HomeMy WebLinkAboutSE202100048 Correspondence 2022-03-16Kevin McCollum
From: Kevin McCollum
Sent: Wednesday, March 16, 2022 2:53 PM
To: Perkins, Ryan
Subject: FW: SE202100048 WAWA — 1215 Seminole Trail Action Letter
Attachments: SE2021-48 Wawa 1215 Seminole Trail BOS Action Letter with Resolution.pdf
Hey Ryan,
I'm closing out this file and just noticed the Action Letter was emailed to Carter, so I'm resending it to you for your
records. Let me know if you have any questions.
Kevin McCollum, AICP, C20
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
From: Vivian Groeschel <vgroeschel@albemarle.org>
Sent: Friday, March 4, 2022 11:13 AM
To: carter.baum@kimley-horn.com
Cc: Kevin McCollum <kmccollum@albemarle.org>; Vivian Groeschel <vgroeschel@albemarle.org>
Subject: SE202100048 WAWA-1215 Seminole Trail Action Letter
Please find attached the above noted action letter with Resolution for your records.
A hard copy will be mailed to the second party.
Thank you
Vivian Groeschel
Community Development Assistant I - Planning
Albemarle Countv - Community Development
vgroeschel@albemarle.org
434 296 5832 x 3259
401 McIntire Road, Charlottesville, VA 22901
Kevin McCollum
From: Vivian Groeschel
Sent: Friday, March 4, 2022 11:13 AM
To: carter.baum@kimley-horn.com
Cc: Kevin McCollum; Vivian Groeschel
Subject: SE202100048 WAWA — 1215 Seminole Trail Action Letter
Attachments: SE2021-48 Wawa 1215 Seminole Trail BOS Action Letter with Resolution.pdf
Please find attached the above noted action letter with Resolution for your records.
A hard copy will be mailed to the second party.
Thank you
Vivian Groeschel
Community Development Assistant I - Planning
Albemarle Countv - Community Development
varoeschel@albemarle.ora
434 296 5832 x 3259
401 McIntire Road, Charlottesville, VA 22901
a
Kevin McCollum
From:
Kevin McCollum
Sent:
Friday, March 4, 2022 9:09 AM
To:
Vivian Groeschel
Subject:
RE: Action Letters for review and approval.
I have reviewed the attached Action Letters and everything appears to be in order. Thanks, Vivian!
Kevin
From: Vivian Groeschel <vgroeschel@albemarle.org>
Sent: Thursday, March 3, 2022 2:10 PM
To: Kevin McCollum <kmccollum@albemarle.org>
Cc: Vivian Groeschel <vgroeschel@albemarle.org>
Subject: Action Letters for review and approval.
Hi Kevin,
Just got back from vacation, so that is why this is a little late. I only got the resolutions from Claudette
on the Friday 2/25, before I left on vacation.
Thankyou
Vivian Groeschel
Community Development Assistant I - Planning
Albemarle Countv - Community Development
vgroeschel@albemarle.org
434 296 5832 x 3259
401 McIntire Road, Charlottesville, VA 22901
9
Kevin McCollum
From:
Vivian Groeschel
Sent:
Thursday, March 3, 2022 2:10 PM
To:
Kevin McCollum
Cc:
Vivian Groeschel
Subject:
Action Letters for review and approval.
Attachments:
SE2021-47 Old Trail Block 33 BOS Action Letter .docx; SE2021-47 Old Trail Block 33
Resolution Feb 16 Kevin McCollum.pdf, SE2021-48 Wawa 1215 Seminole Trail BOS
Action Letter .docx; SE2021-48 Wawa 1215 Seminole Trail Resolution Feb 16 Kevin
McCol lum.pdf
Hi Kevin,
Just got back from vacation, so that is why this is a little late. I only got the resolutions from Claudette
on the Friday 2/25, before I left on vacation.
Thankyou
Vivian Groeschel
Community Development Assistant I - Planning
Albemarle County -Community Development
voroeschel@albemarle.ora
434 296 5832 x 3259
401 McIntire Road, Charlottesville, VA 22901
4
Kevin McCollum
From: Claudette Borgersen
Sent: Friday, February 25, 2022 11:19 AM
To: Bart Svoboda; Carolyn Shaffer; Charles Rapp; David Benish; Jodie Filardo; Marsha Alley,
Vivian Groeschel
Cc: Kevin McCollum; Mariah Gleason; Bill Fritz
Subject: February 16 Resolutions - Batch II
Attachments: 08.7_Resolution_Certified.pdf, 15.0_Resolution_Certified.pdf
Batch II attached. There will be one more coming.
Claudette V- Borgersen
Clerk, Albemarle County Board of Supervisors
Albemarle County
cborgersen(aal bemarle.org
434-296-5843 x3405
401 McIntire Road, Room 229, Charlottesville, Virginia 22902
Kevin McCollum
From: Claudette Borgersen
Sent: Friday, February 25, 2022 10:50 AM
To: Bart Svoboda; Carolyn Shaffer; Charles Rapp; David Benish; Jodie Filardo; Marsha Alley,
Vivian Groeschel
Cc: Jessica Hersh-Ballering; Cameron Langille; Kevin McCollum
Subject: February 16 Resolutions
Attachments: 08.4_Resolution_Certified.pdf, 08.5_Resolution_Certified.pdf, 08.6
_Resolution_Certified.pdf
Attached. I need to send these in two batches this time
Claudette K. Borgersen
Clerk, Albemarle County Board of Supervisors
Albemarle County
cborgersen@albemarle.org
434-296-5843 x3405
401 McIntire Road, Room 229, Charlottesville, Virginia 22902
Kevin McCollum
From:
Kevin McCollum
Sent:
Wednesday, February 16, 2022 1:44 PM
To:
Perkins, Ryan
Cc:
Emily Cox
Subject:
RE: Special Exception SE202100048 Wawa
Good Afternoon,
The special exception was approved by the Board of Supervisors today as part of the consent agenda. Once I receive the
signed resolution I will send a Staff Memo and a copy of the signed resolution to you. This usually takes a couple weeks.
Please let me know if you have any questions.
Kevin McCollum, AICP, CZO
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
From: Perkins, Ryan <Ryan.Perkins@kimley-horn.com>
Sent: Tuesday, February 8, 2022 4:37 PM
To: Kevin McCollum <kmccollum@albemarle.org>
Cc: Emily Cox <ecox2@albemarle.org>
Subject: RE: Special Exception SE202100048 Wawa
Kevin,
Carter is no longer with Kimley-Horn so III be available if needed.
Ryan Perkins, P.E.
Kimlep Horn
1700 Willow Lawn Drive, Suite 200 1 Richmond, VA 23230
Direct: (804) 672-47031 Mobile: (804) 514-3631
From: Kevin McCollum <kmccollum@albemarle.org>
Sent: Tuesday, February 8, 2022 3:53 PM
To: Baum, Carter <Carter.Baum@kimley-horn.com>
Cc: Emily Cox <ecox2@albemarle.ore>
Subject: Special Exception SE202100048 Wawa
Good Afternoon Carter,
I just wanted to send you an update/reminder that your special exception request (SE202100048) for the Wawa at 29
and Greenbrier is on the Board of Supervisor's Consent Agenda for approval for the meeting on Wednesday, February
16, 2022. This meeting is still being held virtual and begins at 1:OOpm. The consent agenda is typically approved around
1:30pm or so. In the days leading up to the meeting we will hopefully be informed if this item will be pulled by the Board
for any discussion. I believe that this is unlikely, but if the Board does want to discuss it we would like to ask you to be
available during that time just in case they want any comment from the Applicant. Let me know if you have any
questions. Thanks so much!
Kevin McCollum, AICP, Czo
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
Kevin McCollum
From: Perkins, Ryan <Ryan.Perkins@kimley-horn.com>
Sent: Tuesday, February 8, 2022 4:37 PM
To: Kevin McCollum
Cc: Emily Cox
Subject: RE: Special Exception SE202100048 Wawa
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Kevin,
Carter is no longer with Kimley-Horn so III be available if needed.
Ryan Perkins, P.E.
