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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville. Virginia 22902-4596
Memorandum
To: Scott Collins, P.E. (scog@collins-en ing eering com)
From: Cameron Langille — Principal Planner
Division: Planning Services
Date: April 9, 2021
First Revision: June 9, 2021
Second Revision: March 17, 2022
Subject: SDP202100016 — Brookhill Blocks 9-11— Final Site Plan
The Planner for the Planning Services Division of the Albemarle County Department Community
Development will recommend approval of the plan referred to above when the following items have been
satisfactorily addressed. (The following comments are those that have been identified at this time.
Additional comments or conditions may be added or eliminated based on further review.) [Each comment
is preceded by the applicable reference to the Albemarle County Code.]
Applicable Comments from Initial Site Plan Action Letter (March 6, 2020):
1. [32.5.2(a)] Provide the zoning district and state the ZMA application numbers. Rev. 1: Comment
addressed.
2. [32.5.2(a)] On sheet 3 provide the application number for Block 8B. Rev. 1: Comment addressed.
3. [32.5.2 (b)] On sheet 3 provide the totals for the proposed, so a running tally is documented. Rev. 1:
Comment not fullv addressed_ please update the table so that it includes data for Blocks IA_ 16 &17
and 18. See comment #16 below for application numbers for each block. Rev. 2: Comment addressed.
4. [32.5.2 (e)] Show the existing landscape features as described in section 32.7.9.4(c). Rev. 1: Comment
addressed.
5. [Application Plan; COD; Proffers] The greenway areas need to state that they will be dedicated for
public use per proffer #2. It is recommended that these dedications happen with final subdivision plat.
See below and attached. Rev. 1: Once the erg enway is dedicated, all applicable sheets will need to be
updated to show the limits of the erg enway. the appropriate Tax Map Parcel number, and the recorded
instrument number for plats/deeds pertainingto o the egr enway. Rev. 2: The erg enway parcel has been
subdivided and is now IMP 46-19B9. However, it has not yet been dedicated to the County for public
use. Please verify the timing for when the developer intends to dedicate it to public use. Rev. 3: Per
aoolicant comment response letter, greenwav will be dedicated prior to or with the final plat for
Blocks 9-11. Comment addressed.
6. [ZM4,201500007 COD] Some of the units do not meet the relegated parking/garage setback from face
of building. Make sure all garages are setback at least 3 feet from the porch. Rev. 1: Comment not
addressed. Based on the building and garage footprints shown_ virtually all lots do not comply with the
minimum 3' setback for garages/porches. See "Scenario 5" from page 30 of the Code of Development.
Please revise the garage locations so that they are located at least 3' behind the porches on each
dwelling unit. Provide a measurement that demonstrates the garages begin a minimum of 3' behind the
orch. Rev. 2: Comment addressed.
[ZMA201500007 COD Route 29 Buffer] Additional landscaping needs to be providing in areas where
there is grading within the 30-foot buffer per the COD. Rev. 1: Comment addressed.
8. [14-419; 32.7.9.71 Lots 5-8 are double frontage lots. A minimum of 20 buffer/landscape area is required
between the lots and the right of way to be planted in accordance with 32.7.9.7. This requirement is not
being met, revise. Rev. 1: Comment addressed.
9. [ZM4,201500007 Application Plan; Proffer 2; COD] There is a trail shown adjacent to Block 11
within the greenway area. This trail should be shown on the plan sheets. Has the trail started or been
established? In addition, there is reference to a trail connection to Upland Park, this connection should
be shown. Rev. 1: Comment not fully addressed. Please address the following:
a. No trails are shown within the proposed erg enway area. Per proffer 42, a Class B Type
#1 trail must be provided within all greenway areas as shown on the Application Plan and
Code of Development. Please show this trail on all sheets and provide a construction
detail. Rev. 2: Comment addressed.
b. The entire trail network must be completed by issuance of the 500' CO for Brookhill.
per road plans SUB201700117. However, no further trails have been shown on other site
plans/plats for blocks adjacent to the greenway. Blocks 9-11 are adjacent to the
greenway, so trails within the greenway adjacent to these blocks must be shown on the
site plan. Please show trail locations on all applicable sheets where the erg enway is
visible. See the Application Plan for ZNIA201500007 for conceptual layout of trails
within the greenway. Rev. 2: Comment addressed.
