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HomeMy WebLinkAboutSE202200005 Application 2022-02-28• • APPLICATION FOR A SPECIAL EXCEPTION 0 Request for a waiver, modification, variation or ❑ Variation to a previously approved Planned substitution permitted by Chapter 18 Development rezoning application plan or Code of Development OR ❑ Relief from a condition of approval Provide the following 1 copy of a written request specifying the section or sections being requested to be waived, modified, varied or substituted, and any other exhibit documents stating the reasons for the request and addressing the applicable findings of the section authorized to be waived, modified, varied or substituted. Provide the following 1 copy of the existing approved plan illustrating the area where the change is requested or the applicable section(s) or the Code of Development. Provide a graphic representation of the requested change. 1 copy of a written request specifying the provision of the plan, code or standard for which the variation is sought, and state the reason for the requested variation. FEE = 523.12 Application $503 + Technology surcharge $20.12 Project Name Halifax House Current Assigned Application Number (HS, HO, CLE, SDP, SP or ZMA) Tax map and parcel(s): 59-15A1 Applicant / Contact Person Eric Woolley, PE Address 210 5th Street NE Daytime Phone# (434 ) 973-0045 Fax# ( Owner of Record Ivy Road RE, LLC Address 800 E Canal Street Ste 1900 Daytime Phone# ( Fax# ( City Charlottesville State VA Zip 22902 ) n/a Email ewoolley@woolley-eng.com City Richmond Email State VA Zip 23219 County of Albemarle Community Development Department 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Revised 7/1/2021 a • APPLICATION FOR A SPECIAL EXCEPTION APPLICATION SIGNATURE PAGE If the person signing the application is someone other than the owner of record, then a signed copy of the "CERTIFICATION THAT NOTICE OF THE APPLICATION HAS BEEN PROVIDED TO THE LANDOWNER" form must be provided in addition to the signing the application below. (page 3) Owner/Applicant Must Read and Sign By signing this application, I hereby certify that I own the subject property, or have the legal power to act on behalf of the owner of the subject parcel(s) listed in County Records. I also certify that the information provided on this application and accompanying information is accurate, true, and correct to the best of my knowledge. By signing this application, I am consenting to written comments, letters and or notifications regarding this application being provided to me or my designated contact via fax and or email. This consent does not preclude such written communication from also being sent via first class mail. Signature of Owner / Agent d Contract Purchaser Dat Z Print Name FOR OFFICE USE ONLY APPLICATION# By who? Receipt # Cl Cyr - r Daytime phone number of Signatory Fee Amount $ Ck# Date Paid Revised 7/1/2021 9111k ■■'m• APPLICATION FOR A SPECIAL EXCEPTION CERTIFICATION THAT NOTICE OF THE APPLICATION HAS BEEN PROVIDED TO THE LANDOWNER This form must accompany this zoning application if the application is not signed by the owner of the property. I certify that notice of the application for, [Name of the application type & if known the assigned application #] was provided to [Name(s) of the record owners of the parcel] the owner of record of Tax Map and Parcel Number by delivering a copy of the application in the manner identified below: nHand delivery of a copy of the application to [Name of the record owner if the record owner is a person; if the owner of record is an entity, identify the recipient of the record and the recipients title or office for that entity] on Date EMailing a copy of the application to [Name of the record owner if the record owner is a person; if the owner of record is an entity, identify the recipient of the record and the recipients title or office for that entity] on Date to the following address [Address; written notice mailed to the owner at the last known address of the owner as shown on the current real estate tax assessment books or current real estate tax assessment records satisfies this requirement]. Signature of Applicant Print Applicant Name Date Revised 7/1/2021 January 14, 2022 (Revised: February 28, 2022) MEMORANDUM To: Mr. Kevin McCollum, Senior Planner County of Albemarle, Virginia From: Mr. Eric Woolley, PE Woolley Engineering Regarding: Halifax House (TM 59 P 15A1) Special Exceptions Narrative This memo supports our requests for special exceptions to Albemarle County Code Section 18 for four (4) design elements proposed within the initial site plan submission for the Halifax House. The one (1) acre site is located at 3447 Ivy Road in Albemarle County and is located in the Samuel Miller magisterial district. The Halifax House was built in the late 1790's and was moved to the current location and professionally reconstructed in 1984. Although the Halifax House is not currently included in the National Register of Historic Places, the building has a historic background and the primary goal of the requests for the special exceptions listed below are intended to preserve the historic character of the building and the site at large. Special Exception for Exceedin¢ the Maximum Number of Parkin¢ Spaces Allowed by County Code Chapter 18, Section 4.12.4 Sec. 4.12.4 - Parking areas. The following requirements shall apply to all parking areas, except