Kimlep Horn
1700 Willow Lawn Drive, Suite 200 1 Richmond, VA 23230
Direct: (804) 672-47031 Mobile: (804) 514-3631
From: Kevin McCollum <kmccollum@albemarle.org>
Sent: Tuesday, February 8, 2022 3:53 PM
To: Baum, Carter <Carter.Baum@kimley-horn.com>
Cc: Emily Cox <ecox2@albemarle.org>
Subject: Special Exception SE202100048 Wawa
Good Afternoon Carter,
I just wanted to send you an update/reminder that your special exception request (SE202100048) for the Wawa at 29
and Greenbrier is on the Board of Supervisor's Consent Agenda for approval for the meeting on Wednesday, February
16, 2022. This meeting is still being held virtual and begins at 1:00pm. The consent agenda is typically approved around
1:30pm or so. In the days leading up to the meeting we will hopefully be informed if this item will be pulled by the Board
for any discussion. I believe that this is unlikely, but if the Board does want to discuss it we would like to ask you to be
available during that time just in case they want any comment from the Applicant. Let me know if you have any
questions. Thanks so much!
Kevin McCollum, AICP, C20
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
Kevin McCollum
From:
Kevin McCollum
Sent:
Tuesday, February 8, 2022 3:53 PM
To:
Baum, Carter
Cc:
Emily Cox
Subject:
Special Exception SE202100048 Wawa
Good Afternoon Carter,
I just wanted to send you an update/reminder that your special exception request (SE202100048) for the Wawa at 29
and Greenbrier is on the Board of Supervisor's Consent Agenda for approval for the meeting on Wednesday, February
16, 2022. This meeting is still being held virtual and begins at 1:OOpm. The consent agenda is typically approved around
1:30pm or so. In the days leading up to the meeting we will hopefully be informed if this item will be pulled by the Board
for any discussion. I believe that this is unlikely, but if the Board does want to discuss it we would like to ask you to be
available during that time just in case they want any comment from the Applicant. Let me know if you have any
questions. Thanks so much!
Kevin McCollum, AICP, CZO
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
10
Kevin McCollum
From: Emily Cox
Sent: Monday, January 31, 2022 2:31 PM
To: Kevin McCollum; Marsha Davis; Rebecca Ragsdale; Frank Pohl
Subject: RE: Feb.16 Wawa SE
We have no concerns or questions regarding the engineering analysis changes.
Emily Cox, PE
Deputy County Engineer
Albemarle County
ecox2@albemarle.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: Kevin McCollum <kmccollum@albemarle.org>
Sent: Monday, January 31, 2022 10:14 AM
To: Marsha Davis <MDavis02@albemarle.org>; Rebecca Ragsdale <ragsdale@albemarle.org>; Emily Cox
<ecox2@albemarle.org>; Frank Pohl <fpohl@albemarle.org>
Subject: RE: Feb.16 Wawa SE
I have reviewed the applicable changes in the Staff Memo, Engineering Analysis, and the draft resolution and I have no
objections or concerns to anything. I would defer to Rebecca or Engineering for any final approvals that are needed.
Thanks so much!
Kevin McCollum, AICP, CZO
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
From: Marsha Davis <MDavis02@albemarle.org>
Sent: Monday, January 31, 2022 9:23 AM
To: Kevin McCollum <kmccollum@albemarle.ore>; Rebecca Ragsdale <rraasdale@albemarle.org>; Emily Cox
<ecox2@albemarle.org>; Frank Pohl <fpohl@albemarle.ore>
Subject: Feb.16 Wawa SE
Kevin and Rebecca,
Please review our recommended changes to this item in Granicus, and let us know if you have any concerns
or questions.
Emily and Frank,
Please review our recommended changes to the attached Engineering Analysis, and let us know if you have
any concerns or questions.
ZI
11
I'll wait to hear from ALL of you before forwarding this on.
Thank you!
Marsha
Marsha A. Davis
Legal Services Coordinator
County Attorney's Office
434-972-4067 x7931
marshadavis@a!bemar!e.org
12
Kevin McCollum
From:
Kevin McCollum
Sent:
Monday, January 31, 2022 10:14 AM
To:
Marsha Davis; Rebecca Ragsdale; Emily Cox, Frank Pohl
Subject:
RE: Feb.16 Wawa SE
I have reviewed the applicable changes in the Staff Memo, Engineering Analysis, and the draft resolution and I have no
objections or concerns to anything. I would defer to Rebecca or Engineering for any final approvals that are needed.
Thanks so much!
Kevin McCollum, AICP, C20
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
From: Marsha Davis <MDavis02@albemarle.org>
Sent: Monday, January 31, 2022 9:23 AM
To: Kevin McCollum <kmccollum@albemarle.org>; Rebecca Ragsdale <ragsdale@albemarle.org>; Emily Cox
<ecox2@albemarle.org>; Frank Pohl <fpohl@albemarle.org>
Subject: Feb.16 Wawa SE
Kevin and Rebecca,
Please review our recommended changes to this item in Granicus, and let us know if you have any concerns
or questions.
Emily and Frank,
Please review our recommended changes to the attached Engineering Analysis, and let us know if you have
any concerns or questions.
All,
I'll wait to hear from ALL of you before forwarding this on.
Thank you!
Marsha
Marsha A Davis
Legal Services Coordinator
County Attorney's Office
434-972-4067 x7931
marshadavisC@albemarle.org
13
Kevin McCollum
From:
Sent:
To:
Subject:
Attachments:
FYI.
Cameron Langille
(pronounced "LAN-JILL")
Principal Planner
Albemarle County
Cameron Langille
Monday, January 31, 2022 9:38 AM
Kevin McCollum
FW: Our Feb.16 Wawa SE Resolution
SE 21-48 Wawa Seminole Trl Res 2.16.22.docx
blangilleCc@albemarle.org
434-296-5832 x3432
401 McIntire Road, Charlottesville, VA 22902
From: Marsha Davis <MDavis02@albemarle.org>
Sent: Monday, January 31, 2022 9:26 AM
To: Cameron Langille <blangille@albemarle.org>; Rebecca Ragsdale <rragsdale@albemarle.org>
Subject: Our Feb.16 Wawa SE Resolution
Cameron and Rebecca,
Attached for your review and information is our Wawa SE Resolution.
Thanks!
Marsha
Marsha A. Davis
Legal Services Coordinator
County Attorney's Office
434-972-4067 x7931
ma rshadavis@a I bemarle.org
14
Kevin McCollum
From: Marsha Davis
Sent: Monday, January 31, 2022 9:23 AM
To: Kevin McCollum; Rebecca Ragsdale; Emily Cox; Frank Pohl
Subject: Feb.16 Wawa SE
Attachments: 5927ebd9-355d-4920-8274-Ofd82992b232.docx
Kevin and Rebecca,
Please review our recommended changes to this item in Granicus, and let us know if you have any concerns
or questions.
Emily and Frank,
Please review our recommended changes to the attached Engineering Analysis, and let us know if you have
any concerns or questions.
All,
I'll wait to hear from ALL of you before forwarding this on.
Thank you!
Marsha
Marsha A. Davis
Legal Services Coordinator
County Attorney's Office
434-972-4067 x7931
marshadavisC@albemarle.ora
15
Kevin McCollum
From: Kevin McCollum
Sent: Friday, January 21, 2022 9:50 AM
To: Rebecca Ragsdale
Cc: Emily Cox; Cameron Langille
Subject: Staff Memo for review SE202100048 Special Exception to increase the vehicle access
aisle grade at Wawa from 10 to 16%
Attachments: Attachment A Application Materials Special Exception Request.pdf; Attachment B
Engineering Analysis Memo.docx; Staff Memo SE202100048 Wawa.docx
Good Morning Rebecca,
Attached is my Staff Memo for review regarding SE202100048 Wawa. Please review my memo and let me know if I need
to make any changes. The cover memo is pretty straight forward as I rely mostly on Engineering's analysis (Attachment
B), but let me know if I need to change anything.
Based on our deadlines, I will need to start this Granicus sequence on Wednesday. Cameron and I will be meeting
Wednesday to do so together.
Thanks so much,
Kevin McCollum, AICP, CZD
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
16
Kevin McCollum
From: Emily Cox
Sent: Thursday, January 20, 2022 5:40 PM
To: Kevin McCollum
Subject: Planning Application Review for SE202100048 WAWA - 1215 SEMINOLE TRAIL -
DIGITAL.
Attachments: SE202100048_engineering memo_final.docx
See attached. Let me know if you have any questions.