C. Page 28 of the COD states "trailway connections from each block to the greenway must
be established at the time each block is developed." Please show trail connections from
the Upland Park to the green -way enway adjacent to Block 11. Provide a connection to the
greenway in Blocks 9 and 10. Rev. 2: Comment addressed.
10. [ZMA201800011 Proffer 11 Polo Grounds construction for Phase 1 will need to begin prior to the 1st
building permit and complete prior to the 50th building permit/dwelling. Route 29 improvements must
be substantially completed prior to the 50th building permit/dwelling. Rev. 1: Comment addressed.
pending VDOT and Engineering Division confirmation that these improvements have been completed.
Rev. 2: Comment addressed.
11. 132.5.2 (a); COD] Regarding Upland Park
a. The COD has the following chart for Upland Park. The tot lot size is not shown,
measuring it out, it appears to be less than the amount required. Rev. 1: Comment
addressed.
b. The materials, dimensions, and size of the plaza should be noted. Rev. 1: Provide a
callout and construction detail for the proposed brick pavers. Rev. 2: Comment
addressed.
c. The size of the whole park is not meeting what is required under the COD- 60,000 sf.
Rev. 1: Please clearly delineate the boundaries of the Upland Park on Sheet 8 to verify
that it meets the minimum 60.000 sq. ft. required by the COD. Provide measurements
along the Upland Park boundary. Additionally, please update the open space table on
Sheet 1. It states that 1.1 acres of Civic Park space is provided in Block 11, but this figure
is inconsistent with the 64, 043 sq. ft. noted in the applicant comment response letter.
64,043 sq. ft. = 1.47 acres. Rev. 2: Comment not fully addressed. Applicant comment
response letter states that a detail of the Upland Park has been provided on Sheet 13 to
verify that it meets minimum size requirements, but not detail of the park and its
boundaries/size is on Sheet 13. Please provide on the next submittal. Rev. 3: Comment
addressed, park measures 66,780 sa. ft. and is labeled on Sheet 8.
d. A usable open recreation area is not provided. Rev. 1: Comment addressed.
e. See comment #I I for additional requirements under the code for this area. Rev. 1:
Comment addressed.
f. The overall open space in the chart on the cover sheet indicates less open space provided
then what is required. Rev. 1: Comment stands. Please update the open space provided
table so that it reflects the actual acreages provided. See comment #1 lc for further
information. Rev. 2: Comment addressed.
12. [4.16.1] Pedestrian and maintenance access to the proposed recreation facilities is not adequate. The
only way to access the facilities is by stairs, which does not accommodate parents with strollers, small
children, or those with accessibility limitations. It also does not allow for emergencies, or the
maintenance of these facilities. In addition, it appears that the slope is more than 10%, which does not
meet the requirement of the ordinance. Rev. 1: Comment partially addressed. A new parking area and
sidewalk is provided to the recreation facilities in Block 11. But please verify that an ADA compliant
ramp is provided to give access from the handicap parking space and sidewalk. Rev. 2: Comment
addressed.
13. [4.16.3.3; Proffer 2131 Since the application proposed less than 40 units, section 4.16.3 will apply for
the completion of the recreation for Upland Park.
a. [4.16.3.3] Recreational facilities shall be completed when 50 percent of the units have
received certificates of occupancy. Rev. 1: Please provide a note on Sheet 1 and Sheet 8
stating that "Recreational facilities shall be completed when 50 percent of the units have
received certificates of occupancy." Rev. 2: Comment addressed.
14. [COD Page 11; 14-233; 14-2341 Per the regulations the houses are required to primarily face public
streets or amenity areas. There are private streets proposed that will need to be approved. Why are these
private streets as opposed to public? A justification in accordance with 14-234 will need to be submitted
for review. Rev. 1: Comment partially addressed. Staff has received the private street reauest and it is
in process. Please contact staff directly regarding scheduling of this request with the Planning
Commission. Should the request be authorized by the Commission, this comment will be addressed.
