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HomeMy WebLinkAboutVA200400017 Review Comments 2004-10-05 STAFF PERSON: Amelia McCulley PUBLIC HEARING: October 5, 2004 STAFF REPORT VA 2004-017 OWNER/APPLICANT: Pantops Investors, LLC / Michael Spooner TAX MAP/PARCEL: 78 / 13A ZONING: HC, Highway Commercial / EC, Entrance Corridor ACREAGE: 1.3266 acres LOCATION: South side of Route 250 East, between the intersections of Rt. 20 and Hansen Road. TECHNICAL REQUEST AND EXPLANATION: The applicant requests relief from Section 21.7.1 which requires a minimum front building setback of 30 feet. The applicant requests a reduction to a setback of 17 feet, a variance of 13 feet. The applicant has submitted a site plan (known as Pantops Place) for a proposed 18,271 square foot office building served by 61 parking spaces. This setback variance has arisen through the site plan review as a result of road dedication / full frontage requirements from V.D.O.T. as a condition to approve any site plan on this property. This road dedication will move the existing property line a distance of between 11.5 and 13 feet to the south. RELEVANT HISTORY: The Pantops Preliminary Site Plan was submitted on June 14, 2004. Initial reviews were made in mid-July. The ARB conducted a preliminary review on August 16th Consistent with past policy, the variance has been submitted for resolution prior to site plan approval. PROPERTY DESCRIPTION AND QUALIFYING CONDITIONS: The subject property is triangular in shape with the base of the triangle along the Rt. 250 frontage. It narrows to a point in the rear of the property which is the top or peak of the triangle. There are critical slopes along the road frontage and along the eastern side of the property. The property slopes down from Rt. 250 about 30 feet to the rear of the property (from an elevation of 486 to 456 feet). In addition, there is a gulley with a drainage easement on the eastern side of the property. This parcel is about 270 feet wide at Route 250 and tapers down to about 170 feet wide in the center and further tapers to a point in the rear. Both the triangular shape and the topography of the property present constraints to its development. The triangular shape and narrowness limit the amount and location of VA 2004-017 Pantops Place October 5, 2004 Page 2 improvements which can be placed on this property. The slopes of the property and the drainage channel also limit development of this property. With regards to authorization of a variance, Section 34.2 of the Zoning Ordinance states: When a property owner can show that his property was acquired in good faith and where, by reason of the exceptional narrowness, shallowness, size or shape of a specific piece of property at the time of the effective date of this ordinance, or where, by reason of exceptional topographic conditions or other extraordinary situation or condition of such piece of property, or of the use or development of property immediately adjacent thereto, the strict application of the terms of this ordinance would effectively prohibit or unreasonably restrict the use of the property or where the board is satisfied, upon the evidence heard by it, that the granting of such variance will alleviate a clearly demonstrable hardship approaching confiscation, as distinguished from a special privilege or convenience sought by the applicant, provided that all variances shall be in harmony with the intended spirit and purpose of this ordinance. An ordinance provision which specifically enables property dedication or condemnation without penalty to the owner is as follows: 2.1.5 REDUCTION OF YARDS BELOW MINIMUM No yard existing at the time of passage of this ordinance shall be reduced in dimension below the minimum requirements set forth herein, unless such yard requirements reduce the buildable area to unreasonable dimensions. In such cases, the board of zoning appeals shall determine the minimum requirements consistent with provision of adequate light and air, prevention of loss of life, health, or property from fire or other dangers, and prevention of danger in travel. Yards created after the effective date of this ordinance shall meet at least the minimum requirements established by this ordinance. This provision shall not apply to reduction of yard dimension as may result from dedication to or exercise of eminent domain by a public agency. (Amended 9-9-92) However, an ironic aspect of this request is that if the building were built first and the dedication obtained later, this ordinance language would provide for a reduced setback as a result of dedication without the necessity of a variance. However because of the order of events in the development process, the dedication will be required prior to construction of the building. Therefore, the setback may not be reduced under this ordinance section and a variance is necessary for approval of the site plan. *Please note that the applicant has sought written VDOT comment regarding this requirement. At the time of this writing, VDOT has not yet provided it. It is likely that the County would have required full frontage improvements for this development in this area, whether or not it was required by VDOT. VA 2004-017 Pantops Place October 5, 2004 Page 3 APPLICANT'S JUSTIFICATION AND STAFF