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HomeMy WebLinkAboutSDP202100097 Action Letter 2022-02-11401 McIntire Road, North Wing County of Albemarle Charlottesville, VA 22902-4579 COMMUNITY DEVELOPMENT DEPARTMENT Telephone: 4 34-296-5832 W W W.ALBEMARLE.ORGRLE.ORG Memorandum February 11, 2022 Bryan Cichocki 608 Preston Ave Suite 200 Charlottesville, VA 22903 brvan.cichocki@timmons.com RE: SDP202100097 Towneplace at Pantops Initial Site Plan - Site Review Committee Action Letter To Whom It May Concern: The Agent for the Board of Supervisors hereby grants conditional administrative approval to the above referenced site plan. All comments contained in the attached comment letter dated February 10, 2022 must be addressed prior to final site plan approval. This approval shall be valid for a period of five (5) years from the date of this letter, provided that the developer submits a final site plan for all or a portion of the site within one (1) year after the date of this letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and thereafter diligently pursues approval of the final site plan. In accordance with Chapter 18 Section 32.4.2.8 Early or Mass Grading may be permitted after the following approvals are received: 1. Engineering approval of a VSMP plan meeting the requirements of Chapter 17 of the Code of the County of Albemarle. 2. Approval of all easements for facilities for stormwater management and drainage control. The final site plan will not be considered to have been officially submitted until the following items are received: 1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code. 2. Applicable fee. Please submit a digital final site plan application on our website here. The assigned Lead Reviewer will then distribute the plans to all reviewing agencies. Once you receive the first set of comments on the final site plan, please work with each reviewer individually to satisfy their requirements. The Department of Community Development shall not accept submittal of the final site plan for signature until tentative approvals for the attached conditions from the following agencies/reviewers have been obtained: SRC Members: Albemarle County Planning Services (Planner) Albemarle County Engineering Services (Engineer) Albemarle County Architectural Review Board (ARB) Albemarle County Information Services (E911) Albemarle County Building Inspections Albemarle County Department of Fire Rescue Albemarle County Service Authority Virginia Department of Transportation Rivanna Water and Sewer Authority Virginia Department of Health (VDH) Please contact Kevin McCollum at the Department of Community Development at kmccollum@albemarle.org or 296-5832 ext. 3141 for further information. Sincerely, Kevin McCollum Senior Planner I 401 McIntire Road, North Wing County of Albemarle Charlottesville, VA 22902-4579 COMMUNITY DEVELOPMENT DEPARTMENT Telephone: 4 34-296-5832 W W W.ALBEMARLE.ORGRLE.ORG Memorandum February 10, 2022 Bryan Cichocki 608 Preston Ave Suite 200 Charlottesville, VA 22903 brvan.cichocki@timmons.com RE: SDP202100097 — Towneplace at Pantops — Initial Site Plan SRC Review Comments Dear Mr. Cichocki: The Site Review Committee has reviewed the development proposal referenced above. Initial comments from the following divisions of the Department of Community Development and other agencies, as applicable, are attached: Albemarle County Planning Services (Planner) Albemarle County Engineering Services (Engineer) Albemarle County Architectural Review Board (ARB) Albemarle County Information Services (E911) Albemarle County Building Inspections Albemarle County Department of Fire Rescue Albemarle County Service Authority (ACSA) Virginia Department of Transportation (VDOT) Rivanna Water and Sewer Authority (RWSA) Virginia Department of Health (VDH) Comments reflect information available at the time the development proposal was reviewed, and should not be considered final. However, the Site Review Committee has attempted to identify all issues that will be required to be resolved prior to approval of the initial site plan. Please contact me at your earliest convenience if you have questions or require additional information. Sincerely, All �G- Kevin McCollum Senior Planner I Albemarle County Planning Services (Planner) —Kevin McCollum, kmccollum@albemarle.org —Required changes: Comments to be addressed prior to final site plan approval: 1. [32.5.2(a)] Please include a reference to the Initial Site Plan Number: SDP202100097 and include a place holder for the Final Site Plan Number. 