HomeMy WebLinkAboutSDP202100066 Correspondence 2021-10-14S�
608 Preston Avenue p 434.295.5624
Suite F434.295.1800
TIMMONS GROUP
Charlottesville, VA 22903 www.timmons.com
October 12, 2021
Rebecca Ragsdale
Development Process Manager
County of Albemarle
Community Development
401 McIntire Rd
Charlottesville, VA 22902
RE: SDP-2021-66 —Southwood —Blocks 9, 10, & 11— FSP -Comment Response Letter
Dear Ms. Ragsdale:
We have reviewed your comments from September 1, 2021 and made the necessary revisions.
Please find our responses to the comments below in bold lettering.
Outstanding Initial Site Plan Comments:
1. [32.5.2(b); 32.5.2(q)] The trip generation should be cumulative, revise to include prior
blocks similar to what is requested above for units, to be provided for traffic. This will
allow quick confirmation that the total trip generation does not exceed 5,000 per the
Code of Development.
The total trip generation has been provided on Sheet C0.0.
Rev. 1): Comment not addressed. Include those site plans that are under review and/or
approved in the chart.
The trip generation table has been updated on Sheet C0.0 to accurately summarize the trip
generation for this project phase and previous phases.
2. [32.5.2(b); 4.12.6] Condense the parking information into x number required and x
number provided. 86 townhomes require 2.25 spaces/unit, this equates to 194 total
spaces required and only 183 are being provided. Additional parking spaces are
required, or a parking modification/reduction will need to be submitted and approved
by the zoning administrator. Having a condensed table will allow planning and code
compliance officers to quickly see how many are provided on the lots/garages and those
on the street. See example below:
86 townhomes: 194 spaces required, X spaces provided in garages/lots, X spaces
provided on street/alley. X ADA spaces.
ENGINEERING I DESIGN I TECHNOLOGY
In addition, show the garages on the site plan to show whether there are 2 car garages,
or 1 car and the dimensions of the garages to ensure that the required size for parking
spaces is being met.
Parking information table has been updated and condensed accordingly. Interior garages are
also outlined and dimensioned within the site plan as requested.
Rev. 1 : Comment partially addressed. The total count provided in the location column doesn't
match what is shown in the required column.
Total parking count table has been updated, the total count in the location column has been
updated to correctly account for the parking provided. Per the COD, 1.5 spaces per dwelling
unit are required in Blocks 9-12.
3. [32.5.2(e); 32.7.9.4; 32.7.9.8] In order for the existing trees to count towards canopy,
more information needs to be provided. See the section in 32 regarding existing
landscape features and the requirements. In addition, trees and canopy located in the
right of way along Old Lynchburg Road cannot count towards the canopy calculation
requirement, only those trees within the property.
Trees that are in question of being not within the property boundary have been removed for
the canopy calculation.
Rev. 1 : Provide the information under 32.7.9.4(b) regarding the landscaping being used for
existing canopy. Conservation checklist needs to be filled out and signed by the owner. The area
needs to be shown on the grading plan along with the protective fencing shown on the
WPO/E&S Plan. Identify what types of trees are located here, evergreen, deciduous, or a mix of
type.
The limits of disturbance as well as the tree protection areas have been shown on the sheet
L1.1 and L3.2. Only this area of existing trees, which is a mix of existing deciduous and
evergreen trees, will be used towards the tree canopy requirement, the remainder of the
canopy required will come from proposed trees.
4. [Code of Development, page 16] The landscaping required for the Pedestrian
Connection Areas are not being provided. Provide the required trees and landscaping
for these areas. In addition, the required 10' width/access easement for these areas is
not being provided.
Pedestrian Access Easements have been adjusted to be 10' wide. The required plantings for
the pedestrian connection areas have been added on sheets 1-1.0, L1.1, L3.2. A chart showing
the requirement has been added to sheet L2.0.
Rev. 1 : Required shrubs are not being shown/provided. Update the landscape plan in
accordance with what is required under the COD.
The required plantings for the pedestrian connection areas per the COD have been added on
sheets L1.0, L1.1, L3.2. A chart showing the requirement has been added to sheet L2.0.
5. [Code of Development; Application Plan; 32.5.2] Identify and label the trail buffer more
clearly on all sheets.
The trail buffer has been identified on Sheets C4.0-C4.2.
Rev. 1 : Include the width of the trail buffer on the labeled area.
Trail buffer width has been added to Sheets C4.0-C4.2 where the buffer width is at its 30'
minimum requirement per the COD.
6. [32.5.2(n)] Provide the dimensions for all existing and proposed improvements on the
layout plan. Including: walkways, fences, walls, parking lots, parking spaces (including
garage spaces), other paved areas, driveways, etc. In addition, provide the material
types for all walks parking lots, and driveways.