COMMENT: A review of the variance criteria provided by the applicant and comments by staff follows: Hardship Staff comments are written in italics and follow the applicant's comments. The applicant notes that the variance is necessary: • The owner was compensated for a portion of this property that was sold to the Commonwealth of Virginia to accommodate the additional lanes constructed on Rt. 250 E in the early 1990s. After this, the parcel was reduced to 1.3266 acres. • This site is zoned Highway Commercial, the most intense commercial zoning allowed in Albemarle County; • The site is particularly challenging because of its triangular shape, its small size, the existing drainage easement that provide a means to channel runoff from Route 250 E and the existing topography. These elements work together to limit the site layout on this parcel. • The site plan was designed to respond to the Neighborhood Model of development. The building was placed to be the prominent feature. The improvements VDOT is requiring are not listed in either the County Comprehensive Plan or the County's Six Year Road Plan. For site plan approval, VDOT is requiring the owner to build a full frontage 12 foot lane, 2 ft. gutter pan, 0.5 ft. curb, 2 ft grass strip and a 5 ft. sidewalk. There is currently about 10 ft. behind the existing curb to the existing right-of-way. This would place the r/w 11.5 ft. into the property. The owner of the property is required to fund this without compensation. • Without a variance, it would be necessary to either a) construct a 12 ft. high retaining wall 10 ft. from the new r/w, placing the parking heading into the wall to make up for the loss of footprint area. It is unlikely the ARB would approve this configuration. The ARB has reviewed the preliminary site plan and building design and has responded favorable to the site layout and the building design. OR b) increase the fill and reduce the parking area, increasing the need for offsite grading or a retaining wall; OR c) reduce the size and configuration of the building. Staff finds the shape and topography of this property constitute a constraint to its development. With the requirement for full frontage improvements and associated right- of-way dedication, moving the building setback 13 feet into this property would be a hardship. It would either require the building to be downsized or would necessitate a retaining wall and the loss of about 7 parking spaces, which would limit future occupants for the building. The property is zoned Highway Commercial, the most intensive VA 2004-017 Pantops Place October 5, 2004 Page 4 commercial zoning provided in the County. The current proposal is for an office building with associated parking based on that use. Office parking requirements are significantly less than those for retail uses (1 space/200 sq ft as opposed to 1 space/ 100 sq ft). The loss of 7 parking spaces would not only limit office size for this building but would also further limit other future commercial tenants with a higher parking requirement. It also seems that Section 2.1.5 was intended to remedy situations such as this, but that the order of requirements in our development process would preclude it in a case such as this. It would serve to discourage voluntary dedication of land and would instead encourage protracted condemnation after-the-fact. 1. The applicant has provided evidence that the strict application of the ordinance would produce undue hardship. Uniqueness of Hardship The applicant notes: • Other parcels in the vicinity do not share the same shape or size constrictions nor are they the last undeveloped parcel on Pantops. The parcels to the west and north of the site may be nonconforming as a result of the acquisition of additional r/w in the early 1990's when Rt. 250 was improved. • This parcel, the last unbuilt site along this portion of Rt. 250 cannot ignore the current ordinance requirements, nor does it have enough acreage to contemplate a rezoning to Planned Development or Neighborhood Model Zoning District, that would allow the yard requirements to be reduced. The site will adhere to all the ordinance requirements concerning landscaping, relegated parking, etc. Staff notes that the shape and topographical constrictions of this parcel are fairly unique. The hardship relating to the "requirement"of dedication for site plan approval, while unusual, may not be totally unique. Because this circumstance may recur, particularly in the development areas, it may be difficult to find a uniqueness of hardship. 2. The applicant has not provided evidence that such hardship is not shared generally by other properties in the same zoning district and the same vicinity. Impact on Character of the Area The applicant offers: • The site and building will not be a detriment to the adjacent properties. The building and site have received a favorable response from the ARB. The layout follows the Neighborhood Model by providing pedestrian access and street trees, VA 2004-017 Pantops Place October 5, 2004 Page 5 by using compatible building materials, by screening the parking areas with the building and by making the building have a "presence" to the street. • The reduction in the setback will not act as a detriment to this area or the community. It will allow this parcel to be used effectively and efficiently. The proposed development with a 17 foot building setback, does not appear to be detrimental to adjacent property or to the character of the district. The building design must receive a certificate of appropriateness from the ARB and the landscaping must comply with the Zoning Ordinance. 