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HomeMy WebLinkAbout1990-04-30 adjApril 30, 1990 (Adjourned Afternoon Meeting) 105 (Page 1) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia,v was held on April 30, 1990, at 4:00 P.M., Meeti'ng Room #5/6, County Office Building, 401McIntire Road, Charlottesville, Virginia. The meeting was adjourned from April 25, 1990. BOARD MEMBERS PRESENT: Messrs. Edward H. Bain, Jr., David P. Bowerman, F. R. Bowie, Mrs. Charlotte Y. Humphris, and Mr. Peter T. Way. BOARD MEMBERS ABSENT: Mr. Walter F. Perkins. OFFICERS PRESENT: Mr. Guy B. Agnor, Jr., County Executive. Agenda Item No. 1. Call to Order, The meeting was called to order at 4:02 P.M. by the Chairman, Mr. Bowie. Agenda Item No. 21 Joint Meeting with the School Board - Discussion: Pay for Performance Plan. SCHOOL BOARD MEMBERS PRESENT: Mr. Richard A. Bagby, Mr. William W. Finley, Mr. Clifford Wi Haury, Mr. Charles S. Martin, Mrs. Patricia L. Moore, Mr. Roger R. Ward, and Mrs. Sharon Wood. Mr. Bowie said after many years of pursuing commonality of personnel polices between general government and school employees, last fall the two Boards agreed on joint policies. However, recent news reports indicate that the School Board decided last week that they did not want to implement the pay for performance plan. Therefore, the Board of Supervisors approved the school budget last Wednesday afternoon, less the money for the three percent pay for performance pool, pending the results of this meeting. Mr. Martin, Chairman of the School Board, said the School Board recog- nizes that it has been a difficult process to get policies in common with General Government. Therefore, the School Board members appreciate the impor- tance of breaking with commonality. For that reason, there was no desire to make any decisions regarding the pay plan without first having discussions with the Board of Supervisors. He said such a discussion was scheduled for a previous meeting, but the meeting was cancelled. It was explained to him that the Board of Supervisors wanted a consensus from the School Board of how to handle the salary increases, rather than both Boards trying to resolve the issue. With that in mind, the School Board discussed the pay for performance plan last week and voted to discuss the plan with the Board of Supervisors. He said the School Board took great care to make it clear that this was not a vote to break with commonality, but rather to discuss the issue with the Board of Supervisors. Mr. Martin explained that there were several different opinions expressed by the vote of the School Board. He said at least one member voted in hopes that the Board of Supervisors would want to handle the 5.5 percent increase in common with the School Board. At least one member felt that there should be a break with commonality. Another member felt that action should be limited only to discussion with the Board of Supervisors. If the Board of Supervisors objected, that member would vote against a break with commonality. Given the clear statement made by the Board of Supervisors last Wednesday regarding the issue of commonality, Mr. Martin said the School Board would not vote to break with commonality. He said the School Board intended no insult to the Board by its vote for discussion. The School Board did what it was instructed to do to bring this issue to the Board's attention. Mr. Martin said he thought the School Board's action was reasonable and rational. However, he feels certain that the School Board will support the 5.5 percent salary increase the way it is currently proposed in the budget. Mrs. Wood said she feels strongly that there are some positions among the School Division's classified personnel where job descriptions have nothing in common with General Government personnel. She feels that some positions, such as teaching assistants, bus drivers and cafeteria workers, need to be treated differently. Mr. Finley said he concurs with Mrs. Wood. He said Mr. Martin stated the School Board's discussions correctly. He said the difficulty in the pay scale April 30, 1990 (Adjourned Afternoon Meeting) (Page 2) 106 is that the salaries of the employees at the lower end of the pay scale cannot be adjusted. He said the idea of giving an across-the-board raise seemed to be the only solution. He said the vote was to discuss the matter with the Board of Supervisors. Mr. Bagby said the School Board's timing was, unfortunately, not appro- priate. He was the School Board member hoping that both Boards could take the same action to maintain commonality. He said the School Board also discussed the option of implementing a merit system and letting the total increase