2. [32.6.2(a), 32.5.2(a)] According to Albemarle County GIS the owner of the property is Pantops Hotel LLC. Please clarify this information on the plans and include a deed for reference. Correct all labels that include the owner information. 3. [32.6.2(a), 32.5.2(d)] Please show and label all Steep Slopes — Managed. a. Clarify the Site Data. Include Steep Slopes -Managed as an applicable Overlay District under the Zoning information. Delete the information regarding Critical Slopes. There are no Critical Slopes on the property. Critical Slopes only apply to properties outside of the Development Areas (ex. in the Rural Areas). 4. [General Comment] Add a date of revision. 5. [General Comment] Please clarify the title. In some places it reads "Townplace" and others "Towneplace." 6. [32.5.2 0)(k)(1), 32.6.2(g)] Show all existing and any proposed easements. Any new easements required for water, sewer, drainage facilities, or any proposed utilities will need to be reviewed, approved, and recorded prior to final site plan approval. Please submit an easement plat application the County for review. The final site plan will need to be updated so that all easements are shown and labeled identifying easement type, whether it's public or private, a width dimension, and the recorded instrument with deed book and page number. 7. [Section 321 Final site plan must comply with all applicable requirements of Section 32.6, 32.7 and 32.8 of the Zoning Ordinance prior to final approval. 8. [General Comment] This site lies in the Monticello Viewshed. Please contact Liz Russell at Irussell akmonticello.org to discuss design strategies that comply with the Voluntary Guidelines for Development within Monticello's Viewshed. 9. [32.6.2(i), 4.12.16] Many of the proposed parking spaces do not meet minimum length requirements as outlined in Section 4.12.16(c). a. [4.12.16(c)(6)] It does not appear that the parking spaces meet the criteria for a minimum length reduction as outlined in 4.12.16(c)(6) below. Minimum length reduction. Perpendicular and curvilinear parking space minimum length requirements may be reduced by not more than two feet when any of the following conditions are satisfied: (i) one or more rows of parking are separated by planting islands, median, or other such features (other than sidewalks) and allow for an unobstructed overhang, from each row, equivalent to the reduction; or (ti) one or more rows of parking adjacent to a building are separated from the building by planting islands, or other such features (other than sidewalks) and allow for an unobstructed overhang, from each row, equivalent to the reduction. 10. [32.7.9.7 (a)(3)] Please provide a construction detail in plan and profile view of the proposed dumpster enclosure. The detail should identify materials to be used, color, dimensions, etc. Please be aware that walls used for screening must be a minimum of 6' in height. 11. [32.7.8 and 4.17] Lighting Plan a. Use a light loss factor of 1.0 to determine footcandles on site. b. Please state the pole height of all outdoor luminaires. c. [4.17.4 (b)] Please add a note that states "Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle." d. Correct the job name at the top of the cut sheets table. 12. [32.7.4.1] Please see attached Engineering Division comments. A Water Protection Ordinance (APO) application amendment must be submitted, reviewed, and approved prior to final site plan approval. Please contact Engineering Division staff with specific questions related to WPO requirements. 13. [32.7.2.3] Pedestrian infrastructure, designed and constructed to the standards of the Virginia Department of Transportation, must be provided along Olympia Dr. and Town and Country Lane. a. The sidewalk shall be at least 5' in width. b. As proposed the sidewalk is within the private property lines. The owner will be responsible for maintenance of the sidewalk and will also have to grant a public access easement over the sidewalk. c. Alternatively, the developer can dedicate land to the right-of-way so that the sidewalk is within the public right of way. If the sidewalk is in the right-of-way, VDOT will maintain it and an access easement won't be required. Please contact Kevin McCollum at the Department of Community