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HomeMy WebLinkAbout1990-04-25 adjApril 25, 1990 (Afternoon Adjourned Meeting) 91 (Page 1) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on April 25, 1990, at 4:00 P.M., Meeting Room #7, County Office Building, 401McIntire Road, Charlottesville, Virginia. The meeting was adjourned from April 18, 1990. BOARD MEMBERS PRESENT: Messrs. Edward H. Bain, Jr., David P. Bowerman, F. R. Bowie, Mrs. Charlotte Y. Humphris, Mr. Walter F. Perkins and Mr. Peter T. Way. BOARD MEMBERS ABSENT: None. OFFICERS PRESENT: Mr. Guy B. Agnor, Jr., County Executive and Mr. George R. St. John, County Attorney. Also present was Deputy County Executive Robert W. Tucker, Jr. and Deputy County Executive Ray B. Jones. Agenda Item No. 1. Call to Order. The meeting was called to order at 4:00 P.M. by the Chairman, Mr. Bowie. Not Docketed: At 4:05 P.M., motion was offered by Mrs. Humphris and seconded by Mr. Way to adjourn into Executive Session for the purpose of discussion or consideration of specific individual personnel. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. At 4:33 P.M. the Board reconvened into open session. Motion was offered by Mrs. Humphris and seconded by Mr. Bowerman to adopt the following resolu- tion certifying the Executive Session. CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Albemarle County Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Albemarle County Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Albemarle County Board of Supervisors. VOTE: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. way. NAYS: None. [For'each nay vote, the substance of the departure from the require- ments of the Act should be described.] ABSENT DURING VOTE: None ABSENT DURING MEETING: None Agenda Item No. 2. Adopt Resolution approving 1990-91 Budget. Mrs. Humphris said there are some areas of the budget that need to be adjusted. She suggested that $80,000 for consultants for the salary scale April 25, 1990 (Afternoon Adjourned Meeting) (Page 2) 92 study and approximately $20,000 for the Personnel Specialist be deleted from this budget. She said that $100,000 savings could partially fund the Home Health Care Program requested by the Health Department and fund additional police officers. Mrs. Humphris noted that the Home Health Care Program was dropped from the budget last year, but had been funded in previous years. She said that many of the elderly people in the'community are being released from hospitals to homes where there is no one to check on their health needs. She feels strongly that this is an overlooked portion of the population who have no one to speak for them. She asked for Board discussion on these items. Mr. Tucker pointed out that the $80,000 for the salary scale study was not included in this budget. Mr. Bain said when the Board discussed this earlier, he understood that the decision would be made in late May as to whether funds are available in the 1989-90 budget for the study. Mr. Bowerman asked how fast the Police Department can train new employ- ees. Mr. Tucker said the process usually takes about seven months to complete unless officers have prior experience. Mr. Bowerman said he would like to either set aside funds in a contin- gency or consider more police officers later in the fiscal year. He would like that to be a top priority. Mr. Bowie said he agrees with Mrs. Humphris regarding the clerical position in Personnel. He feels the responsibility for keeping records on teacher certifications belongs to the principals. Mr. Agnor said work on teacher certifications is only part of this position. The work load is such in the Personnel office that current staff cannot do the job. He said administrative staff is working overtime and taking work home every night. The administrators are having to spend too much time doing clerical work during the day. Mr. Bowerman said principals reported to him that they are currently handling teacher certification requirements. He wondered why the Personnel Department needs to take on that job. Mr. Agnor said that is just one func- tion of this position in attempting to centralize the employee records system. Mr. Bowie said he is sympathetic to Mrs. Humphris' suggestion regarding Home Health