vest on July 1, 1990. The intent was not to break with the Board of Supervisors. He said he appreciates the support from the Board of Supervisors in the budget process. He said the intent was not to "sling mud in the Board's face" or to make the Board look like the "bad guys" in not supporting the School Board's motion. He said the School Board wants to work with the Board of Supervisors. Mrs. Humphris said the timing of the School Board's vote was critical. She asked Mr. Agnor to explain the problems associated with the School Board's action regarding the timing. Mr. Agnor said the joint Personnel Committee earlier made a recommenda- tion for budgetary purposes that there be a combination of an across-the-board increase along with a continuation of the pay for performance plan in General Government and implementation of the pay for performance plan in the School Division. After the budget work sessions, Mr. Agnor said he stood in the public hearings and presented the plan for salary increases for School and Government employees. He said there were special employee meetings and Department Head staff meetings held to explain the salary recommendation in the budget. Mr. Agnor explained that performance evaluations begin the first week of April and end in mid-May. Those evaluations began with the under- standing that the salary recommendation in the budget was not going to change. Mr. Agnor said another factor regarding the timing of this discussion is the need to place a code in the mainframe computer on every classified employee in the School Division in order to implement the pay for performance plan. He said that work began in April. It was at that point that the Board of Super- visors heard about the School Board's vote. Mr. Bagby said there is a misconception among School Board members regarding the proposed salary study. He said it was not common knowledge that the $80,000 needed for a consultant to perform the salary scale study had been removed from the budget. He asked the status of that study. Mr. Agnor said the Personnel Committee agreed that the in-house study completed by the Personnel Department would not solve all the problems in the pay and classification system. Mr. Agnor said the pay plan is normally comprehensively reviewed by an outside person or firm every three years. Since that review would not come up until 1991, the Personnel Committee felt that the study should be moved up to this fiscal year (1989-90). That is how the $80,000 estimate was removed from the 1990-91 budget. A request for proposals (RFP) has been released and an estimated cost for the study should be available in two weeks. At that time, the Board of Supervisors will decide whether or not to fund the study, depending on the cost. Mr. Agnor said the study would be completed around October. The decision would then be made as to when to implement any recommended changes. He said the hope is to adopt portions of the recommendations of the study before another budget cycle begins. Mr. Bagby asked if it is realistic to think that money is available to implement adjustments. Mr. Agnor said it can be done if the cost can be spread over two budget years. He said the revenues are not on the same downward trend as they were earlier in the year. He is hopeful that there will be revenues available which were not expected at mid-year. Mr. Martin said if the Board of Supervisors is clearly opposed to break- ing with commonality in any form, the School Board does not have a strong enough vote to make any change. He said there is nothing else to discuss in that case. Mr. Bain said, depending on the results of the request for proposal, he is willing to consider authorizing the salary study as soon as possible. He said there are areas which need to be adjusted right now. He asked if the April 30, 1990 (Adjourned Afternoon Meeting) (Page 3) 107 entire study would be completed by October. Mrs. Hastings said the deadline for the study to be totally complete is listed as November 1 in the request for proposal. Mr. Bain said he feels the positions that need to be changed should be changed as soon as possible. He is conncerned that there are some positions which do not need to be changed and he is opposed to an across-the-board raise for that reason. He feels the salary study is necessary before making the adjustments that are needed. Mr. Bowerman agreed with Mr. Bain. He said he served on the Personnel Committee, and that Committee clearly recognized as a result of Mrs. Hastings salary study that there are inequities in the current pay structure. Some classifications are paid much less than they should be. He said the Personnel Committee spent much time