3. The applicant has provided evidence that the authorization of such variance will not be of substantial detriment to adjacent property and that the character of the district will not be changed by the granting of the variance. STAFF RECOMMENDATION: Since only two of the three criteria for approval have been met, staff recommends denial of this request. Should the Board find cause to approve it, staff recommends the following conditions: 1. The building shall not exceed 18,271 square feet in size; 2. This variance is granted on the condition that full frontage requirements are required by either the V.D.O.T. or the County or both. In the event frontage improvements are not required and / or dedication of right-of-way is not necessary, this variance shall be void. VA-2004-017 Pantops Investors Variance Request October 5, 2004 Statement Reason for Variance Request This request has occurred as a direct response to Virginia Department of Transportation's (VDOT) requirement for full frontage improvements along Route 250E. This parcel currently measures 1.3266 acres. The area proposed for improvement measures approximately 3,510 square feet. This is approximately 6 % if the overall site. VDOT has offered no compensation for the land or the construction costs. I have met with representatives from VDOT on three occasions. and have requested that they provide justification for this requirement. Normally, there is a road improvement plan approved or the road is listed on Albemarle County's Six Year Road plan, or at least the road is noted in the Albemarle County Comprehensive Plan. This is not the case with Route 250 E. There is a study that was completed in 1998 that has just been released, that illustrates Route 250E with eight lanes and additional turning lanes at intersections. The study has not been adopted or approved by VDOT or Albemarle County. Mr. Spooner has offered to reserve a strip of land for dedication to the state when and if VDOT determines it will "improve" the roadway to include the additional 12' lane. If VDOT were to accept the dedication, we would not be here requesting a variance. Unfortunately, in a meeting with VDOT represented by Jim Bryan VDOT Resident Engineer, Chuck Proctor, Assistant Resident Engineer and Jim Kesterson, each VDOT employee assured me that the site plan would not be signed, which means approval would not be granted, unless Mr. Spooner, the owner of the property, agreed to build an additional 12' lane, 2' gutter plan, curbing, a 2' grass strip and a 5' side walk, and dedicate these improvements to VDOT. It did not matter that the sidewalk or roadway would not match up to the property to the west. Response to Staff Report The Zoning Administrator agrees that two of the three "tests" for the variance request have been met, 1) Hardship and 3) The Impact on the Character of the Area. She indicates that the Uniqueness of Hardship has not been met. She has stated that although she agrees that the "shape and the topographical constrictions of this parcel are fairly unique" she feels that this issue may recur in development areas. I respectfully disagree with the Zoning Administrator that the Uniqueness of Hardship has been met for the following reasons: Reason 1) r0} Other parcels in the development area may have the luxury of rezoning to create setbacks unique to the property. The zoning ordinance allows for rezoning of properties to Planned Development. Planned Developments can determine their setbacks as part of their rezoning request, to encourage greater density in the development areas the setbacks are most often reduced. To keep it's current zoning as HC Highway Commercial, this parcel would have to be rezoned to a Community Service Designation. Community Service Designation requires a five-acre minimum. Mr. Spooner's property measures 1.3226 acres, it is not eligible to request a rezoning that could reduce the set backs that the code requires in the HC Zoning District. Reason 2) This appears to be the last unbuilt site on the southern side of Route 250E. Other surrounding sites became non-conforming in set back when the most recent improvements were made to Route 250E. Some projects that have been proposed within the last few years, (some as recently as within the last few months) have been amendments to site plans. These plans have been approved without the full frontage improvements that VDOT is requiring for Mr. Spooner's site. These sites include Denis Enterprises next door (expanded auto storage area), Brown Auto Dealership, (expanded storage area), Flow Auto (plans to improve parking around the service building) and Tip Top restaurant (addition to the building). Reason 3) The adjacent properties do not have to strictly adhere to the Neighborhood Model form of development. The site plan submitted reflects the Neighborhood Model of Development. Every site plan submitted to Albemarle County is now reviewed in its relation to the