Development at kmccollum@albemarle.org or 296- 5832 ext. 3141 for further information. Comments From Other Reviewers: Albemarle County Engineering Services (Engineer) — John Anderson, janderson2&albemarle.org — Requested changes, see attached. Albemarle County Architectural Review Board (ARB) — Margaret Maliszewski, mmaliszewski@albemarle.org — Requested changes, see attached. Albemarle County Building Inspections — Betty Slough, bslou hg &albemarle.org — Requested changes, see below. Add the following note to the general notes page: Where the flood level rims of plumbing fixtures are below the elevation of the manhole cover of the next upstream manhole in the public sewer, the fixtures shall be protected by a backwater valve installed in the building drain, branch of the building drain or horizontal branch serving such fixtures. Plumbing fixtures having flood level rims above the elevation of the manhole cover of the next upstream manhole in the public sewer shall not discharge through a backwater valve. 2. Change note 11 on page 2: All water, sewer and fire lines require NEW inspection and testing procedures. The ACSA performs any testing and inspections of the public sewer and water main(s). The Albemarle County Building Inspections Department(ACBID) does a visual inspection and witnesses the testing of the building drain, water service pipe and the sprinkler lead-in connection. The developer/contractor is responsible to retain a Special Inspector as outlined in the updated Albemarle County Policy for Site Utilities to perform the visual inspection and testing of all utilities not covered by the ACSA or ACBID. This includes building sewers, water and fire line branches between the main and the meter(s)/building(s). The Special Inspector's report must be submitted and approved by the Albemarle County Engineering Department prior to a Certificate of Occupancy being issued. Albemarle County Information Services (E911)—Elise Kiewra, ekiewra@albemarle.org—No objection. Albemarle County Department of Fire Rescue — Howard Lagomarsino, hlagomarsinogalbemarle.org — Requested changes, see below. 1. I see only one hydrant and it is located at the southern entrance. The arrangement creates the potential for blocking access to the east and north sides of the structure. 2. Please indicate the location of the FDC and ensure there is a hydrant within 100 feet of the FDC. 3. Please provide the needed fire flow calculation for the building and indicate the results of this calculation as a note on the plans. 4. Provide the available fire flow calculation for the hydrants. 5. The number of hydrants required and the spacing between them depends on the needed fire flow, without this, unable to assess if the hydrant proposed is sufficient. Albemarle County Service Authority — Richard Nelson, melson@serviceauthority.org — Requested changes, see below. 1. Provide utility plan for ACSA review and approval. 2. Show existing water main on existing conditions sheet. 3. Owner to contact ACSA directly for connection fee estimate for budgeting. 4. Provide fixture counts to determine meter size. Virginia Department of Transportation — Doug McAvoy Jr., douglas.mcavoy@vdot.vir ig nia.gov — Requested changes, see attached. Rivanna Water and Sewer Authority — Dyon Vega, dvega@rinavvan.org — Requested changes, see below. General Comments: RWSA will require a sewer flow acceptance prior to final site plan approval. The request will need to be sent to us by ACSA and will include the following: a. Estimated average daily dry weather sewage flow (ADDWF) b. Point of connection into RWSA system (which manhole) c. Number of units/square footage d. Estimated in-service date Virginia Department of Health — Alan Mazurowski, alan.mazurowski@vdh.vir ig nia.gov—No objection. �q off nig 401 McIntire Road, North Wing Charlottesville, VA 22902-4579 County of Albemarle Telephone: 434-296-5832 COMMUNITY DEVELOPMENT DEPARTMENT WWW.ALBEMARLE.ORG ��BGIN�Q' Site Plan review Project title: Townplace Inn & Suites (Townplace at Pantops), Initial Site Plan Project file number: SDP202100097 Plan preparer: Bryan Cichocki, PE /Timmons Group, bryan.cichocki(i0mmons.com 608 Preston Ave., Suite 200 / Charlottesville, VA 22903 Owner or rep.: Pantops Hotel LLC, P.O. Box 3535, Williamsburg, VA 23185 Applicant: HMP Properties, 5388 Discovery Park Blvd. #300, Williamsburg, VA 23188 hm)(a),hmohotels. com Plan received date: 29 Dec 2021 Date of comments: 12 Jan 2022 Plan Coordinator: Kevin McCollum Reviewer: John Anderson, PE Engineering has reviewed this initial site plan and offers these review comments. For Final Site Plan approval: 1. C2.0 a. Please provide deed bk.