discussing ways to address those areas without changing every classification. It was decided that individual positions could not be addressed because of the relationship of each classification to the ones below or above it. He said the Personnel Committee decided to move the salary study to the current year to look at the entire pay plan with an eye toward the question of commonality among categories such as bus drivers. He said the School Board's point that some of the classifications are much lower than they should be is well taken. Mr. Bowie said he does not disagree with Studying the three categories that have been mentioned and comparing their jobs with similar positions in this area. If they are found to be low, then the necessary adjustments should be made. However, regarding the merit system, Mr. Bowie feels that some employees are better workers than others. The whole purpose of the merit system, which Mr. Bowie says the County has had since before he became a Board member and which has been refined several times, is that a better employee makes more money. He feels that every employee should not get a 5.5 percent raise just because they stayed with the County another year. He said he can support the Personnel Committee looking at the unusual categories and adjust- ing them. However, that is a separate issue from the merit/pay for perfor- mance system. Mr. Ward said he concurs with Mr. Bowie. Better employees deserve more money. He said it is important not to lose sight of the fact that this will be the first year for the School Division to use the merit/pay for performance system, and it needs to be given a good chance to work. He thinks it is the right way to reward employees. The salary study is a separate issue. Mr. Bagby asked if there is any sentiment for a compromise in allowing the merit money to vest in 1990-91. One of the problems with the merit system is that it does not vest until the following year. Although employees get a cash bonus, they are always one year behind in vesting. Mr. Bowie said he feels the system is working well as it is, and he would not support changing it. He said he understands that the bonus is cash, and thereafter it may be vested. Mr. Bowie said this is not a public hearing, but he understands there are some employees present who would like to speak. Ms. Martha Wood, President of the Albemarle Education Association, said she is speaking on behalf of the classified employees. She reiterated that classified employees have received small salary increases for the past several years. The increases have become negligible because the health care costs have increased so much. She said this is an opportunity for the Boards to express their faith in and commitment to these employees who make up a large portion of the employment base of this County, by breaking precedent this year and allowing the entire 5.5 percent to be applied to the base salary scale. She feels that the merit plan should be set aside this year. She said merit should be over and above a satisfactory salary scale. Currently, many classi- fied employees do not feel that is the case. Mr. Mark Baugher, an employee at Jack Jouett Middle School, said many of the classified employees make less than $10,000 per year. He said the in- creases in the cost of living and the increased cost of insurance takes from these employees more than a 2.5 percent raise will give them. Actually, these April 30, 1990 (Adjourned Afternoon Meeting) (Page 4) 108 employees will be taking home less money after the raise. He said that is the reason the 5.5 percent increase is so important. An unidentified lady said she would have a hard time living on a 2.5 percent salary increase. She will probably take home less money next year. She said she is not against the idea of merit raises. However, the merit needs to be substantial to give employees an incentive to work toward. She said a three percent increase for the employees at the bottom of the scale represents very little incentive. She said if the Boards wish to keep the pay system, she asked that the merit pool be larger. She said classified employ- ees need more than 2.5 percent just to survive. Mr. Dan Norday, a bus driver, said everyone agrees that there needs to be adjustments to salaries. However, more studies are being made to study the studies. He encouraged the Board to go ahead and make the adjustments. Mrs. Humphris said she is aware of the salary problems in certain catego- ries already mentioned. She feels that school secretaries should be consid- ered for a separate category as well. They have to act as parents, nurses, psychologists, administrative assistants, and anything else that is