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6566 Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Thursday, January 21, 2021 3:04 PM To: Dyon Vega; John Anderson Cc: vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] Attachments: Overlay Sheet 3 and 19 1-21-2021 flattened to image and back.pdf Follow Up Flag: Follow up Flag Status: Flagged Sorry, here is the image. Adobe didn't want to read it the Bluebeam created overlay. & d�oBACRES t - OPEiv SPACE HNEB w [POW SWM DEDICATED TOTiFH a -P aClLfl - o -". -Pn SE srov 5 r. rT I 514HT DISTANCE - L5EMEN-r _D.B___FG� P�ID�IVE cam ",�,� Ili 0t3403 Be well, Paty Saternye Senior Planner Albemarle County psaternyeC@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Thursday, January 21, 2021 2:59 PM To: Dyon Vega <DVega@rivanna.org>; John Anderson <janderson2@albemarle.org> Cc: vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan - 12/11/20 resubmittal [ RWSA - plantings ] 1 Dyon, Thank you that really helps �. John, Below (and attached) is an "overlay" I did in Bluebeam. I merged sheets 3 and 19 together so that we could see location of the RWSA (in the ROW) in comparison to the location of the proposed street trees. If I'm correct there are 5 trees proposed closer than 15' from the waterline. I can allow them to move them back, further into the property, to avoid this conflict. However, how far back can these 5 trees move back before conflicting with your SWIM facility? Is it okay to move them further into the property as long as they are not with X' of the SWIM access road? If so, how close can the trunks come to that road (in order to have clearance for truck to access without hitting tree branches)? Or is the embankment itself a deterrent? FYI, there are also "managed steep slopes" to consider right along the existing ROW line for a lot of that distance. Be well, Paty Saternye Senior Planner Albemarle County psaternyePal bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Dyon Vega <dvega@rivanna.org> Sent: Thursday, January 21, 2021 2:18 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Cc: vfort@rivanna.org; John Anderson <]anderson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty, I have attached two pictures showing where the 30" waterline is and an estimate of 6 trees that are most likely within 15 feet of our 30" waterline. Another comment that would help is on sheet 19- Please show RWSA 30" waterline that runs on the east side of the property and is shown on sheet 3 of the plans. Thanks, Dyon Vega Civil Engineer RIVANNA WATER & SEWERAUTH�I Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Wednesday, January 20, 2021 2:54 PM To: Dyon Vega <dvega@rivanna.org> Cc: Victoria Fort <vfort@rivanna.org>; John Anderson <landerson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] Dyon, Good afternoon. Would it be possible for you to provide a graphic or description of the location and number of trees impacted by this? Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Dyon Vega <dvega@rivanna.org> Sent: Wednesday, January 20, 2021 2:42 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org> Cc: vfort@rivanna.org; John Anderson <]anderson2@albemarle.org> Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty, RWSA has reviewed the Berkmar Overlook Road plan dated 12/11/2020 and has the comments. Sheet 19: • RWSA does not allow any trees in the easement. Please see planting list attached for allowable plants in the easement. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer RIVANNA WATER 6 SEWER AUTHORITY Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.ore From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Thursday, January 14, 2021 6:23 PM To: Dyon Vega <dveea@rivanna.orR> Cc: Victoria Fort <vfort@rivanna.orR>; John Anderson <landerson2@albemarle.ors> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings j Dyon, Good evening. In light of the issue brought up today with SUB2020-4 Berkmar Overlook Road Plan (below in purple/italics) I thought it would be wise to distribute the attached SDP2020-42 Final Site Plan for the project for you to review. You had no objection to the 9/30 submission, so when I received the 12/1 submission I did not distribute it to you. You will receive it in two different emails. This is the second of two. FYI, it is likely that my comments for the 12/1 resubmittal of SDP2020-24 will likely go out tomorrow. However, I will include in my comments that your comments are pending. So, please just get them to me as soon as you are able. From: John Anderson <ianderson20)albemarle.org> Sent: Thursday, January 14, 2021 4:18 PM To: Scott Collins <scott@collins-engineering.com> Cc: Dyon Vega <DVega@rivanna.orgr, Andrew boldwin <andrew@corecville.comr, Patricia "Paty"Saternye <psaternve@albemarle.ora>, Richard Nelson <rnelson@serviceauthoritv.ora>, Jeremy Lynn <ilvnn@serviceauthoritv.ora>,• vfort@rivanna.ora Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal ( RWSA - plantings j RE ROAD PLAN/RWSA Thanks so much, Dyon —this is very helpful Scott, Please see below. Please coordinate plant for tree substitutions directly with Dyon /RWSA, and send confirmation design is acceptable to RWSA. Please send Alb./Engr.PDF of final revised ROAD Plan (or link), including revised sheets 19122 that reflect changes required by RWSA. Please send prior to final print submittal of ROAD Plan. Engineering anticipates revisions to carry thru to the final site Plan. We request no additional ROAD Plan application feels. Again, please send email (from RWSA) confirming Berkmar Overlook ROAD Plan is acceptable. Once notified, once we receive signed letter with Child Development Center, we intend to approve Road Plan that day. Then, once ROAD Plan is approved and bonded, once all final subdivision (plot) review comments are addressed, the final subdivision plat should be eligible for approval. Poty is plat coordinator. At this point please mark all ROAD Plan -related email sent to Engineering high priority. Thanks for your help and patience. Take care, best John E. Anderson, PE ) Civil Engineer 11 Department of Community Development ( County of Albemarle. Virginia 401 McIntire Road ( Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Dyon Vega <dveaa@rivanna.ora> Sent: Thursday, January 14, 2021 3:24 PM To: Richard Nelson <rnelson@serviceauthority.org> Cc: Jeremy Lynn ylynn@serviceauthority.org>,• John Anderson <ianderson2@albemarle.orgr, vfort@rivanna.org Subject: RE., Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal John, 1 apologize this is a little late but Richard is correct. RWSA does not allow trees within our easements. We have a planting list that I have attached. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer RIVANNA WATER & SEW ERA UTHOR I �TY �J Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA22902 www.rivanno.org From: Richard Nelson <rnelson@serviceauthority.org> Sent: Friday, December 11, 2020 2:51 PM To: Dyon Vega <dvega@nvanna.org> Cc: ilynn@serviceauthority.org; John Anderson <iander5on20)albemarle.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12111120 resubmittal Dyon, See attached road plan for Berkmar Overlook. The landscape plan (page 19122) shows some street trees along Berkmar Drive that are in conflict with RWSA's water main. Please let John know your comments on this, or if there are any additional comments. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 Be well, Paty Saternye Senior Planner Albemarle County psaternyeCcDal bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: John Anderson <]anderson2@albemarle.org> Sent: Thursday, January 14, 20214:18 PM To: Scott Collins <scott@collins-engineering.com> Cc: Dyon Vega <DVega@rivanna.org>; Andrew baldwin <andrew@corecville.com>; Patricia "Paty" Saternye <psaternye@albemarle.org>; Richard Nelson <rnelson@serviceauthority.org>; Jeremy Lynn <Ilynn@serviceauthority.org>; vfort@rivanna.org Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal [ RWSA - plantings ] RE ROAD PLAN /RWSA Thanks so much, Dyon —this is very helpful. Scott, Please see below. Please coordinate plant for tree substitutions directly with Dyon /RWSA, and send confirmation design is acceptable to RWSA. Please send Alb./Engr .PDF of final revised ROAD Plan (or link), including revised sheets 19/22 that reflect changes required by RWSA. Please send prior to final print submittal of ROAD Plan. Engineering anticipates revisions to carry thru to the final site plan. We request no additional ROAD Plan application fee/s. Again, please send email (from RWSA) confirming Berkmar Overlook ROAD Plan is acceptable. Once notified, once we receive signed letter with Child Development Center, we intend to approve Road Plan that day. Then, once ROAD Plan is approved and bonded, once all final subdivision ( plat) review comments are addressed, the final subdivision plat should be eligible for approval. Paty is plat coordinator. At this point, please mark all ROAD Plan -related email sent to Engineering high priority. Thanks for your help and patience. Take care, best, John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: Dyon Vega <dvega@rivanna.org> Sent: Thursday, January 14, 2021 3:24 PM To: Richard Nelson <rnelson@serviceauthority.org> Cc: Jeremy Lynn <jlynn@serviceauthority.org>; John Anderson <janderson2@albemarle.org>; vfort@rivanna.org Subject: RE: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal John, I apologize this is a little late but Richard is correct. RWSA does not allow trees within our easements. We have a planting list that I have attached. Let me know if you have any questions. Thanks, Dyon Vega Civil Engineer RIVANNA WATER 6 SEWER AUTHORITY Rivanna Water & Sewer Authority (434) 977-2970, Ext. 170 695 Moores Creek Lane Charlottesville, VA 22902 www.rivanna.org From: Richard Nelson <rnelson@serviceauthoritv.org> Sent: Friday, December 11, 2020 2:51 PM To: Dyon Vega <dvega@rivanna.org> Cc: ilynn@serviceauthoritv.org; John Anderson <landerson2@albemarle.org> Subject: FW: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal Dyon, See attached road plan for Berkmar Overlook. The landscape plan (page 19/22) shows some street trees along Berkmar Drive that are in conflict with RWSA's water main. Please let John know your comments on this, or if there are any additional comments. Thanks, Richard Nelson Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434) 977-4511 From: John Anderson <landerson2@albemarle.org> Sent: Friday, December 11, 2020 1:08 PM To: Patricia "Paty" Saternye <psaternve@albemarle.org>; Richard Nelson <rnelson@serviceauthoritv.org>; Adam Moore <Adam.Moore@vdot.virginia.gov>; Max Greene <max.greene@vdot.virginia.gov> Cc: Brian Becker <bbecker@albemarle.org>; Shawn Maddox <smaddox@albemarle.org>; Loving, Brenda <brenda.loving@vdot.virginia.gov>; Scott Collins <scott@collins-engineering.com> Subject: Transmittal of SUB202000004 - Berkmar Overlook, ROAD Plan-12/11/20 resubmittal Paty, Attached, please find 16 MB (reduced size) ROAD Plan for Berkmar Overlook, rev. 12-11-20. CV Planning review with comment due date of 8-Jan 2021 is created. Would it be helpful if I distribute (to Planning) as a Bluebeam review? Thanks, Paty [ Also attached: Planning comment response letter. ] Adam, Max attached, please find reduced size revised ROAD Plan, Berkmar Overlook. Link below provides access to higher - resolution revised plan (actual digital portal 12-11-20 ROAD Plan submittal), a 33.6 MB file. CV review with VDOT comment due date of 8-Jan 2021 is created. Would it be helpful if Engineering distributes this file in some other way to VDOT? Does VDOT require a cover transmittal for project -tracking purposes? Please let me know, and thank you, both. Link to 33MB Plan: httos://lfweb.abemarle.org/weblink/search.aspx?dbid=3&searchcommand=o/u7bo/u5bCDD- Planning%5d: %5bApplicationNumber%5 d=0/o22 SUB202000004%22%7d Richard, Although ACSA had no objection to the September Berk mar Overlook Road Plan submittal, it is possible this revised ROAD plan may affect proposed utilities near development entrance off Berk mar Drive. Please, if you've time in the next week or so, confirm that ACSA `No objection' comment remains valid. Attached is likely to be the final ROAD plan. We just want to ensure ACSA has No objection. Recent ACSA CV comments: `email, R. Nelson, 7/28/2020 5:03 PM 'I recommend this road plan for approval." `Richard Nelson email, 10/8/2020 4:21 PM; text: 'There are no additional comments on the Berkmar Overlook Road Plan.' ' Thanks for your help with this, Richard. — best for the holidays Brian, Shawn, Most recent CV update indicates `No obiection' for ACF&R and GIS. The revised road plan is available in CV should you need or want to review it. Please note: Engineering has not created a planning review for either of you —so, no action required on your part. Thank you, both. Thanks, everyone best, J. Anderson 434.296-5832 -x3069 John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 Patricia "Paty" Saternye From: Patricia "Paty" Saternye Sent: Wednesday, January 20, 2021 11:57 AM To: Scott Collins Cc: William White; Andrew baldwin Subject: RE: SDP2020-42 Berkmar Overlook Final Site Plan RE: Berkmar Overlook road plan Attachments: SDP2020-42 3rd round review 1-20-2021.pdf Scott, Good morning and thank you for your patience. Attached please find the 3rd round comments for SDP2020-42 Berkmar Overlook Final Site Plan. Please note the new comment #38, which is in reference to the subdivision plat. As mentioned in my email to William white, with the subdivision comments, this it came up in discussion with Cameron L. earlier this week. Double frontage lots are treated differently in site plan portion of the ordinance and subdivision ordinance. Therefore, the site plan must be approved prior to the final plat. Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Scott Collins <scott@collins-engineering.com> Sent: Monday, December 14, 2020 5:41 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org>; John Anderson <janderson2@albemarle.org> Subject: RE: SDP2020-42 Berkmar Overlook Final Site Plan RE: Berkmar Overlook road plan CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. No. it was submitted, and I would like to confirm all other comments have been addressed, except for the new comment on the entrance connection and adding the deed book/page info. Thx. Scott From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Monday, December 14, 2020 5:40 PM To: Scott Collins <scott@collins-engineering.com> Cc: Charles Rapp <rappc@albemarle.org>; John Anderson <0anderson2@albemarle.org> Subject: RE: SDP2020-42 Berkmar Overlook Final Site Plan RE: Berkmar Overlook road plan Scott, Thank you. So, I will remove the Final Site Plan from my review queue (and contact any remaining reviews to do the same) and not review the version submitted on 12/1. Be well, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Monday, December 14, 2020 5:37 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org>; John Anderson <ianderson2@albemarle.org> Subject: RE: SDP2020-42 Berkmar Overlook Final Site Plan RE: Berkmar Overlook road plan CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Let's get the road plan approved. Then we can get the site plan approved. We need to first get the road plan approved, then record the subdivision plat, update the site plan with the recordation information for the final site plan, and then resubmit the site plan for approval. Thx. Scott From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Monday, December 14, 2020 5:35 PM To: Scott Collins <scott@collins-engineering.com> Cc: Charles Rapp <rappc@albemarle.org>; John Anderson <janderson2@albemarle.org> Subject: SDP2020-42 Berkmar Overlook Final Site Plan RE: Berkmar Overlook road plan Scott, Good evening. Will you also be submitting an updated the site plan (SDP2020-42) you resubmitted on 12/1 as well? Be well, Paty Saternye Senior Planner Community Development y?� Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Friday, December 11, 2020 12:21 PM To: John Anderson <0anderson2@albemarle.org>; Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org> Subject: Berkmar Overlook road plan CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. John, Paty- I have re -uploaded the Berkmar Overlook Road plans for final review and approval. Please disregard the November 30" plans and use the December 11'" plans. These plans include the compromise that Charles and I worked out on the adjacent property that has already been reviewed by both of you. It also includes the note about striping the parking lot spaces and shows the existing wooden fence at the dumpster enclosure. Other than that, the letter allowing the offsite work should be coming your way in about 2-3 days, and we graphically shifted over the 6 trees on the landscaping plan 4", as requested, but also added a general note to that affect. Hopefully you can look at these minor revisions fairly quickly so when the letter comes in, you can issue approval. Thx. Scott Patricia "Paty" Saternye From: Sent: To: Cc: Subject: Okay Paty Saternye Senior Planner Community Development V - V •,V/R41tl�T Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org Patricia "Paty" Saternye Tuesday, December 15, 2020 9:36 AM Scott Collins Charles Rapp; John Anderson RE: SDP2020-42 Berkmar Overlook Final Site Plan RE: Berkmar Overlook road plan From: Scott Collins <scott@collins-engineering.com> Sent: Monday, December 14, 2020 5:41 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org>; John Anderson <janderson2@albemarle.org> Subject: RE: SDP2020-42 Berkmar Overlook Final Site Plan RE: Berkmar Overlook road plan CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. No. it was submitted, and I would like to confirm all other comments have been addressed, except for the new comment on the entrance connection and adding the deed book/page info. Thx. Scott From: Patricia "Paty" Saternye <psaternve@albemarle.org> Sent: Monday, December 14, 2020 5:40 PM To: Scott Collins <scott@collins-engineering.com> Cc: Charles Rapp <rappc@albemarle.org>; John Anderson <0anderson2@albemarle.org> Subject: RE: SDP2020-42 Berkmar Overlook Final Site Plan RE: Berkmar Overlook road plan Scott, Thank you. So, I will remove the Final Site Plan from my review queue (and contact any remaining reviews to do the same) and not review the version submitted on 12/1. Be well, Paty Saternye Senior Planner Community Development 0i�r 11 u `Y�R41ln� Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Monday, December 14, 2020 5:37 PM To: Patricia "Paty" Saternye <psaternye@albemarle.org> Cc: Charles Rapp <rappc@albemarle.org>; John Anderson <ianderson2@al1bemarle.org> Subject: RE: SDP2020-42 Berkmar Overlook Final Site Plan RE: Berkmar Overlook road plan CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Let's get the road plan approved. Then we can get the site plan approved. We need to first get the road plan approved, then record the subdivision plat, update the site plan with the recordation information for the final site plan, and then resubmit the site plan for approval. Thx. Scott From: Patricia "Paty" Saternye <psaternye@albemarle.org> Sent: Monday, December 14, 2020 5:35 PM To: Scott Collins <scott@collins-engineering.com> Cc: Charles Rapp <rappc@albemarle.org>; John Anderson <janderson2@albemarle.org> Subject: SDP2020-42 Berkmar Overlook Final Site Plan RE: Berkmar Overlook road plan Scott, Good evening. Will you also be submitting an updated the site plan (SDP2020-42) you resubmitted on 12/1 as well? Be well, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.ore www.albemarle.org From: Scott Collins <scott@collins-eneineering.com> Sent: Friday, December 11, 2020 12:21 PM To: John Anderson <0anderson2@albemarle.ore>; Patricia "Paty" Saternye <psaternve@albemarle.ore> Cc: Charles Rapp <rappc@albemarle.ore> Subject: Berkmar Overlook road plan CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. John, Paty- I have re -uploaded the Berkmar Overlook Road plans for final review and approval. Please disregard the November 30" plans and use the December 11`" plans. These plans include the compromise that Charles and I worked out on the adjacent property that has already been reviewed by both of you. It also includes the note about striping the parking lot spaces and shows the existing wooden fence at the dumpster enclosure. Other than that, the letter allowing the offsite work should be coming your way in about 2-3 days, and we graphically shifted over the 6 trees on the landscaping plan 4", as requested, but also added a general note to that affect. Hopefully you can look at these minor revisions fairly quickly so when the letter comes in, you can issue approval. Thx. Scott Patricia "Paty" Saternye From: Patricia Saternye Sent: Wednesday, December 2, 2020 3:47 PM To: Charles Rapp Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning review comments j Follow Up Flag: Follow up Flag Status: Flagged Charles, Is it correct that you do not need John and I at the meeting? Please let me know if I've misinterpreted that. Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Charles Rapp <rappc@albemarle.org> Sent: Wednesday, December 2, 2020 2:58 PM To: Scott Collins <scott@collins-engineering.com>; Patricia Saternye <psaternye@albemarle.org>; John Anderson <janderson2@albemarle.org> Cc: Kaitlyn Kostelec Walthall <kaitlyn@collins-engineering.com> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning review comments j Scott, Would you be available to meet between 1-2 tomorrow afternoon? Thanks, Charles Rapp, AICP, ASLA Director of Planning Albemarle County rappc@albemarle.org 434-296-5832 x3254 401 McIntire Road, Charlottesville, VA 22901 From: Scott Collins <scott@collins-engineering.com> Sent: Wednesday, November 25, 202011:39 AM To: Charles Rapp <rappc@albemarle.org>; Patricia Saternye <psaternye@albemarle.org>; John Anderson <aanderson2@aIbemarle.org> Cc: Kaitlyn Kostelec Walthall <kaitlyn@collins-engineering.com> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning review comments j CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Charles - Thanks, that would be great. I appreciate it. Have a great Thanksgiving. Scott From: Charles Rapp <rappc@albemarle.org> Sent: Wednesday, November 25, 202011:24 AM To: Scott Collins <scott@collins-engineering.com>; Patricia Saternye <psaternye@albemarle.org>; John Anderson <janderson2@albemarle.org> Cc: Kaitlyn Kostelec Walthall <kaitlyn@collins-engineering.com> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning review comments j Scott, I'd be happy to meet next week to discuss. I'm going to get with our staff internally early next week to get my bearings on this project and then we will reach out with a meeting request for all of us. Thanks, Charles Rapp, AICP, ASLA Director of Planning Albemarle County rappc@albemarle.org 434-296-5832 x3254 401 McIntire Road, Charlottesville, VA 22901 From: Scott Collins <scott@collins-engineering.com> Sent: Tuesday, November 24, 2020 2:13 PM To: Patricia Saternye <psaternye@albemarle.org>; John Anderson <janderson2@albemarle.org>; Charles Rapp <rappc@albemarle.org> Cc: Kaitlyn Kostelec Walthall <kaitlyn@collins-engineering.com> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning review comments j CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Charles- Do you have early next week to have a zoom call on the Berkmar Overlook project. We are trying to get the road plans approved, and on the 3rd review, we have received comments from staff asking us to process a zoning clearance or LOR for an adjacent property that is not associated with this project at all. The adjacent property owners were parking on our property. When we first designed the project, we shifted the roadway down to ensure that we would not be impacting their legal parking spaces that are on their property. You can see this on the attached plans sheets when you compare the existing conditions to the site plan. We are even staying within the confines of our property for the tie-in connection. On review comment #2, staff requested that we get a letter from the adjacent property owners just so they are aware of what we are doing and how the roadway ties into their parking lot, which we will, as we are working with them on some other items as well. However, now staff is requesting us (on the 3`d submittal with a brand new comment) to submit a zoning clearance letter or LOR for this property because they have done some work outside of their original approved site plan. That has zero bearing on this project and this comment needs to be removed. I would ask the reviewer to remove this comment, but I really feel that it's important for you to know what staff is asking for on this project, as it is so far reaching, in hopes that future requests like this can be stopped. The comment is on the second page of the attached comments. Thanks Charles. Scott From: Patricia Saternye <paaternye@albemarle.org> Sent: Thursday, November 19, 202011:40 AM To: John Anderson <0anderson2@albemarle.org> Cc: Scott Collins <scott@collins-engineering.com> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning review comments ] John, Thank you for your time and patience. Attached are the UPDATED SUB202000004 Berkmar Overlook - Road Plans comments that we discussed earlier today. As discussed, I have copied Scott Collins on this email and I have uploaded the updated comments to County View. Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Patricia Saternye <psaternve@albemarle.org> Sent: Friday, November 13, 2020 4:11 PM To: John Anderson <0anderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning review comments ] John, Thank you for your patience. Attached, and on County View, are the planning comments for Berkmar Road Plan. Question: Since you have already sent your comments to the applicant would you like me to forward my comments to them directly? The Review for the following application has been completed: Application Number = SUB202000004 Reviewer = Patricia Saternye Review Status = Requested Changes Completed Date = 11/13/2020 This email was sent from County View Production. Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: John Anderson <janderson2@albemarle.org> Sent: Thursday, October 22, 202012:42 PM To: Scott Collins <scott@collins-engineering.com> Cc: Patricia Saternye <psaternve@albemarle.org>; Andrew baldwin <andrew@corecville.com> Subject: Planning Application Review for SUB202000004 Berkmar Overlook- Road Plans. [ Engineering review comments The Review for the following application has been completed: Application Number = SUB202000004 Reviewer = John Anderson Review Status = Requested Changes Completed Date = 10/22/2020 This email was sent from County View Production. Scott, Attached also in CV. Additional CV comments: `A single Engineering ROAD plan review comment remains, required for approval: A right -of -entry (ROE) letter from the owner of TM P 45-112F. For, final plat approval: Retaining wall maintenance agreement; retaining wall easement; off -site temporary construction easement (TMP 45-112F); and sight distance easement across TMP 45-112F. This, in addition to any other Engineering final plat review comments.' Thanks for your patience. best, J. Anderson John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 Patricia "Paty" Saternye From: John Anderson Sent: Wednesday, December 2, 2020 3:34 PM To: Scott Collins Cc: Patricia Saternye; Andrew baldwin; Charles Rapp Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Engineering review comments ] Attachments: SUB202000004 Berkmar Overlook RP 102220rev3a.pdf Hi, Scott, Quick reminder: Engineering (New) review item 3, pg. 3, persists (New comments, 10/22/20 comments /Attached). Since neither road nor final site plan (nor final plat) can be approved without an easement or ROE letter to occupy adjacent parcel, please send .PDF scan of ROE letter or bk.-pg. ref to recorded temporary construction easement to Engineering at your earliest convenience (please cc: Paty). Either will work (ROE/recorded easement); one or the other is minimal prerequisite for ROAD Plan approval. Planning Division comments are pending. The Road Plan must be approved prior to Final Site Plan and Final Plat approval. From pg. 3 (also, Attached): 3. Obtain a temporary construction easement to demolish or construct improvements on TMP 45-112F, as proposed with Road Plan SUB202000004. A right -of -entry (ROE) letter from owner of TMP 45-112F may suffice. (Rev. 3) Persists. Applicant: `A right -of -entry (ROE) letter from the owner of TMP 45-112F shall be provided as required.' Thanks for your help and patience, take care, best, J. Anderson 434.296-5832 -x3069 John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 From: John Anderson Sent: Thursday, October 22, 2020 12:42 PM To: Scott Collins <scott@collins-engineering.com> Cc: Patricia Saternye <psaternye@albemarle.org>; Andrew baldwin <andrew@corecville.com> Subject: Planning Application Review for SUB202000004 Berkmar Overlook- Road Plans. [ Engineering review comments The Review for the following application has been completed: Application Number = SUB202000004 Reviewer = John Anderson Review Status = Requested Changes Completed Date = 10/22/2020 This email was sent from County View Production. Scott, Attached also in CV. Additional CV comments: `A single Engineering ROAD plan review comment remains, required for approval: A right -of -entry (ROE) letter from the owner of TMP 45-112F. For, final plat approval: Retaining wall maintenance agreement; retaining wall easement; off -site temporary construction easement (TMP 45-112F); and sight distance easement across TMP 45-112F. This, in addition to any other Engineering final plat review comments.' Thanks for your patience. best, J. Anderson John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 Patricia "Paty" Saternye From: Patricia Saternye Sent: Thursday, November 19, 2020 11:24 AM To: Scott Collins Subject: SDP2020-42 Berkmar Overlook Final Site Plan Attachments: SDP2020-42 2nd round Comments 11-19-2020.pdf, SDP200400010 Plan - Approved Final Site Plan and Comps. 2004-09-24.pdf; SDP200400010 Letter of Revision Letter of Revision 1 2004-10-18.pdf; SDP200400010 Letter of Revision Letter of Revision 2 2005-08-23.pdf; SDP200400010 Letter of Revision Letter of Revision 3 2005-11-14.pdf Scott, Good morning and thank you for your patience. Attached please find the 2"' round comments for SDP2020-42 Berkmar Overlook Final Site Plan. Also attached is the previously approved site plan SDP2004-10 for TMP 45-112F and its three LORs. These are referenced in the comments. Please let me know if you have any questions. Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Patricia Saternye <psaternye@albemarle.org> Sent: Monday, October 19, 202011:51 AM To: Scott Collins <scott@collins-engineering.com> Cc: John Anderson <janderson2@albemarle.org>; Adam <max.greene@vdot.vi rgi n ia.gov> Subject: RE: Berkmar Overlook Great. Thanks! Be well, Paty Saternye Senior Planner Albemarle County psaternye@al bemarle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 Moore <Adam.Moore @vdot.virginia.gov>; Max Greene From: Scott Collins <scott@collins-engineering.com> Sent: Monday, October 19, 202010:47 AM To: Max Greene <max.greene@vdot.virginia.gov>; Patricia Saternye <psaternve@albemarle.org> Cc: John Anderson <landerson2@albemarle.org>; Adam Moore<Adam.MooreCa@vdot.virginia.gov> Subject: RE: Berkmar Overlook CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty- There was an issue with the stationing on the prints on the road plan, but that was not an issue with the final site plan. Scott From: Greene, Max <max.greene(@vdot.virginia.gov> Sent: Monday, October 19, 2020 10:34 AM To: Patricia Saternye <paaternye@albemarle.org> Cc: Scott Collins <scott@collins-engineering.com>; John Anderson <ianderson2CcDalbemarle.org>; Adam Moore <ada m.moore@vdot.vi rgi nia.gov> Subject: Re: Berkmar Overlook Paty, Has this been re-entered into the County system? I do not have it in the State system and will need a copy or link for the files. Thank you, Max Max Greene Architect/ Engineer I Land Use Southern Culpeper District Charlottesville Res. Admin. Office: 434-422-9894 Cell: 434-906-6415 max.ereene@vdot.vireinia.eov On Wed, Oct 14, 2020 at 8:15 AM Patricia Saternye <psaternveCa@albemarle.org> wrote: Scott, Good morning. What was the "printing" issue? I need to check the Final Site Plan to ensure it does not have the same issue. Be well, Paty Saternye Senior Planner Albemarle County psaternye@albem arle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Scott Collins <scott@collins-engineering.com> Sent: Monday, October 12, 2020 4:02 PM To: Max Greene <max.greene@vdot.virginia.gov>; John Anderson <ianderson2@albemarle.org>; Patricia Saternye <Psate rnve @ a I bem a rle.o rg> Subject: RE: Berkmar Overlook CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. John, Paty- Max noticed a printing issue with the Berkmar Overlook road plans last week. We have corrected the issue and re - uploaded the road plans to Countyview for review and approval. Thx. Scott From: Greene, Max <max.greene@vdot.virginia.gov> Sent: Wednesday, October 7, 2020 10:22 AM To: Scott Collins <scott@collins-engineering.com> Subject: Berkmar Overlook i Scott, The submittal dated 8/31 /2020 for Berkmar Overlook Road Ft Utility has errors on it. <REF MOVED> Also, the radii are missing for the new Swede alignment. Do you want to resubmit? Respectfully, Max Max Greene Architect/Engineer I Land Use Southern Culpeper District Charlottesville Res. Admin. Office: 434-422-9894 Cell: 434-906-6415 max. a reen e@vd ot. vi rei ni a. gov Patricia "Paty" Saternye From: Patricia Saternye Sent: Wednesday, September 2, 2020 5:13 PM To: Tori Kanellopoulos Cc: Rachel Falkenstein Subject: RE: Are bonus densities allowed in a proposed development (SDP2019-19 & SUB2019-30 Berkmar Overlook) You are very welcome. Yeah, email really has it purposes �. In this case I'm so happy it wasn't all in person discussions/meetings. Be well, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.ore www.albemarle.org From: Tori Kanellopoulos <vkanellopoulos@albemarle.org> Sent: Wednesday, September 2, 2020 5:11 PM To: Patricia Saternye <psaternye@albemarle.org> Cc: Rachel Falkenstein <rfalkenstein@albemarle.org> Subject: Re: Are bonus densities allowed in a proposed development (SDP2019-19 & SUB2019-30 Berkmar Overlook) Thank you for sending, Paty! This is exactly what we were looking for. Helpful to see the internal trail/discussion too! Tori Kanellopoulos, AICP Candidate Senior Planner Community Development Department Planning Services Albemarle County 434-296-5832 x3270 401 McIntire Road, Charlottesville VA 22902 From: Patricia Saternye <psaternve@albemarle.org> Sent: Wednesday, September 2, 2020 5:01 PM To: Tori Kanellopoulos <vkanellopoulos@albemarle.ore> Cc: Rachel Falkenstein <rfaIke nstein@albemarle.ora> Subject: FW: Are bonus densities allowed in a proposed development (SDP2019-19 & SUB2019-30 Berkmar Overlook) Tori, I found exactly what you needed right away Q. Please see below. There is direct input from David, Amelia, Francis and even me quoting some early input from Bill. I had sent this to Michaela for her use with a CAC meeting. Please let me know if this is not enough for what you need. I've highlighted David's and Amelia's name at the beginning of each of their emails below so it will be easier to find. Francis also included some snapshots and links in his summarization just below Amelia's email. Just an FYI, In the other email to you (different subject line, from your question) I mentioned that I often include zoning as a "reviewer" when I have issues with this. On this one it appears I did not do that. It may have been since it came straight from Amelia, instead of Francis or Rebecca which I would normally included as a "reviewer". Be well, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org From: Michaela Accardi <maccardi@albemarle.org> Sent: Wednesday, April 17, 2019 7:45 AM To: Patricia Saternye <psaternve@albemarle.org> Subject: Re: Are bonus densities allowed in a proposed development (5DP2019-19 & SUB2019-30 Berkmar Overlook) Hi Paty, Thanks for the detailed background on this. I appreciate you working with me to communicate with the CAC. Hope your week is going well, Michaela From: Patricia Saternye Sent: Monday, April 15, 2019 10:05 AM To: Michaela Accardi Subject: FW: Are bonus densities allowed in a proposed development (SDP2019-19 & SUB2019-30 Berkmar Overlook) Michaela, Please see my other email with the answer to your question. I'm just sending this to you for background. As mentioned, I think it would be best not to forward this internal email to the CAC, but it will give you the background you would need to discuss it with them or create an email with more detail for them. This email string include links to the documents included in the discussion as well as David B's and Amelia's determination on the subject. I suggest starting with my email to Amelia with the initial questions almost at the very bottom. Thanks, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.ore www.albemarle.org From: David Benish Sent: Saturday, April 06, 2019 3:41 PM To: Patricia Saternye <psaternve@albemarle.ore> Cc: Bill Fritz <BFRITZ@albemarle.ors>; Rachel Falkenstein <rfalkenstein@albemarle.ora>; Megan Nedostup <mnedostup@albemarle.org> Subject: RE: Are bonus densities allowed in a proposed development (SDP2019-19 & SUB2019-30 Berkmar Overlook) I agree with Zoning's interpretation that the residential density bonus is the not available in areas where the Comp Plan does not designate residential as a primary use —I think this interpretation is consistent (not inconsistent?) with the intent/recommendation of the Master Plan. I believe the interpretation of the land use recommendations for this property and treatment of residential as a secondary use is correct. I think Amelia's comments in her e-mail to you below summarizes the situation well. Let me know if you need anything else. Thanks. From: Patricia Saternye Sent: Friday, April 05, 2019 4:46 PM To: David Benish <DBENISH@albemarle.ora> Cc: Bill Fritz <BFRITZ@albemarle.ora>; Rachel Falkenstein <rfalkenstein@albemarle.ora>; Megan Nedostup <mnedostup@albemarle.org> Subject: FW: Are bonus densities allowed in a proposed development (SDP2019-19 & SUB2019-30 Berkmar Overlook) David, I had a question on my SRC review that I asked Bill. Then Bill and I expanded to Rachel. When Bill & Rachel had opposite views they said I should ask Amelia, which I did and you can see her response below. I'm forwarding this to you because today, in 2"a set of eyes, it was pointed out to me that although Amelia has to interpret 2.4.1 Application of Bonus Factors you (and possibly the planning commission) would be the correct person to interpret the Comp Plan. My original email below (almost at the very bottom) explains the issue and links to the appropriate documents. It is looking like the applicant cannot utilize any Bonus Factors. I'm comfortable with this interpretation, and thought that might be the case when I started asking questions, but Bill and Megan asked me to reach out to ensure that the Comp Plan is being interpreted correctly as well. Thanks, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org From: Amelia McCulley Sent: Friday, April 05, 2019 4:33 PM To: Patricia Saternye <psaternve@albemarle.org> Cc: Francis MacCall <FMACCALL@albemarle.org>; Bart Svoboda <bsvoboda@albemarle.org>; Lea Brumfield <Irumfield@albemarle.org>; Rebecca Ragsdale <rragsdale@albemarle.org>; Kevin McCollum <kmccollum@albemarle.org> Subject: Are bonus densities allowed in a proposed development (SDP2019-19 & SUB2019-30 Berkmar Overlook) Paty, Please see Francis' explanation below. It is our opinion that residential density bonus is not available in areas where the Comp Plan does not designate residential as a primary use. Even if it were, there would be no limits on the density bonus even though there are limits on property designated for residential use — and this would be an absurd result. From: Francis MacCall Sent: Thursday, April 04, 2019 1:06 PM To: Amelia McCulley <AMCCULLE@albemarle.org> Cc: Bart Svoboda <bsvoboda@albemarle.org> Subject: RE: Are bonus densities allowed in a proposed development (SDP2019-19 & SUB2019-30 Berkmar Overlook) I agree with Bill on this one. We should start with the Intent of the bonus factors in 2.4 to help with deciding this. Are they intended to be used in this area? We can't jump to applying the factors until we decide if they are intended to be used in a particular area. 2.4 INTENT OF BONUS FACTOR PROVISIONS The provision of bonus factors is intended to encourage development which reflects the goals and objectives of the comprehensive plan. To this end, bonus factors are based on development standards as recommended by the comprehensive plan. 2.4.1 APPLICATION OF BONUS FACTORS Bonus factors shall be applied to the gross density -standard level in accordance with the regulations of the applicable district, except that the resulting density shall not exceed the recommended density shown in the comprehensive plan. Unless otherwise specifically provided, bonus factors shall not be permitted for any improvement or design feature required by this ordinance. Chapter 14 of the Code of Albemarle, or any other applicable law or regulation. Where permitted, bonus factors shall be applied in toto only. (Amended 8.14-85) As it states, the bonus factors are intended to encourage development which reflects the goals and objectives of the comprehensive plan. So what are the goals and objectives of the comprehensive plan for this area? Here is what Chapter 4 of the Places29 Master Plan states http://www.albemarle.org/upload/images/forms center/departments/community development/forms/Places29 Mast er Plan/2011/February/Chapter4-FutureLandUseTrans FINAL 02 2011.pdf Office/Research & Development (R & DWFlex/Light Industrial. This designation allows a range of employment -generating uses and is applied to the majority of the nonretail employment areas within the Places29 area to create Employment Neighborhoods. These uses are the "new" types of industrial uses that arc more employee -intensive and may be less involved with manufacturing. As such, these uses are expected to have the fewest impacts on surrounding uses (e.g., noise, vibrations, odors), although they may have a greater traffic impact due to the number of employees. The designation is used in the areas around Centers (sec Land Use Table LU2). "Office" includes the typical commercial office buildings that may house a variety of users. It may also include professional offices, such as medical or real estate offices, although these offices may also be located in Commercial Mixed Use and Urban Mixed Use areas. "Research & Development (R&D)" is applied to an administrative, engineering, and/or scientific