The Review for the following application has been completed:
Application Number = SE202100048
Reviewer = Emily Cox
Review Status = No Objection
Completed Date = 01/20/2022
This email was sent from County View Production.
17
Kevin McCollum
From:
Cheryl Skeen
Sent:
Wednesday, January 19, 2022 12:27 PM
To:
Stacy Pethia; Jacob Sumner; Roger Johnson; Jessica Hersh-Ballering; Kevin McCollum;
Cameron Langille; Mariah Gleason
Cc:
Emily Kilroy; Marsha Davis; clerk
Subject:
Deadlines for Feb. 16 Agenda
Just a friendly reminder that you have an item on the February 16 BOS meeting agenda.
Please note that items are now being reviewed by CAPE before proceeding to Legal.
Please take a moment to review the Approval Sequence that your agenda will flow through:
• All items requiring review are due to CAPE by Monday, January 24.
• All items requiring legal review are due to Legal by Wednesday, January 26.
• All items not requiring legal review are due to the County Executive portfolio lead by Wednesday, February 2.
• You need to begin the Approval Sequence so that everyone in your sequence has sufficient time to review and
follow-up with you, if needed. Please plan accordingly based on your sequence.
Thankyou!
Cheryl Skeen
Executive Assistant, County Executive's Office
Albemarle County
cskeenCv)a.al bemarle. oro
434-296-5841x3383
401 McIntire Road, Suite 228, Charlottesville, VA 22902
18
Kevin McCollum
From:
Emily Cox
Sent:
Tuesday, January 18, 2022 4:45 PM
To:
Kevin McCollum
Subject:
FW: Wawa ... Rt29 at Greebriar
FYI
Emily Cox, PE
Deputy County Engineer
Albemarle Countv
ecox2@albemarle.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: Frank Pohl <fpohl@albemarle.org>
Sent: Tuesday, January 18, 2022 3:53 PM
To: Emily Cox <ecox2@albemarle.org>
Subject: RE: Wawa ... Rt29 at Greebriar
Frank V. Pohl, PE, CFM
County Engineer
Albemarle Countv
fpohlOalbemarle.org
434-296-5832 x7914
401 McIntire Road, North Wing, Charlottesville, VA 22902
From: Howard Lagomarsino <hlagomarsino@albemarle.org>
Sent: Tuesday, January 18, 2022 3:51 PM
To: Frank Pohl <fpohl@albemarle.org>
Subject: Wawa ... Rt29 at Greebriar
All:
Based on the phone conversation on 1/18/2022 with Albemarle County Engineer, Frank Pohl, Fire Rescue has no
objection to the proposed design of the entrance off Greenbriar Drive to the proposed Wawa at Rt 29 and Greenbriar
Drive.
This is based on:
1) Another entrance to the site off of Rt. 29 in compliance with the 10 % grade or less in code.
2) The Greenbriar Drive entrance is paved.
3) Width of entrance does not limit access for emergency apparatus
19
4) The grade for the Greenbriar Drive shall not exceed 16%
5) Exemption requests to the 10% requirement are evaluated on a case by case basis, with consideration of surrounding
road design, topography and limitations presented. The design proposed in this exemption is in line with exemptions
granted for other projects.
6) The proposed design is an improvement to the current entrance from Greenbriar Drive to the business
currently located on this site.
Howard Lagomarsino
Division Chief
Albemarle County Fire Rescue
Sent from my Verizon, Samsung Galaxy smartphone
Get Outlook for Android
20
Kevin McCollum
From: Howard Lagomarsino
Sent: Tuesday, January 18, 2022 2:28 PM
To: Emily Cox
Cc: Kevin McCollum
Subject: Re: QUESTION ABOUT SE202100048 WAWA - 1215 SEMINOLE TRAIL - DIGITAL.
Sorry for the delay. I am out for a medical procedure today and tomorrow. Expecting to be back Thursday... just
as an fyi, potential fir more snow gas been suggested by thus weekend -not sure what that means in terms if
prep as it is to early to predict impact
Sent from my Verizon, Samsung Galaxy smartphone
Get Outlook for Android
From: Emily Cox <ecox2@albemarle.org>
Sent: Tuesday, January 18, 2022 10:56:50 AM
To: Howard Lagomarsino <hlagomarsino@albemarle.org>
Cc: Kevin McCollum <kmccollum@albemarle.org>
Subject: RE: QUESTION ABOUT SE202100048 WAWA - 1215 SEMINOLE TRAIL- DIGITAL.
Howard,
I know you have been busy with this winter weather, but just following up again. Do you think you will be able to review
it this week?
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle County
ecox2@albemarle.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: Emily Cox
Sent: Thursday, December 30, 2021 1:10 PM
To: Doug McAvoy Jr <douglas.mcavoy@vdot.virginia.gov>; Howard Lagomarsino <hlagomarsino@albemarle.org>
Cc: Kevin McCollum <kmccollum@albemarle.org>
Subject: QUESTION ABOUT SE202100048 WAWA - 1215 SEMINOLE TRAIL - DIGITAL.
VDOT and Fire Rescue,
The applicant for this project is requesting a waiver to increase the grade of the access aisle on Greenbrier Dr. from the
permitted maximum of 10% up to a maximum of 16%. In our analysis for this waiver, we would like to know if.
1. This second entrance is required (they have one on Route 29)
2. You have reviewed this plan and have any comments about this entrance (it is SDP202100073).
21
The special exception documents can be found
here: https://Ifweb.a I bemarle.org/webl i nk/sea rch.aspx?dbid=3&sea rchcom ma nd=%7 b%5 bCDD-
Planni ng%5d:%5 bAppl icatio n N um ber%5d=%22SE202100048%22%7d
Please let us know! Thanks!
22
Kevin McCollum
From: Emily Cox
Sent: Tuesday, January 18, 2022 10:57 AM
To: Howard Lagomarsino
Cc: Kevin McCollum
Subject: RE: QUESTION ABOUT SE202100048 WAWA - 1215 SEMINOLE TRAIL - DIGITAL.
Howard,
know you have been busy with this winter weather, but just following up again. Do you think you will be able to review
it this week?
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle County
ecox2@albemarle.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: Emily Cox
Sent: Thursday, December 30, 2021 1:10 PM
To: Doug McAvoy Jr <douglas.mcavoy@vdot.virginia.gov>; Howard Lagomarsino <hlagomarsino@albemarle.org>
Cc: Kevin McCollum <kmccollum@albemarle.org>
Subject: QUESTION ABOUT SE202100048 WAWA - 1215 SEMINOLE TRAIL - DIGITAL.
VDOT and Fire Rescue,
The applicant for this project is requesting a waiver to increase the grade of the access aisle on Greenbrier Dr. from the
permitted maximum of 10% up to a maximum of 16%. In our analysis for this waiver, we would like to know if:
1) This second entrance is required (they have one on Route 29)
2) You have reviewed this plan and have any comments about this entrance (it is SDP202100073).
The special exception documents can be found
here:https:Hlfweb.a Ibemarle.orx/webiink/search.aspx?dbid=3&searchcommand=%7b%SbCDD-
Planni ne%5d:%5 bAppl ication N um ber%5d=%22SE202100048%22%7d
Please let us know! Thanks!
23
Kevin McCollum
From: Emily Cox
Sent: Tuesday, January 11, 2022 11:08 AM
To: Kevin McCollum
Subject: RE: Greenbrier Wawa Resubmission - 1215 Seminole Trail
Yes, I sent him a draft and he made some revisions, but we were just waiting to hear back from fire rescue. They were
busy with the storm last week. I will follow up with howard next week if I don't hear from him this week.
Would it help you to see the draft? Or do you just want our final copy?
You have season bball tickets? We can't go this wed night so trying to sell 2 of ours.
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle Countv
ecox2@albemarle.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: Kevin McCollum <kmccollum@albemarle.org>
Sent: Tuesday, January 11, 2022 10:55 AM
To: Emily Cox <ecox2@albemarle.org>
Subject: RE: Greenbrier Wawa Resubmission -1215 Seminole Trail
Have you had a chance to work with Frank on the analysis yet? Just checking in. On my calendar I was hoping to have
everything we need to provide the final staff write up by next Wednesday, January 19'. So, no rush! Thanks!