needed. She feels there is a great difference between sitting behind a desk doing secretarial work and dealing with a school full of children, parents, teachers and principals. Mr. Haury said there are two other categories that the School Board discussed as being unique. He said school custodians do more than regular custodians, and there is no equivalent in County Government to Assistant Principals and Principals. Ail these categories were discussed with regard to unique functions. He said he supports studying several categories and making adjustments to them in tandem with the salary scale study. Mr. Bowie said ultimately both Boards will have to approve any recommen- dation for changes in categories. Mr. Agnor said the value of a comprehensive review is that it considers all these factors. A pay and classification plan can be designed around such unique features. Mr. Agnor said the 1990-91 budget needs to be amended to move the $240,493 back into the School Fund. Mr. Bowie said he understands from the conversation today that the School Board will go ahead with the pay for performance plan. Mr. Martin said that is correct. Mrs. Humphris offered a motion that $240,493 be restored to the School Fund as set out in the ordinance below, for use in the pay for performance plan as previously decided. Mr. Bowerman seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: ABSENT: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris and Mr. Way. None. Mr. Perkins. ANNUAL APPROPRIATION ORDINANCE OF THE COUNTY OF ALBEMARLE FOR THE YEAR ENDING JUNE 30, 1991 AN ORDINANCE making appropriations of sums of money for all necessary expen-. itures of the COUNTY OF ALBEMARLE, VIRGINIA, for the fiscal year ending June 30, 1991; to prescribe the provisos, terms, conditions and provisions with respect to the items of appropriation and their payment; and to repeal all ordinances wholly in conflict with this ordinance and all ordinances inconsistent with this ordinance to the extent of such inconsistency. BE IT ORDAINED by the Board of County Supervisors of the COUNTY OF ALBEMARLE, VIRGINIA: April 30, 1990 (Adjourned Afternoon Meeting) (Page 5) SECTION I - GENERAL GOVERNMENT 109 That the following sums of money be and the same hereby are appropriated for the purposes herein specified for the fiscal year ending June 30, 1991: Paragraph One For the current expenses of TAX REFUNDS, ABATEMENTS, AND OTHER REFUNDS the sum of sixty thousand dollars and no cents ($60,000) is appropriated from the General Fund to be apportioned as follows: 1. Refunds and Abatements $ 60,000 Paragraph Two For the current expenses of the function of GENERAL MANAGEMENT AND SUPPORT the sum of three million seven hundred three thousand nine hundred thirty-eight dollars and no cents ($3,703,938) is appropriated from the General Fund to be apportioned as follows: 1. Board of Supervisors $ 293,378 2. County Executive 369,925 3. Elections 109,459 4. Finance 1,779,735 5. Information Services 747,925 6. Legal Services 184,301 7. Personnel 219,215 Paragraph Three For the current expenses of the function of COMMUNITY DEVELOPMENT the sum of one million five hundred fifty-eight thousand four hundred thirty-eight dollars and no cents ($1,558,438) is appropriated from the General Fund to be apportioned as follows: 1. Albemarle Housing Improvement Program (AHIP) $ 251,835 2. Extension Service 84,917 3. Community Action Agency (MACAA) 30,000 4. Housing 143,159 5. Planning 621,890 6. Planning District Commission (TJPDC) 44,068 7. Route 29 Bus Service 21,087 8. Soil and Water Conservation 14,238 9. Soil/Water Conservation Grant 4,000 10. Watershed Management 39,603 11. Zoning 300,351 12. Gypsy Moth Program 3,290 Paragraph Four For the current expenses of the function of HUMAN SERVICES the sum of three million five hundred twenty thousand seven dollars and no cents ($3,520,007) is appropriated from the General Fund to be apportioned as follows: April 30, 1990 (Adjourned Afternoon Meeting) (Page 6) i. Central Virginia Child Development Association 2. Region Ten Community Services 3. District Home 4. Health Department 5. Jefferson Area Board on Aging 6. Jefferson Area United Transportation 7. Legal Aid Society 8. Madison House 9. Outreach Counseling 10. Piedmont Virginia Community College 11. Retired Senior Volunteer Program 12. Shelter for Help in Emergency 13. Sexual Assault Resource Agency 14. Virginia Public Assistance 15. Public Assistance Payments 16. Food Stamp Program 17. Employment Service Program 18. Fuel Assistance Program 19. Medicaid/UVA Program 20. United Way Scholarship Program 7,060 189,420 30,000 482,693 80,505 53,960 10,005 3,785 20,605 6,600 5,410 30,900 12,770 1,273,190 828,365 245,655 