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HomeMy WebLinkAboutSDP201800031 Staff Report 2022-01-21COUNTY OF ALBEMARLE Parks & Recreation Department 401 McIntire Road, Charlottesville, Virginia 22902 Telephone (434) 296-5844 1 Fax (434) 293-0299 To: Tim Culpepper, Vice President, Robinson Development Group; Alan Franklin, PE, Alan Franklin PE LLC CC: Andy Reitelbach, Senior Planner, Community Development Department — Lead Reviewer for SDP201800031 (Rivanna Village Phase 2); Bob Crickenberger, Director, Parks & Recreation Department From: Tim Padalino, AICP, Chief of Parks Planning, Parks & Recreation Department Date: January 21, 2022 Subject: Updated ACPR Review Comments for SDP201800031— Rivanna Village Phase 2 Final Site Plan (Received Electronically January 13, 2022) Note: Revised to include additional comments ll.n, ll.o, ll.p, and ll.q ACPR staff have completed our review of updated materials for SDP201800031 (received electronically via email on Thursday, January 13, 2022) relative to the Action Letter, Proffer Statement, and Code of Development for ZMA201300012, and relative to the comment response letter (received January 13, 2022). Our updated review comments and review status are provided below. Please contact ACPR staff to discuss any of the following review comments, and/or any other details relating to the proffered amenities at Rivanna Village and the corresponding "final park plan" that must be approved by the Director of Parks and Recreation prior to final site plan approval, as required by Section 8 of the Code of Development (COD). Thank you for your previous coordination and revisions; and thank you in advance for continued coordination and resolution of the following ACPR review comments. ACPR Review Status: Requested Changes Updated ACPR Review Comments (1/21/2022): 1. [COD Sec 8 Open Space/Greenspace Preservation]: Prior to final site plan approval the Director of Parks and Recreation is required to approve a park plan, which shall ensure amenities provided meet the needs of the County and satisfy the rezoning. Final: Comment still relevant. Dan Mahon provided the applicant comments on the park plan. Pending revisions of the final site plan to address these review comments. Rev 1. Comment still relevant. Please work with Parks and Recreation to receive an approved park plan and ensure the site plan matches. Rev 2. Comment still relevant. Please work with Parks and Recreation to finalize an approved park plan and ensure the site plan matches. See Parks and Recreation comments #2 through #5 provided below. Rev 3. Comment still relevant. Please work with Parks and Recreation to finalize an approved park plan and ensure the site plan matches. 12/8/2021 Update to Comment # 1: Comment has been partially addressed, but remains in effect and partially unresolve. Please see following detailed comments specifying particular details to resolve through further coordination and revision. Please continue collaborating with Parks and Recreation to complete an approved final park plan, and make any corresponding revisions to the final site plan (SDP201800031) to ensure total consistency. Response: 1/21/2022 Update to Comment #1: Comment remains in effect; see detailed comments, below. 2. [COD Sec 8 Open Space/Greenspace Preservation]: Park Master Planning. The two playground areas shall be combined into a single large playground. Ensure this playground area is ADA accessible with ramps. Also, revise the age groups served by the entire playground to be ages 2-12. Rev 3. Please work with Parks and Recreation to finalize an approved park plan and revise the site plan to ensure it matches. 12/8/2021 Update to Comment 42: Comment has been partially resolved, but remains in effect and partially unresolved. ACPR acknowledges partial resolution of this prior review comment: the playground areas have been combined to serve 2 — 12 year old users and combined into one area of the Community Park; and ADA accommodations (such as curb cuts and concrete ramps with appropriate maximum grades) have been specified. Per meeting discussion on 12/3/2021, applicant and ACPR will continue to coordinate to specify ACPR-preferred equipment and materials for the playground area that is mutually acceptable. (See comment # 11) Response: Added notes at proposed playground that the developer would purchase and install play equipment preferred by ACPR. Alternately, we could go ahead and specify something if ACPR can provide data. 1/21/2022 Update to Comment #2: Additional notes acknowledged — thank you. ACPR staff have contacted our existing playground vendor (All Recreation), provided them with copies of the most recent version of the site plan, and requested assistance with identifying playground design and equipment options. Our representative with All-Rec (Mr. Eric White) or ACPR staff will provide data and options for review and discussion. 