HomeMy WebLinkAboutARB202100117 Application 2021-12-22i
� DESIGN
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12/21 /2021: Transmittal
Please deliver to:
Khris Taggart
Planner
Albemarle County Department of Community Development
Please find attached:
• 2021-12-22
OVERLOOK HOTEL
-APPLICATION CHECKLIST AND RESPONSES
• 2021-12-22
OVERLOOK HOTEL
_ELEVATION DRAWINGS
• 2021-12-22
OVERLOOK HOTEL
_NARRATIVE BOOKLET
• 2021-12-22
OVERLOOK HOTEL
INITIAL SITE DEVELOPMENT PLAN
Regarding:
The Overlook Hotel at Pantops
From:
Kevin Schafer
Design Develop, LLC.
434.665.4144
418 E Main Street
Charlottesville, VA 22902
Notes:
Khris,
Please find our revised preliminary ARB submission for the Overlook Hotel (Woodspring
Suites) at Pantops Route 250 Entrance Corridor. Please note the revisions to the project
per the Board and County staff's comments.
Please do not hesistate to contact with any questions!
418 EAST MAIN STREET, CHARLOTTESVILLE, VA 22902
www.designdevelopllc.org • 434.804.8365
i
� DESIGN
w DEVELOP
RESPONSE TO COMMENTS
1. Revise the architectural design to make the northern tower address the EC street and possibly
further conceal the eastern retaining walls. Adjust the placement, height, materials and detailing of
the tower elements to achieve a more cohesive overall appearance for the building.
RESPONSE: This booklet details the significant revisions to the architectural design, per County staff
and Board's comments. In general:
- The architectural design of the building has been adjusted to more appropriately address
the Entrance Corridor. Corner glazing has been introduced at the egress stair to bring
transparency and life to the front facade, a new pedestrian oriented canopy element has
been added to this front facade, the grading has been significantly revised in this area
to present a 3-story building to the Entrance Corridor and create an outdoor patio, and
significant landscaping has been added in the front of the building. The "monumental"
aspect of the end tower elements has been minimized through the introduction of a flat
roof, in lieu of the monopitch roof form previously submitted.
- The architectural design has been revised to break down large blank areas. Brick vertical
elements have been incorporated in several instances: the bookends and central gable
forms have been converted to brick in lieu of lap siding, and additionally, new intermediate
brick tower elements have been introduced to limit the length of lap siding runs. We've also
introduced EIFS to further break down the massing and provide a variety of materials along
the facade.
- The architectural style has been revised to a more legible, modern, cohesive design. The
canopy element has been redesigned to eliminate the exposed wood beams and gable
roof form. Hipped roof forms have been revised to incoporate flat roofs that help emphasize
the building materiality/ vertical towers while breaking down the scale / length of the eave
line. The flat roof also minimzes the overall scale, height, and mass of the building. Simple
building elements have been enriched with vertical brick banding at floor levels and soldier
courses above window headers. A full size brick will still be utilized at the project base,
creating a water table before transitioning to thin brick above the first floor.
2. Revise the architectural drawings to include the standard window glass note.
RESPONSE: The standard window glass note has been added to the architectural elevations.
3. Revise the installation of the PTACs to allow for flush mounting with the exterior wall.
RESPONSE: Flush mounting PTAC units are incorporated into this design.
4. Include a note on the lighting plan indicating that the 20' maximum height of the pole -mounted
light fixtures includes any base.
RESPONSE: Please see note 3 of the lighting plan in the attached Initial Site Plan drawing set.
5. Revise the landscape plan to provide additional plantings along the base of the retaining walls
visible from the EC to achieve a more appropriate appearance.
RESPONSE: A mixture of evergreen trees, shrubs, and ornamental trees are provided at the base
of the retaining wall. A landscaping/grading/construction easement is to be obtained from the
adjacent property owner. These easements will be provided prior to final site plan approval.
6. Revise the landscape plan to provide adequate planting area between the retaining wall and
the walkway along the 12-space parking row. Provide medium trees, 21/2 caliper at planting, at 25'
on center, in this planting area.
