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Home My WebLink AboutSP202100005 Review Comments Special Use Permit 2021-04-02COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 229024596 Phone (434) 296-5832 Fax (434)972-4176 April 2, 2021 Ms. Margaret Haupt 7181 Batesville Road Afton, VA 22920 margaret.haupt@gtnail.com / 434-996-3548 RE: SP202100005 Haupt Property Day Camp Dear Ms. Haupt: Staff has reviewed your initial submittal for the special use permit, SP202100005, Haupt Property Day Camp. We have a number of questions and comments which we believe should be addressed before we can recommend favorably on your SP request. We would be glad to meet with you to discuss these issues. Review comments are provided below, organized by Department, Division, or agency. Comments from the Planning Division are provided first: Planning— General Special Use Permit Comments 1. Revise both the concept plan and the project narrative to include the application number assigned to this project, SP2021-00005. 2. Clarify how many of the 50 participants at each session are expected to be staff, and how many are expected to be children/youths. 3. Clarify if the drop-off and pick-up times for the participants are included in the 9am-4pm timeframe, or if they are slightly earlier/later. 4. How many busses or carpools are expected to be used each day? And are the busses proposed to remain on site all day, or would they drop off campers, and return later in the day to pick them up? 5. Transportation and traffic impacts of this use are an important consideration, given that Batesville Road is currently a gravel surface. See additional comments related to traffic and transportation later in this letter from the County's Transportation Planner and VDOT. 6. Provide additional information in the narrative on what is proposed when inclement weather occurs during the camp sessions. For example, where is it proposed that the participants will go when a thunderstorm arrives? 7. On the concept plan, please elaborate on the area that is identified as "expansion." I am confused as to what that label is identifying or what is proposed within the "expansion" area. 8. Will the residents of the house on the property use the driveway that is slightly farther to the west, with the longer driveway to the east being reserved for the camp attendees? 9. Provide more detail on the proposed parking area for camp leaders and the turn -around for the bus/cars that are dropping off and picking up the youth participants. (See also the comments in the attached memo from Francis MacCall, Chief of Zoning, regarding the proposed parking area and bus turn -around, as well as comments later in this letter from Howard Lagomarsino of AC Fire -Rescue regarding emergency access.) 10. Clarify the label of the arrow that is pointing to the area near number "6" — it did not copy well on the concept plan and is difficult to read. 11. What is the semi -circle of squares near number " 7" symbolizing? It was not clear to me. 12. Advisory Comment: A frill list of proposed conditions for this special use permit will be provided prior to the Planning Commission public hearing. Possible conditions on the special use permit would involve limits on sound and lighting, as well as conditions related to the operation of the use. Such operational conditions may include limiting the number of participants to the 50 requested in the application, limiting the days and hours of operation, and limits on the traffic expected to be generated by the use, such as by requiring a bus as proposed in the narrative. 13. Advisory Comment: If approved by the Board of Supervisors, the day camp use will be subject to the supplemental regulations found in 18-5.1.05 of the Zoning Ordinance (httvs://library.municode.com/va/albemarle county/codes/code_of ordinances?nodeld=CH18Z0_ARTBBARE_ SSSURE S5.ISURE S5.1.05DACABOCA). 14. Advisory Comment: A site plan (prepared by a licensed engineer) will be required if the special use permit is approved by the Board of Supervisors. This plan is required to show any improvements made to the site, such as for the entrance and parking areas necessary for operation of the use on the site. However, there are criteria in the County Code (httvs://library.municode.com/va/albemarle_county/codes/code_of ordinances?nodeld=CH18Z0_ARTIVPR S3 2SIPL S32.3AD) that allow for varying or excepting certain requirements of a site plan, which may be appropriate for this site, since the majority of the property will not be disturbed or be subject to any type of grading or construction. The construction of the proposed future pavilion would also be subject to the site plan requirement. 