HomeMy WebLinkAbout2006-04-05
BOARD OF SUPERVISORS
FI N A L
APRIL 5, 2006
9:00 AM., MEETING ROOM 241
COUNTY OFFICE BUILDING
1. Call to Order.
2. Pledge of Allegiance.
3. Moment of Silence.
4. From the Public: Matters Not Listed on the Agenda.
5. Recognitions:
a. Virgil Lee James - Fire Rescue Volunteer.
6. Consent Agenda (on next page).
7. 9:20 a.m. - Transportation Matters:
a. VDOT Monthly Report for March 2006.
b. Matters not Listed on the Agenda.
8. 9:50 a.m. - Thomas Jefferson Soil and Water Conservation District Annual Report, Nick Evans.
9. 10:00 a.m. - Proposals to Extend Retiree Benefits and to Provide Matching Amount to
Employees' Deferred Compensation Plans.
10:30 a.m. - Recess.
10. 10:40 a.m. - Staff Analysis of Reduced BPOL Tax Rate for Direct Sales.
11 :00 a.m. - Public hearinas:
11. Proposed FY 2006 Budget Amendment.
12. Wickham Pond, request to amend the Albemarle County Service Authority jurisdictional area for
water and sewer service to Tax Map 56, Parcel 92, located in the Crozet Community, on Route I
240, adjacent to the Highlands Subdivision.
13. SP-2005-033. Westfield Road Center (Sian #62). PROPOSED: 3-Story 9,500 Sq. ft building for
office use with 2 residential units on approx 0.55 acres. ZONING CATEGORY/GENERAL
USAGE: C-1 Commercial-retail sales and service uses & residential uses by special use permit;
EC Entrance Corridor overlay. SECTION: 22.2.2.6 Special Use Permit, which allows for residential
uses allowed in Section 18 R-15 Residential (15 units/acre) in the C-1 Zoning District.
COMPREHENSIVE PLAN LAND USE/DENSITY: Community Service-community-scale retail,
wholesale, business and/or employment centers, & residential (6.01-34 units/acre). LOCATION:
Tax Map 61W, Section 2, Block B, Parcel1A; on the south side of Westfield Rd. (Rt 1452),
approx 300 ft. from the intersection of Seminole Trail (Rt. 29) & Westfield Road. MAGISTERIAL
DISTRICT: Rio. CONCURRENT APPLICATION: SDP 2005-00136.
14. 11 :45 a.m. - Closed Session.
15. Certify Closed Session.
Reconvene in Room 235
16. 1 :45 D.m. - Boards and Commissions.
a. Appointments.
2:00 D.m. - Work Session:
17. FY 2007-2010 Strategic Plan Session #3.
18. Community Development Work Program.
19. From the Board: Committee Reports and Matters Not Listed on the Agenda.
20. Recess.
RECONVENE AT 6:00 P.M.. ROOM 241.
21. Call to Order.
22. PUBLIC HEARING to receive comments on Recommended Operating and Capital Budgets for
FY 2006/2007.
23. PUBLIC HEARING on Proposed FY 2006 Tax Rates.
24. Adjourn to April 12, 2006, 3:00 p.m.
CONSENT AGENDA
FOR APPROVAL:
6.1 Approval of Minutes: October 19, November 2 and December 7, 2005.
6.2 Adopt Petty Cash Resolution to Add Petty Cash Fund for Monticello Fire Station.
6.3 General Services Grounds and Facilities Maintenance Workers - utilization of current contract
funds.
6.4 Resolution to accept Sun Ridge Road in Sun Ridge Subdivision into the State Secondary System
of Highways and to post bond with VDOT in an amount of $6,000.
FOR INFORMATION:
6.5 FY 2003/04-FY 2005/06 Strategic Plan Progress Report.
6.6 Information on Impact of Living Wage Adjustment for Albemarle County.
6.7 School Board News - April 2006.
ACTIONS
Board of Supervisors Meeting of April 5, 2006
April 7, 2006
AGENDA ITEM/ACTION ASSIGNMENT
1. Call to Order.
. Meeting was called to order at 9:09 a.m. by the
Chairman, Mr. Rooker. All BOS members were
present. Also present were Bob Tucker, Larry
Davis and Ella Carev.
4. From the Public: Matters Not Listed on the Agenda
. There were none.
5. Recognitions. (Attachment 1)
. Chairman PRESENTED certificate of
appreciation to Virgil (V. L.) James, Jr., for his
50 years of service as a member of the Crozet
Volunteer Fire Department.
. Chairman recognized and congratulated
Roxanne White for receiving the John L. Snook
Award for Child Advocacy.
6.2 Adopt Petty Cash Resolution to Add Petty Cash Clerk: Forward copy of adopted resolution to
Fund for Monticello Fire Station. Finance. (Attachment 2)
. ADOPTED the attached resolution.
6.3 General Services Grounds and Facilities Georqe Shadman: Proceed as approved.
Maintenance Workers - utilization of current
contract funds.
. APPROVED the hiring of two General Services
Grounds/Facility Maintenance Workers at a
Grade 7 from existing funds, as set out in the
executive summary.
. Asked staff to provide information on State County Executive staff: Provide information.
unfunded mandates, i.e., programs state
started but backed out of.
6.4 Resolution to accept Sun Ridge Road in Sun Ridge Clerk: Forward signed resolution to Greg
Subdivision into the State Secondary System of Cooley in the Department of Community
Highways and to post bond with VDOT in an Development.
amount of $6,000. (Attachment 3)
. ADOPTED the attached resolution.
6.5 FY 2003/04-FY 2005/06 Strategic Plan Progress Lori Allshouse: Update Plan.
Report.
. Ms. Thomas commented that the Board agreed
that objective (2.1.2) which states: "country
stores would be co-equal in status with phasing
and clustering of development" would be
delayed because of staffing needs for the
Development Committee.
6.6 Information on Impact of Living Wage Adjustment County Executive/Human Resources:
for Albemarle County. Schedule on future agenda for discussion.
. CONSENSUS to bring back on future agenda
with information on budget impact and how this
would affect compression. In its analysis, staff
to look at each option, and also provide
feedback from the School Board.
1
NonAgenda.
. Ms. Thomas commented that the National
Association of Counties Annual Meeting will be
held in Richmond in 2007. Encouraged Board
members to attend if they can.
7a. VDOT Monthly Report for March 2006.
. RECEIVED.
7b. Transportation Matters not Listed on the Agenda. Clerk: Forward comments to VDOT.
Jim Utterback:
. Introduced Maurice MacKenzie, Area
Construction Engineer, for the Charlottesville
and Louisa residencies.
. Increase in right-of-way estimates in the
Jarmans Gap Road (approx $2.0 million) and
Meadow Creek Parkway (approx $4.0 million)
projects. Will assume allocations can be moved
in the Six Year Plan to keep both of the projects
on schedule. This may have impact on
Georgetown Road and Proffit Road projects.
Will bring more detailed information as it is
available.
. VDoT held two citizen information meetings this
past week. One was on the Georgetown Road
project (approx 87 people attended). Still in
comment period. Comments will be pulled
together and brought back to the Board with a
recommendation. The other meeting was on
Jarmans Gap Road project. Will bring those
comments back to the Board with
recommendation on how to proceed. Hope to
get a recommendation back to the Board next
month. Mr. Rooker commented that he
attended the Georgetown Road meeting which
was very well done. Expressed appreciation for
how VDoT staff conducted the meeting. Added
that the Meadow Creek Parkway interchange
meeting had a good turnout and was also very
well done.
. Traffic study on Route 250 in front of Western
Albemarle High School and the elementary
school warranted signalized intersections at
both locations. Not sure how they will be set,
but there will be detectors installed to take into
account peak hour volumes.
. Been working on detour for Proffit Road bridge.
The railroad will be replacing the bridge in kind.
Looking at putting some portable signals on
Route 643 (Polo Grounds Road) to try to
control traffic in anticipation of traffic flow
diverting onto that road.
. Working with County staff to bring to Board
resolution to move three rural rustic road
projects forward.
David Wvant:
2
. Discussed minimizing the number of lights on
Route 250 West and insuring that the lights are
synchronized.
. Mentioned that the Albemarle County Service
Authority indicated they encountered a couple
of deteriorated pipes as they were installing
water lines in Crozet. Before paving takes place
suggest doing something about the pipes.
. People in the Newtown area have expressed
concerns about the road damaged by trucks
going into the old Greenwood plant facility. Mr.
Utterback said he will check into it.
Sally Thomas:
. During the Jarmans Gap Road meeting a
number of individuals questioned the reason
the pedestrian/bicycle facilities stop and does
not go all the way to the end of the roadway. In
response David Benish discussed action taken
by the Board in March 2004.
. Received communication about two family
subdivision requests where they have been told
that are being told they cannot subdivide
because of VDoT road/sight distance
standards. She will provide Mr. Utterback with a
copy of the letter. He will respond to the letter.
Lindsay Dorrier:
. Mentioned dust problem on unpaved section of
Route 712, near Route 795, that goes by Pine
Knott. Asked if VDoT could put down some
chemicals. Mr. Utterback said he would have
someone look at it.
Ken Bovd:
. Discussed letter he received from Forest Lakes
Homeowners Association asking about County
plans to build connector road between
Ashwood Boulevard and Forest Lakes South.
David Benish said there are no plans to
construct the connection at this time; he will
respond to letter.
. Mentioned some drainage issues on Maxfield
Road. Asked if speed limit signs could be
installed along the road as an interim measure
until the project begins. Asked VDoT to see if
Maxfield Road would qualify as a rural rustic
road.
David Slutzky:
. In January asked VDoT to look at installing a
"yield to oncoming traffic sign" which might help
prevent accidents at intersection of Rio Road
and Northfields/Hillsdale Drive. Asked about the
status. Mr. Utterback said he will take a look at.
. Mentioned the signage at Hydraulic/Route 29 in
front of Kmart. In front of Kmart, from Hydraulic,
there are two lanes that allow yOU to turn riqht
3
northbound to Route 29. The signage is
confusing. Only in one of the lanes can the
driver turn right on red but they are turning right
in both lanes.
Dennis Rooker:
. As VDoT evaluates the Georgetown Road
comments, look at implementing some
pedestrian safety changes as a relatively
inexpensive project that can be done in the
short term to address some of the comments.
. Has there been any response regarding the
Scottsville Town revenue sharing request. Mr.
Utterback said he has received a response from
Richmond and will share it with the Board.
8. Thomas Jefferson Soil and Water Conservation
District Annual Report, Nick Evans.
. RECEIVED.
9. Proposals to Extend Retiree Benefits and to Kimberly Suyes/Lorna Gerome: Proceed as
Provide Matching Amount to Employees' Deferred directed.
Compensation Plans.
. DISCUSSED options.
. CONSENSUS that additions or changes
to the benefits program should occur in
the context of evaluation of the overall
benefits strategy. Option 3 (matching for
all local government and school division
employees) may be included as part of
the joint Board and School Board
compensation and benefits discussion in
the Fall. Staff to discontinue any
additional work on options for current
retirees and those getting ready to retire
(Options 1 and 2).
. CONSENSUS that staff is not limited to
Option 3, if it finds another competitive
benefit in the market which they think
dollars could better be spent.
The Board recessed at 11 :19 a.m. and reconvened
at 11 :30 a.m.
10. Staff Analysis of Reduced BPOL Tax Rate for Clerk: Advertise public hearing for May 3ra.
Direct Sales.
. Bya vote of 4:2, SET public hearing for May 3,
2006 to amend ~ 8-617 of the County Code to
reduce the BPOL tax rate for direct sales from
$0.20 for each $100.00 of gross receipts to
$0.10 for each $100.00 of qross receipts.
11. Public Hearing: Proposed FY 2006 Budget Clerk: Forward signed appropriation forms to
Amendment. Finance, OMB, and copy appropriate
. HELD. individuals
. APPROVED, by a vote of 6:0, FY 2006 Budget
Amendment in the amount of $2,892,191.95.
. APPROVED FY 2006 Appropriations
#2006057,#2006058,#2006059,#2006060,
#2006061, #2006062, and #2006063.
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12. Wickham Pond, request to amend the ACSA David Benish: Proceed as approved.
jurisdictional area for water and sewer service.
. APPROVED, by a vote of 6:0, a request to
amend the ACSA jurisdictional area designation
for water and sewer service to TM 56, P 92.
13. SP-2005-033. Westfield Road Center (Sian #62). Clerk: Forward conditions of approval to
. APPROVED by vote of 6:0, subject to the two Planning staff. (Attachment 4)
conditions recommended by the Planning
Commission.
14. Closed Session. Personnel and Legal Matters.
. At 12:08 p.m., the Board went into closed
session to consider appointments to boards,
committees, and commissions.
15. Certified Closed Session.
. At 1 :49 p.m., the Board reconvened into open
session in Meeting Room 235 and certified the
closed session.
16. Appointments. Clerk: Prepare appointment/reappointment
. REAPPOINTED Robert Foster, as the letters, update Boards and Commissions book
representative of Local Accommodations/Hotel and notify appropriate persons.
Business, to the Charlottesville-Albemarle
Convention and Visitors Bureau (CACVB)
Management Board, with said term to expire
June 30, 2008.
. APPOINTED the following individuals to the
Development Review Process Task Force, as
representatives of respective areas:
Board of Supervisors:
Ken Boyd, David Wyant
Planninq Commission:
Marcia Joseph, Eric Strucko
Development Community:
Michael Barnes, Valerie Long
Citizens:
David Bowerman, Bruce Dotson,
Michael Hancox, Ann Mallek
. Professor Robert Spekman, Darden Graduate
School of Business, will serve as facilitator.
17. Work Session: FY 2007-2010 Strategic Plan
Session #3
. HELD.
. CONCURRED that the water resources
objectives and strategies would be included in
the draft FY 2007-2010 Strategic Plan.
18. Work Session: Community Development Work County Executive/Mark Graham: Proceed as
Program. directed.
. HELD.
. VOTED 6:0 to direct staff to remove the
Ruckersville Turnpike from consideration with
the land use alternatives for Places29.
. CONSENSUS to schedule transportation
overview on future agenda.
. CONSENSUS to look at remaining strategies in
2008/09 at which time the Board will prioritize.
5
. CONSENSUS to put land use taxation in the
work plan for 2008/09.
The Board recessed at 3:53 p.m. and reconvened
at 4:07 p.m.
19. From the Board: Committee Reports and Matters
Not Listed on the Agenda.
David Wyant:
. Mentioned that there are no minorities on the
Crozet Community Advisory Council and
suggested adding another member. Mr. Rooker
suggested bringing forward the name to the
Board if he can find a good person.
. Has some conservation easement issues he
needs to discuss with David Benish.
. Hears a lot of complaints about bicyclists
violating traffic laws. Board members suggested
the Bicycle Committee develop a safety sheet
to post on bicycle routes along different routes.
David Benish said he would forward to Juan
Wade.
Sally Thomas:
. Commented that DEQ wants to put an air
quality monitor in this community. Wants to put
station five to ten miles down wind from
Charlottesville on a public site, in the Southwest
Mountains area; so far they have been unable
to locate a site.
. Mountain Overlay District Committee's next
meeting is scheduled for Friday, April 7, 2006,
in the County Office Building.
. Asked if the Board plans to respond to Colonel
Chiu's offer to meet regarding traffic issues. Mr.
Rooker asked staff to contact him to set up a
meeting.
Ken Boyd:
. Asked about moving forward on the Preddy
Creek walking trails. Mr. Tucker suggested Mr.
Mullaney provide the Board with an update.
Lindsav Dorrier:
. Lewis and Clark Exploratory Committee met at
Sam Black's Tavern in downtown Greenwood.
Has received a $100,000 grant.
Dennis Rooker:
. MPO in process of attempting to finalize the FY
2006 Transportation Improvement Program
(TIP). Draft is on line at ww.tjpdc.org for anyone
who wants to view it.
. Asked for additional information on the recent
collapse of part of the Juvenile Court building.
Mr. Foley said structural engineers will be
assessing the damage. Board will be provided
with an update as it is received.
20. The Board recessed at 4:26 p.m. and reconvened
at 6:00 p.m. in Room 241.
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21. Call to Order.
. Meeting called back to order at 6:02 p.m., by
the Chairman. Everyone was present.
22. Public hearing to receive comments on
recommended operating and capital budgets for FY
2006/2007.
. HELD.
23. Public hearing on proposed FY 2006 Tax Rates.
. HELD.
NonAgenda. Clerk: Notify Planning staff and advertise
. By a vote of 6:0, SET the public hearing on SP- public hearing for May 3rd.
2006-03. American Cancer Society, Pink
Ribbon Polo, for Mav 3, 2006.
24. Adjourn to April 12, 2006, 3:00 p.m., Room 235
. At 6:35 p.m., the meeting was adjourned until
April 12, 2006,3:00 p.m.
/djm
Attachment 1 - Resolution - V. L. James, Jr.
Attachment 2 - Petty Cash Resolution
Attachment 3 - Resolution to accept Sun Ridge Road in Sun Ridge Subdivision into the State Secondary
System of Highways and to post bond with VDOT in an amount of $6,000.
Attachment 4 - Planning Item - conditions of approval
7
ATTACHMENT 1
On behalf of the citizens, local government staff and the Board of Supervisors of Albemarle County,
we would like to recognize
Virgil (\I. L.) Lee James, Jr.
for his tireless efforts in not only serving the community of Crozet, but the citizens of the county,
as a member of the Crozet Volunteer Fire Department since January 1956.
During his tenure, V. L. served as Assistant Chief, Chief, and in numerous positions as a
Board member. V. L. was instrumental in Crozet acquiring its first self-contained breathing
apparatus in the 1960's. In addition, V. L. has always been in the top percentage of personnel
for the volume of calls run.
We are grateful for the time, energy and dedication V. L. has committed to
protecting the citizens of Albemarle County.
We as a community are strengthened and uplifted by those who step forward to volunteer
their services in support of improving the quality of life of our residents. We offer our sincere
appreciation to V. L. for his dedication and recognize him for his service to Albemarle County.
Signed and sealed this 5th day of April, 2006.
8
ATTACHMENT 2
RESOLUTION
WHEREAS, Virginia Code ~15.2-1229, provides that the governing body of any county may establish
by resolution one or more petty cash funds not exceeding $5,000 each for the payment of claims arising
from commitments made pursuant to law; and
WHEREAS, the Board of Supervisors adopted a Resolution on July 6, 2005 establishing the current
petty cash funds; and
WHEREAS, the Board of Supervisors now desires to establish a petty cash fund for the Fire and
Rescue Department at the Monticello Fire Station and reestablish the existing petty cash funds.
NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of Albemarle County,
Virginia establishes the following petty cash funds:
Finance Department $ 3,350.00
Social Services 200.00
Police Department 1,800.00
Sheriff's Department 100.00
Fire and Rescue 150.00
Fire and Rescue - Monticello Fire Station 250.00
Commonwealth's Attorney 300.00
Parks & Recreation 100.00
Total $ 6,250.00
9
ATTACHMENT 3
The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 5th day of
April 2006, adopted the following resolution:
RESOLUTION
WHEREAS, the street(s) in Sun Ridge Subdivision, described on the attached Additions Form LA-
5(A) dated April 5, 2006, fully incorporated herein by reference, is shown on plats recorded in the Clerk's
Office of the Circuit Court of Albemarle Countv. Virqinia; and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the
Board that the street(s) meet the requirements established by the Subdivision Street Reauirements of the
Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests
the Virginia Department of Transportation to add the street(s) in Sun Ridge Subdivision, as described on the
attached Additions Form LA-5(A) dated April 5, 2006, to the secondary system of state highways, pursuant to
~33.1-229, Code of Virginia, and the Department's Subdivision Street Reauirements; and
BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as
described, exclusive of any necessary easements for cuts, fills and drainage as described on the recorded
plats; and
FURTHER RESOLVED, that the County assures that it will reimburse VDOT for any necessary
maintenance expenses incurred by VDOT to maintain the road to its standards, not exceeding six thousand
dollars ($6,000), during the first twelve (12) months after acceptance of this road for maintenance by VDOT;
and
RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
*****
The road(s) described on Additions Form LA-5(A) is:
1 ) Sun Ridae Road (State Route 1397) from the intersection of Route 1510 (Northfield Road) to
the cul-de-sac, as shown on plat recorded 09/14/1959 in the office the Clerk of Circuit Court of
Albemarle County in Deed Book 352, page 237, with a 50-foot right-of-way width, for a length
of 0.14 miles.
Total Mileage - 0.14 miles
10
I :
ATTACHMENT 4
SP-2005-033. Westfield Road Center (Sian #62). PROPOSED: 3-Story 9,500 Sq. ft building for
office use with 2 residential units on approx 0.55 acres. ZONING CATEGORY/GENERAL USAGE: C-1
Commercial-retail sales and service uses & residential uses by special use permit; EC Entrance Corridor
overlay. SECTION: 22.2.2.6 Special Use Permit, which allows for residential uses allowed in Section 18 R-15
Residential (15 units/acre) in the C-1 Zoning District. COMPREHENSIVE PLAN LAND USE/DENSITY:
Community Service-community-scale retail, wholesale, business and/or employment centers, & residential
(6.01-34 units/acre). LOCATION: Tax Map 61W, Section 2, Block B, Parcel1A; on the south side of Westfield
Rd. (Rt 1452), approx 300 ft. from the intersection of Seminole Trail (Rt. 29) & Westfield Road. MAGISTERIAL
DISTRICT: Rio. CONCURRENT APPLICATION: SDP 2005-00136.
1. The site shall be developed in general accord with all sheets of the plan entitled "Westfield Road
Center," date February 28, 2006 and prepared by The Gaines Group; and
2. A maximum of two (2) residential units may be permitted
11
On behalf of the citizens, local government staff and the Board of
Supervisors of Albemarle County, we would like to recognize
Virgil (V. L.) Lee Jantes, Jr.
for his tireless efforts in not only serving the community of
Crozet, but the citizens of the county, as a member of the Crozet
Volunteer Fire Department since January 1956.
During his tenure, V. L. served as Assistant Chief, Chief, and in
numerous positions as a Board member. V. L. was instrumental
in Crozet acquiring its first self-contained breathing apparatus
in the 1960'S. In addition, V. L. has always been in the top
percentage of personnel for the volume of calls run.
We are gratefulfor the time, energy and dedication V. L.
has committed to protecting the citizens of Albemarle County.
We as a community are strengthened and uplifted by those who
step forward to volunteer their services in support of improving
the quality of life of our residents. We offer our sincere
appreciation to V. L.for his dedication and recognize himfor his
service to Albemarle County.
Signed and sealed this 5th day of April, 2006.
Dennis S. Rooker, Chairman
Albemarle County Board of Supervisors
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Petty Cash Resolution AprilS, 2006
ACTION: INFORMATION:
SUBJECT/PROPOSALlREQUEST:
Adopt a Petty Cash Resolution to Add a Petty Cash CONSENT AGENDA:
Fund for the Monticello Fire Station ACTION: X INFORMATION:
STAFF CONTACT(S): ATTACHMENTS: Yes ~
Tucker, White, Davis, Wiggans, Koonce, Welcher
REVIEWED BY:
LEGAL REVIEW: Yes I
BACKGROUND:
Virginia Code Section 15.2-1229, provides that the County may adopt a resolution to establish petty cash funds not
exceeding $5,000 to be used to transact daily County business.