3. [COD Sec 8 Open Space/Greenspace Preservation]: Park Master Planning. Revise the multipurpose lawn, the lawn, the playgrounds, the pavilion areas, and the playing field to be ADA accessible. Rev 3. work with Parks and Recreation to finalize an approved park plan and revise the site plan to ensure it matches. 12/8/2021 Update to Comment 43: ACPR acknowledges partial resolution of this prior review comment: the specific features/areas identified above appear to have been revised to achieve ADA compliance. To further improve universal access and accommodate park visitors with varying abilities, please finalize the layout of the 6' asphalt trail, identify the final proposed grades/elevations, and revise where necessary to achieve ADA compliance to the greatest extent possible. Additionally, ACPR staff recommends considering the potential benefits of specifying an 8' asphalt trail instead of a 6' width. Recent project management activities for similar improvements in County Parks have revealed that 8' asphalt paths are actually less expensive than 6' asphalt paths (per linear foot, on average), due to the particular details of the installation methods and machines/equipment for each. At the same time, ACPR staff also recognize that specifying a wider path may create unintended consequences relating to grading, stormwater management, or other project details, and defer to the applicant on the final width of the proposed 6' asphalt path. Response: Our preference would be stick with the 6' wide asphalt trail at this point. Our site contractor already has a contract with S.L. Williamson, who has equipment to install 6' wide paved trails, so in this case an increase in width would create a cost increase. 1/21/2022 Update to Comment #3: Additional details and developer's preferences are acknowledged and accepted. Comment resolved — thank you. 4. [COD Sec 8 Open Space/Greenspace Preservation]: Park Master Planning. Discontinue the playground's shredded rubbed surface and replace with ADA approved double shredded mulch. Rev 3. Playground equipment area to be surfaced with a Pour -in -Place, Rubber Mats/Tiles. Please work with Parks and Recreation to finalize an approved park plan and revise the site plan to ensure it matches. 12/8/2021 Update to Comment 44: ACPR acknowledges resolution of this prior review comment; thank you for revising the plan to specify a Poured -In -Place Rubber Surface. Response: No action required. 5. [COD Sec 8 Open Space/Greenspace Preservation]: Park Master Planning. Label all fence types throughout the park. Rev 3. Modify the type of fencing to Black vinyl coated, omit the option for the fence to be green. Additionally, provide the gauge of fencing. This item shall be fully addressed on the Final Park Plan and the final site plan. 12/8/2021 Update to Comment #5: ACPR acknowledges prior revisions relating to the proposed "9-gauge black vinyl -coated fence." However, upon further review, ACPR staff has identified chain link fence as a potential safety hazard. The Parks Superintendent requests use of the same fencing material as is currently in place at the Crozet Park Dog Park (Alumi-Guard "Flat Top"), and will assist with specifications and product details for desired fencing. (See comment #11) Response: Fence specification revised as requested. Please note that one section of fence adjacent to the quarry pond is still specified as 8' chain link. 1/21/2022 Update to Comment #5: ACPR staff acknowledges a misunderstanding on our part — and upon further review, has determined that the previously -specified "9-gauge black vinyl -coated [chain link] fence" is appropriate and acceptable for the Dogwoods Bark Park As such, ACPR accepts that material specification for use around the perimeter of the dog park amenity, and apologizes for our misunderstanding. Additionally, ACPR does not object to the 8' fence height for the section of fencing adjacent to the quarry pond. However, upon further review, and due to the playground's proximity to Lazy Branch Lane and Village Park Avenue, ACPR staff have identified the need for the playground to be enclosed for safety purposes. It is at this location that ACPR staff requests the inclusion of the "Alumi-Guard Flat Top" fencing identified in the previous comment letter. Therefore, please revise Sheet 69 (and other applicable sheets, as may be necessary) to include such "Alumi-Guard Flat Top" fencing around the perimeter of the playground, and please include gates at both ends of the 9' wide concrete walkway in the playground area. If helpful or necessary, ACPR staff can provide additional assistance with product details for the specific requested fencing material. 