15. Advisory Comment: A community meeting with nearby residents and property owners is required prior to a public hearing with the Planning Commission. Scheduling for this community meeting is currently underway. Plannin¢ — Comments on Consistency with the Comprehensive Plan Initial comments on how your proposal generally relates to the Comprehensive Plan are provided below. Comments on conformity with the Comprehensive Plan are provided to the Planning Commission and Board of Supervisors as part of the staff report. Link to the Comprehensive Plan (https://www.albemarle.org/home/shQWublisheddocument?id=5667). The Comprehensive Plan designates both subject TMPs (85-3A and 85-3A1) as Rural Areas. Chapter 7 of the Comprehensive Plan discusses the Rural Areas of the County. This chapter identifies several objectives of the County to support the rural areas and encourage conservation of natural resources and preservation of agricultural and foresty operations. In addition, on page 7.5 of the comp plan, there is a list of standards that uses should be able to meet when proposed in the Rural Areas. The ability of this proposed use to meet these standards will be an important part of staffs analysis and recommendation in the report prepared for the Planning Commission and the Board of Supervisors. Criteria for Review of New Uses As new uses are proposed in the Rural Area, it is essential that they be able to meet the following standards. New uses should: • relate directly to the Rural Area and need a Rural Area location in order to be successful, (e.g., a farm winery has to be located in the Rural Area and would be unlikely to succeed in the Development Areas); • be compatible with, and have a negligible impact, on natural, cultural, and historic resources; • not conflict with nearby agricultural and forestal uses; • reflect a size and scale that complements the character of the area in which they will be located; • be reversible so that the land can easily return to farming, forestry, conservation, or other preferred rural uses; • be suitable for existing rural roads and result in little discernible difference in traffic patterns; • generate little demand for fire and rescue and police service; • be able to operate without the need for public water and sewer; • be sustainable with available groundwater; and • be consistent with other Rural Area policies. The proposed use of a nature -based day camp appears to be able to meet most of the standards listed above, as it is a use that relates directly to the Rural Areas and would be unlikely to succeed in the Development Areas. It also is not expected to conflict with nearby agricultural and forestal uses. (See staff report prepared for the AFD committee meeting held on March 16, 2021, for more information.) It is also not expected that the use will generate demand on public facilities such as fire, police, or utilities. In addition, as minimal new construction or land clearing is proposed with this use, it is anticipated that it will be easily reversible to later permit other rural uses, such as agriculture and forestry, or even have these uses occur simultaneously with the camp. However, information provided about the proposed use's expected suitability for existing rural roads could be strengthened. As a gravel road, Batesville Road is not at the same standard as more heavily traveled roads in the County that are paved with asphalt. With an increase to 50 proposed participants in the camp, it is anticipated that additional traffic would be generated from current levels during the times of the year when the camp would be in session. Staff recognizes the applicant's proposed use of busses and carpools to help mitigate impacts of the day camp use on the nearby traffic patterns and street network. However, it would be helpful to provide additional information on the details of this proposal, such as the number of busses and/or carpools expected each day, as well as the pick-up and drop-off times. (See comments from Transportation Planning and VDOT below.) Comments from Other Reviewing Divisions. Departments, and Aeencies Plannine - Transportation The following comments regarding this proposal have been provided by the County's Senior Transportation Planner, Daniel Butch, dbutchngalbemarle.org: Transportation Planning: Anticipated trip generation - Provide the number of total daily trips expected to generate from the 50 people. Provide trips by carpooling, bus and single use vehicles expected and break down trips by peak hours of pick up and drop off times. Confirm pick up and drop off times. Zoning Division, Community Development Department Please see the attached comment memo provided by the Chief of Zoning, Francis MacCall, finaccall&albemarle.org. Engineering & Water Resources Division, Community Development Department No objections at this time; County Engineer, Frank Pohl, fpohl@albemarle.org. Buildine Inspections Division, Community Development Department Review pending; comments will be provided to applicant upon receipt by Planning staff, Building Inspections plans reviewer, Betty Slough, bsiough@albemarle.org. albemarle.org. Albemarle County Fire -Rescue (ACFR) The following comments regarding this proposal have been provided by the Fire & Rescue plans reviewer, Howard Lagomarsino, hlaQomarsinoCc�r�albemarle.org: 1) Emergency vehicle access is extremely limited based on the hand drawn concept plan. Fire and rescue emergencies will pose a challenge in reaching campers and staff in a fire, medical or other emergency situation. What fire, life safety and emergency plans are in placeor are planned? 2) It is difficult to determine on the hand drawn concept plan, does not appear emergency vehicles have adequatespace to stage or turn around. 