Rev. 2: The street is now proposed to be public, per the road plans for Blocks 9-11. Pending VDOT
approval of the road plans with this street as a public road_ the comment will be addressed. Rev. 3:
Comment addressed.
15. See attached direction from the Post Master regarding group mailboxes. Please coordinate location with
the Poster Master. Rev. 1: Per applicant comment response, please verify where the group mailboxes
are shown. Staff did not see the locations or any callouts of these on the layout drawings. Rev. 2:
Comment addressed.
New Comments Final Site Plan:
16. [General Comment] Prior to final site plan approval, an Easement Plat Application must be submitted,
review, approved, and recorded. Please address the following related to easements:
a. [32.6.2 (d)] All new ACSA water and sewer easements must be shown on the easement plat
and recorded. Once the plat is recorded, update all water and sewer easements so that they
state the dimensions and recorded instrument number. Rev. 2: Applicant acknowledges
comment. SUB202100034 is currently under review for easements within Blocks 9-11. Rev.
3: Comment addressed.
b. [32.6.2 (e)] All new stormwater and drainage easement must be shown on the easement plat
and recorded. Once the plat is recorded, update easement labels so they state the dimensions
of the easements, identify whether they are public or private, and state the recorded instrument
number. Rev. 2: Applicant acknowledges comment. SUB202100034 is currently under
review for easements within Blocks 9-11. Rev. 3: Comment addressed.
c. Any offsite construction easements will need to be shown on the easement plat. The final
site plan will need to label all offsite construction easements prior to approval. See
Engineering comments for further information. Rev. 2: Applicant acknowledges comment.
SUB202100034 is currently under review for easements within Blocks 9-11. Rev. 3:
Comment addressed.
d. Update the source of title on the Cover sheet so that it states the recorded plat instrument, and
any deeds of easements that are recorded separately from the actual easement plat. Rev. 2:
Applicant acknowledges comment. SUB202100034 is currently under review for easements
within Blocks 9-11. Rev. 3: Comment addressed.
17. [32.5.2 (a)] Please add a note to Sheet 1 stating who will own and maintain the Upland Park and other
open space areas. Include reference to the recorded instrument number for and recorded HOA covenants
that pertain to ownership and maintenance of open space and recreation areas. Rev. 2: Comment
addressed.
18. [32.5.2 (a)] On Sheet 3, please provide the approved initial site plan/preliminary plat numbers for Block
IA (SDP201900078, approved 2/21/2020), Blocks 16 &17 (SUB202000141, approved 9/9/2020), and
Block 18 (SDP202000059, approved 10/23/2020). Rev. 2: Comment addressed.
19. [32.5.2 (a)] Please update the table on Sheet 3 so that it states the acreage of each column provided in
Blocks 9, 10, and 11. Rev. 2: Comment addressed.
20. [32.5.2 (a)] The on -street parking provided note on Sheet 1 states that 22 on -street spaces are provided.
Staff counts 32 total spaces provided, including 11 along Archer Avenue. Please update this note so that
it states the accurate amount of on -street spaces provided. Rev. 2: Comment addressed.
21. [32.5.2 (n) and ZMA2015000071 The Code of Development states that the maximum building footprint
permitted in Blocks 9-11 is 10,000 sq. ft. Please add a note to Sheet 1 stating the maximum building
footprint permitted. Rev. 2: Comment addressed.
22. [32.7.2] Prior to final site plan approval, the road plan application SUB202000082 must be approved.
Rev. 2: Comment stands. SUB202000082 not yet approved. Rev. 3: Comment addressed.
23. [32.7.8] Notes on Sheet 1 states that no outdoor lighting is proposed. However, there is a note on Sheet
5 that speaks about outdoor luminaires and full -cutoff fixtures. Please verify whether any outdoor
lighting is proposed. If outdoor lighting is proposed, a lighting plan will need to be provided that
complies with all applicable lighting regulations specified in Section 18-4.17. Rev. 2: Comment
addressed.
24. [32.7.91 The Plant Schedule on Sheet 16 states that the landscaping materials proposed within the Route
29 buffer are not included in the table. These items should be included as they are required re -plantings.