All existing and proposed improvements have been properly dimensioned on Sheets C4.0-
C4.2. Legends have been provided on Sheets C4.0-C4.2 to identify the material types for all
parking lots and driveways.
Rev. 1 : The length of the driveways should be a minimum of 18' to provide adequate area for
parking. Providing anything less will encourage residents to park there and then part of their
vehicle will be blocking the travel way and emergency access. This has been a problem in other
developments. Adjust the units so that 18 feet can be maintained.
The dimension previously shown on the plans was from the edge of driveway to the property
line —the actual dimension of each driveway is 18' (min.). The plans have been updated to call
out the driveway lengths more clearly.
7. [32.5.2(n)] For the townhome units in Lots 71 and 72-16 units, how will trash be
provided/collected? Will there be a dumpster? If there will be a trash area, show where
that area is located and if a dumpster is needed/proposed, it will need to meet the
requirements of 4.12.19.
A dumpster has been added to Sheet C4.0 to serve the two apartment buildings.
Rev. 1 : Provide the dimensions to ensure adequate area is provided under 4.12.19. In addition,
screening needs to be provided in accordance with 32.7.9.7.
Dimension callouts have been added to the dumpster location. Screening shrubs have been
added to the dumpster area and are shown on sheet L1.1.
8. [32.5.2(I)] There are overhead utilities shown within the grading areas, trail, and trail
buffer area. How will these utilities be treated? Will they be put underground? Will the
poles need to be relocated?
Dominion will be relocating these utilities underground under a separate project. This
linework has been incorporated into these plans for reference and information only. The
undergrounding work will be performed by Dominion under separate permits.
Rev. 1 : What will the easement area width be for the lines underground? Show the easement
that is required. Dominion has specific requirements regarding improvements, including
landscaping and sidewalks and grading, within their easement. This needs to be coordinated and
improvements may need to be adjusted as necessary and may require site plan amendments.
Dominion easements have been added to the plan for reference only as Dominion prepares
their own deeds/plat and records their own easements. This is a separate process from the
county easement process. As can be seen on sheets C4.3-C4.5, the only Dominion easements
on these blocks is a 10' easement at the back of ROW along the north side of Horizon Rd. All of
the undergrounding work along Old Lynchburg is within VDOT ROW and as such does not
require specific easements. It is understood Dominion has specific requirements within their
standard easement agreements, which we have pasted below. It is understood and
acknowledged by our client (Habitat) that we are planning to put sidewalks and landscaping in
some areas of the Dominion easements, and it is possible Dominion could in the future
remove these improvements and not replace them, which would then be the burden of the
owners to replace.
Alternatively, if improvements or landscaping are within the easement, a letter from Dominion
could be provided that states those improvements are permitted. If the easement area is not
known at this time, the existing easement must be shown and the above comments regarding
improvements within the easement.
See the language below included in the right of way agreement with Dominion:
structure, or other above ground obstruction on the easement, provided, however, GRANTOR may
construct on the easement fences, landscaping (subject, however, to GRANTEE's rights in Paragraph
4 of this Right of Way Agreement), paving, sidewalks, curbing, gutters, street signs, and below ground
obstructions as long as said fences, landscaping, paving, sidewalks, curbing, gutters, street signs, and
below ground obstructions do not interfere with GRANTEE's exercise of any of its rights granted
hereunder. In the event such use does interfere with GRANTEE's exercise of any of its rights granted
In addition, some of the existing tree canopy that is being shown as preserved to count towards
the minimum may be impacted by this project and additional landscaping will need to be
provided to address the tree canopy requirements.
The utility relocation is outside of the limits of the existing tree canopy and will not impact the
canopy requirements. Our landscape plan only accounts for a small amount of area to be
preserved for canopy requirements and clearly demonstrates this area to be protected from
all construction activities including work by Dominion.
9. Please note that if outdoor lighting is proposed, full cut off fixtures are required over
3,000 lumens and for final site plan a photometric plan and cutsheets of the fixtures are
required.
Photometric plans have been provided. See Sheets E1.0-E2.0.
Rev.1 : LLF needs to be 1.0. Update photometric plan accordingly. Also, the dumpster is shown
at a different location on the lighting plan from the other sheets. Coordinate the plan sheets.
Photometric plans have been updated accordingly.
10. [Code of Development, page 16; 4.16] Show/indicate what facilities will be provided in
the amenity spaces and playground.
Rev. 1 : Provide detailed information on the playground equipment proposed. Per the
COD this is to be decided at site plan (page 16).
