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HomeMy WebLinkAboutSUB202100036 Review Comments Appeal to BOS 2021-11-20County of Albemarle I'Ow p m COMMUNITY DEVELOPMENT DEPARTMENT ��BGINle' MEMORANDUM To: Joe Medley (JOE.MEDLEY(a)TIMMONS.COM) From: Rebecca Ragsdale Date: November 20, 2021 Rev1: August 24, 2021; Rev2: October 6, 2021 Rebecca Ragsdale Planning Manager rragsdale@albemarle.org Telephone: (434) 296-5832 ext. 3226 Subject: SUB202100036 — Southwood Phase 1 — Final Subdivision Plat Review Comments The County of Albemarle Planning Division will grant or recommend approval of the Final Plat referenced above once the following comments have been addressed: [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] If no action is taken within 6 months of receiving these review comments, the application will be deemed withdrawn. The last submittal of declaration, easement, and maintenance documents was via email on September 13, 2021, which responded to comments provided on September 8, 2021. Comments on that submittal are below and also more detailed comments follow as they relate to the plat. Please resubmit these documents together with the plat and not emailed separately. If you do need to submit separately, do so through the portal so that it can be tracked. Declaration- The most recently revised Southwood Declaration is not directly responsive to the requirements of County Code § 14-317. Comments are in red on the attached checklist. Public use access easement- A few items need to be verified with Fire Rescue. I believe these details were covered with site plan review and Fire Rescue indicated no objection to the plat but staff was asked to specifically confirm these details. 1. Emergency Access Easement- Confirm there is no issue with a portion of the Emergency Access Easement reserved as an access easement for the benefit of the owners of lots 8 through 13. 2. Road specifications contained in the Declaration are minimum fourteen foot (14') wide base of all- weather type surface, specifically an asphalt surface with curb and gutter in the area serving as access easement to Lots 8 through 13, and a gravel surface for the remainder of the Emergency Access Easement? Confirm that is sufficient with Fire Rescue. Drainage easements -Engineering has specifically addressed drainage easements below and timing of submittal. Subdivision Ordinance Comments: L ,„ , u,,, , he name of the plat should include information on the blocks and number of lots included with the application. Example: "Portion of Blocks 3, 4, 5, 7, and 8, Lots 1-40)". 2. [14-302(A)(4)(5)]; [14-317]; [14-303(L)] Easements: a. Confirm that all easements are shown on the plat that were shown on the site plan and road plans. It appears that many are missing from the plat. There are private drainage easements, stormwater management easements, and an emergency access, as examples, that are not being shown. Please cross reference all the easements shown on prior approved plans with what is being proposed on this plat. All easements need to be platted and dimensions of the easements need to be shown. Rev1: Some easements are still not being shown. See attached markup of plat. Rev2: Comment not fully addressed. Landscape easements on lots for street trees are not shown on plat. Pedestrian access easement is not shown between lots 1 D and 2A. See Engineering comments below. b. There is an accessway for lots 15-24, however there is only an access easement shown on the lots and no easement for the access from Cardinal Hill Lane provided. Access easements, as well as private drainage easements, require maintenance agreements. See template that you can modify here. County Attorneys Office approval is needed. Rev1: Comment partially met. Deeds were submitted 8/23/21 and will need to be reviewed and approved prior to plat approval. Rev2: Plat corrected. Deed checklist and comments attached. C. The public drainage easements require a deed of dedication to the County. County Attorneys Office approval is needed. Rev1: Comment partially met. Deeds were submitted 8/23/21 and will need to be reviewed and approved prior to plat approval. Rev2: See Engineering comments below. d. Coordinate with Engineering on the SWIM easements and deeds. Reference [14-431]. Rev1: Comment partially met. Deeds were submitted 8/23/21 and will need to be reviewed and approved prior to plat approval. Rev2: See Engineering comments below. e. The emergency access that was shown on the site plan is not being shown on the plat. An access easement over the emergency access is needed, as it crosses lots. Rev1: Partially met. Access easement is still not shown on the plat, however emergency access is shown. Deeds were submitted 8123/21 and will need to be reviewed and approved prior to plat approval. Rev2: The public access easement shown below on the site plan is not shown on the final plat. It should be clear on the plat that the access easement is for the benefit of Lot 13 as well. 15' PRIVATE SANITARY AND WATER LATERAL EASEMENT(TYP.) 10' PRIVATE �• DRAINAGE f. Note that if any required landscaping is provided on a lot not