6. [COD Sec 8 Open Space/Greenspace Preservation]: Park Master Planning. The playground layout on Sheet 69, is a carryover and needs to be revised to match what is proposed in the playground. 12/8/2021 Update to Comment 46: ACPR acknowledges resolution of this prior review comment. Thank you. Response: No action required. 7. [COD Sec 7.1, 4.12]: The proposed phasing is not approvable because all of the required parking spaces for the park use are not provided in the first phase (Phase 2A). Additionally, half of a guest space is located in Phase 2A, which is truly required for phase 2B. Revise the phasing to include all required parking for the use. 12/8/2021 Update to Comment 47: ACPR acknowledges resolution of this prior review comment: a total of 108 parking spaces will be provided across all sub -phases of Phase 2, utilizing on -street parking spaces located within 500' (or less) of the Community Park. This would meet (exceed) the required number of parking spaces for the Community Park in Phase 2 (107, per the "Phase 2 Parking Requirement" table in the "Project Data" portion of Sheet 2). Thank you for identifying parking spaces that meet this requirement with a "#P" icon. Response: No action required. 8. [COD Sec 8 Open Space/Greenspace Preservation]: Park Master Planning. Dog Park Rev 3. Provide drinking fountain at the dog park site for park users and pets. Please work with Parks and Recreation to finalize an approved park plan and revise the site plan to ensure it matches. 12/8/2021 Update to Comment #8: Comment has been partially resolved, but remains in effect and partially unresolved. ACPR acknowledges partial resolution of this prior review comment: Sheet 70 has been revised to include a yard hydrant served by a F water service line. However, upon further review, ACPR staff are requesting the following additional revisions relating to the dog park: a.) Inclusion of a second hydrant inside the fenced -in (off leash) portion of the dog park, utilizing a "self -closing" style hydrant; Response: Second hydrant added. b.) Creation of physically -separated sub -areas within the overall off -leash dog area, with one area designated for dogs weighing less than 20 pounds and the other area designated for dogs weighing 20 pounds or more; and Response: A separated sub -area off -leash area was added and noted for dogs less than 20 pounds. c.) Removal of "Double seed or" from "Dogwoods Bark Park' annotation on sheet 70, since grass is not a sufficiently durable surface material for dog parks. Response: "Double seed or" removed and wood mulch surface specified. 1/21/2022 Update to Comment #8: ACPR acknowledges recent revisions — thank you for incorporating the requested materials, features, and details. However, upon further review, the following additional minor review comments have been identified: d.) Please also include a self -closing style dog watering hydrant within the sub -area designated for dogs less than 20 pounds (similar to how such equipment was 9. added to the sub -area designated for dogs greater than 20 pounds). e.) Please provide product details for the self -closing style dog watering hydrants and also for the nearby yard hydrant. [ZMA201300012 Proffer #6; COD Sec 8 Open Space/Greenspace Preservation]: Please provide specifications or other details relating to the proposed "Span" located in the 10' asphalt path, as shown and annotated on Sheet 70. Response: Note added to describe the proposed span. We are planning to re -use the Conex shipping racks that are currently being used on site for temporary stream crossing for the construction equipment. They are 8' wide by 20' long so they are plenty long enough to span the small stream but it would take two of them, secured side by side to provide 16' width for a maintenance vehicle. The ends of the Conex would be buried into the existing ground on either side of the stream and bed on a gravel bed. They are very secure and very stout. They are strong enough for a tank. It is hard to explain and hard to draw but I am working on it. I've attached some pictures below of what they look like and I will send along a picture of them installed in the field, on -site as soon as I can get back out there. It would be nice if this information can satisfy your comment understand you might need more info. I will continue to work on it while you review this iteration. 