STRATEGIC PLAN:
4.2: Fund County services in a fair, efficient manner and improve needed public facilities and infrastructure.
DISCUSSION:
The Board of Supervisors last established petty cash funds by a Resolution adopted on July 6, 2005. Staff recommends
adoption of a new Resolution to create an additional $250.00 petty cash fund for the Fire and Rescue Department at the
Monticello Fire Station. This new petty cash fund would allow for the payment of claims for financial commitments of
station staff.
BUDGET IMPACT:
There is no budget impact from this action.
RECOMMENDATIONS:
Staff recommends that the Board adopt the attached Resolution to add a petty cash fund at the Monticello Fire Station and
reestablish the existing petty cash funds.
ATTACHMENTS
A - Resolution - Petty Cash
06.036
RESOLUTION
WHEREAS, Virginia Code ~15.2-1229, provides that the governing body of any county
may establish by resolution one or more petty cash funds not exceeding $5,000 each for the
payment of claims arising from commitments made pursuant to law; and
WHEREAS, the Board of Supervisors adopted a Resolution on July 6, 2005 establishing the
current petty cash funds; and
WHEREAS, the Board of Supervisors now desires to establish a petty cash fund for the
Fire and Rescue Department at the Monticello Fire Station and reestablish the existing petty
cash funds.
NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of Albemarle
County, Virginia establishes the following petty cash funds:
Finance Department $ 3,350.00
Social Services 200.00
Police Department 1,800.00
Sheriff's Department 100.00
Fire and Rescue 150.00
Fire and Rescue - Monticello Fire Station 250.00
Commonwealth's Attorney 300.00
Parks & Recreation 100.00
Total $ 6,250.00
****************
I, Ella W. Carey, do hereby certify that the foregoing writing is a true and correct
copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County by a
vote of six to zero, as recorded below, at a meeting held on April 5, 2006.
Aye Nav
Mr. Boyd y
-
Mr. Dorrier y
-
Mr. Rooker y
-
Mr. Slutzky y
-
Ms. Thomas y
-
Mr. Wyant y -
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
General Services Grounds and Facilities AprilS, 2006
Maintenance Workers
ACTION: INFORMATION:
SUBJECT/PROPOSALlREQUEST:
Request approval to utilize current contract funds for CONSENT AGENDA:
two grounds and facility maintenance positions to be ACTION: X INFORMATION:
assigned to the Public Works Division at Grade 7
STAFF CONTACT(S): ATTACHMENTS:
Tucker, Foley, Shadman, Freitas
LEGAL REVIEW: Yes REVIEWED BY:
BACKGROUND:
Over the past two to three years, the Board has had various work sessions regarding the importance of ensuring attractive
urban areas and addressing other needs resulting from the County's growth and urbanization. In addition, the current fiscal
year is the first for the new Storm Water Program that has established higher expectations for the establishment and
maintenance of adequate storm water facilities to meet Federal and State mandates. This will require maintenance of our
storm water facilities on a regularly scheduled rather than as needed basis, in addition to the immediate response needed
for systems failures as they occur. In addition, staff has recently been notified by VDOT that because of budget cuts, the
frequency of their maintenance crews mowing the road sides and medians will be greatly reduced, likely requiring
additional effort by the County. Because of these new expectations, the Department of General Services has recently
evaluated the increased demand on the department, available funding, and the County's arrangements for handling current
levels of service.
The Division of Public Works, the division within General Services that would handle the duties outlined above, currently
consists of the following operations: building and facility maintenance, custodial services, and copy center and mail
delivery. Some of the major responsibilities of the division, excluding new expectations, include: landscaping, street sign
installation, the repair and maintenance of County buildings, storm water facility maintenance, roadside and median
mowing, and other exterior maintenance. Historically, these duties have primarily been completed with a combination of
service contracts and reliance on the Virginia of Transportation (VDOT). To address changing demands, while also
maintaining current levels of service, staff has reviewed how to better utilize current funding spent on private contracts to
address the County's growing needs and expectations.
STRATEGIC PLAN:
Goal 3.3: Develop and implement policies that address the county's growth and urbanization while continuing to enhance
the factors that contribute to the quality of life in the county
DISCUSSION:
In considering how best to address increased levels of service and the need to respond more quickly to circumstances in
the field, General Services believes that the County can no long rely almost solely on contracted services. Beyond current
staffing to provide basic custodial and maintenance services for County buildings and grounds, General Services currently
has only one staff member responsible for the maintenance of "public" facilities. This position has primarily been focused
on the management of contracts for storm water facility maintenance, median mowing and the installation and
maintenance of street signs. Given the new expectations, staff believes that utilizing some portion of current contract
funding to hire two grounds and facility maintenance staff would best address our needs at this time. This plan would not
eliminate the need for service contracts, but would allow us to direct the work needed on a day to day basis instead of
being placed on a contractor's schedule and accommodated as our needs can best fit into their work schedule. To
effectively meet the higher level of expectations, staff believes this approach will provide a balance between contracting out
services and having the ability to respond quickly to issues in the field and ensure quality control on an ongoing basis.
I I
AGENDA TITLE:
General Services Grounds and Facilities Maintenance Workers
AprilS, 2006
Page 2
The primary responsibilities of these new staff will be storm water facility maintenance and minor repairs, roadside mowing,
sidewalk vegetation control, and improving the aesthetic conditions of our entrance corridors and other urban areas. Other
duties beyond these higher levels of service include maintaining the exterior of the County Office Building on Mcintire Road
to free up Parks and Recreation personnel to concentrate their efforts on park facilities and trail and greenway
maintenance and responding to calls of illegal dumping along rural roads of the County.
BUDGET IMPACT:
Through careful scrutiny of the current and proposed FY 2006/07 budgets, we believe these two positions can be financed
without requesting additional funding. It is estimated that a total of $131 ,000 will be necessary to start this program. Of
that total, $50,000 would be a one time expense for the purchase of necessary equipment, i.e. vehicle, trailer, mowers,
trimmers, and other hand and power tools. The balance would be recurring expenses for salaries, benefits, and
administrative support. The money would come from a combination of accounts from the Public Works and Stormwater
budgets as follows:
1-1000-43005-301210: Stormwater Contract Services $65,000
1-1000-43002-331901 : Detention Basin Maintenance $24,000
1-1000-43002-331920: Polo Grounds Property Maintenance $ 2,000
1-1000-43002-332200: Grounds Maintenance Contract $10,000
1-901 0-431 00-800666: Facility Maintenance $30.000
Total: $131,000
Again, funding for contracted professional services will remain in the budget to balance contracted services with the
proposed General Services staff.
RECOMMENDATIONS:
Staff recommends that the Board of Supervisors approve the hiring of two General Services Grounds/Facility Maintenance
Workers at a Grade 7 from existing funding as outlined above.
06.037
I
County of Albemarle
Department of Community Development
Memorandum
To: Ella Carey, Clerk, Board of Supervisors
From: Greg Cooley, Roads Engineer
Division: Inspections
Date: March 28, 2006
Subject: Board Agenda - April 5, 2006
Road Resolution for Sun Ridge Subdivision
Attached is the original of Additions Form LA-SA for the following roads in Sun Ridge Subdivision
. Sun Ridge Subdivision - Sun Ridge Road (State Route 1397)
We would like to have this included on the Board's AprilS, 2006 agenda so that a resolution can be
adopted requesting VDoT add these roads into the secondary system of state highways. Also, because
this was a county project, we need to post a bond with VDOT for the amount of $6000.00. I've talked
with VDOT and they will accept a resolution from the Board of Supervisors.
If additional information is needed, please do not hesitate to contact me.
Attachments
I
In the County of Albemarle
,
By resolution of the governing body adopted April 05, 2006
n,efollowing VDOT Form AAf-4.3 is hereby attached and incorporated as part of the goveming body's resolutionfor changes
in the secondary system of state highways.
A Copy Testee Signed (County Official): W e ~U
Form AM-4.3 ( 11/28/2005)
Asset Management Division
Report of Changes in the Secondary System of State Highways
Project/Subdivision
Sun Ridge
Type of Change: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are
hereby requested, the right of way for which, including additional easements for drainage as required, is guaranteed:
Reason for Change: Addition, New subdivision street
Pursuant to Code of Virginia Statute: ~33.1-229
Route Number and/or Street Name
. SUD Ridge Road, State Route Number 1397
----------------------------------------
. Description: From: Intersection Rt 1427 Northfield Rd.
To: Cui de sac
A distance of: 0.14 miles.
Right of Way Record: Filed with the Albemarle County Clerks Office on 9/14/1959, Deed Book 352 Page 237, with a width
of 50'.
Page 1 of 1
I
Inventory of Streets Proposed for VDOT Acceptance .
March 23, 2006
Project or Subdivision: Locality and Anticipated Resolution Date:
Sun Ridge County of Albemarle
April 05, 2006
Fees and Surety for the Street Additions Listed Below
Total Lane Miles 1/10 mile Admin Cost Maintenance Amount of Surety
for Fees Factor Recovery Fee Fee Surety Expiration
0.28 3 $800.00 $450.00 $6,000.00 5/31/2007
Software used to print this report calculates the fees based on 924 VAC 30-91-140, subsections B.3, C, and D.1.b. of VDOT's Subdivision
Street Requirements (SSRs). The value of these fees are based on the captioned subdivision and the inventory of streets proposed for
acceptance. These values may vary slightly from those illustrated in the tables published the SSRs Appendix 1, which are not regulatory
values and were published for illustrative, planning purposes only. The calculated fees reported here govern.
Route Street Name: Begin (SIW Termini): Miles: Lanes: Median Fee Lane
Number: End (N/E Termini): Type: Lanes: Miles
1397 Sun Ridge Road Intersection Rt.1427 Northfield Rd. 00.14 2 1 2 0.28
Cui de sac
This document should be provided to the institution issuing the street addition surety document so that it can be incorporated by reference
at the institution's discretion, as part of the surety. '
Page 1 of 1
The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 5th day of
April 2006, adopted the following resolution:
RESOLUTION
WHEREAS, the street(s) in Sun Ridge Subdivision, described on the attached Additions Form LA-
5(A) dated April 5, 2006, fully incorporated herein by reference, is shown on plats recorded in the Clerk's
Office of the Circuit Court of Albemarle County. Virqinia; and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the
Board that the street(s) meet the requirements established by the Subdivision Street Requirements of the
Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests
the Virginia Department of Transportation to add the street(s) in Sun Ridge Subdivision, as described on
the attached Additions Form LA-5(A) dated April 5, 2006, to the secondary system of state highways,
pursuant to ~33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and
BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as
described, exclusive of any necessary easements for cuts, fills and drainage as described on the recorded
plats; and
FURTHER RESOLVED, that the County assures that it will reimburse VDOT for any necessary
maintenance expenses incurred by VDOT to maintain the road to its standards, not exceeding six thousand
dollars ($6,000), during the first twelve (12) months after acceptance of this road for maintenance by VDOT;
and
RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
* * * * *
Recorded vote:
Moved by: David Wyant
Seconded by: Ken Boyd
Yeas: Lindsay Dorrier, Jr., Kenneth C. Boyd, Dennis S. Rooker, David Slutzky, Sally H. Thomas,
and David C. Wyant.
Nays: None.
Absent: None.
A Copy Teste:
[~L{J(j~
Ella W. Carey, Clerk, CMC
Board of County Supervi or
The road(s) described on Additions Form LA-5(A) is:
1 ) Sun RidQe Road (State Route 1397) from the intersection of Route 1510 (Northfield Road)
to the cul-de-sac, as shown on plat recorded 09/14/1959 in the office the Clerk of Circuit
Court of Albemarle County in Deed Book 352, page 237, with a 50-foot right-of-way width,
for a length of 0.14 miles.
Total Mileage - 0.14 miles
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
FY 03/04 - FY 05/06 Strategic Plan Progress Report AprilS, 2006
ACTION: INFORMATION:
SUBJECT/PROPOSALlREQUEST:
FY 03/04 - FY 05/06 Strategic Plan Progress Report CONSENT AGENDA:
ACTION: INFORMATION: X
STAFF CONTACT(S): ATTACHMENTS: Yes
Tucker, Foley, White, Davis, Allshouse ~
REVIEWED BY:
LEGAL REVIEW: Yes {
BACKGROUND:.
The County's FY 04 - FY 06 Strategic Plan time period will end June 06. Mr. Tucker presented an annual Outcome-
oriented Progress Report on the current plan to the Board at the Board's Strategic Planning Retreat in September. Most of
the specific objectives identified in the current plan have been completed as of this time. This year is a transitional one for
the County's Strategic Planning efforts, as a new strategic plan is under development for FY 07 - 10. This year, County
staff members are completing the objectives outlined in the current plan and are working closely with the Board to develop
specific goals and objectives for the new plan. The Board's strategic directions for the County have been fairly consistent
over the years, so many of the efforts undertaken in the current plan will serve as spring boards for the County's strategic
efforts in the coming years.
STRATEGIC PLAN:
FY 04 - FY 06 Strategic Plan Progress Report
DISCUSSION:
A progress report on the current Strategic Plan objectives is attached. As has been the case in the past, this report reflects
activities since the last update. While this report indicates that the majority of the remaining objectives have been
completed within the desired timeline, staff will continue to focus on these areas. For example, the County will continue its
strategic efforts to address the Board's priority areas by further implementing strategies in the rural plan, and addressing
transportation and water resource needs.
BUDGET IMPACT:
Since this is a transitional year, the County's Recommended FY 07 Business Plan is tied to the FY 04 - FY 06 strategic
directions. Since the Board identified the County's top priorities for the new plan prior to this year's budget deliberations and
have held several work sessions to review the County's Recommended Budget, the County's FY 07 - FY 10 strategic
priorities are guiding the County's fiscal planning efforts for FY 07 as well.
RECOMMENDATIONS:
This progress report for the County's current FY 04 - FY 06 strategic plan is provided for the Board's information. Staff will
hold work sessions with the Board on April 5 and April 12 to continue to obtain the Board's guidance as we develop the
County's upcoming FY 07 - FY 10 strategic plan.
ATTACHMENT
Attachment A: Strateqic Obiectives/Timeline Proqress Report for FY 04 - FY 06 Strategic Plan
06.040
FY 04/ FY 06
STRATEGIC PLAN
April 2006
Progress Report
Strateaic D ire c t ion: Pro v ide H ig h Quality
Educational Opportunities for Albemarle County
Citizens of All Ages
Goal: 1.1 Create accessible opportunities, 1.2 Meet needs for all ages and
stages of development. 1.3 Meet workforce needs, 1.4 Position County as
recognized leader in educational excellence.
Highlights
. On August 3, 2005, the life long learning team presented to the Board recommendations
that were amended slightly and then accepted. These recommendations are:
0 Continued collaboration efforts with schools and community agencies to move
forward on meeting needs for different ages and states of development and
meeting the needs of a changing demographic in the community.
0 Meet with organizations such as the Chamber of Commerce, WIB, and PVCC
representative to work together to convene businesses and non-profits around
the issues of workforce literacy and skills training.
0 Approval of a Quality Recognition A ward and Certification Program.
. Kara Fitzpatrick, an intern from the University of Virginia, created a page on the County
website that provides information to citizens regarding the learning opportunities in the
community.
. Work in this area will continue. The Board of Supervisors identified education as a priority
for the FY 07 - 10 Strategic Plan.
. At a February 8 work session, the Board approved working collaboratively with the
School Division to move forward together to address this priority.
I 1 I
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Strategic D ire c t ion: Pro t e c t the C 0 u n t y 's N a t u r a I,
S c e n i c, and His to r i c Resources
Goal: 2.1 Protect and/or preserve the County's rural character
Objective 2.1.2 By spring 2005, the County will have an implementation plan in place that
identifies the actions and resources necessary to carry out the County's newly revised rural area
policies. Plan Completed
Highlights
. On July 6, 2005, the Board identified the key strategies in the Rural Area Comprehensive
Plan and developed a comprehensive timeline for completion of implementation.
. On November 2, 2005, the Board determined that country stores should have co-equal
status with phasing and clustering of development. The Zoning Text Amendment
Committee will present a Resolution of Intent to the Board.
. The Board of Supervisors identified Rural Area Plan implementation as a priority for the
FY 07 -10 Strategic Plan.
Goal: 2.2 Protect and/or preserve the County's natural resources
Objective 2.2.1: By December 05, the County working in cooperation with Rivanna Water and
Sewer Authority will have an integrated water resource plan in place that directs the County's
efforts to address water quality and water supply.
Highlights
. The County continues to work jointly with the City of Charlottesville and the Rivanna
Water and Sewer Authority to address water quality and supply issues. The development
of an integrated water resource plan has been delayed due to the unanticipated work
required for RWSA to gain approval of a new water supply plan. Independent of RWSA,
however, staff has moved forward and analyzed the County's water resource objectives
and begun implementation of the stormwater master plan. The RWSA water supply plan
appears to be nearing completion and staff proposes the Integrated Water Resources
Plan can incorporate additional strategies for water resource protection and be finalized
during the FY 07 - FY 10 strategic plan.
. Staff continues to review the Comprehensive Plan and alert the Board to those objectives
that should be considered during the current water supply planning process while
identifying any gaps present.
. Work will continue in this area. The Board of Supervisors identified water resource
planning as a priority for the FY 07 - 10 Strategic Plan.
2
Strateaic D ire c t ion: E n h a n c e the Quality of Life
fo rAil Albemarle County Citizens
Goal: 3.3 Develop and implement policies that address the County's
growth and urbanization while continuing to enhance the factors that
contribute to the quality of life in the County.
Objective 3.3.1 By June 05, the County will have an active program which promotes the
visibility and viability of the County's urban areas as distinct and attractive living and working
environments. Program Developed
Highlights
. Created a tax insert focused on growth management strategies and urban and rural area
activities which was included in the April, 2005 tax mailing to all county residents.
. Produced a "Living in Albemarle County's Urban Areas" publication that has been
distributed at Places29 and Crozet master plan meetings and via other methods as well
as posted to the county's website.
. Completed a comprehensive redesign of the County's Community Development website
that will allow easier access to information on the Neighborhood Model, urban areas, and
master planning.
. Created an Annual Report for 2005 with the "Protecting Rural Spaces, Creating Urban
Places" theme which focused on growth management strategies which appeared as an
insert in the Daily Progress on February 6, 2006.
. Expanded County's Amaillist for land use issues to keep subscribers informed about
urban area development activity.
. Conducted Planning Academy activities for over 200 attendees during the Places29
process and for over 200 attendees at a Village of Rivanna meeting.
Objective 3.3.2: By June 05, the County will investigate, identify, and recommend effective
ways to organize our County government to provide appropriate support to the urban areas.
Recommendations provided
Highlights
. A cross departmental Growth and Urbanization Team has been organized to provide
support to the urban areas. Currently, this team is working to move forward with Crozet's
infrastructure.
3
. On October 5, 2005, George Shadman was hired to be the County's first Director of
General Services. The Director position was created and approved by the Board of
Supervisors to lead the recently formed General Services Department in addressing
critical county needs including urban infrastructure and regional solid waste, water and
sewer issues. This position is critical in bringing together the leadership, focus and
resources required to implement the county's urbanization goals, including neighborhood
master plans.
Objective 3.3.3: By June OS, the County will complete identified objectives and strategies that
address urban needs. Identified objectives and strategies completed.
Highlights
. Staff sub-teams have previously been organized around the topics of urban
infrastructure, urban services and community relations. These teams continue to function
as a part of the Growth & Urbanization Team, a staff team formed to monitor the impacts
of growth and urbanization and evaluate needed changes in policies and strategies for
addressing those needs. The work of this team has resulted in numerous work sessions
with the Board to address transportation and urban infrastructure. The identified
objectives and strategies have been completed through the results reflected in objectives
3.3.1 and 3.3.2.
Goal 3.4 Develop and implement policies, including financial, that
address the County's growing transportation needs.
Highlights
. In the FY 2005-06 budget, the Board committed to funding transportation in the CIP by
adding $1.5 million in funding per year. This included a 100% ($500,000) increase
annually in the local match to the State's revenue sharing program and a total of $1.0
million per year to fund priority local and regional road projects.
. Staff has been regularly holding work sessions to address the reality of current unmet
local needs in the adopted Six-Year Secondary Road Plan and the increasing prospect of
needed critical links to provide interconnectivity to optimally implement the County's
Master Plans.
. The Board approved a six point transportation strategy to clarify and focus the Countys
efforts to address transportation needs.
I 4
. The Board approved hiring the County's first transportation engineer to focus on the
design and construction of priority road projects.
. Work in this area will continue in the next strategic plan. The Board of Supervisors
identified the acceleration of transportation projects as a priority for the FY 07 - 10
Strategic Plan.
. Further direction regarding the Board's transportation priority was provided to staff during
a February 8th work session.
Strateaic D ire c t ion: Pro V ide Effective and
Efficient County Services to the Pub Ii c in a
Courteous and Equitable Manner
Goal: 4.1 Provide effective, responsive, and courteous services to our
customers
Objective 4.1.2. By June 2005, the County will be recognized as a quality place of employment
with a workforce of employees who continuously provide high quality, customer-focused service
to its citizens. Completed/On-going
Highlights
. The Human Resource Department continues to expand its efforts in areas such as
recruitment, selection and retention programs, compensation and benefit programs, and
training of employees.
. Employee Perspective: In January 2006, a second employee (climate) survey was
conducted to help monitor the County's progress in this area. 83 percent of the
employees who responded to the survey agreed with the following statement: "Overall, I
am satisfied with my experience of working for Albemarle County." Additionally,
employee turnover rate for FY 04-05 was low (9%) and 94% of those who left reported
overall satisfaction with County employment in their exit surveys.
. Citizen Perspective: Survey questions are included in the County's bi-annual citizen
surveys that monitor the County's success in the provision of providing high-quality
customer focused service. In the 2004 citizen survey 90.6% of the citizens reported
satisfaction with the County's customer service. The 2006 Citizen survey will be
conducted this summer.
5
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Living Wage AprilS, 2006
ACTION: INFORMATION:
SUBJECT/PROPOSALlREQUEST:
Information on the Impact of a Living Wage CONSENT AGENDA:
Adjustment for Albemarle County ACTION: INFORMATION: /
STAFF CONTACT(S):
Tucker, White, Davis, Suyes, Gerome, S. Allshouse ATTACHMENTS: No ~
LEGAL REVIEW: Yes REVIEWED BY:
BACKGROUND:
During the Board to Board presentation at the March 1 st Board meeting, the Board posed a question to the School Board
Chairman on the "living wage" issue and whether the School Board had looked at the impact of increasing the "living
wage" for the School Division. Board Chair, Sue Friedman, indicated that it had not been reviewed, but the issue could be
researched and information presented back to the Board. Human Resources and OMB staff have prepared background
information on the living wage and the fiscal impact of an adjustment for both the School Division and Local Government.