-pg. ref for existing public drainage easement for storm conveyance leaving the Guadalajara property to the south, then transiting hotel development parcel. b. Show and label managed steep slopes. c. Revise label reading `Use: vacant, TAP 78-1 P since it is a commercial car sales parking lot with non -vacant use (blue -circle area, image, below). d. Please consider and provide collection/conveyance (as needed) of storm runoff that may transit existing drainage ditch that crosses the hotel site, a ditch beginning near the car sales parking lot (blue arrow, below): Engineering Review Comments Page 2 of 4 e. Show Aabel existing sidewalk adjacent to Town and Country Lane. Determine and label ex. sidewalk width. f. Plan appears to propose elimination of this sidewalk, preserve walk as a required element of public streets per subdivision street design guide, VDOT Road Design Manual, Appx. B(1). 2. C4.0 a. Please revise label reading `retaining wall with fall protection barrier on top for vehicles and pedestrians' to `retaining wall with guardrail' since guardrail is appropriate for vehicles. VDOT GR-2 standard is available to include on plans. b. Provide wheel stops for parking spaces fronting retaining wall. c. Label narrowest width of curvilinear parking spaces in sections that do not label width at narrowest dimension. d. Revise parking space -sidewalk design, select from allowable parking -sidewalk configurations at p. 17, ACDSM, which requires, for example, wheel stops for 18' L spaces w/ 5' w sidewalks (https://www.albemarle.orgJHome/ShowDocument?id=270 ). e. Identify curb type/s. f. Label all sidewalk widths. g. Provide HC-parking space signs. Engineering Review Comments Page 3 of 4 h. East entrance to hotel may limit fire rescue (apparatus) access to site. i. Engineering defers to ACFR. ii. If ACFR requests site access to include unrestricted access around the hotel, ensure retaining wall design accommodates ACFR vehicle weight (65,000 - 80,0001b.), or weight of vehicle class likely to respond from ACFR Station 16, Pantops. iii. If ACFR apparatus requires access around hotel, ensure retaining wall guardrail accommodates overhang portion of ACFR vehicle, from front axle to front fender. iv. (Please do not assume ACFR vehicles are permitted to stage vehicles or response or presence within public RW of Town and Country Lane, or Olympia Drive.) i. Provide GR-2 with labels for retaining wall located along linear and curvilinear parking along N edge of hotel parking lot. j. Increase 3' sidewalk width along Olympia Drive to meet VDOT minimum sidewalk width, 5'. [See VDOT Road Design Manual, Appx. B(1), Sec. 41 LAM - httos://www.virginiadot.orli/business/resources/LocDes/RDM/AooendBl.udf ] k. Provide CG-12 at E end of proposed sidewalk adjacent to Olympia Drive, W side of entrance to hotel site. 1. Provide GR-2 detail. in. Submit geotechnical PE -sealed retaining wall design for all wall ht. >4-ft. for Engineering review prior to FSP approval n. Note: All walls >3-ft. ht. not integral to building design will require building permit from building inspections, CDD. 3. C5.0 a. Convert parking space with SWM facility manway access to a parking island so that manway access is not obstructed by a parked vehicle. b. Provide drainage profiles (storm pipes, UG SWM detention facility). c. Show /label a public drainage easement extending from UG detention system (SWM easement) that is centered on the facility outfall pipe, OF, to the property boundary. d. Provide detail for relieving arch or pipe sleeve where UG SWM facility outfall pipe, OF, is proposed to pass beneath retaining wall near Olympia Drive. Consider and discuss alternatives, or if no alternative SWM facility outfall location exists, establish this via notes, labels, etc. e. It is not possible without SWM detention profile to evaluate proposed SWM facility easement with precision. As design advances, please consult ACDSM, p. 15, Easement diagram to determine required SWM facility easement width. EASEMENT WIDTH. M-METER. 2'. ] ill 5'1. 