1/21/2022 Update to Comment #9: ACPR acknowledges partial resolution of this prior review comment — thank you for additional information and details. ACPR has no objection with the proposed use of two (2) 8'x20' Conex shipping racks. However, please note that depending on the height of the span(s) relative to the surrounding grade, stream banks, and stream, hand railings may be required. Please confirm with the Albemarle County Building Official and/or other appropriate Community Development Department staff. Thank you. 10. [ZMA201300012 Proffer #6, COD Sec 8 Open Space/Greenspace Preservation]: ACPR acknowledges the "Recreation Plan Summary" note on Sheet 5, which describes the dog park areas as a "wooded knoll" that "will receive a slight manicuring of its understory." ACPR also acknowledges the Landscape Plan on Sheets 57-59, which show the dog park as being within an "existing wooded area to be preserved." ACPR strongly supports the plans to ensure the dog park is wooded, for the safety and enjoyment of canine and human visitors. However, if land disturbance or other development activity results in the substantial loss of proposed tree canopy in the dog park area, ACPR requests the planting of shade trees along the southern and western boundaries of the dog park, and the purchase and installation of a small shade shelter inside the dog park. In such a scenario, all such shade trees shall be planted outside the dog park fence, meeting all spacing and minimum caliper requirements, and consisting of tree species reviewed and approved by ACPR staff; and the shade feature shall be specified in consultation with, and approval by, ACPR staff. (See comment # 11, as may be applicable) Response: More notes added to address this concern. 1/21/2022 Update to Comment #10: ACPR acknowledges resolution of this prior review comment — thank you. 11. [ZMA201300012 Proffer #6; COD Sec 8 Open Space/Greenspace Preservation]: ACPR acknowledges the "Recreation Plan Summary" note on Sheet 5, which highlights previous and ongoing coordination between applicant and ACPR regarding the Recreational Concept Plan and the corresponding Final Site Plan (and required "Final Park Plan"). As discussed during the 12/3/2021 meeting, and as required by the Proffers and Code of Development, ACPR staff remain available to coordinate on the review and selection/approval of material specifications for the following park features and equipment: Response: More notes added to the plan to address some of these items. Also see attached pdf showing what the Developer is prepared to install. The pdf(s) are from a notebook of information previously compiled and shared with ACPR (I think). 1/21/2022 Update to Comment 911: ACPR acknowledges additional information about proposed features and equipment, as well as associated explanations of the developer's objectives and priorities for each ("Park Data.pdf"). Thank you. After ACPR review of these proposed materials and equipment, we have determined that some are acceptable, but have identified several review comments and request revisions and alternatives as follows (please see updated list, below). In general, all specified equipment, materials, and features must be commercial grade and include a warranty for repair or replacement. Additionally, ACPR recommends identifying a manufacturer and/or product line that includes multiple amenities (pavilions, benches, bike racks, waste bins, etc.), so as to achieve greater consistency in style and material among the various park features/equipment. However, it is not necessary to comprehensively achieve perfect/total consistency among all features/equipment, and this approach is only a recommendation (and not a requirement). Although ACPR has completed our review of all proposed features/equipment, we need more time to identify preferred alternatives. Additional information will be provided as quickly as possible; and ACPR staff remain available to coordinate interactively on the identification and final selection of the following features/equipment identified below: a. Playground equipment (see note on plan) — ACPR staff will coordinate with the County's existing playground equipment vendor (All Recreation) and the developer to identify and review options, and to select playground equipment that is mutually acceptable. See Updated Comment #2 (above). b. Bike Racks (see attachment) —ACPR has no initial objections to this proposed equipment ("Wave Style Bike Rack — 