3) Buidling Official's Office may have more to say on this issue, but using the increase in campers and staff may require additional measures to bring any building useage into compliance with codes, such as preparation of evacuation plans, installation of emergency equipment, access systems etc or even require to bring it up to code for a more intense use clarification but to assess appropriately, need clarification of use of buildings to support programs. Albemarle County Service Authority (ACSA) This SP is outside of the Albemarle County Jurisdictional Area. There are no comments. ACSA plans reviewer, Richard Nelson, melson@serviceauthority.org. Virginia Department of Transportation (VDOT) Please see the attached comment memo provided by Adam Moore at VDOT, adam.moore@vdot.vir ig nia.gov. Virginia Department of Health (VDH) Review pending; comments will be provided to applicant upon receipt by Planning staff, Joshua Kirtley, Joshua. kirtlev(d).vdh.vireinia. eov. Aericultural and Forestal Districts Advisory Committee (AFD) Meeting held with the AID Committee on March 16, 2021. By a majority vote, the committee voted to advise the Planning Commission and the Board of Supervisors that the proposed use does not conflict with the purposes of the Batesville Agricultural and Forestal District. Secretary of the AID Committee, Scott Clark, sclark@albemarle.org. Next Steps Action after Receipt of Comments After you have read this letter, please take one of the actions identified in the "Action After Receipt of Comment Letter" which is attached. Resubmittal If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. The resubmittal date schedule is provided for your convenience online at: htti)s://www.albemarle.ora/home/showdocument?id=358 Notification and Advertisement Fees Prior to scheduling a public hearing with the Planning Commission, payment of the following fees is needed: It appears that all Public Notice Requirement (Legal Advertisement) fees have been paid at this time. Additional notification fees will not be required unless a deferral of a public hearing that has already been advertised takes place and adjoining owners need to be notified of a new date. Please feel free to contact me if you wish to meet or need additional information. My email address is areitelbach&albemarle.org, and my phone number is 434-296-5832 ext. 3261. Sincerely, Andy Reitelbach Senior Planner Planning Division, Department of Community Development enc: Memorandum from the Zoning Division, Community Development Department Memorandum from the Virginia Department of Transportation (VDOT) SP2021-00005 Action After Receipt of Comments Special Use Permit Resubmittal Form County of Albemarle Community Development Department Memorandum To: Andy Reitelbach From: Francis H MacCall Division: Zoning Date: 3/31/2021 Subject: Initial Review Comments for SP2021-00005 The following comments are provided as input from the Zoning Division regarding the above noted application(s). 1. Conformity with Zoning Ordinance shown on Concept a. Please consider utilizing the GIS web for revising your concept plan. This will enhance the understanding of where the activities on the site will be occurring. I have attached three examples of the GIS web map showing the existing conditions. These will help with revising the concept plan. There are tools available on the GIS web application that are available for marking up the map similar to the concept plan you provided with the initial submittal. b. Provide verification of the location of the proposed future pavilion. It needs to be verified that the structure would be in a building site (These are areas out of steep slopes, stream buffers and floodplain). Showing the proposed location on the Critical Resource plan is recommended. (Map 1) c. Provide a parking and circulation layout for the concept plan. This would be a revision to the second page. Please show the layout of the spaces and the circulation pattern for drop off and pick up. (Map 2) d. Please verify that the access drive can accommodate two-way travel. If not, consider adding a vehicle pull off somewhere on both sides on the entrance drive so that there is no conflict with any type of vehicle coming and going during drop off and pick up. (Map 3) 2. Conditions a. Review of proposed condition is requested. -..,.,,mEono•mo_.-r, or mMun.or any dapdbn of pnryol anpmvamah. pmwM Ines or mono...0for pr.nlnb-a.n mN and Na not m u. for In. d.Kn, moO?umn.a rconamuclarn ofanor—none to real Vop" or for lboO an n e atom namn. EYM31. =I ac eu mays a torn GIS ca. —.-.nNe map or es poval. on ba dales do.rlud p., d... tin. ;,,-.on—d. Map P.,.- WGS&a W.E Marn.r lRudury SpEml(EPSG M5)) 6—= r p =w Sp Legend (Mob'. S.—lo na on n•p n•y not Mpe.rn pond) Marcel -1s 4� t].opmpnlo me s.mlaa eMUM (431) ]pE6B32]l My dNnnnbn ofaco apM or mMun.or any dapCun ofplryradolmpmwmnts.pmy.dyirror Oundaesobr WnaralnbmuOinmry vM Mal not W uWbr MMpn.mccM n. ar mntlruCan o1 mWovarrants W read prnp..Hy or for flood pan Mbrrn—yon. W. 31. M]1 M..... may—. -Wtfan OIS WY—.-. nNe map or aspro:.onN.data do -Mud pap M. b Ne p,n]on... PAp Propmn: W W. Mnnb(I Mary Span)(EPSO 355]) Any GtlanwnEon of amen apM or mMun,w any Gpelen of physaul arpmwmnts. propMyMr, or CunGaoa a nor Amaral nbmubrt pay, and On. pat W used for Melerpn. men lfire fan. armntivCan o1 movements to read property or brhamd pan Mbrmnalbn31.=I MW ebmMa may sub larpr Man OIS Wla mansuraG n Me map or an frorEN on Me area donaMud pap dueb Me p,-.an uud. Map Pmpmm: W088d Wed W—. (I.