RESPONSE: Comment received. Medium trees, 2'/2" caliper, are to be planted 25' on center
along the pedestrian walkway, adjacent to this 12-space parking row.
418 EAST MAIN STREET, CHARLOTTESVILLE, VA 22902
www.designdeveloplic.org • 434.804.8365
Revise the site plan to inc
entrance.
DESIGN
DEVELOP
of the retaining wall located just east of the site
RESPONSE: Comment received. Please see the additional spot elevations at the eastern retaining
wall. The wall is proposed -l' ht. immediately adjacent to Route 250, to a maximum of 6' closer to
the building facade.
8. Provide large perimeter parking lot trees, 21/2" caliper at planting, at 40' on center.
RESPONSE: Comment received. Additional parking lot trees are provided. Please see the revised
landscape plan.
9. Revise the landscape plan to provide 4 additional trees to meet the interior parking area
landscaping requirements.
RESPONSE: Comment received. Please see the revised landscape plan.
10. Revise the landscape plan to provide trees along the front of the building.
RESPONSE: Ornamental trees are now proposed along certain areas of the building front. Please note
that the grading necessitates a retaining wall along the portion of the building front, providing a light
well to rooms under grade. Due to these grading conditions, trees are not proposed in this area.
11. Consider increasing the variety of evergreen shrubs for increased plant health.
RESPONSE: A mixture of six evergreen shrubs is proposed on the plan.
12. Show existing landscaping on the existing conditions plan. Identify landscaping to be removed.
RESPONSE: Comment received. Please see the revised existing conditions sheet.
13. Provide landscaping to compensate forremoved landscaping required to mitigate visual impacts
of the bank site.
RESPONSE: Please see the revised landscape plan. Replanting of landscaping shall comply with
the approved SDP2003-79 of the adjacent site.
14. Show existing wooded area on the existing conditions plan.
RESPONSE: Please see the revised existing conditions plan.
15. Revise the landscape plan to mitigate the visual impacts of the terraced retaining walls.
RESPONSE: The landscape plan features robust planting measures of evergreen trees and shrubs
and ornamental tree plantings to mitigate the visual impacts of the terraced retaining walls.
16. Indicate retaining wall material(s) and color(s) on the plan. A physical sample may be necessary
for review.
RESPONSE: The retaining wall shall be Anchor Diamond Pro Stone Cut. The finish of the
retaining wall is to be coordinated with architectural drawings. This note has been added to the
site details sheet.
17. Revise the landscape plan to provide medium trees and shrubs at the base of the retaining wal
along the 12-space parking row.
RESPONSE: A mixture of trees and shrubs are provided in this location to mitigate the impacts
of the retaining wall and create a pleasant pedestrian experience towards the outdoor patio area.
18. Revise the landscape schedule to accurately reflect proposed species and quantities.
RESPONSE: The landscape schedule has been updated to reflect the landscape plan.
19. Maintain all landscaping and retaining walls on site or provide off -site landscape, grading, and
construction easements.
RESPONSE: Comment received. Due to site constraints, landscape/grading/construction
easements are to be obtained from the adjacent property owner. All easements will be secured
prior to final site plan approval.
418 EAST MAIN STREET, CHARLOTTESVILLE, VA 22902
www.designdeveloplic.org • 434.804.8365
iitDESIGN
DEVELOP
20. Provide a perspective view that shows the retaining wall east of the site entrance with those at
the north end of the building.
RESPONSE: A perspective has been added to this booklet.
21. Add trees at the base of the lowest retaining wall on the west side of the site where planting
area is available.
RESPONSE: Please see the revised landscape plan. The lowest retaining wall adjacent to Route
250 features a variety of plantings, including large evergreen trees that would break up the
appearance of a blank retaining wall.
22. Revise the site plan to include details on the guardrails for the retaining walls. Standard
utilitarian guardrails will not be appropriate.
RESPONSE: Please see the site details sheet. VDOT has requested that images of standard details
are not used, so a table of VDOT details has been included. A note to the guardrail detail requires
that the finish of the guardrail will be of a corten, or a rustic brown, finish.
23. Show existing trees on the existing conditions plan.
RESPONSE: Please see the revised existing conditions plan.