The School Division will receive this same information at their April 20th meeting.
STRATEGIC PLAN:
Goal 4.1: Provide effective, responsive and courteous service to our customers.
DISCUSSION:
The living wage is an annual income (or the equivalent hourly wage) that enables a person working full-time to meet their
family's basic needs. These basic needs adjusted for the costs in a given locality include the combined annual costs of
housing, food, childcare, healthcare, transportation, taxes and other necessities. Described below are two different
methods for calculating the living wage:
1. The Economic Policy Institute (EPI), a non-partisan think tank, bases its analysis on seven categories of need shown
below and estimates that a family income for two working adults and two children needs to be $44,592 for the
Charlottesville Metropolitan region. When this annual income is divided by full-time work or 2080 hours, the living hourly
wage is $10.72
Table I
January 2006 Hourly, Monthly, and Annual Estimated "Basic Needs" Budget
for the Charlottesville Metropolitan Area (Two Working Adults, Two Children)
Need Monthly Cost Hourly Cost
Taxes $349 $1.00
Other Necessities $359 $1.03
Transportation $375 $1.08
Health Care $401 $1.16
Food $587 $1.69
Housing $744 $2.15
Childcare $904 $2.61
Subtotal $3,716 $10.72
Annual Total $44,592 $44,592 ~
AGENDA TITLE:
Living Wage
AprilS, 2006
Page 2
2. Federal Living Wage Responsibility Act, 2003. The federal government defines the living wage as consisting of two
factors:
(1) an hourly wage (or salary equivalent) sufficient for a worker to earn, while working 40 hours a week on a full-
time basis, the amount of the Federal poverty level for a family of four (as published in the Federal Register by the
Department of Health and Human Services under the authority of section 673(2) of the Community Services Block
Grant Act (42 U.S.C. 9902(2))); and
(2) an additional amount, determined by the Secretary based on the locality in which a worker resides, sufficient to
cover the costs to such worker to obtain any fringe benefits not provided by the worker's employer.
For 2006, the official poverty threshold across all 48 states for a family of four is $20,000, which for a full-time worker
equates to $9.62 an hour. It is important to note that the $9.62 reflects wages only. The cost of benefits a worker would
need if they were not offered them by their employer is estimated by the federal government to be an additional $2.50 an
hour for a total wage of $12.12.
3. Market Competitiveness
The University recently increased their lowest entry wage to $9.37 per hour based on recent market survey data and
estimated that their total benefit package added an additional $3.45 above wages for a total compensation of $12.82 per
hour for the lowest paid employee.
The City of Charlottesville recently raised their lowest entry wage to $9.36 per hour based on the 2005 federal living wage
standard.
Albemarle County's lowest pay rate for entry level positions is currently $8.63 an hour. The proposed classified salary scale
for 2006-2007 will increase that minimum rate to $8.84 per hour. County employees have a benefit package, which is
approximately 30% of salary or an additional $3.80 an hour for the lowest paid employee, which equates to a total hourly
compensation of $12.64 for the lowest paid employee.
Financial Impact of a Livina Waae Adiustment
Option 1 - Increasing the Living Wage to $9.62/hour
There are currently 116 employees making less than $9.62/hr; 6 in local government and 110 in the schools, mostly
custodians, food service workers and after-school workers.
The cost to increase the living wage to $9.62 based on the federal living wage guidelines would be $106,250; $11,180 for
local government and $95,071 for the schools.
Option 2 - $10.72 -Increasing the Living Wage to $10.72/hr
There are currently 287 employees making less than $10.72 an hour; 13 in local government and 274 in the schools.
The cost to increase the living wage to $10.72 as estimated by the EPI for a family income of $44,592 would be $259,597;
$20,685 for local government and $238,912 for the School Division.
Option 3 - $9.37 - Increasing the Living Wage to be market competitive with the University and the City of
Charlottesville
There are currently 78 positions making less than $9.37 an hour; 5 in local government and 73 in the schools.
The cost to increase the living wage to $9.37 to be market competitive with the City of Charlottesville and the University
would be $24,104; $1,890 for local government and $22,214 for the School Division.
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AGENDA TITLE:
Living Wage
AprilS, 2006
Page 3
BUDGET IMPACT:
LIVING WAGE $9.62/hr LIVING WAGE $10.72/hr COMPETITIVE $9.37/hr
County Total $106,251 County Total $259,597 County Total $24,104
Local Govt Total $11,180 Local Govt Total $20,685 Local Govt Total $1,890
School Total $95,071 School total $238,912 School Total $22,214
RECOMMENDATIONS:
This report provides information on potential living wage calculations, as well as the financial impact if the Board chose to
increase the living wage for the lowest paid employees to $9.62 or $10.72 or the $9.37 competitive market adjustment
comparable to the University and the City of Charlottesville. If the Board has an interest in pursuing either of these options,
Human Resources will need additional time to analyze the impact on salary compression for other employees if the lowest
paid wages were increased to determine the total financial impact of proceeding. The School Division will be reviewing this
same information at their April 20th meeting.
06.044
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I
~'. School Board News - April 2006
~County
Public Schools A communications update from the Albemarle County School Board
Listening. Learning. Lt'ading. to the Albemarle County Board of Supervisors
School Board Policy FB, Facilities Planning: On March 9, 2006, the School Board changed the administrative
procedures of Policy FB - Facilities Planning. Changes to procedures include changing the title of the Long-Range
Planning Committee to Long-Range Planning Advisory Committee and defining the role of the committee specifically
to react to data and advise the Superintendent on needs for the Capital Improvements Program and redistricting. The
committee will be comprised of school division staff and eight citizens appointed by the School Board.
Procedures defined in Policy FB also give staff direction to annually develop school capacity ranges with
stated triggers, or action points, to address capacity concerns. This annual report will be used by staff to recommend to
the School Board necessary actions, to inform the Long-Range Planning Advisory Committee's work, and
communicate potential capacity concerns to school communities.
Changes related to redistricting include convening a committee when a new school is anticipated or when
directed by the School Board, changing the membership of the committee to include only one member from the Long-
Range Planning Advisory Committee, and having priorities established by the School Board prior to the redistricting
process beginning. These changes allow for extensive community engagement while fully utilizing staff expertise in
developing plans.
2006-2007 Calendar: At the March 23rd School Board meeting, the Board approved the Albemarle County Public
Schools Calendar for the 2006-2007 school year. School will begin two weeks prior to Labor Day, August 2151, and
end June 6th. The calendar will contain 180 instructional days, 200 teacher days, and 12 school planning days. The
school calendar is posted on the school division website at www.k12albemarle.org.
AVID: One of the outcome measures identified in the Division's strategic plan is an increase in the percentage of
students participating in advanced/honors level courses, particularly underrepresented NCLB populations, in an effort
to better prepare students for entry into four-year colleges and universities.
Based upon a study group's research, which included site visits to other school divisions, it was recommended
that the Division pilot a nationally-recognized support program called AVID, Advancement Via Individual
Determination.
The AVID program is designed to meet the educational and social needs of students in the middle--students
who, with support, have the potential to succeed in a rigorous course of study and go on to attend and graduate from a
four-year college or university. Through AVID, students--often from those groups most underrepresented on
postsecondary campuses--are prepared to meet four-year college entrance requirements by mastering college
preparatory curricula.
JROTC Program: An update on the program enrollment was provided and its impact on the staffing requirements for
other electives at Monticello High School. The Board reaffirmed its commitment to the program.
Living Wage: As requested, "living wage" data was provided to you by Assistant County Executive Roxanne White.
National Board Certified Teachers: During March, seven Albemarle County Public School teachers mailed their
voluminous, exhaustive application for National Board Teacher Certification. This certification process is so rigorous
that ACPS teacher mentors work with the applicants for nearly a year to prepare a 10-part application. The seven:
Cindy Kyle, Murray Elementary; Pete Fiddner, Brownsville; Wendy Eckerle, Brownsville; Cathy Meaney,
Brownsville; Jennie Buechner, Henley; Jane Shawn, Agnor Hurt; and Tim Howeth, Yancey, will not hear the results
until November. We applaud their obvious commitment to education and to lifelong learning. Our students are the
benefactors.
Other Items of Interest
. The Board welcomes new Deputy Clerk, Debi Moyers.
. Several School Board members will be attending the National School Boards Association conference in
Chicago April 8-11.
. School Board meetings in April will be April 20th (to avoid conflict with Passover) and April27tb.
James S. Utterback, PMP Virginia Department of Transportation
Charlottesville Residency Administrator 701 VDOT Way
Charlottesville, VA 22911
~ CHARLOTTESVILLE RESIDENCY MONTHLY REpORT
.r
MARCH 2006
CONSTRUCTION Active Construction Projects
Route 53 (Buck Island Creek bridge replacement project) 0053-002-101, C501, B601
Original completion date: 11/1/2005 Award amount: $1,644,187
Estimated completion date: 11/14/2005 Est. completion amount: $1,645,387.35
. Contractor will be painting bridge beams beginning 3/30/06.
BP-7 A-05 (District wide bridge painting project)
Original completion date: 10/31/2005 Award amount: $1,556,670
Estimated completion date: 3/1/2006 Est. completion amount: $1,556,670
. Contractor will resume work in Culpeper County on March 27,2006.
PM-7I-05
Original completion date: 6/1/06 Award amount: $2,944,001.95
Estimated completion date: 6/1/06 Est. completion amount: $3,288,649.45
. Contract has resumed work. Anticipates starting in Albemarle during the first week of April.
PRELIMINARY ENGINEERING
Albemarle County
. Route 22 / 250 Intersection Improvements, 0022-002-104, C501
On schedule for spring 2008 Construction with design in progress. Plan to meet with county staff in
April to discuss construction advertisement and funding.
. Route 631 McIntire Road, 0631-002-128, C502, B612, B657
On schedule for a June 2008 Ad Date. Right-of-way is currently updating estimates, performing title
searches, and updating plans to reflect information provided by those title searches.
. Route 691 Jarmans Gap Road, 0691-002-158, C501
Held a preliminary meeting with county staff to review public hearing plans. The public hearing is
scheduled for March 30th.
. Route 656 Georgetown Road, 0656-002-254, C501
Held preliminary meeting with county staff to review concepts for CIM The CIM schedule for March
28.
. Route 606 Dickerson Road, 0606-002-P75, N501
This project has been split into three portions (2 bridges w/approaches and a gravel road section). This
project will improve the gravel road section. Right of way and preliminary engineering is underway for
a Dec 2007 ad date.
. Route 643 Rio Mills Road, 0643-002-P76, N501
The standards are being considered due to proposed quarry opening along the road improvement area.
Currently contacting land owners for donation of right of way along the improvement area. Plan to
meet with county staff in April and review proposed improvements.
Greene County
. Route 627 Bacon Hollow Road, 0627-039-195, C501
Project is on schedule for December 2006 Ad Date.
Page 1 of4
I
Virginia Department of Transportation
701 VDOT Way
Charlottesville, VA 22911
PLANNING, PERMITS AND LAND DEVELOPMENT
Land Development Items Total This Total This
Month Fiscal
Year
Special Use Permits and Rezoning Application Review 5 36
Site Plan Reviews for new Subdivisions 10 96
New Entrance Plan Reviews 9 82
Total Permits Processed 66 561
Utility Permits Processed 15 171
Inspection of new Subdivision Street conducted 6 84
Inspection of new entrance conducted 113 820
Miles of Street Accepted in the State System 1.17 5.69
TRAFFIC ENGI:'iEERING
ALBEMARLE
Albemarle - Complete
RTE LOCATION ITEMS REQUESTED ACTION TAKEN
29 Rio intersection Request Yield to Oncoming Traffic Recommend no U
Sign turn sign on Rt 29
654 At Colonnades Request pedestrian crossing To sign crew 1/18/06
1411 Inglewood Speed Study and traffic count Speed compliant
1430 Solomon Speed study and traffic count Speed compliant
654 Barracks Road Ramps Request crosswalk at ramps Not recommended
Albemarle - Under review
RTE LOCATION ITEMS REQUESTED ACTION TAKEN
29 At 1670 Request for intersection signage Under review
29 Boulder Road Request to add strobe light to signals Under review
631 Old Lynchburg Rd VIC Ratio request Under review
631 Putt Putt Request for traffic signal Under review
640 Rt 784 to 641 Reduce speed & post this section Under review
641 Rt 29 to Advance Mills Request full signalization Under review
Request lower speed limit near
665 Buck Mountain Rd church Under review
688 Various locations Traffic counts Under review
743 At 676 Flashing light/extent turn lane Under review
781 Sunset Avenue Request traffic count Under review
810 Between 614 and 674 Request for speed study Under review
Greene - Complete
RTE LOCATION ITEMS REQUESTED ACTION TAKEN
Greene - Under review
230 Stanardsville to
Madison CL Request for truck restriction Under review
Page 2 of 4
Virginia Department of Transportation
70/ VDOT Way
Charlottesville, VA 22911
MAINTENANCE WORK COMPLETED
Albemarle County
. Patching pot holes completed on Routes 20, 29, 6, 715, 841, 742, 1150, 810,250,606,692,635,680,
164 and 708.
. Graded and added stone on Routes 688, 782, 702, 611, 689, 643, 661, 764, 662, 712 and 734.
. Cleared pipes and ditch work on Routes 704, 714, 20, 712, 620, 601, 1070,810,667,692,688,824,600,
612, 631 and 747.
. Apply dust control on Routes 704, 714, 720, 638, 824,689,688,682 and 637.
. Repaired shoulders on Routes 20, 250, 29, 6, 795, 620, 630 and 240.
. Picked up litter on Routes 20,719,708,631,627,620 and 164.
. Guardrail mowing on slopes on Routes 250, 715, 665, 250 and 164.
. Tree and brush removal on Routes 635,692,680,250 and frontage road F-l77.
. Removed large trees blocking box culvert Route780.
. Bridge work on Routes 600, 693 replacing deck bolts and tightening deck.
. Installed new trash cans at VDOT Memorial on Afton Mountain.
Greene County
. Pot hole patching completed on Routes 810, 615, 627, 606, 605, 633, 614, 663, 624 and 619.
. Graded and added stone on Routes 628, 629, 637, 634, 638, 605, 601, 642, 626,806 and 677.
. Cleaned out grates on Route 29.
. Cleaned up brush on Routes 33 and 29.
. Applied dust control on Routes 628,629,637,605,601,642 and 663.
. Mowed around guardrails on Routes 29,637,615 and 646.
. Remove debris from box culvert on Route 29
PLA:--INED MAI:--ITENA:--ICE WORK-ApRIL 06
. Albemarle and Greene County headquarters will be patching various routes getting ready for Slurry Seal
and Surface Treatment Schedules.
. Albemarle and Greene County headquarters will be machining dirt roads and repairing potholes on
various routes.
. Albemarle and Greene County headquarters will be getting mowing equipment ready for the upcoming
mowmg season.
. Albemarle and Greene County headquarters will be pulling ditches and cleaning pipes to improve
drainage.
. Brush cutting will be performed on Routes 29,676 and 632 in Greene County.
. Work on bridges on Routes 691, 742, 606, 641, and 715 in Albemarle County
. Remove built up cobble stone from low water bridges on Route 634 in Greene County.
. Litter pickup will be performed on various routes in Albemarle County.
. Guardrail mowing will continue on various routes in Albemarle County.
. Boom-axe work on Route 250, Afton Mountain in Albemarle County.
. Shoulder work will be performed on Routes 250, 726 and 240 in Albemarle County.
Page 3 of 4
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Virginia Department o/Transportation
701 VDOTWay
Charlottesville, VA 22911
MAINTENANCE BUDGET
I - - -TOTALMAINT BUDGET I
-FORECASTED EXPENDITURES
20 ---o--CUMULATIVE ACTUAL
15
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
rn -----
s::
~ 10 ---
:E ~
5 ~---
0 ~
Jul-05 Aug-05 Sep-05 Oct-05 Nav-05 Dee-05 Jan-06 Feb-06 Mar-06 Apr-06 May-06 Jun-06
Months
Page 4 0/4
Thomas Jefferson Soil & Water Conservation District Chair Nick Evans' statement
to the Albemarle Board of Supervisors, April 5, 2006
On behalf of the Soil & Water Conservation District, but more importantly the watersheds
of Albemarle and the critters therein, I thank you for your continued support of the
District programs. Watershed protection is the kind of job that never gets completed, it's
an ongoing struggle. The Board of Supervisors is saddled with making decisions on
development which will forever change the face of Albemarle. The people at the Soil &
Water District are committed to working for the best outcome in terms of water quality
and natural resource protection, given the reality of a changing landscape. It's a tough
game, but I'm upbeat about where we're at & where we're going.
You have some literature in your packet about the District programs, let me take a few
minutes to just highlight a few things.
In the past few years we've been putting a lot of effort & resources into our land
conservation easement program. We've set up a Foundation to administer the program
and to ensure we have funding to look after easements into the future. Beyond myself,
Albemarle is well represented on the Foundation Board by Ches Goodall of Albemarle
ACE program fame, and by Joy Mathews who has long been active advocating for
informed natural resources policy. We've a great Board, and there's good
communication with Albemarle staff.
The District's easements are aimed squarely at protecting water quality. We'll entertain
holding an easement on any piece of property that meets that test; many of the parcels
we currently have under easement are smaller than the Virginia Outdoors Foundation
will consider, or irregular in shape, such as 100-foot buffers along streams. In some
situations, placing forested land along a stream into permanent easement makes more
sense than constructing & maintaining stormwater ponds in a development, and it
usually costs less money. Keep this in mind as you work with proposed developments &
try to achieve the best long term outcome.
What's on the horizon with District? In Albemarle we need to expand our rural focus,
from programs that address traditional agriculture on large farms (which are dwindling in
number), to include landowners who have just created a 21-acre farmett with a couple
of horses (which seems to be proliferating across the landscape). Most of these people
want to do the right thing in terms of conservation management of their property, it's just
that they don't know what the right thing is, or maybe that they even need to be thinking
about it. At the local level we're designing outreach education targeted at this
demographic; at the state level we're working at expanding BMP cost-share programs to
include these smaller properties which, in aggregate have huge potential impact.
Another thing on the horizon is that the City of Charlottesville is joining the District. The
hole in the doughnut of our service area, which has existed since the beginning of time,
is about to be filled. This is good news in terms of a coordinated effort among all of the
jurisdictions that make up our watersheds. If you happen to be chatting with a City
Council member, give those folks a 'thumbs up', this is a good move.
I'd be happy to entertain questions, I may get into deep water & have to tum to our able
staff, let me introduce a couple of people so that you can put a face with a name.....
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I
. ~ouisa Office: E-mail: tjswcd@avenue.org
39 Industrial Dr.. Ste 2 Web Page: avenue.org/tjswcd
Louisa, VA 23093
Tel: 540-967-5940
THOMAS JEFFERSON
SOIL AND WATER CONSERVATION DISTRICT
2134 Berkrnar Drive, Charlottesville, VA 22901
Tel: 434-975-0224, Fax: 434-975-1367
March 27, 2006
Soil & Water Conservation District activities in Albemarle: Board of Supervisors update
The Thomas Jefferson Soil and Water Conservation District (TJSWCD) is a non-profit, self-governed
subdivision of state government which serves Albemarle, Fluvanna, Louisa and Nelson Counties and,
within a year, the City of Charlottesville. Our goal is to "exercise leadership in promoting natural
resource protection". The District's direction is set by elected directors from each member locality.
Albemarle's representatives for the current term are myself and Steven Meeks.
During the past year, the District has been involved in many activities that directly contribute to water
resource protection in Albemarle County:
CONSERVATION EASMENTS & RESOURCE PROTECTION:
In 2005, the District
0 Accepted 11,600 feet of regulation-directed riparian easements;
0 Provided funding for the planting of 40 acres of riparian forest buffer;
0 Conducted ongoing monitoring of75 acres of riparian easements representing about 23,500 linear
feet of stream banks;
0 Accepted an open-space easement on 40 acres overlooking James River at Hatton Ferry;
0 Installed a Spinymussel Habitat Improvement Project through a $31,000 grant from the National
Fish and Wildlife Foundation in partnership with The Nature Conservancy; and
0 Continued to offer to hold easements on forested riparian buffers as an alternative to stormwater
management strategies for developers.
TECHNICAL ASSISTANCE & FUNDING FOR CONSERVATION AGRICULTURE:
In 2005, the District
0 Provided nearly $100,000 in financial incentives to farmers for the installation of conservation
practices;
0 Prevented livestock from entering waterways by funding 42,500 feet of fencing and 10 watering
systems; and
0 Protected 360 acres of gt"azingJand through grazing management plans.
"To exercise leadership in promoting natural rl'source protection"
pnntedon @
recycled paper
6 ..
EDUCATION:
In 2005, the District
0 Served as coordinating body for the Rivanna Regional Storm water Education Partnership;
0 Implemented three commitments of Albemarle County's NPDES Stormwater Permit: illicit
discharge detection and elimination, public outreach and education, and public participation;
0 Educated almost 900 children and over 300 adults about soil and water protection; and
0 Conducted local and regional Envirothon competitions, qualifYing a Monticello High School
team to compete at the state level.
On behalf of the District, I thank you for your continued support. I would be happy to meet with you
further and discuss ways in which the District could expand its roll protecting Albemarle's Natural
Resources.
Sincerely,
Nick Evans, District Chairman, Thomas Jefferson Soil and Water Conservation District
Attached 2004 - 2005 Report & Januarv Newsletter
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Proposals to Extend Retiree Benefits and to Provide AprilS, 2006
a Matching Amount to Employees' Deferred
Compensation Plans ACTION: X INFORMATION:
CONSENT AGENDA:
SUBJECT/PROPOSALlREQUEST: ACTION: INFORMATION:
Request approval of recommendations
ATTACHMENTS:
STAFF CONTACT(S):
Tucker, White, Davis, Suyes, Gerome
REVIEWED BY:
LEGAL REVIEW: Yes
BACKGROUND:
Staff was requested to review options and costs to provide retirees an additional benefit due to the high cost of health
insurance. This request was initiated by retirees under the County's VERIP program who retired prior to age 60. The
VERIP program provides some benefits for five years, or age 65, whichever comes first. This means the benefits may
expire prior to the retiree reaching age 65 or Medicare eligibility.
The current VERIP program minimum eligibility is 50 years of age with 10 years of service and has two different elements.
1) Retirement Income - retirement income under VRS is calculated both normally and then with 5 additional years
of service, the difference between the two amounts and their actual VRS amount is paid for a period of 5 years or
age 65.
2) Retirement Health/income - retirees also receive the County's Board contribution for health insurance for 5
years or up to age 65. Currently, this amount is $5,755 annually. This amount is paid to the employee and can be
used to pay health insurance or any other purpose.