Care. However, he is not willing to make a major change in the Health Department Budget. Mr. Bain said he is willing to consider funding $10,000 to get the program started. He is not willing to support changing the entire budget. Mr. Bowerman concurred. There were no changes made to the proposed budget as a result of these discussions. Mr. Bowie asked the status of media reports regarding the School Board's decision to suspend the pay for performance plan. Mr. Agnor said the School Board voted to have a discussion with the Board of Supervisors about giving classified employees an across-the-board raise of 5.5 percent in lieu of the proposed 2.5 percent raise with a three percent performance pool as recommend- ed in the proposed budget. Mr. 0verstreet added that the School Board voted that they wanted to have a 5.5 percent raise for classified employees and voted to discuss the matter with the Board of Supervisors. He said it was not a unanimous decision to suspend the pay for performance system. Mr. 0verstreet said the total amount of the budget will not be affected. It is an issue of how the money will be distributed. Mr. Agnor said there would be a slight difference in the total budget with the School Board's proposed change. Mr. Bowie asked what the difference would be. Mr. Agnor said it is $240,493. Mr. Way said he would like to withhold that amount from the budget until the issue is discussed with the School Board. He will not support the School budget unless the money is taken out. Mr. Way said he feels strongly that commonality between the School Division and General Government be maintained. April 25, 1990 (Afternoon Adjourned Meeting) 93 (Page 3) Mr. Bowie said while he feels the same, he wants to be sure the School budget is appropriated. Mr. Way said it has taken many years and much work to establish the pay for performance system. He feels it is a mistake to suspend the system and make an across-the-board adjustment for individuals whom the School Board feels deserve more money. Mr. Bain concurred. He said the pay scale may need to be adjusted, but he is not in favor of tying that to the pay for performance plan. He feels that is why the consultants are needed to evaluate the system. The proposed budget before the Board today fQr approval includes a 2.5 percent scale adjustment with a three percent performance pool. He asked if the School Board has to conform to the budget as approved by the Board of Supervisors. Mr. Agnor said the School Board must conform only to the total amount appro- priated. Mr. Bowerman said the Personnel Committee has recognized the inequities in the pay system and the fact that certain salary ranges need to be adjusted. He said the Committee, however, could not come to a resolution to correct the system. He said the problem with an across-the-board raise is that ranges which are above standard will also receive the increase, and that solution gives him difficulty. Mrs. Humphris said if the goal is to give additional compensation to people who are underpaid, the School Board's solution does not accomplish that. She said the solution actually rewards people who are in a good posi- tion on the scale. Mr.~ Bowerman said, as a member of the Personnel Committee, he is willing to spend the time necessary to revise the pay system to address the inequities in the School Division and in General Government. He thinks the categories can be identified and adjusted without jeopardizing the entire commonality issue. Mr. Agnor pointed out that the school budget, by State Code, must be adopted by May 1. He suggested that the issue be discussed with the School Board on next Monday. Mr. Bowie said he agrees that the Personnel Committee should try to resolve the problem. Mr. Way offered a motion to take $240,493 from the School budget and place it into the Board's contingency account until the issue of pay for performance is resolved. Mr. Perkins seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. Motion was then offered by Mr. Bain and seconded by Mr. Bowerman to adopt the following Annual Appropriation Ordinance appropriating funds for the 1990-91 budget. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. April 25, 1990 (Afternoon Adjourned Meeting) (Page 4) ~ ANNUAL APPROPRIATION ORDINANCE OF THE COUNTY OF ALBEMARLE FOR THE YEAR ENDING JUNE 30, 1991 AN ORDINANCE making appropriations of sums of money for all necessary expen- ditures of the COUNTY OF ALBEMARLE, VIRGINIA, for the fiscal year ending June 30, 1991; to prescribe the provisos, terms, conditions and provisions with respect to the items of appropriation and their payment; and to repeal all ordinances wholly in conflict with this ordinance and all ordinances inconsistent with this ordinance to the extent of such inconsistency. BE IT ORDAINED by the Board of County Supervisors of the COUNTY OF ALBEMARLE, VIRGINIA: SECTION I - GENERAL GOVERNMENT That the following sums of money be and the same hereby are appropriated for the purposes herein specified for the fiscal year ending June 30, 1991: Paragraph One For the current expenses of TAX REFUNDS, ABATEMENTS, AND OTHER REFUNDS the sum of sixty thousand dollars and no cents ($60,000) is appropriated from the General Fund to be apportioned as follows: 1. Refunds and Abatements $ 60,000 Paragraph Two For the current expenses of the function of GENERAL MANAGEMENT AND SUPPORT the sum of three million nine hundred forty-three thousand nine hundred thirty-eight dollars and no cents ($3,943,938) is appropriated from the General Fund to be apportioned as follows: 1. Board of Supervisors $ 533,378 2. County Executive 369,925 3. Elections 109,459 4. Finance 1,779,735 5. Information Services 747,925 6. Legal Services 184,301 7. Personnel 219,215 Paragraph Three For the current expenses of the function of COMMUNITY DEVELOPMENT the sum of one million five hundred fifty-eight thousand four hundred thirty-eight dollars and no cents ($1,558,438) is appropriated from the General Fund to be apportioned as follows: 1. Albemarle Housing Improvement Program (AHIP) $ 251,835 2. Extension Service 84,917 3. Community Action Agency (MACAA) 30,000 4. Housing 143,159 5. Planning 621,890 6. Planning District Commission (TJPDC) 44,068 7. Route 29 Bus Service 21,087 8. Soil and Water Conservation 14,238 9. Soil/Water Conservation Grant 4,000 10. Watershed Management 39,603 11. Zoning 300,351 12. Gypsy Moth Program 3,290 April 25, 1990 (Afternoon Adjourned Meeting) (Page 5) Paragraph Four For the current expenses of the function of HUMAN SERVICES the sum of three million five hundred twenty thousand seven dollars and no cents ($3,520,007) is appropriated from the General Fund to be apportioned as follows: 1. Central Virginia Child Development Association $ 2. Region Ten Community Services 3. District Home 4. Health Department 5. Jefferson Area Board on Aging 6. Jefferson Area United Transportation 7. Legal Aid Society 8. Madison House 9. Outreach Counseling 10. Piedmont Virginia Community College (PVCC) 11. Retired Senior Volunteer Program 12. Shelter for Help in Emergency 13. Sexual Assault Resource Agency (SARA) 14. Virginia pUblic Assistance 15. Public Assistance Payments 16. Food Stamp Program 17. Employment Service Program 18. Fuel Assistance Program 19. Medicaid/UVA Program 20. United Way Scholarship Program 7,060 189,420 30,000 482,693 80,505 53,960 10,005 3,785 20,605 6,600 5,410 30,900 12,770 1,273,190 828,365 245,655 51,236 19,417 154,576 13,855 Paragraph Five For the current expenses of the Function of JUDICIAL the sum of one million two hundred sixty-six thousand eight hundred thirty-nine dollars and no cents ($1,266,839) is appropriated from the General Fund to be apportioned as follows: 1. Circuit Court 2. Clerk of Circuit Court 3. Commonwealth's Attorney 4. General District Court 5. Juvenile Court 6. Magistrate 7. Sheriff 49,627 397,542 301,586 9,990 34,005 4,155 469,934 Paragraph Six For the current expenses of the Function of PARKS, RECREATION AND CUL- TURE, the sum of two million seventy thousand five hundred forty-eight dollars and no cents ($2,070,548) is appropriated from the General Fund to be appor- tioned as follows: 1. Library 2. Literacy Volunteers 3. Parks & Recreation 4. Piedmont Council of the Arts 5. Rivanna Park 6. Virginia Discovery Museum 7. Visitors' Bureau 1,011,755 8,845 856,318 7,500 84,950 25,000 76,180 April 25, 1990 (Afternoon Adjourned Meeting) (Page 6) Paragraph Seven For the current expenses of the Function of PUBLIC SAFETY the sum of five million five hundred