24. Show areas designated for preservation, if any, on the site plan. Maintain grading outside the
driplines of trees to remain. Show tree protection fencing on, and coordinated throughout, the
grading, landscaping, and erosion and sediment control plans.
RESPONSE: The rear portion of the property will have areas of tree preservation. Please see the
revised site
plan which shows the existing treeline, area of treeline to be removed, and area of tree protection
fencing.
25. Please note separate sign applications are required for all proposed signs. Provide with the sign
applications physical samples of the colors proposed for the signs.
RESPONSE: Comment received.
26. Revise landscape plan to match the previously approved landscaping in the landscape
easement adjacent to the bank.
RESPONSE: The approved landscaping within SDP2003-87 is provided for on the landscape plan for
the subject property. Please refer to the revised landscape plan.
prior to final site plan approval.
418 EAST MAIN STREET, CHARLOTTESVILLE, VA 22902
www.designdeveloplic.org • 434.804.8365
Architectural Review Board Application
J S`OI 1r�
1
Part A: Applicant, Contact and Parcel Information
Overlook Hotel at Pantops
PrWect Name,
78-73A7
Tax map and arcel s : Physical Street Address:
Contact Person: Kevin Schafer
Business Name: Design Develop LLC
Address 418 East Main Street city Charlottesville state VA Zip 22902
Daytime Phone 434 665-4144 Fax # E-mail
kschafer@designdeveloplic.com
Owner of Record: WS Four LLC
Address 3600 Pacific Ave city Virginia Beach state VA Zip 23451
Da ime Phone 757 754-4878 Fax # E-mail
doug@subcap.com
Part B: Review Type and Fees - *Application FEE + Technology Surcharge $4%
Select Review Type TOTAL FEE + surcharge
Review by the Architectural Review Board
Conceptual Plan/Advisory Review $559.52 ($538.00 + $21.52) *
Preliminary/Initial Review of a Site Development Plan $559.52 ($538.00 + $21.52) *
Final Review of a Site Development Plan $1230.32 ($1183 + $47.32) per review
Major Amendment $276.64 ($266.00 + $10.64)
Building Permit Review $725.92 ($698 + $27.92) per review
County -wide Certificate of Appropriateness
Structures 750' or more from the EC, no taller than 5 stories $559.52
Structures located behind a structure that fronts the EC $559.52
Personal wireless service facilities $559.52
Fencing or Equipment or Lighting $279.76
Additions to ARB-approved buildings $559.52
Minor amendments to site or architectural plans $559.52
Building permits where change is 50% or less of altered elevation $559.52
FOR OFFICE USE ONLY: BP#
($538.00 + $21.52)
($538.00 + $21.52) *
($538.00 + $21.52) *
($269.00 + $10.76) *
($538.00 + $21.52)
($538.00 + $21.52) *
($538.00 + $21.52) *
Fee Amount $ Date Paid By who? Receipt # Check # By
County of Albers arse Dept of Community Development, 401 McIntire Rd, Charlottesville, VA 22902 Voice: (434) 2%-5832 Fax: (434) 972-4126
71W021 Page 1 of2
OVER
Part C: Description of Proposal
Describe your proposal. Attach a separate sheet if more space is needed.
attached booklet and drawings.
Part D: Applicant Agreement
Applicant must read and sign:
• Only complete application packages will be scheduled for ARB review. The application package is not complete
without the appropriate checklist - completed, signed, and included with the required submittal materials indicated
on the checklist ARB checklists are available at wwwalbemarle.ore at the Community Development Forms
Library.
• Digital submittals are encouraged, but paper submittals are accepted.
• Paper submittals: Each application package must contain 1 folded copy of all plans and documents being submitted,
and 1 set of building material samples (if indicated on the corresponding submittal checklist.) All submittal items,
including building material samples, become the property of Albemarle County. Applicants are encouraged to
maintain duplicate copies of all submittal items in their own files. A pdf copy of all submittal items is requested.
• Digital submittals: One set of building material samples may be required. See the corresponding submittal checklist
for requirements. All submittal items, including building material samples, become the property of Albemarle County.
Applicants are encouraged to maintain duplicate copies of all submittal items in their own files. One or more paper
copies of the submittal may be requested during the review period.