research, design, or experimentation facility, that engages in research, or research and development, of innovative ideas in technology -intensive fields. Examples include research and development of computer software, information systems, communication systems, transportation, geographic information systems, and multi -media and video technology. Development, construction, and testing of prototypes may be associated with this use. Such a business does not involve the mass manufacture, fabrication, processing, or sale of products. Many research & development uses can locate in traditional office buildings or buildings that resemble office buildings, rather than traditional industrial facilities. "Flex" describes businesses that may include several uses, such as a manufacturing facility with warehouse space for components and completed products, a showroom for sale of the products, and office space where administrative duties for the business take place. Another example is a business "incubatof' that supports new businesses. A Flex use may include: research & development, manufacturing, warehousing, distribution, office, retail, customer service, and showrooms, among others. Different businesses would have different combinations of these uses and in varying percentages. Another feature of Flex uses is the need for space that can be reconfigured as a business grows or adds products. "Light Industrial" is described below. Light Industrial uses that are combined with OfficerR&D..'Flex uses would not usually have impacts, other than traffic, on adjacent uses. Care needs to be taken that the impacts of light industrial uses are compatible with surrounding uses - and the character of the area. Primary uses: office, research & development (R&D), and flex, light manufacturtng/storage distribution uses. Chapter 4. Future Land Use Plan and Transportation Network a Page 4�6 Places29: A Master Plan for the Northern Development Areas a Adopted February 2, 2011 Revised June 10, 2015 Secondary uses: retail, commercial, and light manufacturing uses that are associated with the primary uses, residential, open space, and institutional uses. As Bill notes and is noted in the linked Table residential is a secondary use in that land use designation. I would say that residential is not a goal or objective for this area even though it is listed as a secondary use. Also, I would say we are intentionally silent on the density because residential is not a goal or objective for this area. Even if we were to allow residential in the area, it is intended to be small enough that we are probably not concerned with density. Thus, they cannot apply bonus factors to the proposed by right residential development. Francis From: Amelia McCulley Sent: Thursday, April 04, 2019 11:44 AM To: Francis MacCall <FMACCALL@albemarle.org>; Bart Svoboda <bsvoboda@albemarle.org> Subject: FW: Are bonus densities allowed in a proposed development (SDP2019-19 & SUB2019-30 Berkmar Overlook) Can you two please let me know what you think on this? From: Patricia Saternye Sent: Wednesday, April 03, 2019 4:21 PM To: Amelia McCulley <AMCCULLE@albemarle.org> Cc: Bill Fritz <BFRITZ@albemarle.org>; Rachel Falkenstein <rfalkenstein@albemarle.org> Subject: Are bonus densities allowed in a proposed development (SDP2019-19 & SUB2019-30 Berkmar Overlook) Amelia, I have a bonus density question that I brought to Bill and Rachel. Because they had differing opinions they suggested that I ask your opinion. This is for my SRC review (SDP2019-19 & SUB2019-30 Berkmar Overlook). It is currently zoned 116. The Comp Plan area is Office/R&D/Flex/Light Industrial. The ordinance (2.4.1) states "... except that the resulting density shall not exceed the recommended density shown in the comprehensive plan." Unfortunately Office/R&D/Flex/Light Industrial, in the current version of the Comp Plan, does not specify a maximum density for residential and residential is only a secondary use. The proposed plan is 100% residential. Question: Can I allow them to use any bonus densities for residential uses? Bill thinks they cannot, because no density is specified so anything would exceed the density. He also points out it is a secondary use. Rachel thinks that they can because the comp plan is silent on a maximum density then they are not limited (...of course except where other sections of the code cap the %.) Link to section of Comp Plan: http://www.albemarle.org/upload/images/forms center/departments/community development/forms/Places29 Mast er Plan/2011/February/Chapter4-Table LU2 AROUNDCenters BOSDraft 02 2011.pdf Link to GIS for parcels: http://gisweb.albemarle.org/GPV 51/Viewer.aspx?state=188117914615 Thanks, Paty Saternye Senior Planner Community Development ;4 U Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org From: Bill Fritz Sent: Wednesday, April 03, 2019 4:01 PM To: Patricia Saternye <psaternve@albemarle.org> Subject: land use http://www.albemarle.org/upload/images/forms center/departments/community development/forms/Places29 Mast er Plan/2011/February/Chapter4-Table LU2 AROUNDCenters BOSDraft 02 2011.pdf William D. Fritz, AICP Development Process Manager/Ombudsman 434-296-5823 ext 3242 Patricia "Paty" Saternye From: Sent: To: Cc: Subject: Great. Thanks! Be well, Paty Saternye Senior Planner Albemarle County Patricia Saternye Monday, October 19, 2020 11:51 AM Scott Collins John Anderson; Adam Moore; Max Greene RE: Berkmar Overlook psate rnye@ a I bem arle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Scott Collins <scott@collins-engineering.com> Sent: Monday, October 19, 2020 10:47 AM To: Max Greene <max.greene@vdot.virginia.gov>; Patricia Saternye <psaternye@albemarle.org> Cc: John Anderson <janderson2@albemarle.org>; Adam Moore <Adam.Moore@vdot.virginia.gov> Subject: RE: Berkmar Overlook CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty- There was an issue with the stationing on the prints on the road plan, but that was not an issue with the final site plan. Scott From: Greene, Max <max.greene@vdot.virginia.gov> Sent: Monday, October 19, 2020 10:34 AM To: Patricia Saternye <psaternve@albemarle.org> Cc: Scott Collins <scott@collins-engineering.com>; John Anderson <janderson2@albemarle.org>; Adam Moore <ada m. moo re@vdot.vi rgi n ia.gov> Subject: Re: Berkmar Overlook Paty, Has this been re-entered into the County system? I do not have it in the State system and will need a copy or link for the files. Thank you, Max Max Greene Architect/Engineer) Land Use Southern Culpeper District Charlottesvi0.e Res. Admin. Office: 434-422-9894 Cell: 434-906-6415 max.ereeneLwdot.vireinia.eov On Wed, Oct 14, 2020 at 8:15 AM Patricia Saternye <psaternye@albemarle.org> wrote: Scott, Good morning. What was the "printing" issue? I need to check the Final Site Plan to ensure it does not have the same issue. Be well, Paty Saternye Senior Planner Albemarle Coun psaternye(aalbem arle.org 434-296-5832 x3250 401 McIntire Road, Suite 228, Charlottesville, VA 22902 From: Scott Collins <scott@collins-engineering.com> Sent: Monday, October 12, 2020 4:02 PM To: Max Greene <max.greene@vdot.virginia.gov>;John Anderson <ianderson2@albemar1e.org>; Patricia Saternye <psaternye@ a I bema rle.org> Subject: RE: Berkmar Overlook CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. John, Paty- Max noticed a printing issue with the Berkmar Overlook road plans last week. We have corrected the issue and re - uploaded the road plans to Countyview for review and approval. Thx. Scott From: Greene, Max <max.greene@vdot.virginia.gov> Sent: Wednesday, October 7, 2020 10:22 AM To: Scott Collins <scott@collins-engineering.com> Subject: Berkmar Overlook Scott, The submittal dated 8/31 /2020 for Berkmar Overlook Road Ft Utility has errors on it. <REF MOVED> Also, the radii are missing for the new Swede alignment. Do you want to resubmit? Respectfully, Max Max Greene Architect/Engineer I Land Use Southern Culpeper District Charlottesville Res. Admin. Office: 434-422-9894 Cell: 434-906-6415 m m. a reene@vdot. vi rei ni a. eov 9 Patricia "Paty" Saternye From: Marcia Joseph <marciajoseph@gmail.com> Sent: Wednesday, August 12, 2020 11:29 AM To: Patricia Saternye Subject: Re: SDP2020-42 Berkmar Overlook site plan - not yet approved CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Too bad, we have made poor decisions in Albemarle about connecting areas in the past. The connection of Woodburn to Berkmar made a lot of sense to me. On Wed, Aug 12, 2020 at 11:17 AM Patricia Saternye <psaternye@albemarle.ore> wrote: Marcia, My recollection from the initial site plan review, months ago, is that: • It was thought that two connection you mentioned, to either side of the parcel, was sufficient to address the connectivity. • Only the emergency connection was considered necessary for safety reasons. • There were also some residents along Woodburn who voiced a concern about a road connection through the property. Be well, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@a I bema rle.org www.albemarle.org From: Marcia Joseph <marcia.ioseph@gmail.com> Sent: Wednesday, August 12, 2020 11:01 AM To: Patricia Saternye <psaternye@albemarle.org> Subject: Re: SDP2020-42 Berkmar Overlook site plan - not yet approved CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Am I reading this right, there is no connection to Woodburn, but two stub outs to properties for roads to go parallel to Woodburn? Any particular reason that no connection to Woodburn was required? Marcia On Wed, Aug 12, 2020 at 9:19 AM Patricia Saternye <psaternye@albemarle.org> wrote: Marcia, Thank you for your call in reference to SDP2020-42 Berkmar Overlook site plan. As noted, the site plan is not yet approved, but I am sending you the most recent submission. This is a very large file, so you will be getting 3 emails with a portion of the site plan included. This is #3 of 3. Be well, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org Manta Joseph Cell 434-996-1572 Marcia Joseph Cell 434-996-1572 Patricia "Paty" Saternye From: Megan Nedostup Sent: Thursday, July 30, 2020 3:42 PM To: Patricia Saternye Subject: RE: Remind to get SP Exhibit - SP2003-73 Attachments: SP2003-73_concept_plan.pdf Hey Paty, Attached is what was in the file. I don't everything that you mentioned, there is grading, but no sidewalks or play area labeled. As you can see, it was labeled as Attachment B. Hope this helps. I will leave the file on your desk just in case you decide to come in and grab it. Megan Nedostup, AICP (pronounced nuh-DAHST-up) she/her/hers (What is this?) Principal Planner Community Development Department Planning Services ph: 434.296.5832 ext. 3004 From: Patricia Saternye <psaternye@albemarle.org> Sent: Thursday, July 30, 2020 9:14 AM To: Megan Nedostup <mnedostup@albemarle.org> Subject: RE: Remind to get SP Exhibit - SP2003-73 Megan, Just a little more info on what I already have for SP2003-73 to help in your search for the Concept Plan. The staff report can be found at htto://www.albemarle.ore/upload/imaaes/Forms Center/Departments/Board of Supervisors/Forms/Aeenda/2004files 20040114/Fou ndationsstaffreport. htm#report In the list of attachments it says" "B — Foundations Child Daycare Center Concept Plan and elevation drawing, dated November 3.2003." But when I access the link for the exhibit it is a single page and only shows the "elevation drawing" not a "concept plan" The staff report mention the Concept Plan showing sidewalks, grading, and a play area. So, there should be another sheet showing a layout. Be well, Paty Saternye Senior Planner Community Development i� ;4 V °a ��R4 M Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org From: Patricia Saternye <psaternye@albemarle.org> Sent: Thursday, July 30, 2020 8:16 AM To: Megan Nedostup <mnedostup@albemarle.org> Subject: Remind to get SP Exhibit - SP2003-73 Megan, As discussed late yesterday, please see if you can get the SP Concept Plan for SP2003-73 Foundations Child Development Day Care (TMP4S-112F) scanned and uploaded to County View today. Attached is the action letter that specifies that the site needs to be in "general accord" with the concept plan, but the concept plan is not included in the scan of the letter. If for any reason you can't get access to the SP folder today, please let me know early enough that I can come into the office in order to find it. Thanks 0. From our chat yesterday afternoon: Megan, 1 need an SP exhibit that is not on County View for a high priority deadline. So, I was going to come into the office tomorrow to get it. However, since we are supposed to minimize our in office visits, I thought that before 1 do so I should ask you if that is something you could find and get scanned for me tomorrow. I think you said you would be in the office tomorrow (Thursday). I can definitely come into the office, but 1 thought 1 should touch base with you first. SP2003-73. 1 have the action letter, but the action letter did not include the Concept Plan that any changes have to be in general accord with. Be well, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org Patricia "Paty" Saternye From: Patricia Saternye Sent: Friday, June 26, 2020 1:39 PM To: Andrew baldwin; Bryan Rieckmann Cc: John Anderson Subject: RE: Berkmar Overlook - Albemarle County Pre -Construction Meeting Andrew & Bryan, Good afternoon. Pre -construction meetings are an engineering lead item. Planning doesn't work with it and I do not know the process. Since it is an engineering lead item I've copied John Anderson who is the engineer reviewing the project. Please communicate with him find out the process and who will handle it in engineering. Be well, Paty Saternye Senior Planner Community Development 04 O I Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.ore www.albemarle.ore From: Andrew baldwin <andrew@corecville.com> Sent: Friday, June 26, 2020 12:59 PM To: Bryan Rieckmann <brieckmann@faulconerconstruction.com>; Patricia Saternye <psaternye@albemarle.org> Subject: Re: Berkmar Overlook - Albemarle County Pre -Construction Meeting CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Brian. Patty can get us set up. Patty this is for our approved and bonded e/s plan. Should we set this up geoff?? Or who will be our inspector. Thanks. On Thu, Jun 25, 2020 at 2:44 PM Bryan Rieckmann <brieckmann@faulconerconstruction.com> wrote: Andrew, I wanted to follow up with you about who we need to contact with Albemarle County to set up a pre -construction meeting for Berkmar Overlook. Can you provide with a contact so that I can begin the process of setting up a pre - construction meeting? Thanks, Bryan Bryan Rieckmann, P.E. Project Manager FAULCONER CON1rlCC11104 CONfA4t 2496 Old Ivy Road Charlottesville, VA 22903 Mobile: (434) 964-6589 Office: (434) 295-0033 x 428 Fax: (434) 295-0508 brieckmannnfaulconerconstruction. com w .faulwnerconstruction.com Andrew Baldwin Principal: Core Real Estate,LLC 600 E Water St. Suite H Charlottesville, VA 22902 434 466 6S66 Patricia "Paty" Saternye From: Patricia Saternye Sent: Tuesday, June 23, 2020 5:06 PM To: Scott Collins Cc: Andrew baldwin Subject: SDP2020-42 Berkmar Overlook - Final Site Plans Attachments: SDP2020-42 1st round comments 6-23-2020.pdf Scott, Good evening. Thank you for your patience. Attached please find the 1'round comment on SDP2020-42 Berkmar Overlook - Final Site Plans. Please let me know if you have any questions. Be well, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.ore www.albemarle.org From: Patricia Saternye <psaternye@albemarle.org> Sent: Thursday, May 28, 2020 11:23 AM To: Scott Collins <scott@collins-engineering.com> Cc: John Anderson <janderson2@albemarle.org>; Andrew baldwin <andrew@corecville.com> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, Since you do not know the width of the easement I will accept a 10' offset for the street trees from the utility lines along Woodburn. Thank you forwarding those approvals. Once you resubmit I will put it in the review queue and we will do the best we can under the circumstances and considering all applicants. Please keep in mind two things: • The changes you will be making to the right of way will have to be reviewed and approved by VDOT even though they have given approval based on a previous submission showing a different ROW. • In the future when you make a change on a 2"" submission that was not requested by the reviewer, and not discussed with the reviewer prior to resubmission, it can delay the process. Be well, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Thursday, May 28, 2020 11:08 AM To: Patricia Saternye <psaternve@albemarle.org> Cc: John Anderson <landerson2@albemarle.ors>; Andrew baldwin <andrew@corecville.com> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Thanks. Can you give me clarification on the setback of the street trees from the Overhead power lines. Is 10' acceptable? Attached is the VDOT approval and ACSA approval. It's just planning at this point, and these are relatively limits comments for review/approval. I understand the COVID19 issues, thanks for doing what you can to fit this in. Scott From: Patricia Saternye <psaternve@albemarle.org> Sent: Thursday, May 28, 2020 10:59 AM To: Scott Collins <scott@collins-engineering.com> Cc: John Anderson <ianderson2@albemarle.org>; Andrew baldwin <andrew@corecville.com> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, In reference to your remaining questions on #3 & 4, 1 will accept that the street frontage won't go through the intersections. However, even allowing for that the distances you were specifying did not seem correct. Ensure they are not starting 30' from the intersection. Just because VDOT will not allow trees in the first 30' does not mean that does not count as street frontage. Is there anything else you need to know on #3 & 4? In reference to submitting by PDF, we definitely want digital submissions whenever possible. However, it will be put into the review cycle. We are really doing the best we can, but other applicants are having to wait as well because these are unprecedented times. Also, when I look at the Road Plan review on County View I do not see where either VDOT or ACSA comments have been logged in. If that is just a clerical error on our part we will try to fix it, but at this time from looking at County View it does not appear that the road plan review is close to approval. The final site plan and final subdivision plat were submitted for the first review on 4/22. They will be reviewed when we are able to do so, but please keep in mind that excepting things to be as fast as prior to COVID19 is just not realistic at this time. I am hopeful that the backlog will be clearing out soon, but right now things are still not at pre-COVIDI9 speeds. Be well, Paty Saternye Senior Planner Community Development IV Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org From: Andrew baldwin <andrew@corecviIle.com> Sent: Thursday, May 28, 202010:30 AM To: Scott Collins <scott@collins-engineering.com> Cc: Patricia Saternye <psaternye@albemarle.org>; John Anderson <0anderson2@albemarle.org> Subject: Re: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review j CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Yes, please not another 60 days! Patty I would greatly appreciate a pdf review / turn around in light of seemingly being down to a handful of items. " " Thanks Andrew Baldwin On May 28, 2020, at 9:55 AM, Scott Collins <scott@collins-engineering.com> wrote: Paty- I spoke with Charles Rapp this morning on another project, and we talked about the sidewalk and bump - out issues on this project. He does not like the sidewalk bump out either. He is looking into possibilities for future projects, and maybe this project as well. It may be we get this project approved with the sidewalk shifts and come back with a LOR and fix it. Anyways, can you give me answer today on comments #3 and #4 so we can wrap this up. Also, since the other reviewers have completed their review and approval of the project, and it's just planning at this point, would you be acceptable to reviewing pdfs for the final approval of these items for the road plan approval. I am hoping that we can get a review on these final items that does not extend things out another 60 days. Thx. Scott From: Scott Collins Sent: Tuesday, May 26, 2020 5:56 PM To: Patricia Saternye <paaternye@albemarle.org> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.ore> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Thanks. Megan is actually the reviewer on this plan, not Cameron, but I know that we used it somewhere else as well. Can you answer the other questions on the landscaping street frontage. Thx. Scott From: Patricia Saternye <psaternve@albemarle.org> Sent: Tuesday, May 26, 2020 5:31 PM To: Scott Collins <scott@collins-eneineerins.com> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.ore> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, Good evening. As promised I reached out to ask others about the planting strip requirement on Berkmar Overlook, and my Road Plan comments. What I was told is that the planting strip is a requirement and that it is supposed to be between the curb and the sidewalk. So, the comment needs to be addressed. This was a group virtual meeting with two management level planners attending. In reference to the examples you provided, I would not consider them "approved". It is an approved initial site plan, not a final site plan, and the road plan has not received the first round of comments yet. The issue