Neighborhood Model. The Spooner site plan reflects a building that relates to the human scale, relegates the parking by placing it in the rear of the site, provides pedestrian access and respects the terrain by using the building as a retaining wall to use the slope instead of filling in large areas. By reflecting the ordinance and planning policy on the site plan he has submitted, Mr. Spooner has found himself between a rock and a hard place. VA-2004-017 Pantops Investors Variance Request 2 October 5, 2004 Reason 4) If we follow the Zoning Administrator's reasoning, there will be more properties in the Development Areas that will also have this problem because of VDOT and County current regulations and policies. If it becomes a common problem, it will necessitate a change in the zoning ordinance. The preponderance of variance requests will require a change in the ordinance. If this is the case, this property should not have to be restricted now to comply with VDOT imposed restrictions that do not allow for the optimum use of this site in the Development Area. VA-2004-017 Pantops Investors Variance Request 3 October 5, 2004 Other Options Sketch One Moving the building to the rear of the site, with the parking meeting the set back from the "new" right of way, using a retaining wall that varies in height from the low end of 8' to a high end of 16'. It is highly unlikely that the Albemarle County Architectural Review Board would approve this site design. Sketch Two Moving the building back to meet the set back requirements from the "new" right of way. This increases the fill required, will reduce the size of the building on the site because it reduces the number of parking spaces that can be accommodated on the site. Sketch Three Reduce the setback required. Use columnar trees for street trees; this form of tree has been used on the Crown Auto site. Although Mr. Spooner would prefer not to dedicate the land and build the improvements that VDOT is requiring, this is the preferred option that reflects the VDOT requirements. Sketch Four Site Plan originally submitted for review. This is the preferred option for construction on this site, with dedication to VDOT of the area required for construction of the full frontage improvements on demand. 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'OPI 4 ". • It rrr.l. :"ill"`f 401N T'M7813A r*nT . t iv ! ‘111""Ti\il' loyg^ �w�I� 3. erial photography copyrigh 002 Feet �✓ Commonwealth of Virginina 0 62.5 125 250 375 nvitoc:547ritip Created Oct 2004 / kyU Proposed Use - Office Pantops Place Maximum Height of Structure 35' 40 Front Setback 30' /41P Owner/Developer No side or rear setback required yA Pantops Investors LLC o Me Michael E S ooner Man er Parking Schedule a PANTOPS PLACE P 9 Gross Area - 18,271 sf I \ \ / ^"'. Plan prepared by Useable Space - 10,126 SF I � \\ \ 'P� /5 Joseph Associates, LLC Parking required for office use 1 space/2005F 474 SITE PLAN ay6� Marcia Joseph Parking Required 51 Spaces P Parking Provided 61 Spaces eX.r N. Tax Ma 78 Parcel 13A One loading space provided \ 6a June 14, 2004 1.3266 Acres Building coverage 5,460 SF HC Hi�, a' /4e2 �» I ghway Commercial Zoning District and 1 5 'A ail Contour Interval Scale 1° = 2� = 2 Rivanno Magisterial District EC Entrance Corridor Overlay District Paving coverage 25,936 5F 47z m o M� Impervious cover on site 0.72 acres = 54% / ' y Pervious cover on site 0.61 acres = 46 % �y �IGIt� IN mw r -¢ Albemarle County, Virginia 470 9 specifications Paving s w Datum Reference v Benchmark - Chiseled square on southwest Trovelway and parking 6" #21A base stone / f 5 surface 4eo Pr corner of sidewalk to Hilltop Restaurant Z" SM 9. El. = 495.16' Sidewalk 4" 3,000 psi concrete \ ° r\N e s not within a reservoir watershed o7" 4 Site i1 \ ` / \ • Source of Survey and Topography Kirk Hughes and Associates h`➢ r, 414 / 4� Zz \ / � � Ate\ 2yt \ t \ ° / i \ E S t� \ 462 kk VA 2 y T*17B OVINER: bBNUIS MINFt05 3TV %• \ tXs: Adrl C&AI,6"'P r \ STI TC-lZ F P" \ 6 F f 5 \ J� \\• /491v AxrA U � .. � .— .� J _ \MI{�� �^.` _ — --• _ _s — _ _ _ _ _ _ %' GMRKED 'S!o"7' A� \._ �N\\ 44+7. 59' \ 11,176 P73q rp qcy zw Ncy : pphc Revisions e1 / 47Z 474 470 47w \9 \ LANDSCAPE SCHEDULE Symbol Botanical Common Size Condition Number Name Name BN Betula nigra River Birch 1 1/2" - B & B 5 1 3/4" cal CF Cornus florida Dogwood 1 1/2" - B & B 6 1 3/4" cal GT Gleditsia tricanthos Thornless Common 1 1/2" - B & B 2 inermis Hone locust 1 3/4" cal PY Prunus x yedoenis Yosl Cher 2 " cal. B & B 7 Si Styrax japonicus Japanese Snowbell 1 1/2" - B & B 3 1 3/4" cal TC Tilia cordata Little Leaf Linden 3" cal, B & B 6 ZS Zelcovo serrate Japanese Zelcova 1 1/2" - B & B 6 1 3/4" cal Slopes 25% or greater 4eo 490 \\ \\ L \ \\ V Sheet One of One .................................................................................................................. .. } a z r t lR`rr6r— tvw I-4 o 12- 8 0 33.E - eQ • -,.. � � T�./fib _ � a ti r � \1 � • r 5C,4Lt- FdEruRIF E rN� 00 soap L/oss-f-s . c� wom -40b AVCRA&- � `I C� b� ,®.� sfiS���rD ciCtNb .� � w �' 2 -e M ® l FfPsl Q'P1 AC:fF �� C IdautZ #111 Ell Tlu I / �� ® sat, a� (!b,;'f 412-0 ..... .. .. .. .. .. .. .. .. .. . 510 EAST MAIN STREET CHARLOTTESV I LLE VIRGINIA 22901 (804) 295.0131 SCHWA-M SIECWN commission date revisions