seventy-seven thousand seven hundred forty-four dollars ($5,577,744) is appropriated from the General Fund to be apportioned as follows: 1. Ambulance, Rescue Squads $ 108,380 2. Animal Control 68,236 3. Community Attention Home 37,810 4. Correction and Detention (Jail) 69,898 5. Emergency Medical Communications Equipment 240 6. Emergency Medical Services Council 6,175 7. Fire Department 506,685 8. Forest Fire Extinction Service 13,595 9. Inspections 642,644 10. Joint Dispatch Center (911) 303,850 11. Juvenile Detention Home 28,980 12. Offender Aid and Restoration (OAR) 27,825 13. Police Department 3,301,381 14. SPCA Contract 9,000 15. Volunteer Fire Departments 453,045 Paragraph Eight For the current expenses of the Function of PUBLIC WORKS the sum of two million one hundred sixty-two thousand nine hundred ninety-four dollars and no cents ($2,162,994) is appropriated from the General Fund to be apportioned as follows: 1. Engineering $ 490,768 2. Refuse (Landfills) 777,555 3. Staff Services 840,136 4. CAC3 Grant 8,000 5. Southside Transfer Station 46,535 Paragraph Nine For the current expenses of the function of CAPITAL OUTLAYS the sum of six million seventy-five thousand two hundred dollars and no cents ($6,075,200) is appropriated from the General Fund and transferred to: 1. Capital Improvements Fund $ 6,075,200 Paragraph Ten For the current expenses of the Annual Payment to the City of Charlot- tesville, pursuant to the REVENUE SHARING AGREEMENT between the City and the County dated February 17, 1982, payable in January, 1991, in the amount of two million eight hundred two thousand three hundred sixty dollars and no cents ($2,802,360) is appropriated from the General Fund as follows: 1. Revenue Sharing Agreement $ 2,802,360 SUMMARY Total GENERAL GOVERNMENT FUND appropriations for Fiscal Year Ending June 30, 1991 To be provided as follows: Revenue from Local Sources (General Fund) Revenue from the Commonwealth Revenue from the Federal Government Total GENERAL FUND resources available For Fiscal Year Ending June 30, 1991 $ 29~038,068 $ 24,624,780 4,254,388 158,900 $ 29~038~068 April 25, 1990 (Afternoon Adjourned Meeting) (Page 7) 97 SECTION II - REGULAR SCHOOL FUND That the following sums of money be and the same hereby are appropriated for SCHOOL purposes herein specified for the fiscal year ending June 30, 1991: Paragraph One For the current expenses of the REGULAR SCHOOL FUND the sum of forty nine million nine hundred thirty-seven thousand three hundred fourteen dollars and no cents ($49,937,314) is appropriated from the School Fund to be apportioned as follows: 1. Instruction $ 39,043,766 2. Administration, Attendance & Health 1,774,281 3. Pupil Transportation Services 4,321,791 4. Facilities Operation/Maintenance 4,632,968 5. Facilities Construction/Modification 164,508 SUMMARY Total Regular School Funds for Fiscal Year Ending June 30, 1991 $ 49~937,314 To be provided as follows: Revenue from Local Sources (Local Revenues) Revenue from Local Sources (School Fund Balance) Revenue from the Commonwealth Revenue from the Federal Government Miscellaneous Revenue Total SCHOOL FUND resources available For Fiscal Year Ending June 30, 1991 $ 28,665,000 147,438 20,006,716 431,775 686,385 $ 49~937~314 SECTION III - Other School Funds That the following sums of money be and the same hereby are appropriated for the purposes herein specified for the fiscal year ending June 30, 1991: Paragraph One For the current expenses of the function of SCHOOL LUNCH PROGRAM the sum of one million five hundred ten thousand five hundred dollars and no cents ($1,510,500) is appropriated from the Cafeteria Fund to be apportioned as follows: 1. Maintenance and Operation of School Cafeterias $ 1,510,500 SUMMARY Total CAFETERIA OPERATIONS appropriations for Fiscal Year Ending June 30, 1991 $ 1~510~500 To be provided as follows: Revenue from Local Sources Revenue from the Commonwealth Revenue from Refunds and Rebates Revenue from the Federal Government Total CAFETERIA FUND resources available For Fiscal Year Ending June 30, 1991 $ 1,090,000 45,000 7,000 368,500 $ 1~510~500 Paragraph Two For the current expenses of the function of TEXTBOOK RENTALS, the sum of one hundred fifty-seven thousand nine hundred dollars and no cents ($157,900) is