Options Reviewed
1) VRS Health Credit -. This is currently offered to School Professional Employees and was an option originally
considered for all employees, however as the amount offered by VRS is minimal; this would not adequately offset health
insurance costs. This option is not being considered further.
2) VERIP-Extension of Benefits
3) Provide a Match Amount to the Deferred Compensation Plan
The Board requested that Human Resources develop proposals as follows:
1 ) To extend retiree health benefits, and
2) To provide for a match amount to the deferred compensation plan
STRATEGIC PLAN:
Goal: 4.1 Provide effective, responsive and courteous service to our customers
DISCUSSION:
Albemarle County Local Government's success in implementing the County's Strategic Plan and meeting its stated goals
will depend on its ability to attract and maintain a high quality and high performing workforce in an extremely competitive
environment. The Board has recognized the importance of providing competitive salaries and benefits. As indicated in the
recent Human Resources Annual Report, an increasing number of employees are reaching eligibility for VERIP and
retirement benefits every year. As it is critical for Albemarle County to focus on retaining these employees and recruiting
skilled candidates, the County's total compensation plan is designed and evaluated in light of those objectives. Additionally
as the Joint Board's adopted strategy is to target benefits slightly above market, the value perceived by employees of our
overall benefits program and the costs of those benefit programs are evaluated in recommending new programs. In order
AGENDA TITLE:
Proposals - Extend Retiree Benefit & Match Deferred Compensation
April 5, 2006
Page 2
to provide comprehensive information, the following report provides:
1) Summary of Current Retirement Benefits
2) Review of Extending Retiree Benefits
3) Review of Providing an Employer Match to Deferred Compensation
4) Options
1) Summary of Current Retirement Benefits
In addition to the VERIP program, Albemarle County provides the Virginia Retirement System (VRS), a defined benefit
retirement plan to all full time employees. Contributions are paid in full by the County.
The following example illustrates the retirement benefits provided to employees and the differences in the current
retirement benefits. As indicated, additional benefits are provided as follows:
. Teachers-receive health insurance credit of $75 per month
. Employees in Law Enforcement Officer System (LEOS): Law enforcement officers, fire fighters, regional jail
officers, sheriffs are entitled to earlier eligibility for full retirement (twenty five service years, compared to thirty
service years for all other employees)
. Employees in Law Enforcement Officer System (LEOS) in hazardous duty position for 20 years receive an
additional hazardous duty stipend of $892 per month until reaching Social Security retirement age
Employee with Average Final Compensation of $45,000 Unreduced (Full) Retirement
Local
Government
50/30
$319 $319 $319
$479.58 $479.58 $479.58
$1,913 $1,913 $1,594
n/a n/a $892
n/a (Note:
Constitutional
Officers
Health Insurance Credit month I $75 n/a receive $45
Total yearly combined VERIP & VRS benefit $33,439.00 $32,539.00 $39,415.00
2) Review of Extendinq Retiree Benefits
New GASB Retiree Welfare Benefit Accounting Standard
An issue regarding retiree health insurance is the change in the way organizations plan to pay for the benefits. The
Governmental Accounting Standards Board (GASB), which is responsible for developing the accounting rules for State and
Local Government, recently changed from a pay-as-you-go accounting basis to an accrual basis. This will have a
significant impact on State and Local Government's financial statements. A new annual liability, called the Annual
Required Contribution (ARC) must be determined actuarially.
Current Trends in Retirement Health Benefits
Data indicates that the trend in the market is to limit benefits to retirees.
. Information from the EBRI (Employee Benefit Research Institute) article "The Impact of the Erosion of Retiree
Health Benefits on Workers and Retirees" indicates that "the percentage of private-sector employers offering
health benefits to retirees has been declining in the United States for many years. The Financial Accounting
Standards Board triggered most of the changes when it approved Financial Accounting Statement which requires
companies to record retiree health benefit liabilities on their financial statements. Today, the public sector faces
similar accounting standards and similar cost pressures and the percentage of local governments offering retiree
health benefits have declined. Numerous studies have examined the erosion of employment-based retiree health
.
AGENDA TITLE:
Proposals - Extend Retiree Benefit & Match Deferred Compensation
AprilS, 2006
Page 3
benefits and its impact on retirees. These studies have consistently found that fewer employers are offering retiree
health benefits. It has also been shown that current workers are becoming increasingly pessimistic about ever
receiving retiree health coverage and that public-sector employers (notably local governments) are following the
private-sector's lead in cutting back on retiree health benefits. Most workers in the United States will never be
eligible for health insurance in retirement through an employer. Very few employers offer this benefit, and the
number that do have been declining."
. According to the article "RIP: Retiree Health Benefits" in Kiplinger's Personal Finance Magazine, "Soaring health-
care costs, the competitive pressures of a global economy and the growing ratio of retirees to active workers are
prompting companies to rethink the promises they made to workers about free or low-cost health care for life. And,
in the face of this troubling trend, both workers and retirees have few options but to prepare to shoulder a larger
share of health-care costs in the future. Many companies have announced, or revealed that they are considering,
reductions in or elimination of retiree health insurance. The bottom line: Most current and future retirees are
vulnerable to cuts in their health benefits."
Extending Retiree Benefits
The current monthly cost of individual only coverage ranges from $497.33 (low option) to $525.33 (high option). This
proposal provides a $500 per month contribution for those retirees with twenty five years of service with Albemarle County
once VERIP has expired before age 65. A lesser benefit amount, for example $250 per month, would reduce the annual
county contribution shown below by 50%. The first chart illustrates the estimated cumulative costs of extending benefits, as
well as a projection of the existing VERIP costs.
The second chart illustrates the cost per year and the cumulative costs of extending benefits to existing
retirees.
"' ~~~~~~IemII~_~~~
Eligible retirees 25 36 44 42 40 43 30 21 13 5 1
Annual cost 150000 216000 264000 252000 240000 258000 180000 126000 78000 30000 6000
Cumulative cost 366000 630000 882000 1122000 1380000 1560000 1686000 176400 1794000 1800000
The third chart includes current employees who will have at least twenty five years of service and will meet
full retirement eligibility within five years (adjusting for the five years of VERIP eligibility). This proposal
provides $500 per month for current employees who will have at least twenty five years of service, will meet
full retirement eligibility within five years and retire by July 1,2011. This will begin once an employee has
retired and VERIP is exhausted and will be paid for 5 years or to age 65 whichever comes first. The costs
reflected are based on the assumption that all eligible employees would retire upon first year of eligibility (the
worst case scenario).
AGENDA TITLE:
Proposals - Extend Retiree Benefit & Match Deferred Compensation
April 5, 2006
Page 4
LG est cost 42,000
Cumulative cost 258,000 420,000 600,000 810,000 984,000 1,134,000 1,248,000 1,344,000 1,386,000
School eli retirees 106 112 106 109 109 73 56 43 26 14
School est cost 636,000 672,000 636,000 654,000 654,000 438.000 336,000 258,000 156,000 84,000
Cumulative cost 1,308,000 1,944,000 2,598.000 3,252,000 3,690,000 4,026,000 4,284,000 4,440,000 4,524,000
3) Provide a Match Amount to the Deferred Compensation Plan
This would provide a benefit for all employees. As indicated in the February 1,2006, Executive Summary, considerations
are as follows:
. Research indicates that a match to deferred compensation is valuable in recruitment and retention
. The current trend in market is that more public sector organizations are offering matches in order to be competitive
with 401 (k) plans in private sector
0 Adopted market data-4 out of 29 organizations offer employer contribution
0 Municipal Survey of 35 localities in V A and NC indicates that 13 organizations provide a match
. A match gives employees have incentive to save, which enables accumulation of resources to meet expenses in
retirement (such as medical costs)
0 Studies show that even a small incentive (as low as $25 per month) can boost participation in the deferred
compensation plan-average participation in public sector 457 plans is 39%, when a match is present, the
average rate increases to 51 %
. Participation in plan is increased, thereby filling a gap in retirement income
0 Data indicates that income replacement by VRS for employees with 30 service years or more is adequate,
but those with less than 30 will need to supplement
. An employer contribution to deferred compensation is a visible benefit to employees and allows for contributions
and earnings to grow tax-deferred
. Albemarle County employee feedback indicates that this is a desired benefit
0 (Palmer & Cay focus groups 2000, Open Enrollment Survey 2005)
Recommendation: Albemarle County provides a match amount of 25% of the employee's contribution to the 403(b) or 457
deferred compensation plans up to a maximum $300 per year. Objectives in designing this match include: ease of
administration, communication and selection of match amount to provide an incentive for all employees to contribute
towards their own retirement needs, such as health care expenses.
BUDGET IMPACT:
Extendinq Retiree Benefits
. Current retirees with at least 25 years service - Cumulative Cost - $1,800,000
. Current retirees with at least 25 years service - Annual Cost- approximately $150,000 in FY07; average
annual cost for 11 years approximately $165,000
. Employees who retire by July 1, 2011 with 25 years service- Cumulative Cost-$5,91 0,000
AGENDA TITLE:
Proposals - Extend Retiree Benefit & Match Deferred Compensation
AprilS, 2006
Page 5
Provide a Match Amount to the Deferred Compensation Plan
. At current participation rates (32%)- Annual cost is $249,600
. At expected participation rates (57%) - Annual cost is $444,600
RECOMMENDATIONS:
Options for consideration:
1 ) Albemarle County provides a $500 per month or a lesser contribution for five years for current retirees who
have twentv five years of service with Albemarle County whose VERIP has expired and are not yet 65.
2) Albemarle County provides $500 per month or a lesser contribution for current employees who will have at
least twenty five years of service. will meet full retirement eljqibilitv within five years and retire by July 1,
2011. This will begin once an employee has retired and VERIP is exhausted and will be paid for 5 years or
to age 65 whichever comes first.
3) For all other emplovees, Albemarle County provides a match of 25% of the employee's contribution to the
403(b) or 457 deferred compensation plans to a maximum County contribution of $300 per year.
06.045
.
.
Retiree Benefits: Proposals
rtl Current Retirees
rtl Current Employees Close to Retirement
rtl All Other Employees -
Deferred Compensation Match
Retiree Benefits: Current
Current Benefits
Based on AFC of$45,000
Teacher... Cla......ified Public Safety
VRS Lifetime Monthly $1,913 $1,913 $1,594
Benefit
VRS Monthly Hazardous n/a n/a $892
Duty Stipend
VRS Monthly Health $75 n/a n/a
Insurance Credit
TOTALS (Annual- To $33,439 $32,539 $39,415
Include VERIP)
1~~~. (J 0
9 1
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~
Option 1:
Extending Current Retirees' Benefits
IIlI $500 per month
III 25 years o/service wi Albemarle County
III Once VERIP benefits end
III Up to Age 65
Number of Participants Cumulative Cost
LocaL Government 15 $300,000
SchooL.. 69 $1,500,000
TOTAL 84 $1,800,000
Option 1:
Extending Current Retirees' Benefits
Yearly Cost
Year # of Retirees Year(r Cost Cumulative Cost
2007 25 $150,000
2008 36 $216,000 $366,000
2009 44 $264,000 $630,000
2010 42 $252,000 $882,000
2011 40 $240,000 $1,122,000
2012 43 $258,000 $1,380,000
2013 30 $180,000 $1,560,000
2014 21 $126,000 $1,686,000
2015 13 $ 78, 000 $1,764,000
2016 5 $30,000 $1,794,000
2
i
.
...
Option 2:
Current Employees Close to Retirement
III $500 per month
III 25 years of service wi Albemarle County
iii Meet full retirement eligibility within 5 yea
iii Will begin once VERIP is exhausted and will
pay for 5 years OR to Age 65
Option 2:
Current Employees Close to Retirement
Yearly Cost
Year # of Retirees Yearly Cost Cumulative Cost
2012 128 $768,000
2013 133 $798,000 $1,566,000
2014 133 $ 798,000 $2,364,000
2015 139 $834,000 $3,198,000
2016 144 $864,000 $4,062,000
2017 102 $612,000 $4,674,000
2018 81 $486,000 $5,160,000
2019 62 $372,000 $5,532,000
2020 42 $252,000 $5,784,000
3
..
.
Option 3:
Deferred Compensation Match
l1li Albemarle County matches 25% of employee
contribution, up to $300 per year.
III Example:
Employee contributes $200.00.
Albemarle County contributes $50.00.
Employee contributes $1,200.00.
Albemarle County contributes $300.00
Provides incentive for all employees to
contribute toward their own retirement needs.
4
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Reduced BPOL Tax Rate for Direct Retail Sales April 05, 2006
SU BJECT/PROPOSALlREQUEST: ACTION: INFORMATION: X
Worksession to Discuss Staffs Analysis of a
Reduced BPOL Tax Rate for Direct Retail Sales and CONSENT AGENDA:
the Draft Ordinance to Implement This Proposal ACTION: INFORMATION:
STAFF CONTACT(S): ATTACHMENTS: Yes -----
Tucker, White, Davis, Herrick, Wiggans, Walters
REVIEWED BY:
LEGAL REVIEW: Yes
BACKGROUND:
At its March 1, 2006 meeting, the Board discussed a request that it approve a reduced Business, Professional, and
Occupational License (BPOL) tax rate for direct retailers. The Board asked staff to prepare an analysis of the issue and a
draft ordinance to review at its AprilS, 2006 meeting.
This analysis is provided below. It includes a brief review of the history and current status of the BPOL tax in Virginia, an
analysis of the financial implications of reducing the rate for direct retail sales, and the advantages and disadvantages to
the County of this request. The draft ordinance is included as Attachment A.
STRATEGIC PLAN:
4.0 Provide effective and efficient County services to the public in a courteous and equitable manner.
DISCUSSION:
HISTORY/CURRENT STATUS:
The BPOL tax has existed for quite some time in Virginia. Practically unheard of in the colonial period, it was recognized
as a source of revenue at the state level following the War of 1812 when the state government assumed Virginia's quota of
the costs of that war. By 1850, the policy of levying a license tax on practically all well-established businesses and
professionals was adopted. Today, the BPOL tax remains an important source of revenue to localities. The County of
Albemarle generated $8.0 million of revenue in FY05 and it is estimated that it will generate $8.9 million of revenue in
FY06.
All 50 states have some form of license tax. BPOL in Virginia is a tax levied on gross receipts without any deduction for
expenses. Virginia does not allow local governments to levy an income tax which would take expenses into account. In
response to concerns raised by businesses over different interpretations of the Code, Virginia significantly amended BPOL
laws in 1996 to help ensure a more uniform administration of BPOL taxes throughout the Commonwealth. State law
requires BPOL to be structured to categorize business activities that display similar operating ratios and sets maximum tax
rates per gross receipts for these categories of businesses. Localities have the option to set lower rates. The Virginia
Department of Taxation assists by publishing Guidelines which are amended periodically.
FINANCIAL ANALYSIS:
Staff identified three businesses that currently report sales that meet the definition in the proposed Ordinance for Direct
Retail Sales. The draft Ordinance defines a "direct retail sale" as a retail sale made to a remote buyer ordering by
telephone, internet, or mail, in which the item(s) sold islare shipped by common carrier or by the U.S. Postal Service.
Direct Retail Sales currently is not a separate classification for BPOL reporting and taxation. All retail sales are reported
and levied as Retailers or Retail Merchants. Retail merchants generated BPOL tax revenue of $2.9 million for FY05 and
are estimated to generate $3.3 million for FY06. Staff believes that there are more retail merchants that have sales that
meet the definition but is unable to identify them or segregate the amount of sales. The amount of sales may be
substantial.
AGENDA TITLE:
Reduced BPOL Tax Rate for Direct Retail Sales
AprilS, 2006
Page 2
Annual sales for direct retailers in Albemarle County, including actual amounts for the known retailers and an estimate for
unknown retailers could range anywhere from $140 to $200 million (due to confidentiality reasons, staff can not disclose
the sales figures for the known retailers or the estimate for the unknown retailers). Although extremely difficult to predict
from current information, the increasing trend toward this type of direct sales versus counter sales, could increase this
estimate to as much as $300 million. These sales are subject to the current BPOL rate of $0.20 per $100 of sales. The
proposed Ordinance would reduce the rate to $0.10 per $100 of sales. Using the $200 million direct retail sales estimate,
this reduction would decrease the tax revenue to the County from these direct retail sales from $400,000 to $200,000, an
annual decrease of $200,000. If the rate was reduced to $0.025 per $100 of sales, the reduction would decrease tax
revenue to the County from these direct sales to $50,000, an annual decrease of $350,000.
The above analysis has dealt specifically with BPOL. It should be noted that direct retail sales businesses are subject to
real estate tax, personal property tax, and consumer utility tax, as well as being an agent to generate consumer sales and
use taxes. Because these taxes mayor may not be lost or replaced by other businesses, any analysis of lost taxes due to
a business relocating because of the amount of the BPOL tax is speculative and uncertain.
ADV ANT AGES/DISADV ANT AGES:
The advantages to Albemarle County of reducing the BPOL tax on Direct Retail Sales include:
. A reduced tax may retain businesses thinking of relocating elsewhere.
. A reduced tax may give non-resident direct retail sales businesses an incentive to relocate to Albemarle.
. Direct retail sales operations may not require the same level of County services as other businesses.
The disadvantages to Albemarle County of reducing the BPOL tax on Direct Retail Sales include:
. Other businesses may request additional tax rate reductions.
. Other businesses that have internet/catalog operations not currently identified may meet the definition, increasing
the financial impact on the County of reducing the rate by an amount higher than noted above.
. Replacement of the loss of BPOL tax revenue would be shifted to County residents since most of the tax burden
for direct retail sales operations is ultimately borne by customers living elsewhere.
. Businesses may still relocate elsewhere even if the rate is reduced.
. Greene County is the only locality in Virginia that differentiates and sets a different BPOL tax rate for a class of
business similar to Direct Retail Sales as defined in the draft Ordinance.
BUDGET IMPACT:
As noted above, a ten cent reduction in the BPOL rate on Direct Retail Sales would decrease County revenues annually by
$200,000. A 17.5 cent reduction in the rate, from 20 cents per one hundred dollars to 2.5 cents per one hundred dollars,
would decrease County revenues annually by $350,000. The annual impact on County revenue of each one cent reduction
in the BPOL tax rate on Direct Retail Sales is approximately $20,000.
An alternative to reducing the BPOL tax rate of Direct Retail Sales only is to reduce BPOL tax rates on all sales and
services. The impact of each one cent reduction in the rates is approximately $380,000 in FY 2006-07.
RECOMMENDATIONS:
The analysis presented above is for Board discussion and review. If the Board desires to consider an amendment of the
BPOL tax rate for direct retail sales, staff recommends that the Board (1) determine the reduced rate it wishes to consider
and (2) authorize a public hearing to be advertised for an ordinance to amend ~ 8-617 of the County Code to reduce the
BPOL tax rate for direct sales as defined in the attached draft Ordinance.
ATTACHMENTS
A - Draft BPOL Ordinance for Direct Retail Sales
06.043
Attachment A
Draft: March 16, 2006
ORDINANCE NO. 06-8( )
AN ORDINANCE TO AMEND CHAPTER 8, LICENSES, ARTICLE VI, SCHEDULE OF TAXES, DIVISION IV,
PERSONAL, PROFESSIONAL, BUSINESS OR REPAIR SERVICE BUSINESS, OCCUPATIONS AND
PROFESSIONS, OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA
BE IT ORDAINED By the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 8, Licenses,
Article VI, Schedule of Taxes, Division IV, Personal, Professional, Business or Repair Service Business, Occupations
and Professions, of the Code of the County of Albemarle, is hereby amended and reordained as follows:
By Amending:
Sec. 8-617 Retailers or retail merchants
CHAPTER 8. LICENSES
ARTICLE VI. SCHEDULE OF TAXES
DIVISION 4. PERSONAL, PROFESSIONAL, BUSINESS OR
REPAIR SERVICE BUSINESS, OCCUPATIONS AND PROFESSIONS
Sec. 8-617 Retailers or retail merchants.
Each person engaged as retailer or retail merchant shall be subject to the license tax, and other provisions, set
forth herein:
A. Each person engaged as a retailer or retail merchant shall be subj ect to a license tax of twenty cents
($0.20) for each one hundred dollars ($100.00) of gross receipts. other than as orovided in subsection (B) herein.
B. Each nerson enl!al!ed as a retailer or retail merchant shall be subiect to a license tax of ten cents
($0.10) for each one hundred dollars ($100.00) of !!fOSS receints on direct retail sales. For numoses of this section. a
"direct retail sale" is defined as a retail sale made to a remote buver orderinl! bv telenhone. internet. or mail. in which
the item(s) sold is/are shinned bv common carrier or bv the U.S. Postal Service.
BS;:;. Retailers or retail merchants include, but are not limited to, the following:
Aircraft or aircraft parts.
Alcoholic beverages.
Antiques.
Auto accessory, tire, battery.
Automobile graveyards.
Auto sales, motor vehicle dealers.
Bakeries, caterers.
Bicycles.
Boats, motors.
Books, stationery.
Building materials.
Candy, nut stores.
Cigar, tobacco stands, newsstands.
Confectionery.
Custom tailor.
Dairy products.
Delicatessen.
Department stores.
1
I
Attachment A
Draft: March 16, 2006
Drapery, curtain, upholstery.
Drugs.
Dry goods stores.
Eggs, poultry.
Family clothing.
Farm equipment.
Filling stations.
Firearms.
Fish, seafood market.
Floor covering.
Florists.
Fruit stores, vegetable markets.
Fuel, ice.
Furniture.
Furriers.
Garden supplies.
General stores.
Gift, novelty, souvenir.
Grocery.
Hardware.
Heating, plumbing, electrical equipment.
Hog, grain, feed, seed.
Hosiery.
Jewelry.
Junk or secondhand merchandise.
Lightning rods.
Luggage.
Lumber goods.
Meat markets.
Men's and boy's clothing.
Millinery.
Motorcycle.
Musical instrument.
Office, store, appliance supply.
Optical.
Other clothing.
Paint, glass, wallpaper.
Photographic, supply, equipment.
Radio, television or household appliances.
Restaurants, eating places, nightclubs.
Secondhand stores, other than junk.
Scientific, medical supplies.
Shoes.
Soda fountain.
Sporting goods.
Travel bureau or tour agent.
Used cars.
Variety stores.
Workmen's clothing.
All other retail stores and retail merchants' occupations, businesses or trades not included herein and not
otherwise taxed by this chapter.
2
Attachment A
Draft: March 16, 2006
(3-15-73, S 55; 4-21-76; 3-10-82; Ord. 96-11(1), 11-13-96, S 11-68; Code 1988; S 11-68; Ord. 98-A(1), 8-5-98)
State law reference--Va. Code S 58.1-3703.
This ordinance shall be effective on and after January 1,2007.