Kevin
From: Emily Cox <ecox20Dalbemarle.ore>
Sent: Tuesday, January 4, 2022 4:59 PM
To: Frank Pohl <fpohl@albemarle.ore>; Kevin McCollum <kmccollum@albemarle.ore>
Subject: FW: Greenbrier Wawa Resubmission -1215 Seminole Trail
FYI — updated letter and exhibits and emails. I believe I have what I need to work on letter Kevin needs. I will send to
you, Frank, once complete.
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle Countv
ecox2@albemarle.org
434-296-5832 x3565
24
401 McIntire Road, Charlottesville, VA 22902
From: Baum, Carter <Carter.Baum@kimley-horn.com>
Sent: Monday, January 3, 2022 4:47 PM
To: Emily Cox <ecox2@albemarle.ore>; McCray, Stephen <Stephen. McCrav@kimley-horn.com>
Cc: Perkins, Ryan <Ryan.Perkins@kimley-horn.com>
Subject: RE: Greenbrier Wawa Resubmission -1215 Seminole Trail
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Emily— Please see attached for the revised exhibit and letter. I have also added email coordination with VDOT and
Charlottesville Gas for reference. Please let me know if you need anything additional.
Carter Baum, P.E.
Kimley-Horn 11700 Willow Lawn Drive, Suite 200, Richmond, VA 23230
Direct: (804) 273-83741 Main: (804) 673 3882 1 www.kimley-horn.com
Celebrating 14 years as one of FORTUNE's 100 Best Companies to Work For
From: Emily Cox <ecox2@albemarle.orx>
Sent: Thursday, December 30, 2021 2:47 PM
To: McCray, Stephen <Stephen.MCCraV@kimley-horn.com>
Cc: Baum, Carter <Carter.Baum@kimley-horn.com>; Perkins, Ryan <Rvan.Perkins@kimley-horn.com>
Subject: RE: Greenbrier Wawa Resubmission -1215 Seminole Trail
Also, could you add the slope of the existing entrance? I know you are re -locating, but you are making it a better
entrance (further away from the intersection and less of a slope).
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle County
ecox2@albemarle.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: Emily Cox
Sent: Thursday, December 30, 2021 10:45 AM
To: McCray, Stephen <Stephen.McCrav@kimley-horn.com>
Cc: Baum, Carter <Carter.Baum@kimley-horn.com>; Perkins, Ryan <Ryan.Perkins@kimley-horn.com>
Subject: RE: Greenbrier Wawa Resubmission -1215 Seminole Trail
I am working on the waiver/variance.
I have a few requests:
-Can you update the profile on the exhibit to show the utility crossings and the amount of cover?
-Did you do an analysis to show that standard vehicles would not scrape bumpers? If not, please do one and add it to
your letter and add any analysis to the plan that shows that standard vehicles will not scrape.
25
-Do you have emaiIs with approval from VDOTfrom and Charlottesville gas forth is plan? If so, please send me email or
PDF of their approval.
This will all be helpful in the information we provide to the board of supervisors.
Let me know if you have any questions.
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle Countv
ecox2(o)al bemarl e.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: McCray, Stephen <Stephen.McCray@kimlev-horn.com>
Sent: Wednesday, December 29, 2021 S:47 PM
To: Emily Cox <ecox2@albemarle.ore>
Cc: Baum, Carter <Carter.Baum@kimlev-horn.com>; Perkins, Ryan <Rvan.Perkins@kimlev-horn.com>
Subject: RE: Greenbrier Wawa Resubmission -1215 Seminole Trail
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Emily,
Great, thank you. Hope you are as well!
Thanks,
Stephen McCray, E.I.T.
Kimley-Horn 11700 Willow Lawn Dr Suite 200, Richmond, VA 23230
Direct: 804 273 83791 Mobile: 804 592 9642
Celebrating 13 years as one of FORTUNE'S 100 Best Companies to Work For
From: Emily Cox <ecox2@albemarle.ore>
Sent: Wednesday, December 29, 20214:11 PM
To: McCray, Stephen <Stephen.McCrav@kimlev-horn.com>
Cc: Baum, Carter <Carter.Baum Ca) kimlev-horn.com>; Perkins, Ryan <Rvan.Perkins@kimlev-horn.com>
Subject: RE: Greenbrier Wawa Resubmission -1215 Seminole Trail
I received everything. Thank you. Hope you are having a great holiday!
Emily Cox, PE
Deputy County Engineer
Albemarle Countv
ecox2(o)al bemarl e.org
26
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: McCray, Stephen <Stephen.McCray@kimley-horn.com>
Sent: Wednesday, December 29, 20213:13 PM
To: Emily Cox <ecox2@albemarle.ore>
Cc: Baum, Carter <Carter.Baum@kimley-horn.com>; Perkins, Ryan <Ryan.Perkins@kimley-horn.com>
Subject: Greenbrier Wawa Resubmission -1215 Seminole Trail
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Hi Emily,
I wanted to let you know that we have just submitted our Greenbrier Wawa WPO202100049 VSMP resubmission online
through the submission portal!
Per previous correspondence, it is our understanding that there are no fees for resubmittals and hard copies will not be
required until we reach plan approvals.
Our ARB plan has already been approved (approval letter is included in the submittal), and we have also just
resubmitted our SDP plans for Kevin McCollum to review.
We are currently working towards obtaining agreements and various other required permitting items from our client as
detailed in your letter.
We included the SWPPP and registration statement from last submittal for your convenience, but they do not include
the plan sheets as you requested as we would like to address all engineering comments before inserting unapproved
plansheets into the SWPPP.
Here is the transaction number for the online submission: 00024909
Please let us know if you have any questions, and Happy Holidays!
Thanks,
Stephen McCray, E.I.T.
Kimley-Horn 11700 Willow Lawn Dr Suite 200, Richmond, VA 23230
Direct: 804 273 8379 1 Mobile: 804 592 9642
Celebrating 13 years as one of FORTUNE's 100 Best Companies to Work For
27
Kevin McCollum
From: Emily Cox
Sent: Tuesday, January 4, 2022 4:59 PM
To: Frank Pohl; Kevin McCollum
Subject: FW: Greenbrier Wawa Resubmission - 1215 Seminole Trail
Attachments: Fwd: Wawa Gas Comments; Re: SDP202100027 WAWA Route 29 and Greenbrier;
2022-01-03 Greenbrier Access Grade Waiver.pdf, 2022-01-03 Greenbrier Drive Waiver
Exhibit.pdf
FYI — updated letter and exhibits and emails. I believe I have what I need to work on letter Kevin needs. I will send to
you, Frank, once complete.
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle County
ecox2@albemarle.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: Baum, Carter <Carter.Baum@kimley-horn.com>
Sent: Monday, January 3, 2022 4:47 PM
To: Emily Cox <ecox2@albemarle.org>; McCray, Stephen <Stephen.McCray@kimley-horn.com>
Cc: Perkins, Ryan <Ryan.Perkins@kimley-horn.com>
Subject: RE: Greenbrier Wawa Resubmission - 1215 Seminole Trail
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Emily— Please see attached for the revised exhibit and letter. I have also added email coordination with VDOT and
Charlottesville Gas for reference. Please let me know if you need anything additional.
Carter Baum, P.E.
Kimley-Horn 11700 Willow Lawn Drive, Suite 200, Richmond, VA 23230
Direct: (804) 273-83741 Main: (804) 673 3882 1 www.kimley-horn.com
Celebrating 14 years as one of FORTUNE's 100 Best Companies to Work For
From: Emily Cox <ecox2@albemarle.orx>
Sent: Thursday, December 30, 2021 2:47 PM
To: McCray, Stephen <Stephen.McCrav@kimley-horn.com>
Cc: Baum, Carter <Carter.Baum@kimley-horn.com>; Perkins, Ryan <Rvan.Perkins@kimley-horn.com>
Subject: RE: Greenbrier Wawa Resubmission -1215 Seminole Trail
Also, could you add the slope of the existing entrance? I know you are re -locating, but you are making it a better
entrance (further away from the intersection and less of a slope).
28
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle Countv
ecox2Cc@al bemarl e.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: Emily Cox
Sent: Thursday, December 30, 2021 10:45 AM
To: McCray, Stephen <Stephen.McCrav@kimlev-horn.com>
Cc: Baum, Carter <Carter.Baum@kimlev-horn.com>; Perkins, Ryan <Ryan.Perkins@kimlev-horn.com>
Subject: RE: Greenbrier Wawa Resubmission -1215 Seminole Trail
I am working on the waiver/variance.