as otherwise expressly provided: a. Maximum number of spaces. The number of parking spaces in a parking area may not exceed the number of spaces required by this section by more than 20 percent. Sec. 4.12.6 - Minimum number of required parking spaces for scheduled uses. Offices, business, administrative and professional (including medical offices but not dental clinics): one space per 200 square feet of net office floor area. The term "net office floor area" shall be deemed to be: (1) 80 percent of the gross floor area, or (2) at the request of the applicant, the actual net office floor area as shown on floor plans submitted by the applicant, delineating the actual net office floor area, which plans shall be binding as to the maximum net floor area used. (Amended 2-5-03) The gross office floor area for the Halifax House is 2,343 sf. The renovation to the existing building does not propose to notably change the building's floor area. The assumed net floor area totals 1,874.4 sf (80% of the gross floor area). This net area allows for a total required minimum of 10 parking spaces by County Code Chapter 18, Section 4.12.6. Based on County Code Chapter 18, Section 4.12.4.a., the maximum number of parking spaces allowed by Code is 12 parking spaces (may not exceed number of minimum parking spaces required by more than WooLLEy ENGINEERING 210 5th Street NE (434) 973-0045 Charlottesville, Virginia 22902 M WGGLLEy ENGINEERING 20%). The total proposed parking spaces for this initial site plan is 19 parking spaces. This special exception for more parking than outlined in the Code aligns with the Owner's intended use of the Halifax House. The owner of the Halifax House also owns the adjacent property for the DS Tavern site and the additional parking spaces will allow for overflow parking for both parcels on the occasion of increased activity. Seven (7) "grass -paved" parking spaces are located along the entry drive aisle to the Halifax House site and will allow for visitors to access either parcel. Special Exception for an Alternate Surface Material for On -Site Parking Spaces than Allowed by County Code Chapter 18, Section 4.12.15 Sec. 4.12.15 - Minimum design requirements and improvements for parking areas. The following design requirements and minimum improvements shall be provided for all off-street parking areas consisting of four or more parking spaces: a. Surface materials. All parking areas consisting of four or more spaces shall be surfaced. The surface materials for parking areas and access aisles shall be subject to review and approval by the county engineer, based upon the intensity of usage and Virginia Department of Transportation pavement design guidelines and specifications. The county engineer may approve the use of alternative surfaces deemed equivalent in regard to strength, durability, sustainability and long term maintenance for the intensity of the use. The Halifax House site plan proposes the use of a gravel/aggregate surface material for on -site parking spaces located close to the existing building. This surface treatment is proposed in -lieu of the County Code requirement for a bituminous surface material. Gravel is the surface material currently utilized for the existing parking lot located on -site. This surface material allows for the preservation of a more accurate historic character for the site. A stream exists on -site, and a portion of the site lies within an Albemarle County defined Water Protection Ordinance (WPO) Buffer. The parking spaces located along the drive aisle heading to the Halifax House building are located within this buffer area. A grass paver surface material with a 6" wide granite edging that is flush with the grade is proposed to surface these parking spaces. The granite edging is proposed to allow for the spaces to be identifiable without impacting the natural character of this area. The grass paver design is being proposed to minimize impact to the existing WPO buffer. The Halifax House site plan proposes the use of a gravel surfaced vehicle access aisle in -lieu of the County Code requirement for a bituminous surface material. Gravel is the surface material currently utilized for the existing vehicle access aisle on -site. Again, this surface material allows for the preservation of a more accurate historic character for the site. WOOLLEY ENGINEERING Special Exception for a Narrower Vehicle Travelway Width than Allowed by County Code Chapter 18, Section 4.12.16 Sec. 4.12.16 - Minimum design requirements and improvements for parking spaces within parking areas or parking bays. fl Minimum parking space size. Parking spaces shall be minimum sizes, and have the minimum aisle width, provided below: 1. Perpendicular parking. For perpendicular parking, the minimum space and aisle widths shall be: Width (ft.) 9, Length (ft.) 18, Aisle Width (ft.) 24. There are three locations on the site plan where the proposed vehicle access aisle is narrower than allowed by County Code Chapter 18, Section 4.12.16. Justification for each instance that will require a special exception for a narrower drive aisle than allowed by County Code are as follows: A stream exists on -site, and a portion of the site lies within an Albemarle County defined Water Protection Ordinance (WPO) Buffer. The Halifax House site plan proposes the use of a narrower vehicular travelway than what is required by County Code Chapter 18, Section 4.12.16. The