I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of an Ordinance duly adopted
by the Board of Supervisors of Albemarle County, Virginia, by a vote of _ to _, as recorded below, at a
regular meeting held on
Clerk, Board of County Supervisors
Aye Nay
Mr. Boyd - -
Mr. Dorrier - -
Mr. Rooker -
-
Mr. Slutzky - -
Ms. Thomas -
-
Mr. Wyant - -
3
I
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Proposed FY 2006 Budget Amendment AprilS, 2006
SUBJECT/PROPOSAUREQUEST: ACTION: X INFORMATION:
Public Hearing on the Proposed FY 2006 Budget
Amendment in the amount of $2,892,191.95 and CONSENT AGENDA:
request approval of amendment and of ACTION: INFORMATION:
Appropriations #2006057, #2006058, #2006059,
#2006060,#2006061,#2006062, and #2006063
provide funding for various General Government, ATTACHMENTS: Yes ~---
School, and Capital programs.
STAFF CONTACT(S): REVIEWED BY:
Messrs. Tucker, Davis, Breeden, Wiggans; Ms. I
White
LEGAL REVIEW: Yes
BACKGROUND:
The Code of Virginia 915.2-2507 stipulates that any locality may amend its budget to adjust the aggregate amount to be
appropriated during the current fiscal year as shown in the currently adopted budget. However, any such amendment which
exceeds one percent of the total expenditures shown in the currently adopted budget or the sum of $500,000, whichever is
lesser, must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the
budget The Code section applies to all County funds, i.e., General Fund, Capital Fund, E-911, School Self-Sustaining, etc.
STRATEGIC PLAN:
4.2 Fund County services in a fair, efficient manner and provide needed public facilities infrastructure.
DISCUSSION:
The proposed increase of this FY 2006 Budget Amendment totals $2,892,191.95. The estimated expenses and revenues
included in the proposed amendment are shown below:
ESTIMATED EXPENDITURES
General Fund $ 20,665.00
Education Fund $ 242,880.70
Education Programs/Grants $ 69,441.54
Capital Improvements Fund $ 2,559.204.71
TOTAL ESTIMATED EXPENDITURES - All Funds $ 2,892,191.95
ESTIMATED REVENUES
Local Revenues $ 60,383.50
State Revenues $ 6,960.96
Federal Revenues $ 26,941 .54
General Fund Balance $ 2,571,613.75
Other Fund Balance $ 226.292.20
TOTAL ESTIMATED REVENUES - All Funds $ 2,892,191.95
AGENDA TITLE:
Proposed FY 2006 Budget Amendment
AprilS, 2006
Page 2
The budget amendment is comprised of seven (7) separate appropriations as follows:
. Three (3) appropriations (#2006057, #2006058, and #2006062) totaling $312,992.24 for various education
programs;
. One (1) appropriation (#2006059) in the amount of $6,365.00 for additional funding for the State & Local
Hospitalization Program;
. One (1) appropriation (#2006060) totaling $2,558,534.71, transferring FY05 revenue surplus and expenditure
savings to CIP;
. One (1) appropriation (#2006061) providing $13,675.00 in local match funding for LiveScan equipment for the
Sheriff's Office; and
. One (1) appropriation (#2006063) totaling $625.00 for a donation to recognize and reward our fire and rescue
volunteers.
A detailed description of these requests is provided on Attachment A.
RECOMMENDATIONS:
Staff recommends approval of the FY 2006 Budget Amendment in the amount of $2,892,191.95 after the public hearing,
and then approval of Appropriations #2006057, #2006058, #2006059, #2006060, #2006061, #2006062, and #2006063 to
provide funds for various General Government, School, and Capital Improvement programs as described in Attachment A.
06.039
Attachment A
Aoorooriation #2006057 $254.721.70
At its Board meeting on February 9,2006, the School Board approved the following appropriation:
B.F. Yancey Elementary School received a donation in the amount of $4,579.50 from the Church of Saint John the
Baptist of the Woods Foundation. It has been requested that this donation be used to help fund a field trip for
Yancey students.
B.F. Yancey Elementary School received a donation in the amount of $250.00 from M. Denise Williams. It has been
requested that this donation be used to help fund a field trip for B. F. Yancey students.
B.F. Yancey Elementary School received a donation in the amount of $100.00 from the JLV Corporation (Green
Mountain Country Store). It has been requested that this donation be used to help fund a field trip for Yancey
Students.
Following completion of the FY 2004-05 audit, reappropriation of school carryover funds takes place and portions of
building rental funds are returned to schools. These total $226,292.20.
Monticello High School received a donation in the amount of $1,000.00 from Henry and Joann Walker. It has been
requested that this donation be used towards the needs of Monticello High School students.
The Henley Middle School Cultural Enrichment Program, formally the Frederick S. Upton Foundation Grant, has
received a grant donation from Douglas and Sarah DuPont in the amount of $1,000.00 and from JP Morgan
Company in the amount of $7,000.00. These donations will support Henley's Cultural Enrichment Program in
funding artists-in-residence programs: Sculpture, Writer, and Dramatic Interpretation. The projects will involve
interactive activities to include hands on learning experiences for students with performing, visual and musical arts.
The William A. Jones III Chapter of the Air Force Association has awarded Doug Mullinex of Burley Middle School
with a Teacher Grant in the amount of $500.00. The funds will be used to support his class project titled "Solar Car
Design: a culminating class project designed to assess student's knowledge of applied physical principles."
The Junior League of Charlottesville (JLC) has awarded Stony Point Elementary a grant in the amount of $1,000.00.
The funds will be used to expand the library's reference collection.
The Freas Foundation has awarded Jack Jouett with a grant award in the amount of $8,000.00. As a supplement to
this grant award the Jouett PTO has made a donation of $4,000.00. These grant donations will be used to purchase
a new photocopier for teacher use.
The Wal-Mart Foundation has awarded Red Hill Elementary a grant in the amount of $500.00. The funds will be
used to purchase non-fiction literary materials.
The Wal-Mart Foundation has awarded Stony Point Elementary a grant in the amount of $500.00. The funds will be
used to support a two week artist in residence program which will accentuate the importance of diversity and the
richness it can bring to a community.
Aoorooriation #2006058 $ 38.270.54
At its meeting on February 23,2006, the School Board approved the following appropriation:
B.F. Yancey Elementary School received a donation in the amount of $1 00.00 from T & N Printing, Inc. It has been
requested that this donation be used to help fund a field trip for Yancey students.
The Albemarle County Public Schools has received the Title II, Part D, Enhancing Education Through The
Technology Formula Subgrant in the amount of $26,941.54 for FY05-06. These funds will be used to improve
student academic achievement through the use of technology in schools, providing funds for teacher training and
curriculum development.
B.F. Yancey Elementary School received a donation in the amount of $150.00 from Herring's Trenching and Well
Pump Service, LLC. It has been requested that this donation be used to help fund a field trip for Yancey students.
B.F. Yancey Elementary School received a donation in the amount of $100.00 from Land Planning & Design
Associates, Inc. It has been requested that this donation be used to help fund a field trip for Yancey students.
Greer Elementary School received donations totaling $670.00: SA Albrecht donated $50.00, Matthew & Dory
Neurock donated $100.00, Don & Karen Bergstresser donated $50.00, Mark & Ingrid McLane donated $20.00,
Benny & Lali Mathew donated $100.00, Carla Anderson donated $5.00, Cindy Campos donated $10.00, Katherine
Day donated $20.00, Mark & Amy Robbins donated $100.00, Jee Soo Shin donated $10.00, Tatito Senga donated
$10.00, Dari Martinez donated $5.00, Hunter & Jennifer Wood donated $25.00, Alfred Dunu donated $25.00, Carol
Yang donated $20.00, Elizabeth Word-Glennie donated $20.00, Oscar & Sonia Moreira donated $25.00, The
paymar Family donated $5.00, Byung & Chong Ju donated $10.00, Jie Bai donated $25.00, The Garbarino Family
donated $20.00, and Kin & Joan Choi donated $15.00. These donations will help fund the construction of a track at
Greer Elementary.
The School Board agreed to purchase new laptops for their use in the current year. The laptops will be purchased from the
School Board reserve at a cost of $10,309.00.
Aoorooriation #2006059 $ 6.365.00
The Department of Medical Assistance Services (DMAS) administers the State and Local Hospitalization (SLH)
program for the Commonwealth of Virginia. For FY 2005, the total state appropriation is $10.8 million (84.1 %) and
the total local share funding will be $2.0 million (15.9%), for a total funding of $12.8 million. As in prior years, some
localities will experience similar allocations to previous years, and some will be significantly different. The localities
that are changing significantly this year are primarily changing due to changes in claims data from fiscal year 2004.
DMAS is also implementing a calculation change that meets all the requirements of Section 32.1-343 et seq., of the
Code of Virginia, which will result in a more equitable distribution to localities. DMAS has proposed a two-year
phased in approach which should result in a smoother transition for localities. As a result, an additional $6,365.00 is
needed for the County's share of the State and Local Hospitalization program for FY06.
Aporooriation #2006060 $2.558.534.71
The Board of Supervisor's approved policy allocates 100% of unbudgeted revenues and 60% of departmental
expenditure savings to the CIP Reserve Fund for future capital needs, capital repairs and maintenance items and/or
debt service. The policy further states that the remaining 40% of expenditure savings may be used for other projects
at the Board's discretion and approval. The policy was developed to establish guidelines for the use of end-of-year
revenues and expenditure savings. The preliminary estimate of the transfer to the CIP Reserve Fund was approved
by the Board at its October 5th meeting with the understanding that the appropriation of those funds would be
finalized when the fiscal year audit was completed. This appropriation authorizes the transfer of $1 ,475,017.82 in
unbudgeted FY05 revenue and $1,083,516.89 in FY05 expenditure savings to the CIP Reserve Fund pursuant to
this policy.
Aoorooriation #2006061 $13,675.00
The Virginia State Police and Compensation Board are working together to have 95% of fingerprints and
photographs submitted to the Virginia State Police by Sheriff's and Regional Jails done by LiveScan by July 1,2007.
LiveScan is an integrated booking system that electronically captures, prints, and transmits fingerprints and data
and has significant benefits over traditional ink methods. The State Compensation Board will contribute $6,960.96 of
the $13,675.00 cost with the County's $6,714.04 share being funded with General Fund balance.
Aoorooriation #2006062 $ 20.000.00
At its meeting on March 9, 2006, the School Board approved the following appropriation:
The Saint John the Baptist in the Woods Foundation has made a grant in the amount of $20,000.00 to the Club
Yancey Program. The Foundation is a founding partner and has agreed to make an annual contribution which will
assist with funding the Site Coordinator's salary and compensation expenses.
Aoorooriation #2006063 $ 625.00
In November 2005 the local Sam's Club donated $625.00 to the Fire/Rescue Department to recognize and reward
our volunteers. Fire/Rescue has requested that there funds be appropriated in to the Volunteer Recognition budget
code within the Fire/Rescue Recruitment and Retention cost center.
l
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Wickham Pond - Request to amend the Albemarle AprilS, 2006
County Service Authority Jurisdictional Area
ACTION: X INFORMATION:
SU BJECT/PROPOSALlREQUEST:
Public hearing to review a proposed amendment to CONSENT AGENDA:
the ACSA Jurisdictional Area Boundary to provide
water and sewer service to Tax Map 56, Parcel 92 ACTION: INFORMATION:
located in the Crozet Community. The property is
located in Route 240, adjacent to the Highlands /'"
subdivision, in the Community of Crozet. ATTACHMENTS: Yes
STAFF CONTACT(S):
Messrs. Tucker, Foley, Davis, Cilimberg, Benish REVIEWED BY:
LEGAL REVIEW: YES
BACKGROUND:
The applicant is requesting ACSA Jurisdictional Area designation for water and sewer service for the Wickham Pond
development approved by the Board of Supervisors at its meeting on January 4, 2006. The 20.5 acre property is located
on the south side of Route 240, adjacent to the Highlands subdivision (see Attachment). The property is located within the
designated Crozet Development Area, in the Whitehall Magisterial District. The parcel is currently designated for "water
only to existing structures." The applicant is requesting water and sewer service to serve the development. The Board
previously reviewed this request on March 1, 2006 and set this public hearing for comment on this proposal.
STRATEGIC PLAN:
2.2 Protect and/or preserve the County's natural resources.
DISCUSSION:
The subject property is located in the Crozet Development Area. The water supply for Crozet is provided by the Beaver
Creek Reservoir. Sewer service is provided by the Moore's Creek Treatment Plant via the Crozet Interceptor.
The Comprehensive Plan provides the following concerning the provision of water and sewer service to the Development
Areas:
"General Principle: Urban Areas, Communities, and Villages are to be served by public water and sewer (p. 114)."
"Provide water and sewer service only to areas within the ACSA Jurisdictional Areas (p. 130)."
"Follow the boundaries of the designated Development Areas in delineating Jurisdictional Areas (p.130)."
The Comprehensive Plan recommends serving the Development Areas with public water and sewer service. This parcel is
located within the Crozet Development Area, so designating it as part of the ACSA Jurisdictional Area for public water and
sewer service would align with County policy.
In December of 2005, as part of the Board's consideration of the Chitester request to amend the Jurisdictional Area in
another part of Crozet, staff noted that while most of the Crozet Development Area is designated for water and sewer
service, there are some parcels that have restricted designations ("water only", "water only to existing structures" or "limited
service") or that are not included in the Jurisdictional Area. (See Attachment B) At that time, the Board directed staff to do
the necessary research and set a separate public hearing to designate all properties within the designated Development
Area for water and sewer service. Staff is in the process of doing the research to prepare for a comprehensive
amendment of the Jurisdictional Area for Crozet, but will not be finished before this request goes to public hearing.
AGENDA TITLE:
Wickham Pond - Request to amend the Albemarle County Service Authority Jurisdictional Area
AprilS, 2006
Page 2
BUDGET IMPACT:
The property owner will bear the costs for water and sewer hook-up.
RECOMMENDATIONS:
As a general policy, staff has advised that public utility capacity should be reserved to support development of designated
Development Areas. Since this property is located within a designated Development Area, the provision of both water and
sewer service to the property would be consistent with the Comprehensive Plan public utility policy. Therefore, staff
recommends the Board of Supervisors approve this request to amend the ACSA Jurisdictional Area designation to "Water
and Sewer" service for Tax Map 56, Parcel 92.
ATTACHMENTS
A- Location Map
B- Crozet Jurisdictional Areas and Development Area Boundary
06.038
Attachment A
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Albemarle County GIS-Web January 13, 2006
Wickham Pond - ACSA Jurisdictional Area Request
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.
COUNTY OF ALBEMARLE
Department of Community Development
40] McIntire Road, Room 227
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-40]2
March 22, 2006
Charles Hendricks
The Gaines Group
PO Box 6255
Charlottesville, V A 22906
RE: SP 2005-033 Westfield Road Center (Sign #62) - Tax Map 66W, Section 2, Block B, Parcel1A
Dear Mr. Hendricks:
. The Albemarle County Planning Commission, at its meeting on March 14, 2006, unanimously
recommended approval of the above-noted petition to the Board of Supervisors.
Please note that this approval is subject to the following conditions:
1. The site shall be developed in general accord with all sheets of the plan entitled "Westfield Road
Center," date February 28,2006 and prepared by The Gaines Group;
2. A maximum of 2 residential units may be pennitted
The Planning Commission additionally approved the critical slopes waiver for SP-2005-033, Westfield
Road Center, by a unanimous vote.
Please note that this approval is subject to the following condition:
1. Peak rate and velocity of runoff shall be controlled to pre-development levels
Please be advised that the Albemarle County Board of Supervisors will review this petition and receive
public comment at their meeting on April 5, 2006.
If you should have any questions or comments regarding the above noted action, please do not hesitate to
contact me at (434) 296-5832.
. ~~
Rebecca Ragsdale
Senior Planner
Planning Division
I I
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
.
AGENDA TITLE: STAFF:
SP 2005-00033 Westfield Road Center REBECCA RAGSDALE
SUBJECT/PROPOSAUREQUEST:
A special use permit is requested to allow PLANNING COMMISSION DATE:
residential uses in an office building in the March 14, 2006
C1 Commercial Zoning District; Critical
Slopes waiver is also requested. BOARD OF SUPERVISORS DATE:
April 5, 2006
OWNER/APPLICANT: Lewis LLC of Troy (Charles Lewis) is the property owner and the
applicant is The Gaines Group (Charles Hendricks).
PROPOSAL:
The applicant proposes to construct a multi-story mixed use building on a 0.55 acre site
located on Westfield Road, near its intersection with Seminole Trail (Route 29). Office
uses are proposed for lower levels of the building and two two-bedroom apartments
(condos) are proposed for the third floor. A special use permit application (SP 05-033)
and a preliminary site development plan (SOP 05-136) have been submitted for
concurrent review.
. BACKGROUND:
Special use permit approval, in accordance with Section of the Zoning Ordinance, is
needed to allow residential uses in the C 1 Zoning District. If no residential uses were
proposed, the site could potentially be developed commercially with only the requirement
of a site development plan.
DISCUSSION/FINDINGS:
Staff has reviewed the request for potential impacts or negative effects of the residential
units at this location. Staff believes the limited amount of residential proposed would not
be incompatible with the office uses proposed or the surrounding neighborhood.
Development of this property does impact a small area of critical slopes and requires a
waiver from the Planning Commission.
Factors favorable to this reauest:
0 The proposal provides a mixture of uses and adds to housing choices in the
northern urban area of the County.
Factors unfavorable to this reauest:
0 Several aspects of the overall project design do not meet Neighborhood Model
principles. However, the residential SP is the added feature of the development
and the building could be built by-right without a residential component and not
subject to these principles under the existing Zoning Ordinance.
. RECOMMENDATION:
Staff recommends approval of the special use permit request with conditions. Staff also
recommends approval of the Critical Slopes Waiver for modifications to Section 4.2 with
I conditions.
SP 2005-()C3:~ 1-
i V\Jestfleld RoaC! Center'
I
l
Staff Contact: Rebecca Ragsdale
Planning Commission: March 14,2006
Board of Supervisors: April 5, 2006
SP 2005-00033 Westfield Road Center
Petition:
PROJECT: SP 2005-00033 Westfield Road Center
PROPOSED: 3-Story approx. 9,500 Sq. Ft building for office use with 2
residential units on approx 0.55 acres
ZONING CATEGORY/GENERAL USAGE: C-1 Commercial-retail sales and
service uses and residential uses by special use permit; EC Entrance Corridor
overlay
SECTION: 22.2.2.6 Special Use Permit, which allows for residential uses allowed
in Section 18 R-15 Residential (15 units/acre) in the C-1 Zoning District
COMPREHENSIVE PLAN LAND USE/DENSITY: Community Service-
community-scale retail, wholesale, business and/or employment centers, and
residential (6.01-34 units/acre)
LOCATION: Tax Map 66W, Section 2, Block B, Parcel1A; on the south side of
Westfield Rd. (Rt. 1452), approx. 300 ft. from the intersection of Seminole Trail
(Rt. 29) and Westfield Road
MAGISTERIAL DISTRICT: Rio
CONCURRENT APPLICATION: SOP 2005-00136
Existina Conditions/Character of the Area:
The site is currently vacant and undeveloped. The front two-thirds of the property
is relatively flat open grass while the rear slopes downward and is wooded. All
properties immediately surrounding the project site and in the general area are
similarly zoned C1 Commercial. Surrounding uses are a bank, printing company,
medical offices, with assisted living nearby on Westfield Road. Westfield Road
connects Seminole Trail to Greenbrier Drive, forming a block.
Plannina and Zonina History:
There is no previous history on this site and it has been zoned Commercial since
1980 and Commercial Business prior to 1980.
Specifics of Proposal:
The applicant has submitted a preliminary site development plan which reflects
the proposed site layout and landscaping plan. (Attachment B) The applicant
proposes a building with 5,490 square feet of office and 4,000 square feet of
residential space in the two condo units. Parking required for theses uses is 26
spaces, which the applicant has provided in two parking areas. One area is in
front of the building and the other area is behind the building on the lower walk-
out level. The required loading space is located in the front parking lot.
Pedestrian access to the building is provided from a sidewalk along Westfield
Road via a raised wood walkway that extends to the front of the building and
around the side. This site is visible from the Entrance Corridor and the ARB has
reviewed the preliminary site plan and proposed architecture of the building. The
ARB granted approval of the preliminary site plan, contingent upon the applicant
SP 2005-0033 ".2-
VVestfield Road Center
meeting several conditions. These conditions related to fa<;ade treatment, fence
details, retaining wall material details, landscape schedule revisions, limits to the
. height of lighting, and railing details on the exterior stairs and requirements to
screen the stairs.
Comprehensive Plan:
The site and surrounding area are designated Community Service in
Neighborhood 2 of the Land Use Plan, which has the following
recommendations:
. Uses allowed in this designation include community-scale commercial,
professional, and office uses providing retail, wholesale, business,
medical offices, small office buildings, mixed-use core communities
and/or employment services to the Development Areas and larger
geographic sections of the County.
. Areas designated as Community Service typically encompass a medium
site size (5 to 30 acres), collector road accessibility, water and sewer
availability, and compatibility with adjacent land uses.
. A mixture of Urban Density Residential (6-20du/acre) uses and
community service uses is anticipated within this designation.
. Larger areas may be designated as Community Service if a mixture of
uses includes residential units relating to the commercial area. The
proportion of residential square footage to non-residential square footage
. may be as high as 50%.
In these mixed use areas, green space should occupy at least 20% of the area.
Amenities such as parks, paved plazas, indoor or outdoor gathering areas, lakes,
pedestrian paths, and the like should occupy at least 20% of the area.
The Plan encourages mixed use and the office and residential uses appear
consistent with those intended for this area. The applicant's proposal is not a
very intense use of the property with the residential density of 1 dwelling unit per
acre well below what is suggested by the Plan.
Conformity with the Neiahborhood Model
An analysis of the proposal against the 12 principles of the Neighborhood Model
is included in the table below. While the applicant desires to develop an office
building under the C1 Zoning regulations, this analysis is primarily focused on the
special use permit for the two proposed residential units.
.
SP 2005-0033 .3
Westfield Road Center
Pedestrian Sidewalks and walkways for pedestrian connections are
Orientation provided from Westfield Road to the building and around to
the back of the site. More immediate pedestrian access to
the building from Westfield Road could be provided without
the raised walkways if the building were moved closer to the
street. However, the by-right commercial development of
the site does not require this and building setback
requirements of 30 feet limit how close the building can be
to the street.
Neighborhood Low speed limits and sidewalks along Westfield Road are
Friendly Streets provided; however there is no planting strip provided
and Paths between the sidewalk and the roadwav.
Interconnected Westfield Road functions as an interconnecting street
Streets and between Seminole Trail and Greenbrier Drive. A possible
Transportation interconnection along the eastern property line to the
Networks adjoining office property is provided. A separate entrance
onto Westfield Road is also proposed for this site.
Parks and Open Development of the site as proposed would result in 27%
Space landscaped open space. The applicant has noted that the
each residential unit will have an approximately 270 square
foot exterior deck. The project is within X mile of the
Rivanna Trail (Senior Center spur) and is less than a mile
from Humphris Park on Whitewood Road. The Rivanna Trail
is easily accessible. Humphris Park is within walking
distance but is not as easily accessed because it can only
be reached from this site by crossing Seminole Trail (Route
29).