51,236 19,417 154,576 13,855 Paragraph Five For the current expenses of the Function of JUDICIAL the sum of one million two hundred sixty-six thousand eight hundred thirty-nine dollars and no cents ($1,266,839) is appropriated from the General Fund to be apportioned as follows: 1. Circuit Court 2. Clerk of Circuit Court 3. Commonwealth's Attorney 4. General District Court 5. Juvenile Court 6. Magistrate 7. Sheriff 49,627 397,542 301,586 9,990 34,005 4,155 469,934 Paragraph Six For the current expenses of the Function of PARKS, RECREATION AND CUL- TURE, the sum of two million seventy thousand five hundred forty-eight dollars and no cents ($2,070,548) is appropriated from the General Fund to be appor- tioned as follows: 1. Library 2. Literacy Volunteers 3. Parks & Recreation 4. Piedmont Council of the Arts 5. Rivanna Park 6. Virginia Discovery Museum 7. Visitors' Bureau 1,011,755 8,845 856,318 7,500 84,950 25,000 76,180 Paragraph Seven For the current expenses of the Function of PUBLIC SAFETY the sum of five million five hundred seventy-seven thousand seven hundred forty-four dollars ($5,577,744) is appropriated from the General Fund to be apportioned as follows: 1. Ambulance, Rescue Squads $ 108,380 2. Animal Control 68,236 3. Community Attention Home 37,810 4. Correction and Detention (Jail) 69,898 5. Emergency Medical Communications Equipment 240 6. Emergency Medical Services Council 6,175 7. Fire Department 506,685 8. Forest Fire Extinction Service 13,595 9. Inspections 642,644 10. 3oint Dispatch Center (911') 303,850 11. Juvenile Detention Home 28,980 12. Offender Aid and Restoration (OAR) 27,825 13. Police Department 3,301,381 14. SPCA Contract 9,000 15. Volunteer Fire Departments 453,045 IIL April 30, 1990 (Adjourned Afternoon Meeting) (Page 7) lll Paragraph Eight For the current expenses of the Function of PUBLIC WORKS the sum of two million one hundred sixty-two thousand nine hundred ninety-four dollars and no cents ($2,162,994) is appropriated from the General Fund to be apportioned as follows: 1. Engineering $ 490,768 2. Refuse (Landfills) 777,555 3. Staff Services 840,136 4. CAC3 Grant 8,000 5. Southside Transfer Station 46,535 Paragraph Nine For the current expenses of the function of CAPITAL OUTLAYS the sum of six million seventy-five thousand two hundred dollars and no cents ($6,075,200) is appropriated from the General Fund and transferred to: 1. Capital Improvements Fund $ 6,075,200 Paragraph Ten For the current expenses of the Annual Payment to the City of Charlot- tesville, pursuant to the REVENUE SHARING AGREEMENT between the City and the County dated February 17, 1982, payable in January, 1991, in the amount of two million eight hundred two thousand three hundred sixty dollars and no cents ($2,802,360) is appropriated from the General Fund as follows: 1. Revenue Sharing Agreement $ 2,802,360 SUMMARY Total GENERAL GOVERNMENT FUND appropriations for Fiscal Year Ending June 30, 1991 $ 28~798~068 To be provided as follows: Revenue from Local Sources (General Fund) Revenue from the Cox~onwealth Revenue from the Federal Government Total GENERAL FUND resources available For Fiscal Year Ending June 30, 1991 $ 24,384,780 4,254,388 158,900 $ 28~798~068 SECTION II REGULAR SCHOOL FUND That the following sums of money be and the same hereby are appropriated for SCHOOL purposes herein specified for the fiscal year ending June 30, 1991: Paragraph One For the current expenses of the REGULAR SCHOOL FUND the sum of fifty million one hundred seventy-seven thousand three hundred fourteen dollars and no cents ($50,177,314) is appropriated from the School Fund to be apportioned as follows: 1. Instruction $ 39,283,766 2. Administration, Attendance & Health 1,774,281 3. Pupil Transportation Services 4,321,791 4. Facilities Operation/Maintenance 4,632,968 5. Facilities Construction/Modification 164,508 April 30, 1990 (Adjourned Afternoon Meeting) (Page 8) SUMMARY Total Regular School Funds for Fiscal Year Ending June 30, 1991 To be provided as follows: Revenue from Local Sources (Local Revenues) Revenue from Local Sources (School Fund Balance) Revenue from the Commonwealth Revenue from the Federal Government Miscellaneous Revenue Total SCHOOL FUND resources available For Fiscal Year Ending June 30, 1991 $ 50~177~314 $ 28,905,000 147,438 20,006,716 431,775 686,385 $ 50~177~314 112 SECTION III - Other School Funds That the following sums of money be and the same hereby are appropriated for the purposes herein specified for the fiscal year ending June 30, 1991: Paragraph One For the current expenses of the function of SCHOOL LUNCH PROGRAM the sum of one million five hundred ten thousand five hundred dollars and no cents ($1,510,500) is