owned/controlled by the HOA, then a landscaping easement will be required. Rev1: Comment partially met. Deeds were submitted 8123/21 and will need to be reviewed and approved prior to plat approval. Rev2: Landscape easements not provided on plat. `offsite' work. Easements must be provided for other improvements (such as drainage pipes and the F/R emergency access). Rev1: Please indicate on the plat whether the grading easement is public or private. If it is private, a h. There was pedestrian access shown between lots 18 and 19 that is not being shown on this plat. Again, please cross reference the plat with the approved site plan. Rev1: Comment partially met. Easement now shown. Deeds were submitted 8/23121 and will need to be reviewed and approved prior to plat approval. Rev2: Pedestrian access easement not shown between lots 18 and 19. Also not shown between lots 1 D and 2A. i. What is the 10 foot public access easement? Is this the trails? Will these be dedicated to the County? If so, a greenway/trail deed will be required. Rev1: If this is a public easement, as labeled, it needs a dedication and deed to the County. Public means open to the public. If it is intended to only serve residents of the development, it needs to be labeled as private and be privately maintained. j. A maintenance agreement for retaining walls that cross property lines will need to be submitted and approved. Also, revise the retaining wall easement label to state "retaining wall maintenance easement" and not just "maint easement". Again, include dimensions of the easements. Revl: Comment partially met. A minimum of 5' from the wall needs to be established for the easement on the private lots. There are easements that need to be added for retaining walls, see attached markup of the plat. Deeds were submitted 8/23121 and will need to be reviewed and approved prior to plat approval. Rev2:The minimum easement width has not been established on the plat and is also not specified in the Declaration. 3. [14-302(A)(8)] Proposed lots. Include a table of proposed lots by Block. This is a COD requirement also. ,.�. Rev2: How was this comment previously addressed? Only line and curve tables, along with one area tabulation chart is included on the plat. Based on the plat there are 61 lots proposed. Please explain why all lots were not numbered consistently and sequentially? Why are some numbered as 1A, 1 B, etc for example? The site plan breakdown on left and plat on right: PUBLIC R= 4 -'J AL OPEN SPACE 0.85 AC RESIDUE 109.78 AC PROPOSED LOTS 4.82 AC TOTAL AREA 119.78 AC AREA TABULATION: ORIGINAL TAX MAP PARCEL 90-11A 8.834 AC. REMAINING PORTION OF TM 90-1A LESS 1 374 ACRES 7.460 AC NEW I ADJUSTED TAX MAP PARCEL 90-1A = 1.374 AC. ORIGINAL TAX MAP PARCEL 90A1-1E 23,743 AC REMAINING PORTION OF TM 90-1A LESS 1.374 ACRES + 7.460 AC AREA "A" + 0 213 AC AREA "B" . 0 003 AC AREA "C" + 0 008 AC AREA "D" - 0.002 AC. AREA "E" + 0 007AC AREA "F" . 0.408 AC AREA "G" + 0.018 AC PROPOSED RD- - 4.333 AC NEW LOTS 1-40 - 4.863 AC, OPEN SPACE - 0.847 AC. RESIDUAL AREA - 12.498 AC. NEW / ADJUSTED TAX MAP PARCEL 90A1.1E a 8.495 AC. ORGINAL TAX MAP PARCEL 90A1-1D 86.796 AC. AREA "A' - 0.213 AC. AREA "B" + 0.003 AC. AREA "C" - 0.008 AC AREA "D" + 0.002 AC AREA "E" . 0 007AC AREA "G" - 0 018 AC NEW / ADJUSTED TAX MAP PARCEL 90A1-1D = 86.555 AC. 4. [14-302(A)(9)] Building sites. Modify the building site note to the following: "Lots 1-41, and the residue of Tax Map Parcel 90Al-1 E each contain a building site that complies with section 4.2.1 of the Albemarle County Zoning Ordinance". Rev1: Comment addressed. 5. [14-302(A)(14)] Land to be dedicated in fee or reserved. Include the location, acreage, and owner of all land to be dedicated to the public or reserved in a deed for the residents of this development. This includes required open space, and any land that may be being dedicated to the County. Clarify if any land or easement is being dedicated for public use. Rev1: See sheet C4.06 in the most recent site plan amendment on the required open space. This open space should be platted and noted as open space, as it is required under the zoning. Plat the open space areas, label, and include the acreage. As commented above, the covenants and restrictions that cover the open space will need to be reviewed and approved by the County. Attorney's office. Rev. 2: Comment not fully addressed with regard to open space. 6. [14-303(F)] Show the block areas per the rezoning on the overall sheet key on the plat. Rev1: Comment addressed. Rev2: A key was provided on Sheet 1 but blocks are not clearly delineated on that sheets or all other sheets. [14-303(G)] Ownership of common areas. a. Indicate the intended ownership of all common areas and open space. See comments on the easements and the open space under the code of development. b. How will the shared parking for the condos be maintained? Will an easement be provided for those parking areas for the shared parking? If so, show the easement. Maintenance will need to be assured for those parking areas, as well as a shared parking agreement. C. Maintenance of these areas will need to be provided via a recorded document, such as HOA document. Revl : Comment not addressed. A response was not included in the response letter to these comments. See above comment about the open space and declaration review. Rev2: Comment partially addressed. I believe Note 10 is intended to help address this comment but should be expanded to list all specific areas that will be maintained by the HOA 8. [14-307.1] Show the limits of the dam break inundation zone on the plat, n, )mment addressed. 