I have a few requests:
-Can you update the profile on the exhibit to show the utility crossings and the amount of cover?
-Did you do an analysis to show that standard vehicles would not scrape bumpers? If not, please do one and add it to
your letter and add any analysis to the plan that shows that standard vehicles will not scrape.
-Do you have emails with approval from VDOT from and Charlottesville gas for this plan? If so, please send me email or
PDF of their approval.
This will all be helpful in the information we provide to the board of supervisors.
Let me know if you have any questions.
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle Countv
ecox20albemarle.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: McCray, Stephen <Stephen.McCrav@kimlev-horn.com>
Sent: Wednesday, December 29, 20215:47 PM
To: Emily Cox <ecox2@albemarle.ore>
Cc: Baum, Carter <Carter.Baum@kimlev-horn.com>; Perkins, Ryan <Rvan.Perkins@kimlev-horn.com>
Subject: RE: Greenbrier Wawa Resubmission -1215 Seminole Trail
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Emily
29
Great, thank you. Hope you are as well!
Thanks,
Stephen McCray, E.I.T.
Kimley-Horn 11700 Willow Lawn Dr Suite 200, Richmond, VA 23230
Direct: 804 273 83791 Mobile: 804 592 9642
Celebrating 13 years as one of FORTUNE's 100 Best Companies to Work For
From: Emily Cox <ecox2@albemarle.orx>
Sent: Wednesday, December 29, 20214:11 PM
To: McCray, Stephen <Stephen.McCrav@kimlev-horn.com>
Cc: Baum, Carter <Carter.Baum@kimlev-horn.com>; Perkins, Ryan <Rvan.Perkins@kimlev-horn.com>
Subject: RE: Greenbrier Wawa Resubmission -1215 Seminole Trail
I received everything. Thank you. Hope you are having a great holiday!
Emily Cox, PE
Deputy County Engineer
Albemarle County
ecox2(o)al bemarl e.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
From: McCray, Stephen <Stephen.McCrav@kimlev-horn.com>
Sent: Wednesday, December 29, 20213:13 PM
To: Emily Cox <ecox2@albemarle.ore>
Cc: Baum, Carter <Carter.Baum@kimlev-horn.com>; Perkins, Ryan <Rvan.Perkins@kimlev-horn.com>
Subject: Greenbrier Wawa Resubmission - 1215 Seminole Trail
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Hi Emily,
I wanted to let you know that we have just submitted our Greenbrier Wawa WPO202100049 VSMP resubmission online
through the submission portal!
Per previous correspondence, it is our understanding that there are no fees for resubmittals and hard copies will not be
required until we reach plan approvals.
Our ARB plan has already been approved (approval letter is included in the submittal), and we have also just
resubmitted our SDP plans for Kevin McCollum to review.
We are currently working towards obtaining agreements and various other required permitting items from our client as
detailed in your letter.
30
We included the SWPPP and registration statement from last submittal for your convenience, but they do not include
the plan sheets as you requested as we would like to address all engineering comments before inserting unapproved
plansheets into the SWPPP.
Here is the transaction number for the online submission: 00024909
Please let us know if you have any questions, and Happy Holidays!
Thanks,
Stephen McCray, E.I.T.
Kimley-Horn 11700 Willow Lawn Dr Suite 200, Richmond, VA 23230
Direct: 804 273 8379 1 Mobile: 804 592 9642
Celebrating 13 years as one of FORTUNE's 100 Best Companies to Work For
31
Kevin McCollum
From: Chirico, Christian M <chiricoc@charlottesville.gov>
Sent: Monday, January 3, 2022 10:53 AM
To: Emily Cox
Cc: Kevin McCollum
Subject: RE: Question about SE202100048 WAWA - 1215 SEMINOLE TRAIL - DIGITAL.
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Good Morning Emily,
I have reviewed the site plan for the proposed Wawa at the corner of Greenbrier Dr. and Seminole Trail. As I shared with
Kimley Horn, federal law requires these gas lines to have a minimum of 36" of cover at all times. As you stated, this is a
major reason why the waiver is being requested.
Thank you for following up with me.
Christian Chirico I Gas Utility Engineer
Department of Utilities— Gas Division
305 4' St. NW, Charlottesville, VA 22903
O: (434) 970-3811
From: Emily Cox <ecox2@albemarle.org>
Sent: Thursday, December 30, 2021 1:45 PM
To: Chirico, Christian M <chiricoc@charlottesville.gov>
Cc: Kevin McCollum <kmccollum@albemarle.org>
Subject: Question about SE202100048 WAWA - 1215 SEMINOLE TRAIL- DIGITAL.
WARNING: This email has originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Christian,
The applicant for this project is requesting a waiver to increase the grade of the access aisle on Greenbrier Dr. from the
permitted maximum of 10% up to a maximum of 16%. In our analysis for this waiver, we would like to know if you have
reviewed and approved this plan? Part of their explanation for this steep slope is because of the existing gas line so wanted
to confirm with you.
The waiver request can be seen here:
32
https:Hlfweb.a I bema rle.org/webl i nk/sea rch.aspx?dbid=3&sea rchcom ma nd=%7b%5 bCDD-
Planni ng%5d:%5 bAppl ication N um ber%5d=%22SE202100048%22%7d
The site plan can be seen here:
https:Hlfweb.a I bema rle.org/webl i nk/sea rch.aspx?dbid=3&sea rchcom ma nd=%7b%5 bCDD-
Planni ne%5d:%5 bAppl ication N um ber%5d=%22SDP202100073%22%7d
Please let me know!
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle County
ecox2Cc@al bemarl e.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
33
Kevin McCollum
From: McAvoy, Doug <douglas.mcavoy@vdot.virginia.gov>
Sent: Monday, January 3, 2022 1:13 AM
To: Emily Cox; Howard Lagomarsino
Cc: Kevin McCollum
Subject: RE: QUESTION ABOUT SE202100048 WAWA - 1215 SEMINOLE TRAIL - DIGITAL.
Attachments: email dtd 20211029 re steep entrance into Greenbrier Wawa.pdf, Wawa at Greenbrier
AM-E_Approved 7-1-21 .pdf
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on
links or open attachments unless you are sure the content is safe.
Emily,
Attached please find email correspondence between Adam and the developer on this issue. Generally, VDOT prefers the
access onto Greenbrier due to it being a lower -volume road, and the issues with fuel deliver trucks being able to
properly utilize the Rte 29 right -in -right -out -only entrance. Also attached is the approved Access Management Exception
which requires the turning movements out of the Greenbrier entrance to be restricted during peak hours. Please let me
know if you need more information.
Doug McAvoy Jr., P.E.
Area Land Use Engineer
Charlottesville Residency
1V D OT I Virginia Department of Transportation
540-718-6113
Douglas.McAvoyOVDOT.V irginia.gov
From: Emily Cox <ecox2@albemarle.org>
Sent: Thursday, December 30, 2021 1:10 PM
To: Doug McAvoy Jr <douglas.mcavoy@vdot.virginia.gov>; Howard Lagomarsino <hlagomarsino@albemarle.org>
Cc: Kevin McCollum <kmccollum@albemarle.org>
Subject: QUESTION ABOUT SE202100048 WAWA - 1215 SEMINOLE TRAIL - DIGITAL.
VDOT and Fire Rescue,
The applicant for this project is requesting a waiver to increase the grade of the access aisle on Greenbrier Dr.
from the permitted maximum of 10% up to a maximum of 16%. In our analysis for this waiver, we would like
to know if:
This second entrance is required (they have one on Route 29)
You have reviewed this plan and have any comments about this entrance (it is SDP202100073).
The svecial exception documents can be found
Planning%5d:%5bApplicationNumber%5d=%22SE202100048%22%7d
Please let us know! Thanks!
34
Kevin McCollum
From: Emily Cox
Sent: Thursday, December 30, 2021 1AS PM
To: Christian Chirico
Cc: Kevin McCollum
Subject: Question about SE202100048 WAWA - 1215 SEMINOLE TRAIL - DIGITAL.
Christian,
The applicant for this project is requesting a waiver to increase the grade of the access aisle on Greenbrier Dr. from the
permitted maximum of 10% up to a maximum of 16%. In our analysis for this waiver, we would like to know if you have
reviewed and approved this plan? Part of their explanation for this steep slope is because of the existing gas line so wanted
to confirm with you.