The following note has been added to sheet 1-1.0 & L3.2:
"THE PLAYGROUND SHALL BE THE ALLREC SYNERGY SY-3013 WITH A MULCH BASE, OR AN
APPROVED EQUIVALENT"
Final Site Plan Comments:
1. Easements and open space with the lots will need to be platted via a subdivision plat
application which is a separate review and approval.
Acknowledged.
2. The boundary line adjustment that is apart of SUB2021-036 will need to be approved
and recorded prior to final site plan approval for these blocks. The plan will then need to
be updated to reflect the adjust parcels.
Acknowledged.
CDD Engineering Comments — Matthew Wentland — 08-27-2021:
1. The VSMP plan will need to be approved prior to Final Site Plan approval. Review of the
VSMP plan may generate additional comments on the Final Site Plan.
Acknowledged.
2. The road plan will need to be approved prior to Final Site Plan approval. Review of the
road plan may generate additional comments on the Final Site Plan.
Acknowledged.
3. Provide sight distance triangles and profiles for travelway interactions. These can be
reduced with a waiver where all vehicles are required to stop. (Design Standards Manual
7.C.1, 18.4.12.15d, 18.4.12.17d).
Sight distance triangles and profiles have been provided for travelway intersections.
Fire Rescue Comments —Howard Lagomarsino — 09-01-2021:
1. Parking on roads without sufficient widths to accommodate parking without reducing
the travel way width causes an obstruction for access of fire apparatus. As a result, the
fire code requires and unobstructed travel way width of 20 ft when the height of a
building is less than 30 ft and 26 ft when height of building (to edge of roof— not peak of
roof) over 30 feet. The roads in this plan providing fire apparatus access routes shall
have a minimum, unobstructed travel way width of 20 feet. Though the proposed roads
exceed 20 ft., there are large sections of those roads where on street parking is not part
of the plan and an such parking is not allowed since it reduces the travel way width
below 20 feet. As a result, those areas, require no parking signs:
a. The following roads require no parking signs on both sides of the road:
i. Dogwood Road — (except where there are designated parking spaces in
the design, then only needed on the side without the parking spaces).
b. The following roads require no parking signs on one side —the side of the road
without the designated parking spaces:
i. New Leaf Dr.
ii. Swallow Tail Lane
Note: The reason New Hope Way and Renewal Rd. are not included in this list, Dogwood
Rd. and New Leaf Drive fulfills the required need for fire apparatus access (fire
apparatus access to all sides of the ground level of a building/facility within 150 feet of
the road for the set of buildings that also abut New Hope Road and Renewal Rd.) for the
proposed buildings around those roads due to the grid design of that section of the
network.
No parking signs have been added along both lanes for Dogwood Road, and along New Leaf
Dr. and Swallow Tail Lane in locations where there is not designated parking.
2. 1 do not see no parking signs indicated on the plans for those roads. They are required to
meet the unobstructed width requirements of the fire code. Please indicate them on the
plan.
No parking signs have been added to the plans for the roadways listed in comment #1.
3. There is an indication of a fire hydrant southwest of the intersection of Renewal Rd and
New Leaf Drive. The hydrant is indicated by the letters of FHA but the hydrant symbol
was not in place. It appears to be off the road between the row of homes. To meet
hydrant spacing requirements, move the hydrant to the road, and closer to the
intersection of Renewal and New Leaf and show it properly on the plans.
Fire hydrant symbol has been added to the plans in this location. After following up with ACSA
on the fire hydrant locations, they preferred to not move this hydrant closer to the
intersection as it is very close to the unit and we don't think it is necessary given our coverage
map, which we can provide upon request.
4. There is a hydrant indicated at the south dead end of Dogwood Road. The hydrant is
indicated by the letters of FHA but the hydrant symbol was not in place. Please show it
properly on the plans.
Fire hydrant has been moved to other side of street to avoid installation over the
underground detention. Symbol has been added and callout has been adjusted for the fire
hydrant.
E911— 08-23-2021:
1. The following road names will need to be changed: Dogwood Rd, New Hope Way, and
New Leaf Dr.
The roadway names have been updated as follows:
Dogwood Road has been updated to Sweetbay Street
New Hope Way has been updated to Honey Bee Wav
New Leaf Drive has been updated to Flora View Drive
2. New is the first word in over 5 road names in the County. This is on pages 5-6 of the
plans.
New Hope Way has been updated to Honey Bee Wav
New Leaf Drive has been updated to Flora View Drive
CDD Comments — Betty Slough — 08-30-2021:
1. Under General Notes #29, correct year of ANSI ICC A1171. From 2003 to 2009.
Year has been updated from 2003 to 2009.