existing travelway located within the WPO Buffer and is just under 10' in width. The proposed plan is to widen the existing aisle width to 12' instead of a 24' wide aisle width required by County Code Chapter 18, Section 4.12.16. A special exception for a narrower travelway would allow for preservation of the WPO Buffer area and would require minimal disturbance to occur in this Buffer. A 20' Use Buffer is required by County Code Chapter 18, Section 21.7.c. when commercial zoning (Cl) is adjacent to Residential zoning (RA). This Use Buffer does not allow for grading or clearing to be located within the 20' buffer without a special exception. The existing driveway adjacent to the Halifax House is partially located within this buffer. The proposed vehicle access aisle for the four (4) parking spaces in the existing parking lot is narrower in some places than the minimum 24' aisle width required by County Code Chapter 18, Section 4.12.16. This drive aisle is 21.8' at the narrowest point. This aisle and the four existing parking spaces are not proposed to be relocated with this site plan. A special exception for the vehicle access aisle width for these existing parking spaces would preserve the undisturbed portion of the 20' Use Buffer that is required by County Code. Slopes that are defined by Albemarle County as being Critical Slopes are located behind the existing Halifax House building. This plan proposes to avoid the disturbance and to preserve the existing critical slopes on -site. This plan proposes seven (7) additional parking spaces located in the rear of the Halifax House building. Six (6) of the seven (7) parking spaces have a 24' wide vehicle access aisle. The seventh space has an aisle width of 22.7' upon entry and 17.5' for three-point turn maneuvers. A special exception for County Code Chapter 18, Section 4.12.16 would allow for 7 parking spaces to be located behind the Halifax House without disturbance to the critical slopes located on -site. 3 MENEEMEMEN WOOLLEY ENGINEERING Special Exception for Disturbing the Use Buffer Required by County Code Chapter 18. Section 21.7 for the Purpose of Installing a New Septic Drainfield Sec. 21.7 - Minimum yard requirements. The minimum yard requirements in the commercial districts are as follows: c. Use buffer adjacent to residential and rural areas districts. For the purpose of this subsection, a use buffer shall not be required when a commercial zone is across a street from a residential or rural area district. No construction activity including grading or clearing of vegetation shall occur closer than 20 feet to any residential or rural areas district. Screening shall be provided as required in section 32.7.9. The board of supervisors may waive by special exception the prohibition of construction activity, grading or the clearing of vegetation in the use buffer in a particular case upon consideration of whether: (i) the developer or subdivider demonstrates that grading or clearing is necessary or would result in an improved site design; (ii)minimum screening requirements will be satisfied; and (iii) existing landscaping in excess of minimum requirements is substantially restored. The Halifax House project site is zoned Commercial (C1) which requires a use buffer when adjacent to Residential and Rural Areas (RA) districts as defined in County Code Chapter 18, Section 21.7. This use buffer does not allow for any grading or clearing of vegetation without a special exception. A study has been conducted by Old Dominion Engineering and it was determined that the existing drainfield for the site needs to be replaced. The study found that the only suitable area located on the parcel for a new drainfield is within the land area defined as "use buffer." A special exception for disturbance of this buffer would allow for a new septic drainfield to be located on the site. "Non -water loving" screening plantings are proposed to be planted on top of the new drainfield to meet County Code parking screening requirements. I hope that this narrative, in combination with the site plan exhibits have provided adequate information to grant the above listed special exceptions. Please do not hesitate to call with any questions or concerns. Thank you for your time and consideration. Sincerely, Eric Woolley, PE Attached: (1) Electronic PDF copy of Special Exception Exhibit Old Dominion Engineering: Septic Drain field Report Cc: Michael Matthews, Matthews Development Company Casey Steffan, Halifax House Owner's Representative C! 1 Story Frame Pond Filter 0 0,%0,0fe 2 Story Frame #3449 \ /59-15ABUILDING LISTED IN HISTORIC REGISTER (DS TAVERN)ALSO OWNED BY SAME OWNER AS HALIFAX HOUSE� ti the / 1 01 so W\ \ TMP 59-15 `eye �� N8 0 40 I copyright © 2021 by Woolley Engineering i i / Gravel /Shared D / Easem DB 4491 Frame /o Building / / J ®❑ x.!C frame/enox w/Basement Ex 10 Pd &0S �T eDSO 04,) Eq TMP 59-15A1 1.00 Acre TMP 59-15 7 NEW GRASS PAVER SURFACED PARKING SPACES WITH A FLUSH GRANITE EDGING DEFINING THE SPACES. SPACES WILL FUNCTION AS SHARED PARKING BETWEEN 3449 AND 3447 IVY ROAD 1 1 ` 1 / /61 /1 4 EXISTING GRAVEL PARKING SPACES AND 1 NEW BRICK PAVER SURFACED HANDICAPPED PARKING SPACE 7 NEW GRAVEL PARKING SPACES WOOLLEY ENGINEERING Halifax House - Special Exception to Ch. 18 Sec. 4.12.4 Consulting Civil Engineers 0 210 5th Street NE January 14, 2022 0 Charlottesville= Virginia 22902 Scale: 1" = 40' (434) 973.0045 www.Woolley-Eng.com