appropriated from the Cafeteria Fund to be apportioned as follows: 1. Maintenance and Operation of School Cafeterias $ 1,510,500 SUMMARY Total CAFETERIA OPERATIONS appropriations for Fiscal Year Ending June 30, 1991 $ 1~510~500 To be provided as follows: Revenue from Local Sources Revenue from the Commonwealth Revenue from Refunds and Rebates Revenue from the Federal Government Total CAFETERIA FUND resources available ~or Fiscal Year Ending June 30, 1991 1,090,000 45,000 7,000 368,500 $ 1~510~500 Paragraph Two For the current expenses of the function of TEXTBOOK RENTALS, the sum of one hundred fifty-seven thousand nine hundred dollars and no cents ($157,900) is appropriated from the Textbook Rental Fund to be apportioned as follows: 1. Textbooks $ 157,900 SUMMARY Total TEXTBOOK RENTALS appropriations for Fiscal Year Ending June 30, 1991 $ 157~900 To be provided as follows: Revenue from Local Sources (School Fund) Revenue from Other Sources (Fees and Interest) Revenue from the Commonwealth Total TEXTBOOK RENTAL FUND resources available For Fiscal Year Ending June 30, 1991 120,000 389 37,511 157~90Q Paragraph Three For the current expenses of the function of the McINTIRE TRUST FUND the sum of ten thousand dollars and no cents ($10,000) is appropriated from the Mclntire Trust Fund as follows: 1. Payment to County Schools $ 10,000 April 30, 1990 (Adjourned Afternoon Meeting) (Page 9) 113 SUMMARY Total McINTIRE TRUST FUND appropriations for Fiscal Year Ending June 30, 1991 $ 10~000 To be provided as follows: Revenue from investments per trust 10,000 Total McINTIRE TRUST FUND resources available For Fiscal Year Ending June 30, 1991 $ 10~000 Paragraph Four For the current expenses of the function of DEBT SERVICE the sum of three million three hundred ninety-eight thousand seventy-five dollars and no cents ($3,398,075) is appropriated from the Debt Service Fund as follows: 1. Debt Service Payments $ 3,398,075 SUMMARY Total DEBT SERVICE appropriations for Fiscal Year Ending June 30, 1991 $ 3~398~075 To be provided as follows: Revenue From Local Sources (Trans from Gen Fd) Total DEBT SERVICE resources available For Fiscal Year Ending June 30, 1991 3,398,075 3~398~075 Paragraph Five For the current expenses of PREP PROGRAM the sum of one million eighty-three thousand eight hundred sixty-two dollars and no cents ($1,083,862) is appropriated from the PREP Program Fund to be apportioned as follows: 1. E.D. Program $ 622,315 2. C.B.I.P. Severe 461,547 SUMMARY Total PREP PROGRAM appropriations for Fiscal Year Ending June 30, 1991 $ 1~083~862 To be provided as follows: Revenue from Tuition and Fees Total PREP PROGRAM FUND resources available For Fiscal Year Ending June 30, 1991 $ 1,083,862 $ 1~083~862 Paragraph Six ~or the current expenses of FEDERAL PROGRAMS the sum of eight hundred two thousand four hundred eleven dollars and no cents ($802,411) is appropriated from the Federal Programs Fund to be apportioned as follows: 1. Chapter I $ 538,994 2. Chapter II 57,929 3. Migrant Education 57,093 4. Title II 14,995 5. Drug Education Grant 74,181 6. Job Training - Youth 25,000 7. Education of Legalized Aliens 34,219 SUMMARY Total FEDERAL PROGRAMS FUND appropriations for Fiscal Year Ending June 30, 1991 $ 802~411 To be provided as follows: Revenue from the Federal Government Total FEDERAL PROGRAMS FUND resources available For Fiscal Year Ending 3une 30, 1991 802,411 $ 802~411 April 30, 1990 (Adjourned Afternoon Meeting) (Page 10) 114 Paragraph Seven For the current expenses of COMMUNITY EDUCATION the sum of six hundred thirty-seven thousand five hundred dollars and no cents ($637,500) is appro- priated from the Community Education Fund to be apportioned as follows: 1. Community Education $ 637,500 SUMMARY Total COMMUNITY EDUCATION FUND appropriations for Fiscal Year Ending June 30, 1991 $ 637~500 To be provided as follows: Revenues from Tuition and Fees Total COMMUNITY EDUCATION FUND resources available For Fiscal Year Ending June 30, 1991 637,500 637~500 TOTAL APPROPRIATIONS MENTIONED IN SECTIONS I THROUGH III IN THIS ORDINANCE FOR THE FISCAL YEAR ENDING JUNE 30, 1991: RECAPITULATION Section I General Fund Section II School Fund Section III Other School Funds $ 28,798,068 50,177,314 7~600~248 GRAND TOTAL $ 86,575~630 BE IT FURTHER ORDAINED that the Director of Finance is hereby authorized to transfer to other funds from the General Fund, from time to time as monies become available, sums equal to, but not in excess of, the appropriations made to these funds from the General Fund for the period covered by this appropria- tion ordinance. SECTION IV Ail of the monies appropriated as shown by the contained items in Sections I through III are