Neighborhood The Westfield Road area is an emerging center with office
Centers and residential uses.
Buildings and The design of this project does not create spaces of human
Spaces of Human scale due to the location of the building setback so far from
Scale the street.
Relegated This principle is not met with the current proposal as two
Parking rows of 4 and 5 parking spaces are proposed between the
building and Westfield Road. Staff would note that give the
setbacks for the C 1 Zoning District that relegated parking
may be difficult to meet on some sites. The required
setbacks are 30 feet for buildings and 10 feet for parking.
The applicant has noted that the building and parking lots
have been located to reduce the amount of fill and that the
overall amount of parking is reduced based on shared
parking between the residences and the office uses.
Mixture of Uses There is a mixture of office and residential uses provided
on-site with retail uses and other uses within close
proximity.
SP 200~)-OD33 4
\./../esrf1eld ROBe] Center
Mixture of The applicant is proposing two residential units, a small
Housing Types addition to the housing choices in this area of the County.
and Affordability The loft units will have two bedrooms and a den and will be
. marketed for sale at market rate. Based on the preliminary
expected price information provided by the applicant, the
units will not be affordably priced. Staff is seeking further
comment from the Director of Housing.
Redevelo ment This ro'ect is an exam Ie of an infill ro'ect.
Site Planning that A critical slopes waiver has been submitted and this
Respects Terrain principle is discussed below under Waiver Request
beginning on page 5.
Clear Boundaries The project site is entirely within Neighborhood 2 of the
with the Rural Development Area and is not near the Rural Area
Areas bounda
Applicant's Justification for the Reauest:
The applicant has indicated that this project will increase residential options in
this area of the County by adding additional housing choice. The applicant has
noted that the residential uses will add activity to the neighborhood after the
business hours of the office uses on Westfield Road.
Staff Comment:
. Staff will address each provision of Section 31.2.4.1 of the Zoning Ordinance
below:
The Board of Supervisors hereby reserves unto itself the right to issue all
special use permits permitted hereunder. Special use permits for uses as
provided in this ordinance may be issued upon a finding by the Board of
Supervisors that such use will not be of substantial detriment to adjacent
property,
Staff has not identified any detrimental impacts that would result from the two
residential units proposed.
that the character of the district will not be changed thereby,
The character of this area is somewhat mixed use already and the adding
residential units within an office building will add to a mixed use character.
and that such use will be in harmony with the purpose and intent of this
ordinance,
. In the opinion of staff, the proposed use is supportive of the purpose and intent
as described in the Zoning Ordinance with regard to special use permit requests.
SP 2005-0033 5
\Nestf!1...~id Road Cente!"
with the uses permitted by right in the district,
C 1 Commercial District districts allow retail and office uses by right. These uses
would not conflict with the two residential units proposed.
with additional regulations provided in Section 5.0 of this ordinance,
There are no additional regulations in Section 5.0 for this use.
and with the public health, safety and general welfare.
Residents ability to reach nearby amenities, such as Humphris Park is a concern
as it can only be reached by crossing Seminole Trail (Route 29). However, there
are no other concerns and other amenities can be easily accessed.
Waiver Reauest:
Zoning Ordinance Section 4.2 Critical Slopes
Description of critical slope area and proposed disturbance:
The critical slopes on this site are a narrow slope running across the property in
the rear. A proposed building, parking area, travelway and retaining walls will
replace the critical slope area, as shown in the inset below:
'" CriUc~ SI:~~S~ .....
.~..:-.~--_...-
//-;;
/
Areas Acres
Total site 0.55
Critical slopes 0.04 7% of site
Critical slopes disturbed 0.04 100% of critical
slopes
S,F 2(J05-00j3 ,
V\'..}sttle!d F~Gao Center
Exemptions to critical slopes waivers for driveways, roads and utilities
without reasonable alternative locations:
. There are no exemptions on this site.
Compliance with Zoning Ordinance 18-4.2:
"movement of soil and rock"
The slopes will be leveled; however, movement of soil and rock for this
project is not an issue with Engineering staff.
"excessive stormwater runoff'
Runoff will be increased by the plan proposed. The Water Protection
Ordinance, section 17-314F4, exempts sites under 1 acre, such as this
one, from control of peak rate and velocity of runoff.
"siltation"
Inspection and bonding by the County will ensure siltation control during
construction. Proper stabilization and maintenance will ensure long term
stability.
. "loss of aesthetic resource"
No loss of identified aesthetic resources will occur. A small band of critical
slopes will be impacted, which are not shown on the Open Space Plan as
significant. The disturbed area is currently wooded and is visible from
Greenbrier Drive and the surrounding commercial properties. (see inset
below). Retaining walls are proposed along both the northwest and
southwest property line at a maximum of 8 feet and 5 feet in height. The
walls will be buffered with landscaping and the ARB will review
construction materials used for the wall.
.
sr ;'cC;~.',J()3'3 1
VveSff:e1c.j Read C.'.r<:.(..
"septic effluent"
This is not a concern as the site is serviced by public sewer.
Based on the review above, there are no engineering concerns which prohibit the
disturbance of the critical slopes as shown. Under the related issue of
stormwater runoff, Staff recommends the following condition:
1. Peak rate and velocity of runoff shall be controlled to pre-development levels.
Summary:
The applicant is providing a desirable mix of uses, however at lower intensity that
would be expected for the Urban Area.
Factors favorable to this reauest:
0 The proposal provides a mixture of uses and adds to housing choices in
the northern urban area of the County.
Factors unfavorable to this reauest:
0 Several aspects of the overall project design do not meet Neighborhood
Model principles. However, the residential SP is the added feature of the
development and the building could be built by-right without a residential
component and not subject to these principles under the existing Zoning
Ordinance.
SP ;:>005-0033 ~
INestf:E:i,j Roael Cfcnt'"r
Recommendation:
. SP 2005-033
Staff recommends approval of SP 2005-33 with the following conditions:
1. The site shall be developed in general accord with all sheets of the plan
entitled "Westfield Road Center," date February 28,2006 and prepared by
The Gaines Group;
2. A maximum of 2 residential units may be permitted
Critical Slopes Waiver
Staff recommends approval of the critical slopes waiver with the following
condition:
1. Peak rate and velocity of runoff shall be controlled to pre-development
levels
Attachments:
A. Location Map
B. Westfield Road Center Preliminary Site Plan, dated February 28,
2006, and prepared by The Gaines Group
.
.
~)t::- ZCC,\).OC;33 9
"/)::::Slh:;:c; F..:o:;c: Centf"'
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.. \!).. ALBEMARLE COUNTY, VIRGINIA RESIDENTIAL & COMMERCIAL ARC""Tc;CTURE
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REVISIONS
~ fIl ~ i STORMWATER MANAGEMENT PLAN Jf!iRl John McNair and Associates COMUENTS DATE
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co" WESTFIELD ROAD CENTER Consulting Engineers
: I ~ ~ .. ~ www.mcnoiren meonn .com L.B.&B. Building - Woynesboro. VA. 22980
~ W.. ~ ~ ~ ~ WESTFIELD ROAD Ph. (540) 942-116' - Fo, (540) 942-1163
ALBEMARLE COUNlY, VIRGINIA E-Mail: jmoObrucheum.com
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Albemarle County Planning Commission
March 14,2006
The Albemarle County Planning Commission held a meeting and a public hearing on Tuesday, March 14,
2006, at 6:00 p.m., at the County Office Building, Room 241, Second Floor, 401 Mcintire Road,
Charlottesville, Virginia. Members attending were Bill Edgerton, Eric Strucko, Jon Cannon, Calvin Morris,
Vice-Chairman, Pete Craddock and Jo Higgins. Marcia Joseph, Chairman was absent. Julia Monteith,
Senior Land Use Planner for the University of Virginia, representative for David J. Neuman, FAIA,
Architect for University of Virginia was absent.
Other officials present were Wayne Cilimberg, Planning Director; Keith Lancaster, Senior Planner; David
Pennock, Planner; Bill Fritz, Chief of Current Development; Sean Dougherty, Senior Planner; Francis
MacCall, Senior Planner; Rebecca Ragsdale, Senior Planner; Amelia McCulley, Zoning and Current
Development Director/Zoning Administrator; Mark Graham, Director of Community Development and
Greg Kamptner, Deputy County Attorney.
Call to Order and Establish Quorum:
Mr. Morris called the regular meeting to order at 6:00 p.m. and established a quorum.
SP 2005-033 Westfield Road Center (Sian #62)
PROPOSED: 3-Story approx. 9,500 Sq. Ft building for office use with 2 residential units on approx 0.55
acres.
ZONING CATEGORY/GENERAL USAGE: C-1 Commercial-retail sales and service uses and residential
uses by special use permit; EC Entrance Corridor overlay.
SECTION: 22.2.2.6 Special Use Permit, which allows for residential uses allowed in Section 18 R-15
Residential (15 units/acre) in the C-1 Zoning District.
COMPREHENSIVE PLAN LAND USE/DENSITY: Community Service-community-scale retail, wholesale,
business and/or employment centers, and residential (6.01-34 units/acre).
LOCATION: Tax Map 66W, Section 2, Block B, Parcel 1A; on the south side of Westfield Rd. (Rt. 1452),
approx. 300 ft. from the intersection of Seminole Trail (Rt. 29) and Westfield Road.
MAGISTERIAL DISTRICT: Rio
STAFF: Rebecca Ragsdale
CONCURRENT APPLICATION: SDP 2005-00136
Ms. Ragsdale summarized the staff report.
. This is a special use permit request that also has a critical slopes waiver that goes along with it.
The property is .5 acre site located on Westfield Road. Westfield Road is a road that connects
Route 29 to Greenbrier Drive. It is on the east side of Route 29 North. The applicant is
proposing a multi-story mixed use building for office use and two bedroom condominium units for
the top floors. The site is zoned C-1 Commercial, which requires a special use permit for
residential uses. The applicant also submitted a preliminary site plan along with the special use
permit application, which has been reviewed by staff.
. Staff provided the staff report that tries to focus on the issue of the special use permit itself for the
two residential units and any impacts from that. The typical special use permit analysis is what
the additional impacts would be for the residential use added to that office setting. The building
as proposed could be built by right within the commercial zoning district. Staff found the mixed
use aspect of this as a favorable factor. Staff did provide a Neighborhood analysis and
commented on some of the design aspects of the project.
. The ultimate recommendation is for approval with two conditions for the special use permit.
. For the critical slopes waiver staff also recommended approval. There is a small portion of the
site that contains critical slopes. There is a band in the back of the property that is about 7
percent of the site, which are critical slopes. Ten percent of those critical slopes will be impacted.
They are not critical slopes identified on the Open Space Plan or part of an important natural
system. There will be no loss of aesthetic resources. Engineering recommended a condition if
ALBEMARLE COUNTY PLANNING COMMISSION - MARCH 14,2006 1
DRAFT MINUTES FOR SP-2005-33 WESTFIELD ROAD CENTER
the Commission chooses to approve the critical slopes waiver that peak rate and velocity from the
site should be controlled to pre-development levels. Apparently that is not something that is
required for sites under 1 acre such as this one, but is a condition if you grant the critical slopes
waiver.
There being no questions for staff, Mr. Morris opened the public hearing and invited the applicant to come
forward.
Charles Hendricks stated that he works for the architectural firm representing this project and is available
for any questions the Commission might have about the proposal.
Mr. Morris asked if there were any questions for the applicant. There being none, he invited public
comment. There being none, he closed the public hearing to bring the matter back before the
Commission.
Ms. Higgins asked staff if this parcel was within the limits of review for the ARB.
Ms. Ragsdale stated yes, that this request went to the ARB as part of the site plan review. Staff
referenced the ARB regarding the retaining walls. The request has conditional approval from the ARB
regarding the architecture. There are a few things that the applicant has to run by the ARB staff such as
the retaining walls with regards to the critical slopes. But, it has been to the ARB with favorable
recommendations with conditions.
Action on SP-2005-033 Westfield Road Center:
Motion: Ms. Higgins moved, Mr. Strucko seconded, to recommend approval of SP-2005-033, Westfield
Road Center, with the following two conditions as recommended in the staff report.
1. The site shall be developed in general accord with all sheets of the plan entitled "Westfield Road
Center," date February 28,2006 and prepared by The Gaines Group;
2. A maximum of 2 residential units may be permitted
The motion passed by a vote of 6:0. (Commissioner Joseph was absent.)
Action on Critical Slooes Waiver:
Motion: Mr. Edgerton moved, Mr. Craddock seconded, to approve the critical slopes waiver for SP-2005-
033, Westfield Road Center, with the following recommended condition.
1. Peak rate and velocity of runoff shall be controlled to pre-development levels
The motion passed by a vote of 6:0. (Commissioner Joseph was absent.)
Mr. Morris stated that SP-2005-033, Westfield Road Center, would go to the Board of Supervisors on
AprilS, 2006 with a recommendation for approval. Also, the critical slopes waiver was approved.
(Recorded and transcribed by Sharon Claytor Taylor, Recording Secretary.)
ALBEMARLE COUNTY PLANNING COMMISSION - MARCH 14,2006 2
DRAFT MINUTES FOR SP-2005-33 WESTFIELD ROAD CENTER
APRIL 5, 2006
CLOSED SESSION MOTION
I MOVE THAT THE BOARD GO INTO CLOSED SESSION
PURSUANT TO SECTION 2.2-3711(A) OF THE CODE OF
VIRGINIA
. UNDER SUBSECTION (1) TO CONSIDER
APPOINTMENTS TO BOARDS, COMMITTEES, AND
COMMISSIONS
l
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Community Development Work Program AprilS, 2006
ACTION: X INFORMATION:
SUBJ ECT/PROPOSALlREQUEST:
Review Master Plan schedule, Rural Area CONSENT AGENDA:
Implementation, and other priorities ACTION: INFORMATION:
STAFF CONTACTlS):
Tucker, Foley, Davis, Graham ATTACHMENTS:
LEGAL REVIEW: Yes REVIEWED BY:
BACKGROUND:
The goal of this worksession is to assure Community Development's Work Program is consistent with the Board's
priorities, with particular emphasis on the Master Plan schedule and Rural Area Plan implementation.
On February 1, 2006, Community Development presented its proposed five year work program to the Board. A copy of
that work program is attached. Given time limitations, it was not possible to review all parts of this work program with the
Board at that time. Among the parts that were not discussed is a proposed schedule for development of master plans and
a proposed schedule for implementation of the Rural Area Plan discussed by the Board in a 2005 work session. The
schedule for master plans was included in response to the Board's proposed Strategic Plan objective, which states:
"Establish and implement a schedule for completing the Master Plans for each of the county growth areas". Additionally, a
second Strategic Plan objective related to implementation of the Rural Area Plan states: "Implement all of the strategies in
the Rural Area Plan within 4 years."
STRATEGIC PLAN:
FY 2006-2010 Plan: Effectively Managing the County's Growth
DISCUSSION:
Master Plans
Master plans were recommended by the Board's Development Areas Initiative Study Committee (DISC) along with the
Neighborhood Model. DISC recommended the master plans to help assure that growth, as envisioned by the
Neighborhood Model, could be accommodated in the County's Development Areas. During the same time period that the
Neighborhood Model was adopted into the Comprehensive Plan, the Board agreed to start developing master plans for the
Development Areas. Crozet was chosen as the first area to develop a master plan and that plan was adopted in December
2004. Subsequent to that effort, the Board agreed to proceed with a master plan for the development area from the City
boundary northward along U.S. 29 ("Places 29"), but deferred scheduling the remaining master plans on the advice of
staff. Simultaneous with this effort, the Planning Commission initiated a framework plan for the Pantops area. Both Places
29 and the Pantops master plans are currently being developed. The Village of Rivanna, along with Neighborhoods 4,5,6
and 7, are the remaining Development Areas to be master planned. Community Development's work program attempts to
establish an order and schedule for work on the master plans.
In considering a schedule for the master plans, staff has attempted to balance the interest in completing the master plans
as quickly as possible against the Board's other priorities for Community Development and issues that affect how quickly
the master plans can be completed. Those issues include:
. Process: This issue includes both the process of master plan development and the process for consideration of
the master plan by the Planning Commission and Board. The recommended process for development of master
plans was outlined with the Neighborhood Model and has been used with master plan efforts. That process calls
for staff to facilitate a discussion with the public and respond to the public
AGENDA TITLE:
Community Development Work Program
AprilS, 2006
Page 2
input iteratively until a draft plan is developed. Once the master plan has been drafted, there is an extensive
review process before the Planning Commission and Board. The Crozet Master Plan is the only master plan to
have gone through the entire review process, with the process taking almost two years. Given this limited
experience, staff cannot accurately predict how quickly subsequent master plans will complete the public review
process. However, given the current process and importance of public input, it is likely that a two year process will
be necessary.
. Resources. This issue includes funding and staffing for the development of master plans, but should also
consider the time commitment by the Board and Planning Commission in the review of master plans. Increased
funding and staff might allow the master plans to be more quickly developed, but that would not reduce the review
time required by the Planning Commission and Board. In the end, additional resources could create a "logjam" of
master plans before the Planning Commission and Board. That could result in unreasonable pressure for the
Planning Commission and Board to act before fully considering the master plans. Additionally, staff notes the
additional resources are not simply a matter of increased funding to hire consultants or Community Development
staff to work on master plans. Even if the resources are available to manage development of the master plan,
master plan development requires considerable support from many departments and agencies. Parks, schools,
emergency services, housing, transportation, and stormwater are just a few examples of master plan
considerations that require support from others. Trying to undertake the remaining master plans all at one time
could overload those departments and agencies, resulting in poorly considered plans. Given these challenges, it
is important for the Board to recognize that additional resources may not significantly speed up completion of the
master plans without changes in the process currently being used. Regarding the cost of consultant assistance for
completing each master plan, the County has currently set aside $115,000 per year to complete master plans with
the assumption that each plan would take approximately two years to complete. If two plans are underway in each
fiscal year, this funding would need to be doubled.
With this information, there are several points that should be considered with the proposed schedule. First, this schedule is
sequenced so that at least one master plan is completed before starting another master plan. For example, you will note
the schedule calls for starting the Rivanna Village Master Plan as soon as work on the Pantops Master Plan is complete.
This assures no more than two master plans are under development at anyone time and recognizes there is a limit to how
much staff, the Planning Commission and Board can simultaneously manage. This also means that if a plan is delayed in
the process, it potentially affects not only the completion of that plan, but subsequent plans. Second, the order for
proceeding on the master plans was developed without Board input. Staffs recommendation to start on the Rivanna Village
Master Plan after the Pantops Master Plan is influenced by an outward progression along U.S. 250 from Pantops, the fact
that a Zion Crossroads Master Plan is being completed, and the strong interest expressed in various Village of Rivanna
meetings for a master plan. In establishing this ordering, staff has assumed that earlier decisions to allow Zoning Map
Amendments (ZMAs) to be considered independently of the master plans will be repeated. This is particularly important
with regard to two significant ZMAs, Biscuit Run and Rivanna Village. However, if the Board were to decide that approval
of either of those ZMAs was premature until the associated master plan was completed, staff would recommend reversing
the order for the Southern Urban Area and Village of Rivanna, as the Biscuit Run ZMA is approximately ten times the size
of the Rivanna Village ZMA, both in acreage and potential development. Finally, staff has recommended completing a
master plan for Neighborhoods 6 and 7 last, as it has the least opportunity for large scale development and has
considerable overlap with the Area B study that has been recently completed. Thus, there appears to be less urgency for
this master plan.
Rural Area Implementation
At a March 2, 2005 worksession on the Rural Area Plan, staff presented the Board implementation priorities for the Rural
Area Plan. A copy of that executive summary is attached. These priorities include the current efforts on phasing,
mandatory rural preservation development (clustering), and a mountain overlay district. Staff anticipates the Board will
review conceptual outlines for each of those strategies within the next two months and advise staff if there is enough
support to proceed with ordinance development. Beyond the current efforts, the work program includes the following
priorities: crossroad communities, country stores, and agricultural support. It must be noted there was no recommendation
for scheduling a review of land use taxation in the 2005 worksession, though it was considered a Rural Area Plan priority.
It is unscheduled in the work program, though staff has included placeholders for consideration of additional strategies in
FY /08-'10. Given the Board's recent discussions on land use taxation, staff seeks guidance on how to prioritize this
strategy with respect to other Rural Area Plan strategies. Finally, staff notes some uncertainty as to the statement in the
I
AGENDA TITLE:
Community Development Work Program
AprilS, 2006
Page 3
Board's proposed Strategic Plan that calls for implementation of Ell Rural Area Plan strategies versus what was proposed
in the 2005 worksession. The 2005 worksession identified key implementation categories, which are captured in the work
program, except for the previously discussed land use taxation. The Rural Area Plan includes other strategies beyond
those previously discussed key implementation categories. Staff believes the intent of this Strategic Plan objective is to
address the key implementation categories discussed with the Board in 2005 rather than all of the Rural Area Plan
strategies. No analysis has been done on the effort to implement all of the remaining strategies within the next four years.
If staff's assumption is incorrect, staff believes further review of the Rural Area Plan may be appropriate to prioritize the
remaining strategies.
Other
Community Development's work program also includes a number of previously discussed priorities. These include
ordinance amendments, such as the final implementation measures for the Neighborhood Model and seasonal farm
worker housing, as well as other anticipated work under the County's Strategic Plan. Board discussion of these parts of the
work program at this time would also be useful in setting clear direction and priorities.
BUDGET IMPACT:
$115,000 is currently proposed for FY 2006-07 to support master plan development, but would need to be doubled to
provide consultant assistance for two master plans each fiscal year. The other work program items are anticipated to be
done by in-house staff.
RECOMMENDATIONS:
1. Staff requests the Board consider the master plan schedule with respect to order and scheduling, then provide
direction on any desired schedule changes. As noted in the discussion, staff considers a change in the order of
master plans to be appropriate if ZMAs will not be approved prior to completion of the associated master plan.
2. Staff requests the Board revise the proposed Strategic Plan objective related to the Rural Area Plan to read:
"Within the next four years, implement all of Rural Area Plan key strategies." Staff believes this change makes
the Strategic Plan objective consistent with the direction at the March 2005 work session on the Rural Area Plan.
3. Staff requests the Board consider the Rural Area Plan implementation schedule and the previously unscheduled
strategy related to land use taxation, then advise staff if it is acceptable to consider land use taxation in the FY'08
placeholder. If the Board believes this issue should have a different priority, staff requests direction on how to
prioritize this strategy with respect to other Rural Area Plan strategies. .
4. Staff requests the Board consider the schedule for implementation of the Neighborhood Model zoning changes
and other items and provide direction on any desired schedule changes.