I hereby certify that I own the subject property or have the legal power to act on behalf of the owner in filing this
application. I also certify that the information provided on this application and accompanying information is accurate, true,
and correct to the best of my knowledge, and that the attached plans contain all information required by the appropriate
checklist.
Si ature: owner/owner's representative/contract purchaser
Printed name, Title
Kevin Schafer, RA
Date
12/21/2021
Daytime phone number of Signatory
434-665-4144
rnrzov PW z of
OVER
Architectural Review Board
Preliminary Review of a Site Development Plan
Submittal Requirements Checklist
Part A: Applicant Contact and Parcel Information
Project name: Overlook Hotel at
Tax map and parcel #: 78-73A7
Physical street address (if assigned):
Location of property (landmarks, intersections, or other):
Contact person: Kevin Schafer
Business name: Desiqn Develop LLC
Address: 418 East Main Street
Daytime phone: 434-665-4144 Fax:
Route 250 Entrance Corridor
City: Charlottesville State: VA Zip: 22902
Email: kschafer@designdevelopllc.com
Part B: Preliminary Site Development Plan Requirements Checklist
Important Note: Submittal packages must contain (8) collated copies of all information unless otherwise
indicated.
A. Written description of the proposal
Provide a general description of all proposed work.
Explain how the proposal is compatible with the surrounding area and the Entrance Corridor.
B. Site plan showing the following (drawn to the scale of f "=20', clearly legible and folded):
Location(s) of proposed building(s) on the site.
Schematic layout of parking, travelways, and other improvements.
Location of existing and proposed tree lines. Individually identify trees of a 6-inch caliper or greater.
Existing and proposed topography drawn with contour intervals of 2-feet, and with sufficient off -site
topography to describe prominent and pertinent off -site features and physical characteristics, but in
no case less than 50-feet outside of the site.
Location and size of existing and proposed utilities and easements. Identify type of utility and extent
of easement.
Conceptual stormwater management plan.
Conceptual landscaping that meets or exceeds the requirements outlined in the ARB guidelines.
Sheet number, total number of sheets, date of the drawing, date and description of the latest revision, and
contact information for the firm preparing the drawings in the title block on all drawings.
1
Revised 7128110
C. Appearance of the proposed building(s)
Show a representation of the appearance of the proposed building(s). This must include architectural
elevations drawn to the scale of at least 1/16"=V-0". This may also include perspective sketches, or
photos of the proposed building(s). These documents should provide a basic understanding of:
The size, form, and scale of the building.
The architectural style of the building.
The proposed building materials and color(s).
D. Additional material
Provide labeled, color, 8-'/" x 11" photographs of the site as seen from both directions on the
Entrance Corridor.
The applicant is welcome to submit any additional material that will make the preliminary review more
productive. Drawings or other submittal items that clarify topography, visibility, utilities, landscaping,
or other unique or unusual conditions are welcome.
❑ Site sections may be useful.
Part D: Applicant Agreement
Applicant must read and sign
. Each application package must contain (8) folded copies of all plans and documents being submitted.
Only (1) set of building material samples is required. All submittal items, including building material
samples, become the property of Albemarle County. Applicants are encouraged to maintain
duplicate copies of all submittal items in their own files.
• All information in this checklist is required, unless specifically waived by the ARB, prior to processing
a preliminary site development plan review by the ARB. Additional submittal materials may be
required, depending on the proposal.
• Only complete application packages will be scheduled for ARB review. The application package is not
complete without this checklist, completed, signed, and included with the required submittal materials
indicated on the checklist.
In representing the above referenced firm submitting this application for review, l hereby state that the
information provided on this application, and all accompanying information, is accurate, true and correct
to the pest of my knowledge, and that the attached plans contain all information required by this checklist.
12/21 /2021
Sign re of person completing checklist Date
Kevin Schafer, RA
Printed Name / Title
434-665-4144
Daytime phone number of Signatory
County of Albemarle Department of Planning and Community Development
401 McIntire Road, Charlottesville, VA 22902-4596
(434) 296-5832 Tel, (434) 972-4126 Fax
www.albemarle.org
2
Revised 7128110