-y Sane.) (EPSO M5)) COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION Stephen C. Brich, P.E. 1401 East Broad Street (804) 786-2701 Commissioner Richmond, Virginia 23219 Fax: (804) 786-2940 March 5, 2021 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Andy Reitelbach Re: Haupt Property — Special Permit SP-2021-00005 Review #1 Dear Mr. Reitelbach: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as prepared by the property owner and offers the following comments: 1. Thank you for providing the email from Mr. Bedsaul stating your entrance meets the sight -distance requirements of a low -volume commercial entrance. Please provide the trip generation calculations to confirm that this entrance meets pre -requisite of a low -volume commercial entrance according to Section 4 of Appendix F of the Road Design Manual. 2. Note that the final plan must show conformance with the VDOT Road Design Manual Appendices 13(1) and F, as well as any other applicable standards, regulations or other requirements. Please provide a digital copy in PDF format of the revised plan along with a comment response letter. If further information is desired, please contact Doug McAvoy Jr. at (540) 718-6113. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the Charlottesville Residency Transportation and Land Use Section at (434) 422-9399 for information pertaining to this process. Sincerely, Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency VirginiaDOT.org WE KEEP VIRGINIA MOVING DEPARTMENT OF COMMUNITY DEVELOPMENT ACTION AFTER RECEIPT OF COMMENT LETTER FIRST SET OF COMMENTS Your project has been scheduled for a public hearing by the Planning Commission for June 1, 2021, which is 90 days from the date your application was accepted for review. State Code requires a 90-day review by the Planning Commission unless the applicant requests deferral. As you will read in this comment letter, staff recommends revisions to your project to help you achieve approval. Without these revisions, staff cannot recommend approval to the Planning Commission. If you would like to address the comments, you must request deferral by April 30, 2021. If you choose not to request deferral, staff will take your project to the Commission as originally submitted, but without a recommendation of approval. Instructions for requesting a deferral are outlined below. Please note that you can submit revisions even if you defer your application. Please do one of the following on or before April 30, 2021: (1) Request deferral to resubmit to address comments, pursuant to Section 33.52(A)(1). Please understand that if a deferral request is made, the Planning Commission public hearing date may be later than June 1, 2021. (2) Request to proceed to a Planning Commission public hearing on June 1, 2021. All advertising fees must be paid by May 7, 2021. (3) Withdraw your application. (1) Deferral Request and Resubmittal To request deferral, you must submit a request in writing to defer action by the Planning Commission and Board of Supervisors. The request may be made by email. You may request a deferral for up to 36 months from the date your application was accepted for review, which is March 3, 2024. However, all outstanding information necessary for Commission action must be submitted by September 1, 2023, according to the published schedule. (See Section 18-33.52 (A)(2) of the Albemarle County Code). Revised 10-9-18 MCN (2) Proceed to Planning Commission Public Hearing on November 24, 2020 At this time, you may request that your application proceed to public hearing with the Planning Commission on June 1, 2021. With this option, staff will take your project to the Commission as originally submitted, but without a recommendation of approval. (3) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Resubmittals As stated above, a deferral does not preclude you from resubmitting the application to address changes based upon the comments. If you would like to resubmit after you defer, you may do so following the resubmittal schedule. Be sure to include the resubmittal form on the last page of your comment letter with your submittal. Resubmittals are usually accepted on the first and third Mondays of each month. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) Failure to Respond An application shall be deemed to be voluntarily withdrawn if the applicant requests deferral pursuant to subsection 33.52(A), and fails to provide within 120 days before the end of the deferral period all of the information required to allow the Board to act on the application. (See Section 18-33.53 (C) of the Albemarle County Code). Fee Payment Fees paid in cash or by check must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. Fees may also be paid by credit card using the secure online payment system, accessed at http://www.albemarle.org/department.asp?department=cdd&relpage=21685. Revised 10-9-18 MCN FOR OFFICE USE ONLY SP # Fee Amount $ Date Paid By who? Receipt # Ck# By: p Al Resubmittal of information for , Special Use Permit ''°^ NP` PROJECT NUMBER THAT HAS BEEN ASSIGNED: SP2021-00005 Haupt Property Day Camp Owner/Applicant Must Read and Sign I hereby certify that the information provided with this resubmittal is what has been requested from staff Signature of Owner, Contract Purchaser Date Print Name Daytime phone number of Signatory FEES to be paid after application For original Special Use Permit fee of $1,075 dl First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $538 For original Special Use Permit fee of $2,000 ❑ FirSY resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) Free ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $1,075 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 11/22015 Page 1 of 1