ATTACHMENTS
Communitv Development Five Year Work Proqram
March 2. 2005 - Rural Area Plan
06.041
Attachment A
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Attachment B
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Rural Areas (RA) Comprehensive Plan Work March 2, 2005
Session
ACTION: INFORMATION: X
SUBJECT/PROPOSAL/REQUEST:
Discuss any changes to be made to the RA CONSENT AGENDA:
Comprehensive Plan and review RA implementation ACTION: INFORMATION:
steps
STAFF CONTACT(S): ATTACHMENTS: Yes
Tucker, Foley, Davis, Cilimberg, Benish, McDowell
LEGAL REVIEW: Yes REVIEWED BY:
BACKGROUND:
On February 9, 2005, the Board of Supervisors conducted a public hearing to receive public comment on the Rural Areas
section of the Comprehensive Plan. Thirty-one people spoke at the hearing and the Board also received written comments
from the public. The Board agreed to consider these comments at the March 2 work session.
In addition, staff advised the Board that steps toward implementing the Rural Areas section would be discussed at the work
session.
STRATEGIC PLAN:
Goal 2.1: Protect and/or preserve the County's rural character.
Goal 2.2: Protect andlor preserve the County's natural resources.
DISCUSSION:
This work session will consist of two components:
1) Discussion of public comments.
2) Review and discussion of RA Comprehensive Plan implementation steps.
In preparation for the discussion of the public comments, the Board was provided minutes of the February 9 public hearing
by the Clerk.
The focus of this report is to identify the major steps needed to implement the strategies contained in the Plan. This initial
implementation discussion includes the review of key implementation categories (Attachment A). These categories are
consolidations of strategies contained in the Plan that are considered by staff to have the highest priority for implementation.
For each of these categories, staff has identified pertinent policy and regulatory changes that will affect County operations,
resource requirements necessary to accomplish these initiatives, and the length of time needed for the initiatives to be
completed by staff. The timing does not include the period during which the Planning Commission and Board will conduct
work sessions and hearings, as that time is less predictable. It should be noted that the timing takes into consideration a
reallocation of assignments (moving from work on the RA Comprehensive Plan amendment to work on implementing the
Plan) based on existing staff resources. In addition, the timing of these implementation steps does not assume that all
implementation steps can take place concurrently; however, some of the steps are currently underway and some will be
ongoing and/or long-term projects.
Determining priority status and implementation impacts of the categories included the following steps:
· Partner Consultation. Planning Staff met with representatives from departments and agencies that will be
involved in implementation, both within and outside the County organization. Each of these implementation
partners identified their resource requirements, service delivery modifications, budget requirements, timing, etc.
that would be necessary for their involvement in implementation of each strategy.
l
AGENDA TITLE:
Rural Areas (RA) Comprehensive Plan Work Session
March 2, 2005
Page 2
. Assiqninq Cateqories. Each strategy contained in the Comprehensive Plan was assigned to a category that
best represented the programs or tasks that would be necessary to achieve implementation.
. Determination of Key Imolementation Cateqories. Development pressures, specifically residential development,
are considered the greatest threat to the Rural Areas. Therefore, each implementation category was evaluated
for its potential to lessen development pressure on the Rural Areas, both in the short term and for the long
term. The key categories in Attachment A were determined to have the greatest potential to lessen
development pressures and were given the highest priority status for implementation. It should be noted that all
categories listed cannot be implemented at the same time. The Board's assignment of priorities will determine
the ultimate order. Staff believes that Phasing of Development should be the first priority assignment and
Mandatory Rural Preservation Developments (RPD) should immediately follow. The timing given for each of
these categories has been based on this order. Phasing would provide a potential slowing of the pace of new
lot creation that would allow time to do a comprehensive review for RPD standards. However, it should be
noted that based on the inventory of existing undeveloped parcels in the Rural Areas and the historic average
of new residential building permit activity in the Rural Areas, Phasing will not likely affect that building permit
activity in the foreseeable future.
. Determination of Other Implementation Cateaories. The categories listed in Attachment B were determined to
have less potential to directly affect development pressures. However, it should be noted that for other
beneficial reasons some of these implementation steps are currently underway or could be undertaken along
with the key categories noted above with minimal impact to staff and other resources. An asterisk has noted
these implementation initiatives in each attachment.
RECOMMENDATIONS:
Staff recommends that the Board discuss the public comments and give final direction to staff as to changes to the draft RA
Comprehensive Plan amendment and set a date for approval of this amendment.
Staff further requests that the Board review staff's recommended implementation priorities and make a final decision as to
the priorities for the RA Comprehensive Plan amendment's implementation. The summary of major staff recommendations
as detailed in Attachments A and B is as follows:
· Phasing of Development (time release) - April 2005 - April 2006 (to Planning Commission)
· Mandatory Rural Preservation Developments - April 2006 - April 2007 (to Planning Commission)
· Dedicated and Increased Funding for ACE - Board funds in FY 2006-07
· Create RA Support Program Position - Board funds in FY 2006-07
· Crossroads CommunitieslAlternative Uses in RA - April 2007- April 2009 (to Planning Commission)
. Review of Use Value Taxation Program - TBD
· Pursue Voluntary Donation of Conservation Easements - Somewhat underway
· Track and Monitor Conservation Easements - Begin July, 2005
. Rural Rustic Roads as Alternative - Underway
· Research TDR Programs and Support TDR Legislation - Next General Assembly
· Implement Mountain Overlay District - Consideration Underway
· Amend Code for Tours of National and State Registered Historic SiteslBuildings - Consideration Underway
ATTACHMENTS
A Kev Implementation Cateaories Chart
B Additional Implementation Cateqories
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COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
FY 07 - FY 10 Strategic Plan Work Session #3 AprilS, 2006
ACTION: X INFORMATION:
SUBJECT/PROPOSALlREQUEST:
To obtain further guidance regarding the CONSENT AGENDA:
FY 07 - FY 10 Strategic Plan water resource ACTION: INFORMATION:
protection strategies
STAFF CONTACT(S): ATTACHMENTS: Yes ~
Tucker, Foley, White, Davis, Graham 1
REVIEWED BY:
LEGAL REVIEW: Yes
BACKGROUND:
On September 9,2005, the Board initiated the County's FY 07 - FY1 0 strategic plan. The Board 1) reviewed the County's
Vision and Mission statements, 2) identified five goals for inclusion in the FY 07 - FY 10 Strategic Plan, and 3) identified
and voted on top priorities for this time period.
On November 2, 2005, the Board reviewed the results of the retreat and made several suggestions to further clarify their
priorities for staff. On December 6, the Board received an updated Executive Summary that included the
recommendations made by the Board during their November 2nd meeting.
To finalize the upcoming Strategic Plan, staff has scheduled work sessions with the Board to provide additional analysis on
the priority issues and to receive more specific direction as necessary. The purpose of these efforts is to make the FY 07 -
FY 10 Strategic Plan statements clear, actionable, and results-oriented to best focus and drive staffs strategic efforts in the
years ahead.
On January 11, 2006 a work session was held to review this Strategic Plan development process and to review staff's
analysis of the conservation easements priority. The Board approved a more specific objective statement regarding
conservation easements at that time:
Goal: To protect the County's natural resources
Objective: By June 30, 2010, increase the total combined acreage in permanent conservation easements and
qualifying public parkland by 30,000 additional acres (50%) using public and private means.
On February 8, 2006 a second work session was held to review staffs analysis and recommendations concerning the
Board's education and transportation priorities. After the work session and additional Board input, the proposed statements
to be included in the draft Strategic Plan document for these priorities are as follows:
Goal: To develop policies and infrastructure improvements to address the County's growing needs
Objective: By June 30, 2010, expand regional transit opportunities, while accelerating the completion of the
Meadowcreek Parkway, 2 local, and 2 regional transportation projects.
Goal: To enhance the quality of life
Objective: By June 30, 2009, the Board of Supervisors and general government employees will increase
collaborative efforts with the School Board and with employees of the schools system to assist the School Division
to achieve recognition as a "world class education system. "
AGENDA TITLE:
FY 07 - FY 10 Strategic Plan Work Session #3
April 5, 2006
Page 2
STRATEGIC PLAN:
Development of the FY 07 - FY 10 Strategic Plan
DISCUSSION:
The April 51n work session will focus on the following three priority statements identified at the Board's September 05
Strategic Plan Retreat:
Priority: In coordination with RWSA: 1) Obtain a final approval of the water supply plan within two years, 2)
develop a comprehensive wastewater plan, and 3) implement an integrated water resource management plan
Priority: Provide funding for the stormwater management plan...
Priority: Implement additional strategies for resource protection
As shown in Part I of the attached white paper, the County is currently implementing numerous strategies to protect natural
resources as identified in the Rural Area Section of the County's Comprehensive Plan and in the County's Natural
Resources and Cultural Assets Plan. During the work session, staff requests the Board discuss Part II of the white paper
and staff's specific recommendation regarding water resource protection. Also, staff wishes to obtain any additional
guidance the Board may wish to provide regarding other resource protection priorities.
On April 5th, in addition to this work session, the Community Development Department will hold a separate work session
with the Board regarding the department's work plan. During that work session, Community Development staff will seek
further direction from the Board regarding their work plan, which includes two additional strategic priorities identified by the
Board at the September Strategic Plan Retreat:
Goal: Effectively Manage the County's Growth
Priority: Establish and Implement a schedule for completing the Master Plans for each of the County's growth
areas
Priority: Implement all strategies in the Rural Area Plan within 4 years.
After the Community Development work plan discussion, these two priority statements will be modified, if the Board directs
staff to do so, and the modified statements will also be included in the draft FY 07 - FY 10 strategic plan.
Additional dialogue with the Board will be held in the coming months so that the Board will have the opportunity to review
and comment on staff's work on the remaining strategic plan priority items. For example, a Board work session on
affordable housing is scheduled for April 12.
The draft FY 07 - FY 10 strategic plan is slated to be completed by June. There will be a 30 day public review period prior
to the Board considering the plan for approval in July 2006.
BUDGET IMPACT:
The Board's identified strategic priorities provide direction to the County during the budget cycle.
RECOMMENDATION:
Staff recommends:
1) The Board discusses water resource protection and approves the inclusion of the following statement in the
draft FY 07 - FY 10 Strategic Plan:
By June 2010, the County, working in cooperation with Rivanna Water and Sewer Authority and others, will
increase the quality, supply, and protection of the County's water resources.
FY 07 - FY 10 Strategic Plan Work Session #3
April 5, 2006
Page 3
2) The Board provides further guidance regarding other resource protection strategies it wishes staff to increase its
focus on during the time period of the FY 07 -FY 10 Strategic Plan.
ATTACHMENTS
Attachment A - Updated Framework - Retreat Results
Attachment B- White Paper: "Resource Protection Strategies - with special focus on Water Resources"
06.042
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Attachment B
White Paper "Resource Protection Strategies - with special focus on Water Resources"
Sept 9, 2005 Strategic Plan Retreat
Board Identified Priorities
Goal: Protect the County's natural resources
Priority: Implement additional strategies for resource protection
Goal: To develop policies and infrastructure improvements to address the County's growing needs
Priority: In coordination with RWSA 1) Obtain a final approval of the water
supply plan within two years 2) Develop a comprehensive
wastewater plan, and 3)lmplement an integrated water resource
management plan
Goal: Fund the Future
Priority: Provide funding for the stormwater management plan. . .
Part I
BackQround:
The Rural Areas section of the Comprehensive Plan recommends a large number of conservation strategies-too
many to list in this white paper. However, most of them fit into the following seven categories:
1 Promote and support Agricultural/Forestal Districts program
2 Create a county-level Agriculture/Conservation/Forestry Support program
3 Implementing mountain protection
4 Identifying and protecting natural conservation areas
5 Find methods to promote the co-existence of agriculture, forestry, and conservation within the rural landscape
6 Creation and implementation of education programs
7 Revision of land-use tax standards to allow properties to qualify through protection of environmental resources
(e.g., biodiversity) and ecosystem services (e.g., watershed protection).
The Natural Resources and Cultural Assets Plan's strategies largely fit into the following ten categories:
1 Biodiversity protection
2 Protection of agriculture and forestry resources
3 Standards for land uses on critical slopes
4 Mountain protection
5 Dark sky (light-pollution prevention)
6 Protection of scenic resources
7 Protection of historic resources
8 Open-space protection, including urban open spaces
9 Greenways
10 Protecting water resources
Current Situation
Many efforts to protect the County's natural resources are underway or at various levels of implementation. For
example:
1 Protection of aqriculture and forestrv resources: The County currently has just less than 70,000 acres in
Ag/For Districts. Ag/For Districts are one of the few useful voluntary tools to protect the Rural Areas. Since no
significant additions have been made in the last several years, consideration of incentives, such as linking land
use tax to enrollment in an Ag/For District to strengthen the program would benefit rural area and natural
resource protection.
2 Support education proqrams for aqriculture, forestrv and conservation: While the County has no specific
programs in place, the Cooperative Extension Office and other organizations are the ones that currently
provide these services in our area. The County's Rural Area Plan's implementation strategies calls for a staff
position to work on these programs and on other initiatives to protect the rural areas. Establishing this position I
in the future would provide additional expertise and an additional resource to implement proactive initiatives to I
enhance agricultural economic vitality and to further support voluntary protection efforts. I
I I
3 Mountain protection: The Mountain Protection Committee co-chairs are working with staff to draft a framework
for an ordinance. The framework is to be presented to the Board by the MOD committee in May 06.
4 Natural areas and biodiversitv: The Natural Heritage Committee began meeting in November, 2005, and
continues work on its assigned tasks, which are:
- Input on and oversight of the maintenance, expansion, updating, and evaluation of the ongoing
Biodiversity Assessment begun by the Biodiversity Work Group, and development of a protocol for
assessing changes in the state of biodiversity (with reference to planning goals).
- Assistance in staff development of an action plan that specifies detailed steps for achieving protection of
Biodiversity as outlined in the Comprehensive Plan.
- Development of policy recommendations to the Board in response to biodiversity issues and information
gathered from the Biodiversity Assessment. The Committee should be consulted on programs,
regulations, and Comprehensive Plan changes that may affect biodiversity protection.
- Development of educational materials and programs on biodiversity.
- Provision of periodic reports to the Board of Supervisors on the state of biodiversity in the County.
5 Compatibilitv of Aqriculture, Forestrv, and Conservation: This issue has only been addressed at the policy level
at this time.
6 Use-value Taxation Standards: This issue has only been addressed at the policy level. The program needs to
be examined to ensure that it is protecting agriculture, forestry, and open space without inadvertently
subsidizing residential development. Modifications are recommended to support landowners' conservation
efforts.
7 Standards for land uses on critical slopes: The Zoning Ordinance excludes critical slopes from the definition of
legal building sites.
8 Dark sky (Iiqht-pollution prevention ): Development-area projects are required to meet lighting standards.
9 Protection of scenic resources: The Entrance Corridor zoning overlay district helps to protect scenic views
from designated roadways.
10 Protection of historic resources: The Historic Preservation Committee is working on recommendations for
policies and programs that would protect historic resources; working with the RA staff to develop an ordinance
amendment to encourage rehab, rebuilding, and use of historic country stores; and the development and
management of a historic preservation database.
11 Greenwavs: The Parks and Recreation department is implementing the Greenways Plan.
Part II
Water Protection:
Albemarle County has long been recognized as a leader among local governments in water resource protection.
For over a quarter century, it has established land use plans based on water resource protection. It remains the
only county to voluntarily implement the Chesapeake Bay Preservation Act. It aggressively pursued stormwater
management to address both water quality and water quantity impacts of land development long before it was
required. Albemarle is one of the few counties in Virginia to implement an ordinance for protection of groundwater.
The County's Comprehensive Plan contains no less than 28 objectives related to water resource protection. The
Board has identified water resource protection as a top priority of the County's current strategic plan, and has
continued to identify water resources as a priority for the FY 07 - FY 10 Plan.
Because the County has numerous water resource goals and objectives, there is a need to assure there is
consistency among these plans and that no gaps exist. To that end, the County has sought to create an
integrated water resource strategy that incorporates all of these goals. That strategy has been delayed due to the
unanticipated work required for RWSA to gain approval of a new water supply plan. The RWSA water supply plan
appears to be nearing completion. Independent of RWSA, staff has moved forward and analyzed the County's
water resource objectives and has begun implementation of the stormwater master plan. County staff believes
that the development of a riparian buffer program will be a particularly important strategy for water resource
protection and should be embarked on as part of this strategic plan.
Issues
- Work on the water supply plan and Moores Creek wastewater permit is not controlled by the County of Albemarle
- Drought management plan requires coordination between County, City, RWSA, and ACSA, with possible State
oversight
- Funding mechanisms may require new taxes and/or require pro-rata contributions from new development
- Work needs to be incorporated and prioritized within the Community Development Department's Work Plan
Recommendation
Staff recommends the Board approve the following statement as part of the draft FY07 -FY1 0 Strategic Plan:
By June 2010, the County, working in cooperation with Rivanna Water and Sewer Authority and others, will increase
the quality, supply, and protection of the County's water resources.
Specific strategies would include:
. By June 2007, working in coordination with the County and others, RWSA will:
. obtain DEQ approval for the water supply plan,
. obtain a VPDES wastewater permit that incorporates nutrient management strategies for
the RWSA, and,
. develop a drought management plan that provides a consistent approach for both
public water supply users and groundwater users.
. By June 2008, the County will develop a long-term funding strategy for the County's stormwater management
program.
. By June 2009, the County will codify water resource strategies from the County's Rural Area Plan.
. By June 2010, the County will develop a riparian buffer program to support the establishment and protection of
riparian buffers.
II By June 2010, the County will amend the Natural Resources section of the Comprehensive Plan to
incorporate an integrated water resource plan and will establish a work plan to accomplish additional water
protection strategies as required.
Potential Outcome measures could include:
- DEQ approval of Water Supply plan
- VPDES approval of wastewater permit
- Water resource strategies in the Rural Area Plan codified
- Miles of degraded stream decreased based on DEQ assessments
- Miles of stream buffer protected
- Improvement in urban stream quality measured using 2002 County survey as a baseline
- Permanent funding mechanism for stormwater program is in place
- Citizen survey shows improved satisfaction with water resource protection
1:. 'i:J2..~.,
,- ~~
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March 23, 2006
.-
To the Albermarle County Board of Supervisors: ,
Dennis S. Rooker. Chairman
Kenneth C. Boyd, Vice Chairman
Lindsay G. Dorrier
David Slutsky
Sally H. Thomas
David C. Wyant
Request for a Master Plan
We, the resident citizens of the Village of Rivanna, formally request the approval and funding for
a Master Plan to be prepared for the Village of Rivanna, in accordance with the Comprehensive
Land Use Plan, Appendix A, Section 4, adopted June 5, 1996.
This petition has been made necessary by the failure of the Planning Commission to offICially
respond to two separate requests for a Master Plan, which were submitted by Village of RivaMa
residents on May 25,2005 and December 15, 2005, respectively. We have tried to work with the
Thomas Jefferson Planning Commission for guidance through the process, and on March 16,
2006, we were informed that any use of their funds must be approved by the Supervisors.
In view of the shared desire of the Supervisors and the residents to control growth through a well-
managed process, and the recent emergence of several additional planned developments of land
beyond the current Rivanna Village project, it has become more critical to start the Master
Planning process for the entire Village area. We expect that these funds will be provided in thl~
County Budget presently being considered; this petition has been assembled to show that func1mg
for a Master Plan is a desire shared by a considerable number of residents in the Village.
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,
We, resident citizens and neighbors of the Village of Rivanna, request the approval and
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the Comprehensive Land Use Plan, Appendix A, Section 4, adopted June 5,1996.
Name Address
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We, resident citizens and neighbors of the Village of Rivanna, request the approval and
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We, resident citizens and neighbors of the Village of Rivanna, request the approval and
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the Comprehensive Land Use Plan, Appendix A, Section 4, adopted June 5, 1996..
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We, resident citizens and neighbors of the Village of Rivanna, request the approval and
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the Comprehensive Land Use Plan, Appendix A, Section 4, adopted June 5, 1996.
Name Address
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We, resident citizens and neighbors of the Village of Rivanna, request the approval and
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the Comprehensive Land Use Plan, Appendix A, Section 4, adopted June 5,1996.
Name Address
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We, resident citizens and neighbors of the Village of Rivanna, request the approval and
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the Comprehensive Land Use Plan, Appendix A, Section 4, adopted June 5,1996.
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Address
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Before I discuss the highlights of the budget and changes
identified during recent work sessions, I would like to
quickly review the major emphasis of this year's Financial
Plan.
As you know, our growth management strategies are
directed by our Comprehensive Plan, where the primary
focus since 1971 has been to direct growth into designated
areas while preserving the rural character and natural
resources of the County.
This approach, which we have been pursuing for 35 years
created the potential for 35 square miles of an urban, city-
like environment in addition to the 690 square miles of
rural area to be protected and preserved.
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This financial plan is geared towards supporting the Vision
that you as the Board of Supervisors have established for
our County through your strategic plan. It also is focused
on achieving goals of the Comprehensive Plan for the
urban areas and the rural areas, which are the same today
as they were in 1971.
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I 1997
48,792
We are seeing a shift in where the majority of the county's
residents are living - in the past 8-10 years, we have seen
an additional 14,500 people, or 530/0 of our total
population, living in the designated development areas.
With the majority of our citizens now living in these urban
areas, this means that those areas are reaching, or have
reached, the densities that require us to plan for and invest
in them in a different way.
As we have all realized, achieving this vision brings
challenges and service pressures more similar to a small
city than a traditionally rural or suburban county
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The concept of focusing growth in designated urban areas
to prevent sprawl and protect the rural character of the
County continues to be supported by a significant majority
of county citizens
When asked to rank the most important priorities for our
strategic planning - these rural area and resource
protection-related goals all ranked in the top ten
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... ... .And our citizens have provided guidance and input
regarding quality urban areas as well
According to residents of Albemarle County, core
infrastructure services are key to increasing the likelihood
of someone preferring to live in an urban area as opposed
to a rural area as you can see from this data generated by
our most recent citizen survey
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This recommended budget supports the Board of
Supervisors' vision for Albemarle County as a community
that offers a high quality of life and preserves our natural
resources and visual beauty for future generations by... ...
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The increase of $0.17 million is due to the items identified as priorities during
the FY 06/07 BOS Work sessions-
Administration - Savings of $45,000 for decals; added $22,000 for ACE
publicity
Public Safety - Reductions to Regional Jail, Juvenile Detention, and ECC
based on revised estimates (total reduction of $227,993); $146,265 to CARS;
$6,790 to fully fund the Drug Court request; $150,000 for three months
additional Northern EMS staffing
Public Works - $13,100 for ArtlnPlace
Human Development - Reduced the transfer to CSA ($68,960); $7,867 to
CCF; $154,426 for a seventh Bright Stars program
Parks - $10,000 for Save the Fireworks; $3,127 for the Film Festival
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Local Revenue - $1,608,703 due to revised reassessment rate
State Revenue - $34,093 for Bright Stars Program
Capital Projects - Recognize $1,29 from fund balance
Fund Balance - Reduction in Fund Balance for CSA
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Office of the Superintendent
Albemarle County Public Schools
To: Board of Supervisors
From: Dr. Pamela Moran, Superintendentf!~
Subject: Request for Community Engagement Background and Budget Information
Date: March 31, 2006
In response to your interest in knowing more about the formation ofthe Department of
Community Engagement and its budget, I have prepared the following attachments:
1) The original rationale for the School Board's formation and continued
development of this department, and
2) A summary ofthe FY 05/06 and FY 06/07 Community Engagement Budget
including redirected staffing and operational budget funds from other
departments and new initiatives funds.