93" InGround Version" by ParkTastic). However, ACPR requests additional product details / specifications for review before accepting this option. c. Benches (see attachment) — ACPR requests a different bench specification; benches cannot have an aluminum seating surface. d. Picnic Tables (see attachment) — ACPR has no initial objections to this proposed equipment ("S' ADA-Compliant Aluminim Picnic Table — SKU 129-1219-1" by Park Warehouse, LLC). However, ACPR requests additional product details / specifications for review before accepting this option, as the materials for the seating and tabletop surfaces cannot be determined. e. Grills (see attachment) -- ACPR requests a different grill specification; please attempt to use "Pilot Rock Park Charcoal Grill with ADA Accommodations — Model #ASW-20 B2" which is currently in use at other County Parks. f. Fencing materials for dog park (see note on plan) — ACPR has determined that the previously -specified "9-gauge black vinyl -coated [chain link] fence" is appropriate and acceptable for the Dogwoods Bark Park. ACPR staff apologizes for our misunderstanding. See Updated Comment #5 (above). g. Surface materials for dog park (see note on plan) — ACPR acknowledges resolution of this previous review comment through the specification of the "3" of double shredded hardwood mulch" note on Sheet 70. Thank you. h. Other dog park details (hydrant equipment and location; fencing, gates, or other materials to create physical separation for different size dogs; and shade trees and shade feature, if applicable) (see note on plan) — Thank you for addressing most of these details on Sheet 70. However, please provide product details for proposed self -closing style dog watering hydrants and yard hydrant. See Updated Comment 98 (above). i. Parcours stations / fitness equipment (see note on plan) — ACPR staff will coordinate with the County's existing playground equipment vendor (All Recreation) and the developer to identify and review options, and to select playground equipment that is mutually acceptable. j. Bathrooms (see attachment) — ACPR staff has identified concerns that the proposed bathroom facility is more suitable for a regional park in a rural setting, and requests additional coordination to identify alternative options for joint review and discussion. Please note that the bathroom feature must be plumbed. k. Electrical service details for pavilions and bathrooms (see note on plan) — ACPR staff has initiated coordination with Dominion Energy (via Ms. Anne Marie A. Knight), and remains available to continue assisting with the planning and implementation of electrical equipment and service. 1. Pavilions at Plaza/Green — ACPR staff has identified concerns with the proposed pavilion, and requests additional coordination to identify alternative options for joint review and discussion. m. Pavilion near Dogwoods Bark Park -- ACPR staff finds this style of small pavilion to be appropriate and attractive; however, staff have also identified questions / concerns about the durability and wants to ensure that this pavilion (and all other specified features/equipment) are commercial grade. Therefore, ACPR requests additional product details / specifications for review, in order to evaluate its suitability and determine if it is acceptable (or determine if an alternative option will need to be identified and selected). n. Water Fountain — ACPR staff requests an ADA-accessible water filling station manufactured by Elkay. o. Dog Waste Bin — ACPR staff has no objection and accepts this proposed equipment ("Dogupot Dog Clean Up Waste Station" by Park Warehouse). p. Kiosk — ACPR staff requests additional coordination to identify alternative kiosk options for joint review and discussion. q. Trash Can — ACPR staff requests additional coordination to identify alternative trash can options for joint review and discussion, due to concerns about maintenance issues with the specified product. 12. [ZMA201300012 Proffer #6; COD Sec 8 Open Space/Greenspace Preservation]: Please provide information and general status updates on the proffered "Linear Park Areas," including details relating to planning/design/engineering, construction, and dedication. Thank you. Response: I've included Sheet 4 and 5 that shows the overall site phasing and linear park/trail limits. Those linear park areas will be dedicated in accordance with the phasing shown on Sheet 4. 1/21/2022 Update to Comment #12: ACPR acknowledges additional information and developer's intentions to dedicate Linear Park Areas concurrently with future phases of development. Thank you.