2. Add the following note to the general notes page:
Where the flood level rims of plumbing fixtures are below the elevation of the manhole
cover of the next upstream manhole in the public sewer, the fixtures shall be protected
by a backwater valve installed in the building drain, branch of the building drain or
horizontal branch serving such fixtures. Plumbing fixtures having flood level rims above
the elevation of the manhole cover of the next upstream manhole in the public sewer
shall not discharge through a backwater valve.
Note has been added to the general notes page.
3. Note to developer: Due to required distances from lot lines and structures as required
by the NFPA, underground propane tanks may be prohibited. Plan accordingly.
Acknowledged.
VDOT—Adam Moore — 09-07-2021:
1. Please remove the parking spaces within the sight line triangle of Block 11. Plan cannot
be approved with obstructions or the ability to obstruct clear view within the sight
triangle.
Parking spaces near intersection have been updated accordingly and match the Village 1 site
plan amendment.
2. Service Berry (Amelanchier Canadensis) grows to 15-30 feet tall and is not acceptable in
the sight line and may be difficult to prune the 2'— 7' minimum height for sight line
without killing the tree before it reaches mature height.
The service berries in the sight line have been replaced by Itea virginica'Sprich' which is a
shrub and will be well below the sight line at mature height. Further it should be recognized
we have improved this existing sight line which today cuts through a forested area.
3. Drainage could not be verified without the drainage report/calculations.
Calculations were included on the road plan submittal.
4. Please show the CG-12's for the commercial entrance crossings.
CG-12's have been added for the commercial entrance crossings.
ACSA — Alexander Morrison — 09-17-2021:
1. Update to current version (17 notes)
General notes have been updated to the current version.
2. Where is the FHA, 6" main, tee and valve? (multiple comments)
These items have been updated and are now plotting correctly.
3. Move connection to MH
Lateral connection has been moved to the manhole.
4. Add FHA (Multiple Comments)
An additional fire hydrant has been added per discussions with ACSA, which makes the fire
hydrant coverage more than adequate for 250' spacing.
5. Shared lateral for Lot 71 and 72 is not allowed.
An additional lateral and pump have been added for Lot 72.
6. 2 meters needed
A second water meter has been added.
7. Sprinkler System in condo buildings?
No, there is currently no planned sprinkler system in the condo building.
8. Shift 2 meter vaults to this area. 8"x4" tee, 4" GV, to 4"x4" tee and 2"x4" GV to vaults
Mailbox has been moved to a separate planter bed in order to accommodate the two water
meters in the current planting area instead of within the ADA striped space. Fitting and valve
callouts have been added.
9. Add note that water/sewer services cannot be established in blocks 9-11 until the Village 1
infrastructure is installed, tested, and accepted.
Note has been added to the layout and utility plans.
10. Some FHAs are called out but not shown on plans.
Plotting issue has been fixed and FHAs are now showing on plans.
11. Shift manhole
Sanitary sewer manhole has been shifted out of parking spaces.
12. Call out ACSA easements on utility plan
Callouts have been added to the layout & utility plan sheets.
13. Call -out deflection (multiple comments)
Deflection radii callouts have been added to the plans.
14. Call out tee and valve
Callouts have been added for the tee and valve.
15. Ensure ALL valves and fittings are called out.
Callouts have been added for valves and fitting shown on the plans.
16. Show inset to confirm the double tap will fit in this space (I see a couple of places on this plan.)
Driveways have been updated in some areas to create 3.5' of clearance between edges of
driveways, which allows for enough room to fit the two meter pits. Our meter pit block shown
is actually larger than the typical detail and adds tolerances into our design (our detail has a
1.5' diameter lid whereas the standard detail has about a 1' lid)
17. Angle is less than 90 degrees.
Additional manhole has been added to prevent <90 degree bend.
18. Call -out connection location and method.
Connection callout has been added.
19. Move lots 65-70 meters to Swallowtail Lane side.
After further reviewing the plans, we removed the redundant waterline along Swallowtail Ln
to reduce unnecessary infrastructure costs, as the apartment in Block 11 is now being serviced
by the waterline along Horizon Rd. This removal was discussed on a zoom call with Richard
Nelson, and both parties found this to be a reasonable solution that would not be a detriment
to the overall water service network.
20. Change to tee and remove cross
See response to Comment 19.
21. Remove tee and stub and change to 90
See response to Comment 19.
22. Show 0.2 of drop across manhole or change to 60" diameter drop manhole (internal)
Drops have been adjusted in standard manholes to be between 0.2' and 1.0'. If greater than
1', the drop is increased to at least 2' with a 60" diameter drop manhole (per ACSA General
Water and Sewer Construction Specifications).
We have included PDF copies of the plans and calculations for your review. If you have any
questions or comments, please feel free to give me a call at 434.295.5624 or email at
bryan.cichocki(@timmons.com .
Sincerel ,
an Cichocki, PE
Project Manager