10' d0' )IN.) Engineering Review Comments Page 4 of 4 f. Provide VDOT LD-204 inlet computations. Provide LD-229 storm drain design computations. g. Proposed retaining walls are shown within existing public drainage easement, existing storm pipes are shown crossing beneath or intersecting proposed retaining wall. Provide final site plan that indicates existing storm drain pipes are relocated to avoid any construction or future maintenance conflict with retaining walls. No permanent improvements of type proposed are allowed within public drainage easement. h. Establish new public drainage easement centered on relocated existing storm drain lines. i. Record new platted public drainage and SWM facility/access easements prior to WPO plan approval. j. Note: WPO plan approval is a prerequisite to FSP approval. k. Furnish relevant design data with WPO, including weir plate, manway, weir orifice design, debris cage, typ. details, plan/profile, etc., as needed. 1. Avoid nuisance ponding at all locations across parking lots /across site access. Main entrance to hotel appears somewhat susceptible to nuisance ponding /ice in winter. in. Ensure parking lot grade near S entrance to hotel is <_ 5%, -5.25% impermissible. [18-4.12.15.c.] n. Ensure slope, S entrance to hotel is <_10% in every direction. [18-4.12.17.a ] o. Revise grade, S entrance to hotel such that side -slope is traversable for tall (high -clearance) trucks, side -slope is severe at this location posing risk of tipping /loss of control in wet or icy conditions. p. Provide /label CG-6 wherever runoff concentrates against curbing, for example: loop around west end of hotel. q. Recommend YD-inlet above /connecting with storm pipe 64 at east end of hotel. r. Show /label CG-12 at HC-parking spaces at front of hotel. s. Label parking lot island bullnose radii (or typ. R). t. Please ensure each building egress is ADA-compliant with respect to landing, max. grade, etc. u. Collect /convey retaining wall weep discharge via system to prevents water crossing sidewalk/s. v. Acquire /record off -site temporary construction easement to perform grading on TMP 07800-00- 00-009CO3 or provide copy of written agreement to perform grading across or at edge of this parcel. Proposed site contours are infeasible without easement /Agreement from this TMP owner. 4. Submit a WPO plan for hotel development at earliest convenience. 5. Submit separate easement plat for public drainage and SWM facilities associated with this development. Separate plat review process must be completed, plat approved and recorded, prior to WPO plan approval. 6. L1.0 a. Five canopy species (landscape plants) proposed along base of =W wall have strong potential to undermine wall, revise landscape plan. b. Restore, show, label, and dimension 5' sidewalk (Min. width) along both Town and Country Lane and Olympia Drive since removing /not replacing an existing pedestrian facility within public RW is not an option. Please feel free to call if any questions: 434.296-5832 -x3069 ( landerson2(a),albemarle.or ). Thank you I Anderson SDP202100097_TownplaceInn_ISP_011222.doc ,S.{.OF AL8 County of Albemarle Community Development Department - Planning February 7, 2022 Hitesh Patel HMP Properties 5388 Discovery Park Blvd. #300 Williamsburg, VA 23188 Margaret Maliszewski mmaliszewski@albemarle.ora Telephone: (434) 296-5832 ext. 3276 RE: ARB-2021-147: TownePlace Initial Site Plan (TMP: 07800-00-00-009D0) Dear Mr. Patel, At its meeting on Monday, February 7, 2021, the Albemarle County Architectural Review Board unanimously voted to forward the following recommendations on the above -noted Initial Site Development Plan to the agent for the Site Review Committee: • Regarding requirements to satisfy the design guidelines as per § 18-30.6.4c(2), (3) and (5) and recommended conditions of initial plan approval: o Prior to Initial Plan approval the following items shall be resolved to the satisfaction of the ARB: None. • Regarding recommendations on the plan as it relates to the guidelines: None. • Regarding conditions to be satisfied prior to issuance of a grading permit: None. • Regarding the final site plan submittal: A Certificate of Appropriateness is required prior to final site plan approval. The following items and all items on the ARB Final Site Plan Checklist must be addressed: 1. Clarify whether the angled roofs shown over the eastern and western wings of the building in the perspective images are proposed. Revise the drawings to show consistent roof treatments across all drawings. 