appropriated upon the provisos, terms, conditions, and provisions hereinbefore set forth in connection with said terms and those set forth in this section. Paragraph One Subject to the qualifications in this ordinance contained, all appro- priations made out of the General Fund, the School Fund, the Cafeteria Fund, the McIntire Trust Fund, the Textbook Rental Fund, the Debt Service Fund, Prep Program Fund, Federal Programs Fund, Community Education Fund, are declared to be maximum, conditional and proportionate appropriations--the purpose being to make the appropriations payable in full in the amount named herein if neces- sary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all of the appropriations in full. Otherwise~ the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year.by the Board of Supervisors. Paragraph Two Ail revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Board of Public Welfare not included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by the said agency under the control of the Board of Supervisors or by the School Board or by the Board of Public Welfare without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boards make expenditures April 30, 1990 (Adjourned Afternoon Meeting) (Page 11) which will exceed a specific item of an appropriation or make transfers between specific items of appropriation without the consent of the Director of Finance being first obtained. Paragraph Three Ail balances of appropriations payable out of the General fund of the County treasury at the close of business on the thirtieth (30th) day of June, 1991, except as otherwise provided for, are hereby declared to be lapsed into the County treasury and shall be used for the payment of the appropriations which may be made in the appropriation ordinance for the next fiscal year, beginning July 1, 1991. However, nothing in this paragraph shall be construed to be applicable to the School Fund, Capital Improvements Fund, Cafeteria Fund, Textbook Rental Fund, McIntire Trust Fund, Debt Service Fund, Prep Program Fund, Federal Programs Fund, or Community Education Fund, but any balance available in these funds shall be used in financing the proposed expenditures of these funds for the fiscal year beginning July 1, 1991. Paragraph Four No obligations for goods, materials, supplies, equipment or contractual services for any purpose may be incurred by any department, bureau, agency, or individual under the direct control of the Board of Supervisors except by requisition to the purchasing agent; provided, however, no requisition for contractual services--such as communications, travel, freight, express--and membership fees and subscriptions shall be required; and provided further that no requisition for contractual services involving the issuance of a contract on a competitive bid basis shall be required, but such contract shall be approved by the head of the contracting department, bureau, agency, or indi- vidual and the Purchasing Agent, who shall be responsible for securing such competitive bids on the basis of specification furnished by the contracting department, bureau, agency or individual. In the event of the failure for any reason of approval herein required for such contracts, said contract shall be awarded through appropriate action of the Board of Supervisors. Any obligations incurred contrary to the purchasing procedures pre- scribed in the Albmmarle County PurchasinK Manual shall not be considered obligations of the County~ and the Director of Finance shall not issue any warrants in payment of such obliKations. Paragraph Five Allowances out of any of the appropriations made in this ordinance by any or all County departments, bureaus, or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automo- biles in the discharge of their official duties shall be paid at the same rate as that established by the State of Virginia for its employees and shall be subject to change from time to time to maintain like rates. Paragraph Six Ail travel expense accounts shall be submitted on forms and according to regulations prescribed or approved by the Director of Finance. Paragraph Seven All ordinances and parts of ordinances inconsistent with the provisions of this ordinance shall be and the same are hereby repealed. Paragraph Eight This ordinance shall become effective on July first, nineteen hundred and ninety. April 30, 1990 (Adjourned Afternoon Meeting) (Page 12) 116 Agenda Item No. 3. Other Matters not listed on the agenda from the PUBLIC and the Board. There were no other matters to be considered. Agenda Item No. 4. Adjourn. At 4:47 P.M., with no further business to come before the Board, the meeting was adjourned. CHAIRMAN