appropriated from the Textbook Rental Fund to be apportioned as follows: 1. Textbooks $ 157,900 April 25, 1990 (Afternoon Adjourned Meeting) (Page 8) 98 SUMMARY Total TEXTBOOK RENTALS appropriations for Fiscal Year Ending June 30, 1991 $ 157~900 To be provided as follows: Revenue from Local Sources (School Fund) Revenue from Other Sources (Fees and Interest) Revenue from the Commonwealth Total TEXTBOOK RENTAL FUND resources available For Fiscal Year Ending June 30, 1991 120,000 389 37,511 $ 157~900 Paragraph Three For the current expenses of the function of the McINTIRE TRUST FUND the sum of ten thousand dollars and no cents ($10,000) is appropriated from the Mclntire Trust Fund as follows: 1. Payment to County Schools $ 10,000 SUMMARY Total McINTIRE TRUST FUND appropriations for Fiscal Year Ending June 30, 1991 $ 10~000 To be provided as follows: Revenue from investments per trust 10,000 Total McINTIRE TRUST FUND resources available For Fiscal Year Ending June 30, 1991 $ 10,000 Paragraph Four For the current expenses of the function of DEBT SERVICE the sum of three million three hundred ninety-eight thousand seventy-five dollars and no cents ($3,398,075) is appropriated from the Debt Service Fund as follows: 1. Debt Service Payments $ 3,398,075 SUMMARY Total DEBT SERVICE appropriations for Fiscal Year Ending June 30, 1991 $ 3~398~075 To be provided as follows: Revenue From Local Sources (Trans from Gen Fd) Total DEBT SERVICE resources available For Fiscal Year Ending June 30, 1991 3,398,075 $ 3~398~075 Paragraph Five For the current expenses of PREP PROGRAM the sum of one million eighty-three thousand eight hundred sixty-two dollars and no cents ($1,083,862) is appropriated from the PREP Program Fund to be apportioned as follows: 1. E.D. Program $ 622,315 2. C.B.I.P. Severe 461,547 SUMMARY Total PREP PROGRAM appropriations for Fiscal Year Ending June 30, 1991 $ 1~083~862 To be provided as follows: Revenue from Tuition and Fees $ Total PREP PROGRAM FUND resources available For Fiscal Year Ending June 30, 1991 $ 1,083,862 1~083~862 April 25, 1990 (Afternoon Adjourned Meeting) (Page 9) 99 Paragraph Six For the current expenses of FEDERAL PROGRAMS the sum of eight hundred two thousand four hundred eleven dollars and no cents ($802,411) is appropriated from the Federal Programs Fund to be apportioned as follows: 1. Chapter I $ 538,994 2. Chapter II 57,929 3. Migrant Education 57,093 4. Title II 14,995 5. Drug Education Grant 74,181 6. Job Training - Youth 25,000 7. Education of Legalized Aliens 34,219 SUMMARY Total FEDERAL PROGRAMS FUND appropriations for Fiscal Year Ending June 30, 1991 $ 802,411 To be provided as follows: Revenue from the Federal Government Total FEDERAL PROGRAMS FUND resources available For Fiscal Year Ending June 30, 1991 $ 802,411 $ 802~411 Paragraph Seven For the current expenses of COMMUNITY EDUCATION the sum of six hundred thirty-seven thousand five hundred dollars and no cents ($637,500) is appro- priated from the Community Education Fund to be apportioned as follows: 1. Community Education $ 637,500 SUMMARY Total COMMUNITY EDUCATION FUND appropriations for Fiscal Year Ending June 30, 1991 $ 637~500 To be provided as follows: Revenues from Tuition and Fees Total COMMUNITY EDUCATION FUND resources available For Fiscal Year Ending June 30, 1991 $ 637,500 637~500 TOTAL APPROPRIATIONS MENTIONED IN SECTIONS I THROUGH III IN THIS ORDINANCE FOR THE FISCAL YEAR ENDING JUNE 30, 1991: RECAPITULATION Section I Section II Section III General Fund School Fund Other School Funds $ 29,038,068 49,937,314 7,600~248 GRAND TOTAL $ 86~575~630 BE IT FURTHER ORDAINED that the Director of Finance is hereby authorized to transfer to other funds from the General Fund, from time to time as monies become available, sums equal to, but not in excess of, the appropriations made to these funds from the General Fund for the period covered by this appropria- tion ordinance. SECTION IV Ail of the monies appropriated as shown by the contained items in Sections I through III are appropriated upon the provisos, terms, conditions, and provisions hereinbefore set forth in connection with said terms and those set forth in this section. April 25, 1990 (Afternoon Adjourned Meeting) (Page 10) lO0 Paragraph One Subject