The waiver request can be seen here:
https://Ifweb.a I bema rle.org/webl i nk/sea rch.aspx?dbid=3&sea rchcom ma nd=%7b%5 bCD D-
Planni ng%5d:%5 bAppl ication N um ber%5d=%22SE202100048%22%7d
The site plan can be seen here:
https:Hlfweb.a I bema rle.org/webl i nk/sea rch.aspx?dbid=3&sea rchcom ma nd=%7b%5 bCDD-
Planni ne%5d:%5 bAppl ication N um ber%5d=%22SDP202100073%22%7d
Please let me know!
Thanks,
Emily Cox, PE
Deputy County Engineer
Albemarle County
ecox2Cc@al bemarl e.org
434-296-5832 x3565
401 McIntire Road, Charlottesville, VA 22902
35
Kevin McCollum
From: Emily Cox
Sent: Thursday, December 30, 2021 1:10 PM
To: Doug McAvoyJr, Howard Lagomarsino
Cc: Kevin McCollum
Subject: QUESTION ABOUT SE202100048 WAWA - 1215 SEMINOLE TRAIL - DIGITAL.
VDOT and Fire Rescue,
The applicant for this project is requesting a waiver to increase the grade of the access aisle on Greenbrier Dr. from the
permitted maximum of 10% up to a maximum of 16%. In our analysis for this waiver, we would like to know if.
1) This second entrance is required (they have one on Route 29)
2) You have reviewed this plan and have any comments about this entrance (it is SDP202100073).
The special exception documents can be found
here: https://Ifweb.a I bemarle.org/webl i nk/sea rch.aspx?d bid=3&sea rchcom ma nd=%7 b%5 bCDD-
Planni ng%5d:%5 bAppl ication N um ber%5d=%22SE202100048%22%7d
Please let us know! Thanks!
36
Kevin McCollum
From:
Claudette Borgersen on behalf of clerk
Sent:
Wednesday, December 29, 2021 12:46 PM
To:
Alyssa Mezzoni; Ana Kilmer; Andrew Slack; Andy Reitelbach; Bart Svoboda; Bill Fritz; Bill
Strother; Blake Abplanalp; Cameron Langille; Carla Harris - CDD; Carolyn Shaffer; Cecilia
Baker; Charles Rapp; Cheryl Skeen; Ches Goodall; Claudette Borgersen; County Attorney;
Daniel Butch; David Baseme; David Benish; David Hannah; Elise Kiewra; Frank Pohl;
Grace Tamblyn; Greg Harper; Heather McMahon; Howard Lagomarsino; Irtefa Binte-
Farid; Jack Kelsey; Jeffrey Baker; Jennifer Johnston; Jennifer Schmack; Jessica Hersh-
Ballering; Jian Lin; Johnathan Newberry; Kevin McCollum; Kevin McDermott; Khristopher
Taggart; Lea Brumfield; Margaret Maliszewski; Mariah Gleason; Marsha Alley; Mia
Coltrane; Michael Dellinger; Michaela Accardi; OLT, OMB; Patricia "Paty" Saternye; Peter
Lynch; Phil Giaramita; Rachel Falkenstein; Rebecca Ragsdale; Ruth Emerick; Scott Clark,
Shenandra Usher; Stacy Pethia; Tia Mitchell; Tim Padalino; Tori Kanellopoulos; Travis
Morris; Vivian Groeschel
Cc:
clerk
Subject:
February Board of Supervisors Agendas
Attachments:
00_Agenda.pdf; 00_Agenda.pdf
Good Afternoon,
Attached are the tentative agendas for the February 2 and February 16 Board of Supervisor's meetings. If you
have any changes, please make them through the agenda item request site by next Tuesday, January 4.
Please be sure to communicate any changes you make to your agenda item in the Change Made field. If
there are any errors on these agendas, please e-mail me directly.
Here are the key deadlines for these agendas:
February 2:
• Executive Summaries Due to County Attorney: Tuesday, January 11
• Agenda Materials Due to Clerk: Monday, January 24
• Public Hearing Ad Language Due to Clerk: Tuesday, January 11
February 16:
• Executive Summaries Due to County Attorney: Wednesday, January 26
• Agenda Materials Due to Clerk: Monday, February 7
• Public Hearing Ad Language Due to Clerk: Tuesday, January 25
The deadline to request items for the March agendas is Tuesday, January 25.
Here are the Executive Summary Deadlines for February. The full list of 2022 deadlines will be published after
the Board adopts their 2022 meeting schedule on January 5.
February 2022
Feb 2
Feb 16
Legal
1/11 T
1/26 W
Dep.Co Exec
1/19 W
2/2 W
Co Exec
1/21 F
2/4 F
Clerk
1/24 M
2/7 M
37
Packets
1/26 W
2/9 W
Ad lang due
1/11
1/25
To run
1/17 & 1/24
1/31 & 2/7
Claudette K Borgersen
Clerk, Albemarle County Board of Supervisors
Albemarle County
cborgersen@albemarle.org
434-296-5843 x3405
401 McIntire Road, Room 229, Charlottesville, Virginia 22902
38
Kevin McCollum
From: Kevin McCollum
Sent: Friday, December 17, 2021 11:47 AM
To: Emily Cox; Mariah Gleason
Subject: FW: Reports associated with SE2021-02 Ivy Proper (critical slopes waiver)
Attachments: SE202100002 Critical Slopes Waiver Cover Memo.docx, SE202100002 Att. A - Critical
Slopes Waiver Request.pdf, SE202100002 Att. B - Staff Analysis of Critical Slopes
Impact.doc
Good Morning Emily and Mariah,
Emily, I'm following up from our conversations yesterday regarding SE2021-48 the Wawa grading waiver.
Attached, Mariah has provided her documents from SE20210002. I think these documents are super helpful for us
because they provide a good example of a Special Exception write-up that includes mostly Engineering
review/comments. I'd expect our waiver, SE2021-48 will be very similar in that matter. I will write the Cover Memo and
handle uploading everything in Granicus, but I will rely heavily on analysis from Engineering, similar to Attachment B. We
can use this example as a model for when we are finishing our review.
Mariah, some follow up questions for you. Why was the item pulled from the consent agenda? Did they inform you
ahead of time that the item was going to be pulled for discussion? Who was involved in the discussion when it was
pulled? Was is just Staff or was the Applicant there too? Emily had asked me some of these similar questions yesterday
and it would be very helpful to know just in case ours is pulled to.
Thanks so much!
Kevin McCollum, AICP, CZO
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
From: Mariah Gleason <mgleason@albemarle.org>
Sent: Friday, December 17, 2021 11:25 AM
To: Kevin McCollum <kmccollum@albemarle.org>
Subject: Reports associated with SE2021-02 Ivy Proper (critical slopes waiver)
Hi Kevin,
This critical slopes request was on the consent agenda and then got pulled and became a discussion item. The materials
from the April 71h meeting (consent agenda) are available here:
https:Ha I bema rle.legi sta r.co m/Legislation Deta i i.aspx?I D=4895024&G U I D=E 1 FD 1DF6-6025-42 FO-B B66-8D4B94lA618C.
The materials from the May 19`h meeting are attached.
Feel free to follow up if you'd like more examples. I've compiled a sort of personal library of example reports for
different things.
39
Thanks,
Mariah
Mariah Gleason
Senior Planner 11- Urban Designer, Community Development
Albemarle County
mgleason@albemarle.org
434-296-5832x3097
401 McIntire Road, Charlottesville, VA 22902
0
Kevin McCollum
From: BOS Clerks Office <no-reply@sharepointonline.com>
Sent: Tuesday, December 14, 2021 11:30 AM
To: Claudette Borgersen; Travis Morris; Jodie Filardo; Kevin McCollum; Emily Cox; Frank Pohl
Cc: Cheryl Skeen; Emily Kilroy
Subject: Jodie Filardo made a change to SE202100048 WAWA 1215 Seminole Trl
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Please do not reply to this message as it was sent from an unmonitored account. If you have questions about this e-
mail or the board agenda item request process, contact the Office of the Clerk.
Jodie Filardo has changed this agenda item:
Change made: Approved for 2/16/2022. Deadline to legal for review is 1/26.