must not have been caught during the initial site plan review. Since the example you provided is from Brookhill before I brought the question to the group I reached out to Cameron L. He was part of the virtual meeting when it was discussed today. I know that is not the response you wished to receive, but I hope it answers your question. Be well, Paty Saternye Senior Planner Community Development <image001.gif> Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Thursday, May 21, 2020 9:10 AM To: Patricia Saternye <psaternye@albemarle.org> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Brookhill Block 9-11. SDP2020-00008 and SUB2020-00082 From: Patricia Saternye <psaternve@albemarle.org> Sent: Thursday, May 21, 2020 9:04 AM To: Scott Collins <scott@collins-engineering.com> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, Could you specify the SDP/SUB number for the examples you gave? Be well, Paty Saternye Senior Planner Community Development <image001.gif> Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org From: Patricia Saternye <psaternye@albemarle.org> Sent: Thursday, May 21, 2020 7:58 AM To: Scott Collins <scott@collins-engineering.com> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, Good morning. Thanks for your questions. I will check the calculations you specified as well as check the example you provided and confer with the other planners on if they consider it acceptable. I know we did not allow it in at least one other circumstance, but that was an NMD and therefore may be more strict. Be well, Paty Saternye Senior Planner Community Development <image001.gif> Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Wednesday, May 20, 2020 6:07 PM To: Patricia Saternye <psaternye@albemarle.org> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <landerson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty- As a follow-up to the sidewalk adjacent to the (3) single parking spaces, attached is an example on other projects that have been acceptable. It appears that other planners are allowing it, but requiring the sidewalk to be 8' wide in these locations. Can you confirm that this will be acceptable for this project as well, and I will widen it to 8'. thx. Scott From: Scott Collins Sent: Wednesday, May 20, 2020 5:47 PM To: Patricia Saternye <psaternye@albemarle.org> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Paty- Thanks for sending this over, I have some questions on your comments that I need some help with: 1. Comment #1—This comment does not seem necessary, as it applies to any county project. 2. Comment #2 - I've done this on other projects where we have a couple of single parallel parking spaces along a roadway, and instead of weaving the sidewalk in and out, we just keep the sidewalk consistent. It does not affect the planting strip for street trees, as the space occupied by a parking space is only 20', and this creates a much more linear and uniform sidewalk instead of weaving in and out. From a planning standpoint, this is a better design. Do I really need to break the sidewalk and create a 6' offset for the (3) single parallel park spaces? Should I reach out to Charles Rapp and get his insight on this? 3. Comment #5 — When calculating the Street Frontage for the street trees, we do not extend the street frontage through an intersection of the streets. That is why your math is different than mine for the street frontage. It's not street frontage in the intersections of a street, and this area does not count toward the required street trees. Can we confirm that my calculations are correct. In addition, street trees have to be a minimum distance of 30' from the intersection as required by VDOT, which is why no street tree is located south of Empire Street intersection with Berkmar Drive, as there is not enough room from the intersection for the tree. As far as the easement along the powerline, there is no recorded easement language on the width of the easement. We were holding 8.5' but can make it 10' from the overhead line, if that is acceptable. That would put the trees 25' from the street. 4. Comment #6 —this is the same request as Comment #5, as we do not extend lot frontage through the intersections for the calculations for the street trees. Thanks, and please get back to me on these questions as soon as you can, as we would like to get these wrapped up as soon as possible. Scott Collins From: Patricia Saternye <psaternye@albemarle.org> Sent: Wednesday, May 20, 2020 5:04 PM To: Scott Collins <scott@collins-engineering.com> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, Good evening. Since John already gave you his engineering comments for SUB202000004 Berkmar Overlook - Road Plans I am sending you the planning comments directly. Please see attached and let me know if you have questions. Be well, Paty Saternye Senior Planner Community Development <image001.gif> Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternye@albemarle.org www.albemarle.org From: John Anderson <landerson2@albemarle.org> Sent: Tuesday, May 19, 2020 3:22 PM To: Scott Collins <scott@collins-engineering.com> Cc: Andrew baldwin <andrew@corecville.com>; Patricia Saternye <psaternve@albemarle.org> Subject: Planning Application Review for SUB202000004 Berkmar Overlook- Road Plans. [ Engineering plan review ] The Review for the following application has been completed: Application Number = SUB202000004 Reviewer = John Anderson Review Status — Requested Changes Completed Date = 05/19/2020 This email was sent from County View Production. Scott, Attached also in CV. Please see review item 23, the only comment that requires follow-up. .PDF preview is welcome, and will try to review day received if email marked high priority. No need to include road plan application fee to review (single ) .PDF review item 23. Remaining comments that persist relate to easements /final plat, not the road plan. Thanks for your patience. Take care, best, J. Anderson 434.296-5832 -x3069 John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 Patricia "Paty" Saternye From: Patricia Saternye Sent: Thursday, May 28, 2020 11:23 AM To: Scott Collins Cc: John Anderson; Andrew baldwin Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, Since you do not know the width of the easement I will accept a 10' offset for the street trees from the utility lines along Woodburn. Thank you forwarding those approvals. Once you resubmit I will put it in the review queue and we will do the best we can under the circumstances and considering all applicants. Please keep in mind two things: • The changes you will be making to the right of way will have to be reviewed and approved by VDOT even though they have given approval based on a previous submission showing a different ROW. • In the future when you make a change on a 2"a submission that was not requested by the reviewer, and not discussed with the reviewer prior to resubmission, it can delay the process. Be well, Paty Saternye Senior Planner Community Development nt ua� ZI 4 y\ s Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.ore www.albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Thursday, May 28, 2020 11:08 AM To: Patricia Saternye <psaternye@albemarle.org> Cc: John Anderson <janderson2@albemarle.org>; Andrew baldwin <andrew@corecville.com> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Thanks. Can you give me clarification on the setback of the street trees from the Overhead power lines. Is 10' acceptable? Attached is the VDOT approval and ACSA approval. It's just planning at this point, and these are relatively limits comments for review/approval. I understand the COVID19 issues, thanks for doing what you can to fit this in. Scott From: Patricia Saternye <psaternve@albemarle.org> Sent: Thursday, May 28, 202010:59 AM To: Scott Collins <scott@collins-engineering.com> Cc: John Anderson <landerson2@albemarle.org>; Andrew baldwin <andrew@corecville.com> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review j Scott, In reference to your remaining questions on #3 & 4, 1 will accept that the street frontage won't go through the intersections. However, even allowing for that the distances you were specifying did not seem correct. Ensure they are not starting 30' from the intersection. Just because VDOT will not allow trees in the first 30' does not mean that does not count as street frontage. Is there anything else you need to know on #3 & 4? In reference to submitting by PDF, we definitely want digital submissions whenever possible. However, it will be put into the review cycle. We are really doing the best we can, but other applicants are having to wait as well because these are unprecedented times. Also, when I look at the Road Plan review on County View I do not see where either VDOT or ACSA comments have been logged in. If that is just a clerical error on our part we will try to fix it, but at this time from looking at County View it does not appear that the road plan review is close to approval. The final site plan and final subdivision plat were submitted for the first review on 4/22. They will be reviewed when we are able to do so, but please keep in mind that excepting things to be as fast as prior to COVID19 is just not realistic at this time. I am hopeful that the backlog will be clearing out soon, but right now things are still not at pre-COVID19 speeds. Be well, Paty Saternye Senior Planner Community Development Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org From: Andrew baldwin <andrew@corecviIle.com> Sent: Thursday, May 28, 202010:30 AM To: Scott Collins <scott@collins-engineering.com> Cc: Patricia Saternye <psaternye@albemarle.org>; John Anderson <janderson2@albemarle.org> Subject: Re: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Yes, please not another 60 days! Patty I would greatly appreciate a pdf review / turn around in light of seemingly being down to a handful of items. A A Thanks Andrew Baldwin On May 28, 2020, at 9:55 AM, Scott Collins <scott@collins-engineering.com> wrote: Paty- I spoke with Charles Rapp this morning on another project, and we talked about the sidewalk and bump - out issues on this project. He does not like the sidewalk bump out either. He is looking into possibilities for future projects, and maybe this project as well. It may be we get this project approved with the sidewalk shifts and come back with a LOR and fix it. Anyways, can you give me answer today on comments #3 and #4 so we can wrap this up. Also, since the other reviewers have completed their review and approval of the project, and it's just planning at this point, would you be acceptable to reviewing pdfs for the final approval of these items for the road plan approval. I am hoping that we can get a review on these final items