to the qualifications in this ordinance contained, all appro- priations made out of the General Fund, the School Fund, the Cafeteria Fund, the McIntire Trust Fund, the Textbook Rental Fund, the Debt Service Fund, Prep Program Fund, Federal Programs Fund, Community Education Fund, are declared to be maximum, conditional and proportionate appropriations--the purpose being to make the appropriations payable in full in the amount named herein if neces- sary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all of the appropriations in full. Otherwise~ the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue est~mmted to be available in the said fiscal year by the Board of Supervisors. Paragraph Two Ail revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Board of Public Welfare not included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by the said agency under the control of the Board of Supervisors or by the School Board or by the Board of Public Welfare without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boards make expenditures which will exceed a specific item of an appropriation or make transfers between specific items of appropriation without the consent of the Director of Finance being first obtained. Paragraph Three Ail balances of appropriations payable out of the General fund of the County treasury at the close of business on the thirtieth (30th) day of June, 1991, except as otherwise provided for, are hereby declared to be lapsed into the County treasury and shall be used for the payment of the appropriations which may be made in the appropriation ordinance for the next fiscal year, beginning July 1, 1991. However, nothing in this paragraph shall be construed to be applicable to the School Fund, Capital Improvements Fund, Cafeteria Fund, Textbook Rental Fund, McIntire Trust Fund, Debt Service Fund, Prep Program Fund, Federal Programs Fund, or Community Education Fund, but any balance available in these funds shall be used in financing the proposed expenditures of these funds for the fiscal year beginning July 1, 1991. Paragraph Four No obligations for goods, materials, supplies, equipment or contractual services for any purpose may be incurred by any department, bureau, agency, or individual under the direct control of the Board of Supervisors except by requisition to the purchasing agent; provided, however, no requisition for contractual services--such as communications, travel, freight, express--and membership fees and subscriptions shall be required; and provided further that no requisition for contractual services involving the issuance of a contract on a competitive bid basis shall be required, but such contract shall be approved by the head of the contracting department, bureau, agency, or indi- vidual and the Purchasing Agent, who shall be responsible for securing such competitive bids on the basis of specification furnished by the contracting department, bureau, agency or individual. In the event of the failure for any reason of approval herein required for such contracts, said contract shall be awarded through appropriate action of the Board of Supervisors. Any obligations incurred contrary to the purchasing procedures pre- scribed in the Albemarle County Purchasing Manual shall not be considered obligations of the County, and the Director of Finance shall not issue any warrants in payment of such obligations. April 25, 1990 (Afternoon Adjourned Meeting) (Page 11) Paragraph Five Allowances out of any of the appropriations made in this ordinance by any or all County departments, bureaus, or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automo- biles in the discharge of their official duties shall be paid at the same rate as that established by the State of Virginia for its employees and shall be subject to change from time to time to maintain like rates. Paragraph Six All travel expense accounts shall be submitted on forms and according to regulations prescribed or approved by the Director of Finance. Paragraph Seven All ordinances and parts of ordinances inconsistent with the provisions of this ordinance shall be and the same are hereby repealed. Paragraph Eight This ordinance shall become effective on July first, nineteen hundred and ninety. Agenda Item No. 3. Adopt Resolution to set 1990 Tax Levy. Motion was offered by Mr. Bain and seconded by Mrs. Humphris to adopt the following resolution setting the 1990 tax levy. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, does hereby set the County Levy for the taxable year 1990 for General County purposes at Seventy-Four Cents ($0.74) on every One Hundred Dollars worth of real estate; at Four Dollars and Forty Cents ($4.40) on every One Hundred Dollars worth of assessed value of personal property; at Four Dollars and Forty Cents ($4.40) on every One Hundred Dollars worth of assessed value of machinery and tools; at Seventy-Four Cents ($0.74) on every One Hundred Dollars worth of assessed value on mobile homes; and at Seventy-Four Cents ($0.74) on every One Hundred Dollars worth of assessed value of public service assessments; and FURTHER orders that the Director of Finance of Albemarle County assess and collect on all taxable real estate and all taxable personal property, including machinery and tools not assessed as real estate, used or employed in a manufacturing business, not taxable by the State as Capital; including Public Service Corporation property except the rolling stock of railroads based upon the assessment fixed by the State Corporation Commission and certified by it to the Board of Supervisors both as to location and valuation; and including all boats and watercraft under five tons as set forth in the Code of Virginia; and vehicles used as mobile homes or offices as set forth in the Code of Virginia; except farm machinery, farm tools, farm livestock, and household goods as set forth in the Code of Virginia, Section 58.1-3500 through Section 58.1-3508. Agenda Item No. 4. Discussion: Implementation of Rivanna Solid Waste Authority. Mr. St. John said the Board needs to adopt a set of Articles of Incorpo- ration that will satisfy the City and the County. He said the City and County attorneys and Mr. Fred Landess, the Rivanna Water and Sewer Authority attor- ney, could draft those articles if the Board wished. After they are drafted, April 25, 1990 (Afternoon Adjourned Meeting) (Page 12) 102 the City and County would approve the concepts contained in them and submit them to the City Council and the State Corporation Commission for possible changes. Then the City and County would enact the articles and file them with the State Corporation Commission. Mr. St. John said the articles will be the keystone document of this Authority. Once the Authority is established, Mr. St. John said its Board of Directors would study and make recommendations regarding implementation. The Board needs to decide whether it wants to form a committee prior to establishing the Authority to make recommendations for implementation or to establish the Authority and allow the members to make these decisions. Mr. Way said he feels the next step is to have the City and County representatives begin discussions. He offered a motion that Mr. Bain and Mr. Bowie be the Board's representatives in such discussions. Mr. Bowerman seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. Agenda Item No. 5. Resolution in opposition to proposed federal legisla- tion to eliminate or restrict state and local income and property tax deduc- tions. Mr. Bowie said the elimination of state and local tax deductions would have a detrimental effect on local government. He said the Board could adopt a resolution and have it distributed to local officials and to the National Association of Counties (NACO). Motion was offered by Mr. Bain and seconded by Mr. Perkins to adopt the following resolution in opposition to proposed federal legislation to elimi- nate or restrict state and local income and property tax deductions. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. WHEREAS, efforts are currently under consideration to eliminate or restrict the state and local income and property tax deductions; and WHEREAS, such a proposal strikes at the basic principle of Federalism which is inherent in the income tax system and has been accepted as an essential Constitutional principle to protect the integrity and fiscal independence of the separate states and local governments; and WHEREAS, such a proposal would be a direct interference with the fundamental rights of all state and local government to raise revenue and finance services as it deems appropriate; and WHEREAs, such a proposal represents a continuation of the shift- ing of responsibilities to local governments while curtailing the power to raise revenues; a form of double taxation; and an unfair burden on the middle class households; THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Albemarle County, Virginia, hereby declares its opposition to proposed federal legislation to eliminate or restrict state and local income and property tax deductions. Mrs. Humphris said NACO also supports a resolution from local governments to the united States Postal Service requesting special mailing rates. She said she would bring a copy of the sample resolution to the next meeting. April 25, 1990 (Afternoon Adjourned Meeting) (Page 13) 103 Agenda Item No. 6. Appointments. Mr. Bowie said that Mr. Bowerman has resigned as an Albemarle County representative on the Regional Jail Board and a replacement needs to be appointed. Motion was offered by Mr. Bowerman and seconded by Mr. Way nominating Mrs. Humphris to replace Mr. Bowerman on the Jail Board, said term to expire on December 31, 1991. Mr. Bowerman said he is resigning reluctantly. However, with assignments on several committees, including spending extra time on the Personnel Commit- tee, he feels the responsible thing for him to do is to give up this position so that another Board member can better carry out the duties. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Perkins and Way. NAYS: None. ABSTAINING: Mrs. Humphris. Agenda Item No. 6a. Cancel July 5 meeting. Mr. Bowie said the first meeting in July falls on the Fourth of July holiday and automatically moves to the following day according to State law. He asked whether the Board would like to cancel that meeting. Motion was offered by Mr. Way and seconded by Mr. Bowerman to cancel the July 5 meeting. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. Agenda Item No. 7. Approval of Minutes: December 6(N), 1989. No minutes had been read. Agenda Item No. 8. Other Matters not listed on the agenda from the PUBLIC and the Board. Mr. Way asked when the Board could meet with the School Board to discuss the pay for performance plan. Mr. Agnor said a decision is necessary so that staff will know whether to continue adding information about school employees to the mainframe computer for institution of the pay for performance plan on July 1. The Board set a meeting for Monday, April 30 at 4:00 P.M., depending on the schedule of School Board members. Mrs. Humphris said there have been instances in which adequate informa- tion was not available from staff for an agenda item. She offered a motion that hereafter, the Board of Supervisors defer any item on the agenda for which Planning Commission minutes and staff comments are not available to the Board by Monday before the Wednesday meeting. Mr. Bowerman seconded the motion. The Board discussed the consequences to citizens of deferring items and the possibility of scheduling items to be heard by the Board at least four weeks after the Planning Commission hearings. Mr. Bain said he hopes that the new policy will minimize the need for citizens to have to come back to the Board on several occasions. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. April 25, 1990 (Afternoon Adjourned Meeting) (Page 14) 104 The policy as adopted is set out below: RESOLUTION WHEREAS, on two recent occasions the Board of Supervisors has not received complete documentation before scheduled public hearings on zoning matters; NOW, THEREFORE, the Board of Supervisors does hereby adopt the following policy to be followed by staff: The minutes of the Planning Commission and/or staff reports, for each petition for any special use permit, rezoning request, etc. shall be presented to Board members by Monday before each Wednesday meeting, or the Board will automatically defer the public hearing until such information is received. Agenda Item No. 9. Adjourn. At 5:50 P.M., with no further business to come before the Board, motion was offered by Mr. Bain and seconded by Mrs. Humphris to adjourn to April 30, 1990, at 4:00 P.M. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. CHAIRMAN