Agenda item title: SE202100048 WAWA 1215 Seminole Trl
Board mtg date: 2/16/2022 12:00:00 AM
Detailed Description of Agenda Item: A special exception request to vary the minimum design requirements and
improvements for vehicle access aisles as outlined in Section 4.12.17 of the Zoning Ordinance. The Applicant is
requesting a wiaver to increase the grade of the access aisle to Greenbrier Dr. from the permitted maximum of 10% up to
a maximum of 16%. In the Rio Magisterial District.
Urgent? No
Agenda category: Consent Agenda:For Approval
Time needed: 0 mins (e.g., consent item)
ES required? No
TS required? No
Special Exception Memorandum required? Yes
Legal review required? Yes
Primary Executive Summary Author: Kevin McCollum
Name(s) of contributing author(s): Emily Cox; Frank Pohl; Rebecca Ragsdale; Charles Rapp; Bart Svoboda
41
Primary presenter: Kevin McCollum
Name of additional presenter: Emily Cox
Dept head: Jodie Filardo
CE lead: Doug Walker
Item requested by: Kevin McCollum
Note to Clerk:
My Board Agenda Items
42
Kevin McCollum
From: BOS Clerks Office <no-reply@sharepointonline.com>
Sent: Tuesday, December 14, 2021 11:00 AM
To: Claudette Borgersen; Travis Morris; Jodie Filardo; Kevin McCollum; Frank Pohl; Emily Cox
Cc: Cheryl Skeen; Emily Kilroy
Subject: Frank Pohl made a change to SE202100048 WAWA 1215 Seminole Trl
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Please do not reply to this message as it was sent from an unmonitored account. If you have questions about this e-
mail or the board agenda item request process, contact the Office of the Clerk.
Frank Pohl has changed this agenda item:
Change made: Approved for 2/16/2022. Deadline to legal for review is 1/26.
Agenda item title: SE202100048 WAWA 1215 Seminole Trl
Board mtg date: 2/16/2022 12:00:00 AM
Detailed Description of Agenda Item: A special exception request to vary the minimum design requirements and
improvements for behicle access aisles as outlined in Section 4.12.17 of the Zoning Ordinance. The Applicant is
requesting a wiaver to increase the grade of the access aisle to Greenbrier Dr. from the permitted maximum of 10% up to
a maximum of 16%. In the Rio Magisterial District.
Urgent? No
Agenda category: Consent Agenda:For Approval
Time needed: 0 mins (e.g., consent item)
ES required? No
TS required? No
Special Exception Memorandum required? Yes
Legal review required? Yes
Primary Executive Summary Author: Kevin McCollum
Name(s) of contributing author(s): Emily Cox; Frank Pohl; Rebecca Ragsdale; Charles Rapp; Bart Svoboda
43
Primary presenter: Kevin McCollum
Name of additional presenter: Emily Cox
Dept head: Jodie Filardo
CE lead: Doug Walker
Item requested by: Kevin McCollum
Note to Clerk:
My Board Agenda Items
44
Kevin McCollum
From: BOS Clerks Office <no-reply@sharepointonline.com>
Sent: Tuesday, December 14, 2021 10:12 AM
To: Claudette Borgersen; Travis Morris; Jodie Filardo; Kevin McCollum; Frank Pohl; Emily Cox
Cc: Cheryl Skeen; Emily Kilroy
Subject: Frank Pohl made a change to SE202100048 WAWA 1215 Seminole Trl
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Please do not reply to this message as it was sent from an unmonitored account. If you have questions about this e-
mail or the board agenda item request process, contact the Office of the Clerk.
Frank Pohl has changed this agenda item:
Change made: Approved for 2/16/2022. Deadline to legal for review is 1/26.
Agenda item title: SE202100048 WAWA 1215 Seminole Trl
Board mtg date: 2/16/2022 12:00:00 AM
Detailed Description of Agenda Item: A special exception request to vary the minimum design requirements and
improvements for behicle access aisles as outlined in Section 4.12.17 of the Zoning Ordinance. The Applicant is
requesting a wiaver to increase the grade of the access aisle to Greenbrier Dr. from the permitted maximum of 10% up to
a maximum of 16%. In the Rio Magisterial District.
Urgent? No
Agenda category: Consent Agenda:For Approval
Time needed: 0 mins (e.g., consent item)
ES required? No
TS required? No
Special Exception Memorandum required? Yes
Legal review required? Yes
Primary Executive Summary Author: Kevin McCollum
Name(s) of contributing author(s): Emily Cox; Frank Pohl; Rebecca Ragsdale; Charles Rapp; Bart Svoboda
45
Primary presenter: Kevin McCollum
Name of additional presenter: Frank Pohl
Dept head: Jodie Filardo
CE lead: Doug Walker
Item requested by: Kevin McCollum
Note to Clerk:
My Board Agenda Items
M
Kevin McCollum
From: Kevin McCollum
Sent: Tuesday, December 14, 2021 8A7 AM
To: Rebecca Ragsdale
Cc: Cameron Langille
Subject: RE: Transmittal of Special Exception SE202100048 Wawa - Vehicle Access Waiver
Rebecca,
put this SE on the 2/16 Board Agenda for consent agenda approval. Is that correct? Does this type of waiver need BoS
approval? Wasn't sure if your recent ZTA impacted this one.
Let me know. Thanks!
Kevin
From: Kevin McCollum <kmccollum@albemarle.org>
Sent: Friday, December 10, 20217:41 AM
To: Frank Pohl <fpohl@albemarle.org>; Emily Cox <ecox2@albemarle.org>
Cc: Cameron Langille <blangille@albemarle.org>; Rebecca Ragsdale <ragsdale@albemarle.org>
Subject: Transmittal of Special Exception SE202100048 Wawa - Vehicle Access Waiver
Good Morning Frank and Emily,
This email is to serve as the transmittal of SE202100048 Wawa. This application is a special exception request to vary the
minimum design requirements and improvements for vehicle access aisles as outlined in Section 4.12.17 of the Zoning
Ordinance. The Applicant is requesting a waiver to increase the grade of the access aisle to Greenbrier Dr. from the
permitted maximum of 10% up to a maximum of 16%. This SE is associated with Site Plan SDP202100073 which is
currently under review.
I have tentatively requested a consent agenda item for the February 16`h Board of Supervisors meeting. Section 4.12.17
says the County Engineer can approve these waivers, but after some discussion with Cameron, I believe the BoS still has
to officially act on the waiver. Anyways, I will follow up once I know important deadlines. Just giving yall a headsup so it's
on your radar. Thanks!
SE202100048 Documents
https:Hlfweb.a I bema rle.org/webl i nk/sea rch.aspx?dbid=3&sea rchcom ma nd=%7b%5 bCDD-
Planni ng%5d:%5 bAppl icatio n N um ber%5d=%22SE202100048%22%7d
Subject Property
https://gisweb.albemarle.org/gpv 51/Viewer.aspx?state=831396612985
Kevin McCollum, AICP, CZO
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
47
48
Kevin McCollum
From: BOS Clerks Office <no-reply@sharepointonline.com>
Sent: Friday, December 10, 2021 9:10 AM
To: Claudette Borgersen; Travis Morris; Jodie Filardo; Kevin McCollum; Frank Pohl; Rebecca
Ragsdale
Cc: Cheryl Skeen; Emily Kilroy
Subject: Claudette Borgersen made a change to SE202100048 WAWA 1215 Seminole Trl
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Please do not reply to this message as it was sent from an unmonitored account. If you have questions about this e-
mail or the board agenda item request process, contact the Office of the Clerk.
Claudette Borgersen has changed this agenda item:
Change made: Approved for 2/16/2022. Deadline to legal for review is 1/26.
Agenda item title: SE202100048 WAWA 1215 Seminole Trl
Board mtg date: 2/16/2022 12:00:00 AM
Detailed Description of Agenda Item: A special exception request to vary the minimum design requirements and
improvements for behicle access aisles as outlined in Section 4.12.17 of the Zoning Ordinance. The Applicant is
requesting a wiaver to increase the grade of the access aisle to Greenbrier Dr. from the permitted maximum of 10% up to
a maximum of 16%. In the Rio Magisterial District.