Please call or email me if you have further questions.
Cc: Sue Friedman, Chair
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School Division Summary about Community Engagement Program Funds
) .
. 3/29/06 '
FY 05-06 Adopted Budoet:
The initial budget for a newly created Community Engagement Department
was adopted by the School Boar,d in FY 05/06 at $163,067. The total FY 05/06
departmental budget represents a merger of this new initiative funding as well as
redirection of operational funds and staff from other departments (Instruction,
Assessment and Information Services, Board Office) into the Community
Engagement Department. The final budget for FY 05/06, including the redirected
funding sources identified below is $446,237,
New Initiative Funding-
. This included 1.00 FTE for a director as well as $50,000 for operational
expenses. Of the $50,000 for operations, $25,000 was one-time money
for strategic planning.
Redirected Funding-
. An additional 3.32 FTE's ($269,520) were redirected from 2118 - Assessment
and Information Services (Web Analyst - 1.00 FTE), 2117 -Professional ,
Development (Equity and Diversity Coordinator - 0.80 FTE), 2111 - Instructional
Support (Character Education/Youth Services - 1.00 FTE) and 2430 - Divisional
Support (Communications Coordinator - 0.52 FTE).
. In addition to these positions, a total of $13,650 in operational money was
redirected from Instructional Technology to support the Web Analyst and
Communications Coordinator.
FY 06/07 Proposed Budoet:
. The 06/07 Proposed budget assumes a baseline operational budget of
$38,650 and 4.32 FTE's (or $409,321) in personnel expenses.
. In 06/07 there are also proposed additional redirections of resources and
personnel that fall under the scope of the Community Engagement Department.
The Equity and Diversity budget of $46,356 currently located in 2111
(Instructional Support) is being redirected to follow the Diversity Coordinator. In
addition, the Community Education Program Coordinator and operational budget
was moved to Community Engagement from 2100 (K-12 Instructional
Salaries), Finally, $5,000 was redirected from 2412 (Division
Instruction/Education Support) to support Podcasting and $14,965
was redirected from 2430 (Divisional Support) for the printing of the
annual school calendar.
. In addition to the redirections, there are also $275,814 in new Initiatives for the
Community Engagement Department. A portion of these initiatives include new
operating monies for the Character Education/Youth Services Coordinator, 0.5
FTE Hispanic/Latino Community Relations Coordinator, and 0.48
FTE Communications Coordinator.
. The final Proposed Budget is $864.395, This includes the redirected staffing and
operational funding sources from other departments that were included in the
school division budget prior to FY 05/06 (Character Education, Community
Education, Equity and Diversity, Communications, and Web Analyst), community
engagement funding adopted in FY 05/06, and new community engagement
initiatives as proposed in FY 06/07.
l I
FREE ENTERPRISE FORUM
22 March 2006
Albemarle County Board of Supervisors
County Office Building
401 McIntire Road
Charlottesville, V A 22902
Dear Lady and Gentlemen:
Our community is blessed to have many highly skilled professionals willing to serve in
unpaid positions on the committees and boards of Albemarle County. The Free
Enterprise Forum is pleased to endorse three highly qualified candidates to serve on the
Development Review Task Force: Charlie Armstrong, Michael Barnes and Valerie Long.
In our work, Charlie Armstrong of Southern Development has served as a great resource
in identifying regulatory barriers that impact the ultimate cost of housing in our
community. He is known as an effective communicator and a straight shooter. His
positive demeanor and field experience would be an asset to the committee.
Having served as a planner in Albemarle County as well as an applicant Michael Barnes
brings a unique understanding of the technical considerations that are critical in the
development review process. His combined academic study in planning and his practical
experience would serve as a great resource for the committee,
Local attorney Valerie Long was instrumental to developing the highly regarded three
tiered system of cellular tower approval in Albemarle County. Her work on this issue has
significantly improved the speed and predictability of the process without compromising
the integrity and goals of the Board of Supervisors. This experience coupled with her
active role in many significant rezoning applications in recent years would make her an
excellent choice to serve on the task force.
Albemarle County is indeed lucky to have such highly qualified individuals available to
serve on this important group,
Neil illiamson
Executive Director
S'iO Hillsd,lll' Drive, Charlottpsville, VA 22901 · fJhone (434) nO-D7m . FclX (4l4) B17-2Bl6 . Email: neil<iDfrcccnlcrpriseforum'(Jrg
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March 30, 2006
To Ms. Thomas (our representative) and the Board of Supervisors:
We want to register our concern regarding the recent action that disallows the use
of existing driveways for family subdivisions. We have 58 acres off Catlett Road, near
Meriwether Lewis School. Starting in late 2004, we pursued a family subdivision for our
three children - meeting with a surveyor, Mr. Roger Ray and an attorney, Mr. Forbes
Reback - and talked with each of our children about the best way to handle it. After
much discussion within the family and with Mr. Ray and Mr. Reback, we were informed
that another hurdle was imposed in November, 2005 that had not existed before then. In a
change from the past, VDOT was needed to approve our drive for a family subdivision,
Our drive did not meet the standards and (I am quite sure that few rural driveways do).
Our three children truly love this land and, if able, would like to live here, The
recent change in criteria effectively takes away the ability for families in our situation to
leave any part of the land to their children - undermining the potential for a family
community. That is just wrong.
We want to work to change this policy and would appreciate your letting us know
what we can do.
Sincerely,
Anne Marshall and Brooks Marshall
3051 Catlett Road
4349798315
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,
Statement at Public Hearina-April 5. 2006
Good evening...My name is Dennis Odinov, and I'm here to speak about
budgeting for Master Planning Development in the Village of Rivanna.
Ever since FY 2003, when the County stated that by December, 2003 a
strategy would be in place to ensure the implementation of completed
"neighborhood master plans", there have been statements in every budget
following that promised master planning schedules and implementation in
some form. $115,000 per year has been in the Planning Department budget
every year, with unused funds accruing to the next year, thus eliminating
any accountability and sense of urgency. Funding for Master Planning has
basically been prioritized on an ad hoc basis, without any specific estimate
of the costs of planning development for all growth areas, along with a
priority schedule and time frame for each project. And now in this
proposed budget, we see aaain that it's a priority to establish and
implement a schedule for completing the Master Plans for each of the
County's growth areas. In the work session this afternoon Planning Staff
suggested that one plan each year be developed and suggested that more
than one plan would require a doubling of funding. It was also suggested
that additional resources would not significantly speed completion
because of the length of the review process, creating a logjam.
,
1 1
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We take exception to this approach. First of all, if the Strategic Direction
for Master Planning is important enough to be considered in four
successive budget statements, there has to be linkage in the process. (1)
An estimated planning cost for each area should be developed and
calendarized by priority. The present system is simply not correct. For
example, this past year, $230,000, not $115,000 has been spent on
planning, drawing down the present balance of the fund to $19,000. The
Southern Area will cost at least that much alone, while the Village of
Rivanna will probably be less than $100,000, because the basic plan for
Rivanna Village has been completed. Eliminate the accrued fund and
provide a budget instead that links directly with goals. (2) Set as a goal at
least two or more master plan completions per year, add the necessary
resources and fund them. (3) If there is a review logjam, put the review
process on a whiteboard, and eliminate unnecessary steps. A logjam is
unacceptable; fix it. (4) If resources outside of staff are available use them.
For example, the Village of Rivanna has in place a Master Planning Steering
Committee, composed of residents representing the entire district,
including a certified planner, two developers, lenders, public officials, and
community leaders. We have a relationship with the Thomas Jefferson
Planning Commission, and Glenmore Community Associates. The heart of
future development in our area is Rivanna Village. We have worked with the
developer to improve this plan, and when we resolve two major issues with
the Planning Commission on this project, it will form the core of our plan.
2 I
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A major issue in the Rivanna future is transportation; the Thomas Jefferson
Planning Commission is ready and willing to work with us on a
transportation plan. I have here a petition signed by almost 400 residents
of the Village requesting funding this fiscal year so that we can begin.
There is no need to wait for the Pantops Plan completion. We want to
begin. Thank you
Dennis Odinov
3
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Statement at Public Hearina-April 5. 2006
Good evening...My name is Dennis Odinov, and I'm here to
speak about Master Planning Development in the budget.
As early as FY 2003, the Budget statement promised a strategy
to ensure the implementation of completed "neighborhood
master plans". $115,000 per year has been in the Planning
Department budget for year, with unused funds accruing to the
next year. Funding for Master Planning has basically been
prioritized on an ad hoc basis. And again this year the county
is starting the same process. In the work session this afternoon
Planning Staff suggested that one plan each year be developed
and suggested that more than one plan would require a doubling
of funding. It was also suggested that additional resources
would not significantly speed completion because of the length
of the review process, creating a logjam.
I take strong exception to this approach. The problem is not in
the intent, it is in the process First of all, if the Strategic
Direction for Master Planning is important enough to be
1
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considered for four straight years, it should be directly linked to
the budget with accountability and a sense of urgency. We need
a specific cost estimate for each identified growth area,
calendarized by year. When will each plan begin and end? How
much will be spent in the fiscal year? The present system has
no accountability. For example, this past year, $230,000, not
$115,000 has been spent on planning, drawing down the present
balance of the fund to $19,000 as of March 28. Places 29 is not
finished, Pantops is not finished, Village of Rivanna is on the
list, but the same $115,000 is being budgeted. Eliminate
accrued funding and provide a specific itemized budget instead
that links directly with goals. (2) Budget everything on a three
year plan, review it and modify it each year, if necessary. Save
time and money by reengineering the review process. A logjam
is unacceptable; fix it.
The Village of Rivanna has a Master Planning Steeri ng
Committee, composed of residents, developers, lenders, public
officials, and community leaders. We have a relationship with
the Thomas Jefferson Planning Commission, and Glenmore
Community Associates. The heart of future development in our
2
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area is Rivanna Village. We have worked with the developer to
improve this plan. The Thomas Jefferson Planning Commission
is ready to work with us on transportation issues. I have here a
petition signed by almost 400 residents of the Village requesting
funding early in the next fiscal year so that we can begin. There
is no need to wait any longer. We are ready. Thank you
Dennis Odinov
3
FY 04/05 ADOPTED OPERATING BUDGET COUNTY OF ALBEMARLE, VIRGINIA
Strategic Direction #1
Provide High Quality Educational
Opportunities for Albemarle County
Citizens of all Ages
FY 03- 05 Plan of Action
.... ."
1.1 Create accessible opportunities for everyone in the community to learn, ensuring all educational services meet the
needs of the changing demographics within the community.
1.2 Meet the teaching and learning needs of all citizens along an appropriate continuum of ages and stages cf
development.
1.3 Ensure the education system meets the workforce preparation needs of current and future employees and
employers.
1.4 Position the County as a recognized leader in educational excellence.
. "~.. 'I.'~ Strategic Direction #2
J.
;"C",' .- ..~..:\
~. /,-':~4J\._., '~:,.. ......~~~ Protect the County's Natural, Scenic
ji-li~ ~., .';f'
"'" ~f' '~~::.~~~. and Historic Resources
I.' "; '. ~ . ,.,. ."..~~~
~'~S'~.~;~J'~.,'.;~~ FY 03- 05 Plan of Action
.~~ ~~
"'~" ,,';':~"',....
. " ". ,'. ,'t,,,
~1;~,'~, ':, ~.~?~ .", . . :
2.1 Protect and/or preserve the County's rural character
2.1.1. By December 2003, the County will have a strategy in place to ensure the implementation of completed
"neighborhood master plans."
2.1.2. By December 2003, the County will have an implementation plan in place that identifies the actions and
resources necessary to carry out the County's newly revised rural area polices.
2.2 Protect and/or preserve the natural resources
2.2.1. By December 2004, the County, working in cooperation with Rivanna Water and Sewer Authority, will
have an integrated water resource plan in place that directs the County's efforts to address water quality and
water supply.
2.3 Provide for environmentally sensitive government operations at the local and regional level
2.3.1. By July 2003. the County will have an environmental management system in place that ensures
environmentally sensitive County government operations.
2.3.2. By July 2004, the County, working in cooperation with Rivanna Solid Waste Authority, will have a long.
term solid waste strategy in place that emphasizes the importance of waste reduction, reuse of materials and
recycling and provides reasonable solid waste disposal options for county citizens and businesses.
STRATEGIC DIRECTIONS PAGE C.4
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FY 06/07 RECOMMENDED BUDGET COUNTY OF ALBEMARLE, VIRGINIA
an integrated Water Resource
Management Plan
5) Manage Growth
5.1) Establish and Implement a
schedule for completing the
Master Plans for each of the
County Growth Area (Tied for
First)
5.2) 1m plement all strategies in
the Rural Area Plan within 4
years (Tied for First)
The Board also identified the
following potential strategies
that should be considered as this
Strategic Plan is more fully
developed:
1) Improve '-Iic/private
partnerships a.> a priority.
2) Do a better job connecting
governance to the citizenry.
3) Work n,ore closely with UVA,
City, and neighboring counties in
a more proactive way.
4) Utilize talents in community to
help solve our problems.
Since the Retreat, staff has
been working with the Board
to develop specific objective
statements for each of their
priorities. In January, the
Board approved a specific
objective statement for their
conservation easement
priority and in February the
Board provided further
direction for their education
and transportation priority.
Staff will continue to work
with the Board to
operationalize the plan. The
FY 07 - FY 10 Strategic Plan
will be finalized and will begin
in July 2006.
Until it is completed, the
current FY 03- FY 06 Strategic
plan is in place and guides
our process for this budget
year.
BUSINESS PLAN PAGE C-9
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John Sweeney
Vice President Earlysville VoL Fire Co.
3763 Earlysville Road
Earlysville, V A 22936
Mr. Dennis Rooker - Chairman
Albemarle Board of Supervisors
401 McIntire Road
Charlottesville, VA 22902
/1 _ . -; _ :" -.-
_ ~.: i
Dear Mr. Rooker:
As a member of Earlysville Volunteer Fire Company for 38 years, still active at 76 years
old, I would appreciate your attention to the subject of temporarily housing an ambul,mce
at Station 4 in Earlysville. At a recent Long Range Planning Committee meeting at
Station 4, with Albemarle County Chief Eggleston and Assistant Chief Oprandy in
attendance, this subject was discussed. My main point in writing this letter is to point out
several issues involving the plans for housing and responding with this ambulance.
Until such time as the new Albemarle County Station 12 is complete, your goal was
temporarily housing the County ambulance operation in the Route 29 corridor, with the
emphasis placed on achieving a five minute response time to the designated growth area.
The lofty goal of a five minute response time is and should be the ultimate outcome when
Station 12 is constructed and in operation.
Several observations from members of Earlysville Volunteer Fire Company are as
follows:
A. Presently there is no ambulance service in this area.
B. A suitable facility in the 29 corridor will need to be identified and rented.
C. Trained personnel from the County Fire and Rescue will be required.
The following are suggestions from members at EVFC:
A. Consider the possibility of housing the ambulance at Station 4 until
Station 12 is completed (approximately 2007),
B. You goal of a five minute response time to the designated growth area
would be delayed if this plan was enacted and in its place we get a 12/13
minute response time to the designated growth area.
C. The added training that the volunteers gain by increasing and improving
their skills in the operation of an ambulance service is a plus situation.
D. Reduction of the cost of the ambulance operation as Station 4 is available
with sleeping quarters, kitchen, lounge, showers, etc.
,
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It is a certainly a challenging time as we try to build a hybrid Fire and Rescue system in
Albemarle County. There is no doubt, however, that the Volunteer response system will
remain an important component of the Fire and Rescue system. The Volunteer has a long
and proud history of serving Albemarle County residents with highly trained volunteers.
Please contact us if you have any questions or if you believe further discussion of this
issue is warranted. We look forward to hearing from you.
Respectfully,
~~
John Sweeney
Vice President
Earlysville Volunteer Fire Company
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COMMONWEALTH OF VIRGINIA
HOUSE OF DELEGATES
RICHMOND
R. STEVEN (STEVElLANDES COMMITTEE ASSIGNMENTS:
MA..JORITY CAUCUS CHAIRMAN EDUCATION (VICE CHAIRMAN)
APPROPRIATIONS
POST OFFICE BOX 42 RULES
WEYERS CAVE, VIRGINIA 24486
TWENTY-FIFTH DISTRICT
March 21, 2006
The Honorable Dennis S. Rooker, Chairman
County of Albemarle Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
Dear Dennis:
Thank you for the copy of the resolution adopted by the Board of Supervisors
urging the General Assembly to support the continuation of the Virginia Land
Conservation Incentives Act of 1999 and to maintain the tax credits afforded to
landowners under the Act. I appreciate the Board's position regarding this issue, and
agree with the Board,
Thank you again for sending me the Board's resolution. Please let the Members of
the Board know that I support the Board's position to maintain the Land Conservation
Tax Credit Program, and look forward to working with them on this important issue. As
you know former House Speaker S. Vance Wilkins and current House Speaker William J.
Howell support this program as well.
If I can ever be of service to you or any member of the Board, please feel free to
contact me.
Sincerely,
~
RSLljww
:: -=;; - .; .s - '1 . . ~ .-~
~ : . -+ : , "
DISTRICT: (540) 245-5540 . FAX: (540) 248-8434 . RICHMOND: (804) 698-1025 . E-MAIL: STEVE@STEVELANDES.COM
BLUE RIDGE
III
BlllOtRS
ASSOCIATION
President
Andrew Lee 15 March 2006
Vice Pr~ideot
Frank BaIlif Albemarle COWlty Board of Supervisors
Tr"""urerISectet~
John Kerber COWlty Office Building
Associate V.P. 40 I McIntire Road
Karen Morris Charlottesville. V A 22902
Pa&t PiUideot
J;l1Ilie Spenct: Dear Lady and Gentlemen:
Public RelatiDns Office
Ginger Slavic The Blue Ridge Home Builders Association (BRHBA) is pleased that Albemarle
DirectDrs County is planning to Conduct a review of the approval processes in the
Chris Bowen
Nancy Brewer Community Development Department. As an advocate for best practices, we
Bobby Calfee appreciate the targeted charge for the task force, "to review and assess the current
Buddy Carlisle
Rodnt Carter legislative re.view process for improv~ments in efficiency, effectiveness, quality
Dave lclland and adequate public participation."
Pat Craft
Ron Keeney
Kay Lanahan The ll1embership of this committee are to include two development
Duncan Macfarlane
Linda McCaul:fi representatives. BHRBA believes two of our members, Charlie Armstrong and
Malcolm M<:im 1
Robin Nt'whuus~ Michael Barnes, are uniquely qualified to serve as the development
John Score
Brock Strickler representatives.
Mike Wc.sr
BRHBA Life Director$ Charlie Armstrong of Southern Development brings a multitude of experiences
Sam Craig across a number of different municipalities. His vast project experience, across a
s. Da.lt;}, Cr~ig
Randolph Rinehart variety of price points. and his level headed demeanor will be a great asset to the
Preston Srallin.f,s
Randolph Wa. c: Development Review Task Force.
NAHB Life Directors
Michael Gaffney" Michael Barnes of KG Associates has been on both sides of the Community
Suzanne Grove
Randolph Rinehart' Development desk. As a planner for Albemarle County, Michael developed a
Presron Srallings reputation as a solid planning professional with an understanding of the
NAHB DirectOrs complexities of the Albemarle County Office Building. In his short time with KG
Doug Kingma Associates, Michael has become known as a quick study with a keen
HBAV Life Dircctol:'6 understanding of project entitlement.
SUUlIlne Grove
Randolph Rinehart
Pr<:$ton Stallings The Blue Ridge Home Builders Association strongly endorses Michael Barnes
Executivt: V. P. and Charlie Armstrong to serve as development representatives on the Albemarle
Karie Hayes County Development Review Task Force. BRHBA members build the houses
most Albemarle County residents call home. We are proud that two of our
, da::norcs Senior Life O;rccrof members are willing to dedicate their significant time and talent to this
worthwhile task force.
2330 Commonwealth Dr. #100, Charlottesville, Va. 22901 434/973-8652 F~: 434/978-4927 brhba@brhba.org http://WW\V.brhba...org
.Affil~rt:d with the NAtional Msodation of Horne Builders and tht Home Buildm. Asrodation. ofVllgint:;,
TiI/TiI. J 07.7T ()(') T(, 1"01.1 17Cn (") Ie' t-,........h. VO I unl "In
RESOLUTION OF INTENT
WHEREAS, the Albemarle County Comprehensive Plan's Land Use Plan designates certain
areas of the County for urban development, referred to as designated Development Areas, and certain
areas of the County for rural development, referred to as designated Rural Areas; and
WHEREAS, the Land Use Plan designates the Piney Mountain Area as a Development
Area; and
WHEREAS, an owner ofland within, and adjacent to, the Piney Mountain Development
Area has requested an amendment to the Land Use Plan to amend the Piney Mountain Community
boundary to expand the Development Areas designation to land now designated as Rural Areas and
to offset the additional land to be designated as Development Areas by designating an approximate
equal number of acres of land owned by the National Ground Intelligence Center ("NGIC") or to be
acquired for the expansion of the existing NGIC military facility now designated as Development
Areas to a Rural Areas designation.
NOW, THEREFORE, BE IT RESOLVED THAT for purposes of public necessity,
convenience, general welfare and good planning and land use practices, the Albemarle County Board
of Supervisors hereby adopts this Resolution of Intent to amend the Albemarle County
Comprehensive Plan's Land Use Plan to modify the boundary of the Piney Mountain Community to
designate land not previously included within the Community as Development Areas and to remove
an approximate equal number of acres of land from the Community and to designate that land as
Rural Areas, and to make any other changes to the Comprehensive Plan deemed to be necessary in
order to achieve the purposes described herein,
BE IT FURTHER RESOLVED THAT the Planning Commission is directed to prepare this
amendment to the Albemarle County Comprehensive Plan and to hold a public hearing on this
proposed amendment.
BE IT FURTHER RESOLVED THAT the Board requests a timely recommendation from
the Planning Commission on the proposed Comprehensive Plan amendment so that the Board may
hold its public hearing to receive public comment on the proposed amendment on June 14t\ 2006, or
by the earliest possible date, thereafter.
I, Ella W. Carey, do hereby certify that the foregoing writing is a true and correct copy of a
Resolution duly adopted by the Board of Supervisors of Albemarle County by a vote of __ to
, as recorded below, at a meeting held on
Clerk, Board of County Supervisors
Aye Nay
Mr. Boyd - -
Mr. Dorrier
- -
Mr. Rooker
- -
Mr. Slutzky - -
Ms. Thomas
- -
Mr. Wyant - -
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