Please update the table to state the species, size, and quantity of all landscaping proposed within the
buffer. Rev. 2: Comment addressed.
25. [32.7.9.61 Please provide a calculation for required landscaping within the parking area of the Upland
Park. State the area of the parking and paved vehicular circulation associated with the park parking. State
the minimum 5% landscaping area required, and provide a calculation of the landscaping proposed. Rev.
2: Comment addressed.
a. [32.7.9.6 (a)] Since six (6) parking spaces are proposed, at least one (1) medium or large shade
tree is required. Rev. 2: Comment addressed.
26. 132.7.9.71 Provide screening measures in the Upland Park parking area to screen the parking spaces from
the greenway. Rev. 2: Comment addressed.
27. [32.7.9.9 (c)] Add a note to Sheets 17 and 18 stating "All landscaping and screening shall be maintained
in a healthy condition by the current owner or a property owners' association and replaced when
necessary. Replacement material shall comply with the approved landscape plan." Rev. 2: Comment
addressed.
28. [32.7.9.9 (b)] Please provide documentation that all landscaping proposed within open space areas will
be maintained by the HOA. Rev. 2: Per applicant comment response letter, documentation that HOA will
maintain required landscaping will be provided on a future submittal. Rev. 3: Comment addressed.
Please contact Cameron Langille at the Department of Community Development at blanig lle@albemarle.org or
296-5832 ext. 3432 for further information.
Comments from Other Reviewers:
Albemarle County Engineering Services (Engineer) — Emily Cox, ecox2@albemarle.org — Requested changes,
see attached.
Albemarle County Service Authority — Richard Nelson, melson@serviceauthority.org — No objection, see
attached.
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County of Albemarle
Department of Community Development
Memorandum
To:
Cameron Langille
From:
Emily Cox
Date:
29 March 2021
Rev. 1:
21 May 2021
Rev. 2:
10 March 2022
Subject:
Brookhill Blocks 9-11 Final Site Plan (SDP202100016)
The final site plan for Brookhill Blocks 9-11 been reviewed by Engineering. The following comments
will need to be addressed before approval:
1. Road plan (SUB20200082) must be approved before final site plan can be approved.
Rev. 1: Comment not addressed. Rev. 2: Comment addressed.
2. [Cover sheet] Please provide a sheet that shows the phasing if it will be built in 3 phases
and shows that it will be feasible. Rev. 1: Comment addressed.
3. [Cover sheet] The topography and field verification are over 1 year old. Rev. 1: Comment
addressed.
4. [Sheet 4] Please show the DB & PG for all existing easements. Rev. 1: The greenway
has been recorded D13:5518 PG747. Please verify and include on the plans. Rev. 2:
Comment addressed.
5. Please label all slopes steeper than 3:1 and specify plantings that can withstand steep
slopes. Also, please note that there are 2:1 slopes in the 30 ft replanted buffer adjacent to
Route 29. Can these slopes sustain the required plantings for the buffer? Rev. 1:
Comment addressed.
6. Please show the proposed forest & open space easements. Rev. 1: Comment addressed.
However, please note this easement must be recorded before the final site plan can
be approved. Rev. 2: Comment addressed.
7. Trees are directly over storm pipes and are closer than 5 ft in several locations (for
example, lot 74, 81, 26). This list is not extensive. Please move trees at least 5 ft from
pipes. Rev. 1: Comment not addressed. Some examples: Near lots 76, 9, 10 & 23.
Again this list is not extensive. Please move trees at least 5 ft from pipes. Rev. 2:
Comment not addressed. Rev. 2: Comment not addressed, see below:
4.,
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Engineering Review Comments
Page 2 of 2
Review Comments for SDP202100016 Final Site Development Plan
Project Name: BROOKHILL- BLOCKS 9, 10 & 11 - FINAL- DIGITAL
Date Completed: Tuesday, February 22, 2022 Department/DivisiordAgency: Review Status:
Reviewer: Richard Nelson —3 1 ACSA No Objection
Page: 1� County of Albemarle Printed On: 03/17/2022