that does not extend things out another 60 days. Thx. Scott From: Scott Collins Sent: Tuesday, May 26, 2020 5:56 PM To: Patricia Saternye <psaternve@albemarle.org> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <janderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Thanks. Megan is actually the reviewer on this plan, not Cameron, but I know that we used it somewhere else as well. Can you answer the other questions on the landscaping street frontage. Thx. Scott From: Patricia Saternye <psaternye@albemarle.org> Sent: Tuesday, May 26, 2020 5:31 PM To: Scott Collins <scott@collins-engineering.com> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <janderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, Good evening. As promised I reached out to ask others about the planting strip requirement on Berkmar Overlook, and my Road Plan comments. What I was told is that the planting strip is a requirement and that it is supposed to be between the curb and the sidewalk. So, the comment needs to be addressed. This was a group virtual meeting with two management level planners attending. In reference to the examples you provided, I would not consider them "approved". It is an approved initial site plan, not a final site plan, and the road plan has not received the first round of comments yet. The issue must not have been caught during the initial site plan review. Since the example you provided is from Brookhill before I brought the question to the group I reached out to Cameron L. He was part of the virtual meeting when it was discussed today. I know that is not the response you wished to receive, but I hope it answers your question. Be well, Paty Saternye Senior Planner Community Development <image001.gif> Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Thursday, May 21, 2020 9:10 AM To: Patricia Saternye <psaternve@albemarle.org> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Brookhill Block 9-11. SDP2020-00008 and SUB2020-00082 From: Patricia Saternye <psaternve@albemarle.org> Sent: Thursday, May 21, 2020 9:04 AM To: Scott Collins <scott@collins-engineering.com> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, Could you specify the SDP/SUB number for the examples you gave? Be well, Paty Saternye Senior Planner Community Development <image001.gif> Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org From: Patricia Saternye <psaternve@albemarle.org> Sent: Thursday, May 21, 2020 7:58 AM To: Scott Collins <scott@collins-engineering.com> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, Good morning. Thanks for your questions. I will check the calculations you specified as well as check the example you provided and confer with the other planners on if they consider it acceptable. I know we did not allow it in at least one other circumstance, but that was an NM and therefore may be more strict. Be well, Paty Saternye Senior Planner Community Development <image001.gif> Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org From: Scott Collins <scott@collins-engineering.com> Sent: Wednesday, May 20, 2020 6:07 PM To: Patricia Saternye <psaternve@albemarle.org> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <landerson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Paty- As a follow-up to the sidewalk adjacent to the (3) single parking spaces, attached is an example on other projects that have been acceptable. It appears that other planners are allowing it, but requiring the sidewalk to be 8' wide in these locations. Can you confirm that this will be acceptable for this project as well, and I will widen it to 8'. thx. Scott From: Scott Collins Sent: Wednesday, May 20, 2020 5:47 PM To: Patricia Saternye <psaternye@albemarle.org> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2@albemarle.org> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Paty- Thanks for sending this over, I have some questions on your comments that I need some help with: 1. Comment #1—This comment does not seem necessary, as it applies to any county project. 2. Comment #2 - I've done this on other projects where we have a couple of single parallel parking spaces along a roadway, and instead of weaving the sidewalk in and out, we just keep the sidewalk consistent. It does not affect the planting strip for street trees, as the space occupied by a parking space is only 20', and this creates a much more linear and uniform sidewalk instead of weaving in and out. From a planning standpoint, this is a better design. Do I really need to break the sidewalk and create a 6' offset for the (3) single parallel park spaces? Should I reach out to Charles Rapp and get his insight on this? 3. Comment #5 — When calculating the Street Frontage for the street trees, we do not extend the street frontage through an intersection of the streets. That is why your math is different than mine for the street frontage. It's not street frontage in the intersections of a street, and this area does not count toward the required street trees. Can we confirm that my calculations are correct. In addition, street trees have to be a minimum distance of 30' from the intersection as required by VDOT, which is why no street tree is located south of Empire Street intersection with Berkmar Drive, as there is not enough room from the intersection for the tree. As far as the easement along the powerline, there is no recorded easement language on the width of the easement. We were holding 8.5' but can make it 10' from the overhead line, if that is acceptable. That would put the trees 25' from the street. 4. Comment #6 —this is the same request as Comment #5, as we do not extend lot frontage through the intersections for the calculations for the street trees. Thanks, and please get back to me on these questions as soon as you can, as we would like to get these wrapped up as soon as possible. Scott Collins From: Patricia Saternye <psaternve@albemarle.org> Sent: Wednesday, May 20, 2020 5:04 PM To: Scott Collins <scott@collins-engineering.com> Cc: Andrew baldwin <andrew@corecville.com>; John Anderson <0anderson2Cc@albemarle.ore> Subject: RE: Planning Application Review for SUB202000004 Berkmar Overlook - Road Plans. [ Planning plan review ] Scott, Good evening. Since John already gave you his engineering comments for SUB202000004 Berkmar Overlook - Road Plans I am sending you the planning comments directly. Please see attached and let me know if you have questions. Be well, Paty Saternye Senior Planner Community Development <image001.gif> Albemarle County 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext.3250 psaternve@albemarle.org www.albemarle.org From: John Anderson <]anderson2@albemarle.org> Sent: Tuesday, May 19, 2020 3:22 PM To: Scott Collins <scott@collins-engineering.com> Cc: Andrew baldwin <andrew@corecville.com>; Patricia Saternye <psaternye@albemarle.org> Subject: Planning Application Review for SUB202000004 Berkmar Overlook- Road Plans. [ Engineering plan review ] The Review for the following application has been completed: Application Number = SUB202000004 Reviewer = John Anderson Review Status — Requested Changes Completed Date = 05/19/2020 This email was sent from County View Production. Scott, Attached also in CV. Please see review item 23, the only comment that requires follow-up. .PDF preview is welcome, and will try to review day received if email marked high priority. No need to include road plan application fee to review (single ) .PDF review item 23. Remaining comments that persist relate to easements /final plat, not the road plan. Thanks for your patience. Take care, best,J. Anderson 434.296-5832-x3069 John E. Anderson, PE I Civil Engineer 11 Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3069 Patricia "Paty" Saternye From: John Anderson Sent: Wednesday, April 29, 2020 5:19 PM To: Andrew baldwin; Patricia Saternye Cc: Frank Pohl; Scott Collins Subject: RE: Berkmar Overlook Mr. Baldwin, please note the road plan is not approved. Engineering review is incomplete. Will try to review the road plan this week. Thanks for your patience, best, J. Anderson 434.296-5832 -x3069 -----Original Message ----- From: Andrew baldwin <andrew@corecville.com> Sent: Wednesday, April 29, 2020 5:17 PM To: Patricia Saternye <psaternye@albemarle.org> Cc: Frank Pohl <fpohl@albemarle.org>; John Anderson <janderson2@albemarle.org>; Scott Collins <scott@collins- engineering.com> Subject: Re: Berkmar Overlook CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Hey Patty, thanks for getting back to me. Completely understand. We will wait to get comments back on those. Appreciate the update. Best Andrew > On Apr 29, 2020, at 12:50 PM, Patricia Saternye <psaternye@albemarle.org> wrote: > Andrew, > Good afternoon. > I hope you are well. > Yes, I will continue to be the Berkmar Overlook planning reviewer. > We only received the 1st submission of both the Final Site Plan and the Final Plat last week. > So, until those are reviewed I cannot tell you how close you are to construction. > Even once that 1st review is completed, usually at least a 2nd submission is required. > In reference to the road plans, that is in my review queue and I will forward my comments to John Anderson once they are available. > Unfortunately, Covid19 has cause some delays and I have not gotten to that review yet. > We appreciate your patience. > Be well, > Paty Saternye > Senior Planner > Community Development > Albemarle County > 401 McIntire Road > Charlottesville, VA 22902 > 434-296-5832 ext.3250 > psaternye@albemarle.org > www.albemarle.org > -----Original Message ----- > From: Andrew baldwin <andrew@corecville.com> > Sent: Wednesday, April 29, 202011:18 AM > To: Frank Pohl <fpohl@albemarle.org>; Patricia Saternye <paaternye@albemarle.org> > Subject: Berkmar Overlook > CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. > Hey Frank/Patty, I heard from Scott Collins yesterday that VDOT has finally blessed our road plans. Wanted to see how far out we are on approval of the site plan/ utilities etc for our internal coordination at Faulconer Construction. Patty, I believe you are still the reviewer on this one correct? Hope you are both well. > Frank, ps. I have still not heard from Francis on the Bundoran (Windsom Orchard) issue. Any updates there? > Thanks > Andrew Baldwin Patricia "Paty" Saternye From: Scott Collins <scott@collins-engineering.com> Sent: Wednesday, February 19, 2020 10:55 AM To: John Anderson; Patricia Saternye Subject: Berkmar Overlook CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. John, Paty- Just touching base on the Berkmar Overlook project. We have VDOT comments back on the road plan and are starting on the final changes to the plans to address these comments. Do you know when you will wrap up your reviews? Thx. Scott Collins