Urgent? No
Agenda category: Consent AgendaTor Approval
Time needed: 0 mins (e.g., consent item)
ES required? No
TS required? No
Special Exception Memorandum required? Yes
Legal review required? Yes
Primary Executive Summary Author: Kevin McCollum
49
Name(s) of contributing author(s): Frank Pohl; Rebecca Ragsdale; Charles Rapp; Bart Svoboda;
Primary presenter: Kevin McCollum
Name of additional presenter: Frank Pohl
Dept head: Jodie Filardo
CE lead: Doug Walker
Item requested by: Kevin McCollum
Note to Clerk:
My Board Agenda Items
50
Kevin McCollum
From: Claudette Borgersen
Sent: Friday, December 10, 2021 8:51 AM
To: Kevin McCollum
Subject: RE: February 16th Board Agenda
Hi Kevin,
Hi Kevin, I'll upload the 2022 deadlines after the first of the year when the Board determines their meeting
schedule on January 5th. In the meantime, here are the February deadlines.
February 2022
Feb 2
Feb 16
Legal
1/11 T
1/26 W
Dep.Co Exec
1/19 W
2/2 W
Co Exec
1/21 F
2/4 F
Clerk
1/24 M
2/7 M
Packets
1/26 W
2/9 W
Ad lang due
1/11
1/25
To run
1/17 & 1/24
1/31 & 2/7
Claudette K. Borgersen
Clerk, Albemarle County Board of Supervisors
Albemarle County
cborgersen Pal bemarle.org
434-296-5843 x3405
401 McIntire Road, Room 229, Charlottesville, Virginia 22902
From: Kevin McCollum <kmccollum@albemarle.org>
Sent: Friday, December 10, 20217:13 AM
To: Claudette Borgersen <cborgersen@albemarle.org>
Subject: February 16th Board Agenda
Good Morning Claudette,
Could I request two agenda items for the February 16`h Board Agenda? Both are Special Exceptions that will most likely
be consent agenda items. I will put those requests in shortly, but I was curious on what the deadlines would be? The
Executive Summary Deadlines on sharepointe haven't been updated to reflect the February Board dates, so just wanted
to make sure I had the deadlines correct for my calendar. Thanks so much!
Kevin McCollum, AICP, C20
Senior Planner I
Albemarle County
Community Development Department
Planning Division
51
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
52
Kevin McCollum
From: Claudette Borgersen
Sent: Friday, December 10, 2021 8:51 AM
To: Kevin McCollum
Subject: RE: February 16th Board Agenda
Hi Kevin,
Hi Kevin, I'll upload the 2022 deadlines after the first of the year when the Board determines their meeting
schedule on January 5th. In the meantime, here are the February deadlines.
February 2022
Feb 2
Feb 16
Legal
1/11 T
1/26 W
Dep.Co Exec
1/19 W
2/2 W
Co Exec
1/21 F
2/4 F
Clerk
1/24 M
2/7 M
Packets
1/26 W
2/9 W
Ad lang due
1/11
1/25
To run
1/17 & 1/24
1/31 & 2/7
Claudette K. Borgersen
Clerk, Albemarle County Board of Supervisors
Albemarle County
cborgersen Pal bemarle.org
434-296-5843 x3405
401 McIntire Road, Room 229, Charlottesville, Virginia 22902
From: Kevin McCollum <kmccollum@albemarle.org>
Sent: Friday, December 10, 20217:13 AM
To: Claudette Borgersen <cborgersen@albemarle.org>
Subject: February 16th Board Agenda
Good Morning Claudette,
Could I request two agenda items for the February 16`h Board Agenda? Both are Special Exceptions that will most likely
be consent agenda items. I will put those requests in shortly, but I was curious on what the deadlines would be? The
Executive Summary Deadlines on sharepointe haven't been updated to reflect the February Board dates, so just wanted
to make sure I had the deadlines correct for my calendar. Thanks so much!
Kevin McCollum, AICP, C20
Senior Planner I
Albemarle County
Community Development Department
Planning Division
53
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
54
Kevin McCollum
From: Kevin McCollum
Sent: Friday, December 10, 2021 7:41 AM
To: Frank Pohl; Emily Cox
Cc: Cameron Langille; Rebecca Ragsdale
Subject: Transmittal of Special Exception SE202100048 Wawa - Vehicle Access Waiver
Good Morning Frank and Emily,
This email is to serve as the transmittal of SE202100048 Wawa. This application is a special exception request to vary the
minimum design requirements and improvements for vehicle access aisles as outlined in Section 4.12.17 of the Zoning
Ordinance. The Applicant is requesting a waiver to increase the grade of the access aisle to Greenbrier Dr. from the
permitted maximum of 10% up to a maximum of 16%. This SE is associated with Site Plan SDP202100073 which is
currently under review.
I have tentatively requested a consent agenda item for the February 16`h Board of Supervisors meeting. Section 4.12.17
says the County Engineer can approve these waivers, but after some discussion with Cameron, I believe the BoS still has
to officially act on the waiver. Anyways, I will follow up once I know important deadlines. Just giving yall a headsup so it's
on your radar. Thanks!
SE202100048 Documents
https:Hlfweb.a I bema rle.org/webl i nk/sea rch.aspx?dbid=3&sea rchcom ma nd=%7b%5 bCDD-
Planni ne%5d:%5 bAppl ication N um ber%5d=%22SE202100048%22%7d
Subject Property
https://Risweb.albemarle.org/gpv S1/Viewer.aspx?state=83139661298E
Kevin McCollum, AICP, CZO
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
55
Kevin McCollum
From: BOS Clerks Office <no-reply@sharepointonline.com>
Sent: Friday, December 10, 2021 7:34 AM
To: Jodie Filardo; Kevin McCollum; Doug Walker; Frank Pohl; Rebecca Ragsdale; Charles
Rapp; Bart Svoboda
Cc: Claudette Borgersen; Travis Morris; Emily Kilroy
Subject: Kevin McCollum has requested SE202100048 WAWA 1215 Seminole Trl as a future
Board agenda item
CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open
attachments unless you are sure the content is safe.
Please do not reply to this message as it was sent from an unmonitored account. If you have questions about this e-
mail or the board agenda item request process, contact the Office of the Clerk.
Agenda item title: SE202100048 WAWA 1215 Seminole Trl
Board mtg date: 2/16/2022 12:00:00 AM
Detailed Description of Agenda Item: A special exception request to vary the minimum design requirements and
improvements for behicle access aisles as outlined in Section 4.12.17 of the Zoning Ordinance. The Applicant is
requesting a wiaver to increase the grade of the access aisle to Greenbrier Dr. from the permitted maximum of 10% up
to a maximum of 16%. In the Rio Magisterial District.
Urgent? No
Agenda category: Consent Agenda:For Approval
Time needed: 0 mins (e.g., consent item)
ES required? No
TS required? No
Special Exception Memorandum required? Yes
Legal review required? Yes
Primary Executive Summary Author: Kevin McCollum
Name(s) of contributing author(s): Frank Pohl; Rebecca Ragsdale; Charles Rapp; Bart Svoboda;
Primary presenter: Kevin McCollum
Name of additional presenter: Frank Pohl
Dept head: Jodie Filardo
CE lead: Doug Walker
56
Item requested by: Kevin McCollum
Board action/outcome: A special exception request to vary the minimum design requirements and improvements for
behicle access aisles as outlined in Section 4.12.17 of the Zoning Ordinance. The Applicant is requesting a wiaver to
increase the grade of the access aisle to Greenbrier Dr. from the permitted maximum of 10% up to a maximum of 16%.
In the Rio Magisterial District.
Note to Clerk:
My Board Agenda Items
57
Kevin McCollum
From: Kevin McCollum
Sent: Friday, December 10, 2021 7:13 AM
To: Claudette Borgersen
Subject: February 16th Board Agenda
Good Morning Claudette,
Could I request two agenda items for the February 16`h Board Agenda? Both are Special Exceptions that will most likely
be consent agenda items. I will put those requests in shortly, but I was curious on what the deadlines would be? The
Executive Summary Deadlines on sharepointe haven't been updated to reflect the February Board dates, so just wanted
to make sure I had the deadlines correct for my calendar. Thanks so much!
Kevin McCollum, AICP, CZO
Senior Planner I
Albemarle County
Community Development Department
Planning Division
(434) 296-5832 ext. 3141
401 McIntire Rd, Charlottesville VA 22902
58