2. Confirm that the wall area under the butterfly roofs will not be lit. 3. Provide on the plans the proposed specs for window glass. Show that VLT is not below 40% and VLR does not exceed 30%. 4. Reconsider the proposed color scheme for the building for greater compatibility with the existing character of the corridor. 5. Revise the roof plan to show the location of the roof screens. Consider providing a site section clarifying the visibility of the equipment and screens. 6. Provide an illustration more accurately showing the color of the grill panels. 7. Add the standard mechanical equipment note to the architectural plans: Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated." 8. Revise the photometric plan using an LLF of 1.0 and limit spillover to a maximum of .5 fc. 9. Revise the lighting plan to include complete information on building -mounted light fixtures. WWW.ALBEMARLE.ORG 401 McIntire Road, North Wing, I Charlottesville, VA 22902-4579 10. Revise the luminaire schedule to specify a 3000K color temperature for the site lights. 11. Revise the luminaire schedule to specify dark bronze as the finish for the site lights. 12. Note on the plan that the 20' mounting height for the site lights includes any proposed base. 13. Add the standard lighting note to the plan. "Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one half footcandle." 14. Add one large tree along Town and Country Lane. 15. Revise the plant schedule to show the planting size of the trees along Town and Country Lane as 2'/2" caliper at planting. 16. Provide medium trees, 21/2' caliper at planting, along the sidewalks located southeast of the hotel. 17. Provide large shade trees, 2'/2" caliper at planting, along the 12-space parking row located southeast of the hotel entrance. 18. Increase the planting size of the interior parking lot trees to 2'/2" caliper at planting. 19. Provide a tree or trees at the east end of the south elevation to mitigate the blank wall in that area. 20. Add the standard plant health note to the plan. "All site plantings of trees and shrubs shall be allowed to reach, and be maintained at, mature height; the topping of trees is prohibited. Shrubs and trees shall be pruned minimally and only to support the overall health of the plant." You may submit your application for continued ARB review at your earliest convenience. Application forms, checklists and schedules are available on-line at httos://www.albemarle.org/government/community- develol)ment/aooly-for/planning-and-site-development-applications. Please be certain that your ARB submittal addresses all checklist items and the above -noted comments. If you have any questions concerning any of the above, please feel free to contact me. If you have any questions concerning any of the above, please feel free to contact me. Sincerely, Margaret Maliszewski Planning Manager, Department of Community Development 434-296-5832 x3276 mmaliszewski(a)albemarle.oro cc: Pantops Hotel, LLC P.O. Box 3535 Williamsburg, VA 23185 File WWW.ALBEMARLE.ORG 401 McIntire Road, North Wing, I Charlottesville, VA 22902-4579 (Z) COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION Stephen C. Brich, P.E. 1401 East Broad Street (804) 786,2701 Commissioner Richmond, Virginia 23219 Fax: (804) 786,2940 February 01, 2022 Kevin McCollum County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Re: SDP-2021-00097- Towneplace Suites Marriott— Initial Site Plan Dear Mr. McCollum: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by Timmons Group, dated December 27, 2021, and offer the following comments. 1. Please label existing right of way on plans. 2. Please provide pre and post construction drainage calculations for tying into existing structures for adequacy of discharge. 3. Note that the final site plan must show conformance with the VDOT Road Design Manual Appendices 13(1) and F, as well as any other applicable standards, regulations or other requirements. If further information is desired, please contact Willis C. Bedsaul at 434-422-9866. A VDOT Land Use Permit will be required prior to any work within the right of way. The owner/developer must contact the Charlottesville Residency land Use Section at (434) 422-9399 for information pertaining to this process. Sincerely, Doug McAvoy, J.R., P.E. Area Land Use Engineer Charlottesville Residency VirginiaDOT.org WE KEEP VIRGINIA MOVING