9. [14-411] Public street standards. Revise the dedication label to read "hereby dedicated for public use". Rev1: Comment addressed. 10. [18-30.7] Label and show the preserved slopes on the plat. It appears that some of the lots may be impacting the preserved slopes. Rev1: Compare the site plan to the plat. The preserved slopes shown on the plat are different than those on the site plan. If the site plan is correct, grading/lots are not impacting slopes, however if the plat is correct, grading/lots are impacting slopes. Please clarify. See sheet C4.10 from site plan, clipped below. Code of Development Comments: 11. L� uuu u, uuvelopment]: The stream buffer is within Lot 36 which is not permitted per the COD. Revise so that the buffer is not located on lots. Kev1: Comment addressed. 12. [Code of Development]: Vehicle Trips per Day a. Include the daily vehicle trip count with this plat, per the Traffic Impact requirement on Page 17 of the COD. Rev1: Comment addressed. 13. [Code of Development]: Affordable Housing a. Include the number of affordable units provided with this plat and minimum number of affordable units required per the COD, per the requirement on Page 21. b. Include a table showing affordable units required, provided, and total across the development. C. Label the affordable units on the plat. Rev1: Comment partially addressed. The individual lots need to be labeled to identify which lots will be affordable. Rev2: Comment not addressed. In addition to labeling ADU lots, lots subject to CDBG funds and County of Albemarle construction easement must be designated, COD page2l: e, Each subdivision plat or site plan shall designate the number of affordable units provided and the minimum number of required affordable units per the Code of Development 14. [Code of Development]: Trails a. The plat includes Blocks 9-11 where future trails, buffers, open space, etc are required. These will need to be platted in the future. Rev1: Comment addressed. See above for comments related to platting of open space for this area/blocks. Rev2: Response letter indicated see prior response? 15. [Code of Development]: Required Amenities/Open Space a. Label the provided required amenity areas and greenspaces on the plat. b. Include a table showing the required amenities/greenspace and showing what has been provided with this plat. This table should be continually updated with submittals. The requirements are included on Page 15 of the COD. Note that both the required amount (sq. ft. or acreage) and type (e.g. neighborhood park) must be included in the table and labeled/shown on the plat. C. An exhibit may also be provided, as a supplemental document, showing where the rest of the required amenities/open space for the Blocks included in this submittal will be located (to show there is sufficient space for them). Rev1: Comment not addressed. While the response stated this information was provided on sheet 12, it was not provided on that sheet. See comment #5 above. Rev 2: Comment not addressed. Engineering Comments: 1. Show all drainage easements. Show the SWM Forest & Open Space Easement on the plat. Disturbed areas from Village 2 should not be located in the F&OS easement. All easements should be labelled whether they are dedicated to public or private use. It appears an easement is missing on Pipe 205A. Easements will also be needed on mitigation areas outside of the buffer. 2. The following note will need to be placed on the Plat: "The SWM Forest and Open Space Easement is subject to the guidance set forth by DEQ in the Virginia Stormwater Management Program. The areas will remain undisturbed in a natural, vegetated state, except for activities as approved by the local program authority, such as forest management, control of invasive species, replanting and revegetating, passive recreation (e.g., trails), and limited bush hogging to maintain desired vegetative community (but no more than four times a year)." A Deed of Dedication will need to be signed and recorded for the SWM facility easements. This will be filled out by the County and forwarded to the applicant when the final plat is nearing approval. This deed cannot be prepared until all easements are shown. A deed will also be required for the public drainage easements. This will filled be out by the County and forwarded to the applicant when the final plat is nearing approval. This deed cannot be prepared until all easements are shown. Other reviewers: No Objections received from: Fire Rescue and E-911; VDOT-See attached letter dated October 14, 2021; I believe ACSA comments, if any, were sent directly to you.