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HomeMy WebLinkAbout1988-12-19 adjDecember 19, 1988 (Adjourned Meeting) (Page 1) 95 An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on December 19, 1988, at 11:00 A.M., Meeting Room #7, County Office Building, 401McIntire Road, Charlottesville, Virginia. The meeting was adjourned from December 14, 1988. BOARD MEMBERS PRESENT: Messrs. Edward H. Bain, Jr., F. R. Bowie, Walter F. Perkins and Peter T. Way. BOARD MEMBERS ABSENT: Mrs. Patricia H. Cooke and Mr. C. Timothy Lindstrom. OFFICERS PRESENT: Mr. Guy B. Agnor, Jr., County Executive; and, Mr. George R. St. John, County Attorney. Also present were Dr. Charles Tolbert, Dr. Cliff Haury and Mr. William Finley, members of the School Board; and Mr. N. Andrew Overstreet, Mr. David Papenfuse, and Mr. James Bowling, IV, School Staff. Agenda Item No. 1. Call to Order. The meeting was called to order at 11:10 A.M. by the Chairman, Mr. Way. Agenda Item No. 3. Appropriation: School Division Job Training Grant. Mr. Overstreet, Superintendent of Schools, said the School Board had approved an appropriation request for $24,960 for a tutorial project funded by the Job Training Partnership Act. The project was funded last year and continues this school year with a balance of $24,960 available. He said all expenditures are reimbursable through a federal grant. A minimum of 24 eligible middle and high school students will participate in individualized tutoring or small group instruction in designated subject areas of high risk for the individual students. A reappropriation of unexpended 1987/88 funds is also needed. Mr. Bowie said he would be interested in how many children were actually helped by this program last year. Mr. Overstreet said he would prepare a report showing how many children participated and how the program impacted those children. Motion was offered by Mr. Bowie and seconded by Mr. Bain to approve the requests by adopting the following appropriation. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bain, Mr. Bowie, Mr. Perkins, and Mr. Way. NAYS: None. ABSENT: Mrs. Cooke and Mr. Lindstrom. FISCAL YEAR FUND PURPOSE OF APPROPRIATION: 88/89 NUMBER 880029 JOB TRAINING ' REAPPROPRIATION OF GRANT FUNDS FOR JOB TRAINING GRANT EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT 1200763390100204 STIPENDS CURRICULUM DEV $6,000.00 1200763390200100 FICA 450.60 1200763390540100 OFFICE SUPPLIES 25.00 1200763390540104 COPY SUPPLIES AND EXPENSE 55.01 1200763390550400 OUT OF COUNTY TRAVEL 2~240.00 TOTAL $8,770.61 REVENUE DESCRIPTION AMOUNT 220073300033007 JOB TRAINING GRANT $8~770.61 TOTAL $8,770.61 96 December 19, 19.88 (Adjourned Meeting) (Page 2) FISCAL YEAR FUND PURPOSE OF APPROPRIATION: 88/89 NUMBER 880030 JOB TRAINING GRANT FUNDS FOR JOB TRAINING GRANT EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT 1200763390100135 COMP. TEACHERS $23,250.00 1200763390200100 FICA 1~710.00 TOTAL $24,960.00 REVENUE DESCRIPTION AMOUNT 2200733000330007 JOB TRAINING GRANT $24~960.00 TOTAL $24,960.00 Agenda Item No. 2. Report: Crozet School Plans. Mr. Agnor introduced Mr. James A. Jensen, Jr. of Jensen Associates, who had been employed to review the architectural plans for the Crozet School Project and then to make comments on design features that might have some bearing on the increased cost, or show areas where projedt costs might be lowered. Mr. Jensen said that certain assumptions had to be ~Ade on which to base their cost comparisons since the plans were very preliminary. Estimates are based on the following criteria: there would be no rock conditions encoun- tered on the site; the site material is adequate for structural fill; no kitchen equipment or coolers are included; the soccer field would be raised or lowered as necessary to balance the site with no removal or adding of mate- rial; and the stormwater detention is handled through a pond as designed and not a gravel filled trench. Mr. Jensen said after a thorough review of the drawi'ngs, it was deter- mined that the following areas had the greatest potential for cost savings: 1. The ratio of exterior wall surface area to enclDsed floor area is high. Case in point, two levels of single loaded corridor class rooms. The wide assortment of exterior surface materials including roof materials will have a negative impact on trade coordina- tion and costs. A radius wall is always more costly to build than a straight wall. e Twelve-inch reinforced and grouted concrete masqnry unit (CMU) could be used in lieu of cast in place concrete~ A savings of approximately $3.00 per square foot could be realized. Se A change to "J" series bar joists should genera~e a reduction in weight which will translate to a cost savings. Painted metal roof decking is recommended in lieu of galva- nized. Reduce the height of the masonry parapet wall. i~Cost savings would be approximately $8.50 per square foot. ge A cost savings of approximately $4.00 per linea~ foot of partition could be realized if metal studs and gypsum board were used in lieu of CMU at non-bearing partitions. December 19, 1988 (Adjourned Meeting) (Page 3) The use of hollow core wood doors wherever possible could realize a sizable savings, given the number of doors involved. 97 10. The use of knock down metal door frames in lieu of welded at drywall partitions could realize a savings of approximately $35.00 per door. 11. Use of 2 x 4 lay-in ceiling tile in lieu of 2 x 2 tile will have a significant savings. 12. It is recommended ceiling tile be run continuously within an area and all room partitions terminate at the underside of the tile in lieu of what is shown on the plans. The result will be a better bid price on the acoustical ceiling and a lower price on all party walls. 13. The need for the five foot roof projection in the rear of the upper level class rooms is questioned. 14. The use of stand alone, through the wall heat pumps in the classrooms, could realize a possible savings of approximately $35,000 to $40,000. 15. If direct expansion cooling, instead of a chiller along with hot water heating, were used, a possible cost savings of $125,000 could be realized. 16. If gas fired heating were used in $ieu of oil, a possible savings of $30,000 could be realized. Mr. Jensen said he was actually second guessing the intent of the archi- tects. The points mentioned above may well be addressed by them, or others could be added to the design. He pointed out that the sixteen items mentioned were not a total list, but were items that cduld have the greatest cost impact. He said his firm recommends periodid reviews as the architect further develops drawings in order to assist in cost containment. The total cost by category breakdown presented by Mr. Jensen is $3,567,522 with a design contingency of $356~752, a construction contingency of $196,214, contractor's overhead and profi~ at $391,446, and a bond for $45,119, for a total construction cost of $4~557,054 for the Crozet School Project. Mr. Bowie asked what the total cost reduction would be if the sixteen items mentioned were implemented. He said this was the information he thought the Board was to get today. Mr. Jensen said he could put together the overall savings figure before they leave today. There were a number of things that his firm could not determine if, in fact, they could be done at all. They were not aware of all of the County fire or building code requirements, for example. Mr. Agnor said he had asked Jensen Associates for what he had understood the Board wanted, and that was an examination~ of the schematic design plans and with recommendations on the design that could be considered cost savings measures. He asked for the pricing at the pMeliminary stage which is a very broad range at this point. He said he did not ask Mr. Jensen to price the cost savings measures. He thought that was a function the VMDO firm when they examined the recommendations Mr. Jensen had made. Mr. Jensen said that his firm did not want to get into redesigning the school plans; therefore, many of the items addressed were of a broad nature. Mr. Bain said he would like some idea of. the cost savings before Mr. Jensen leaves. He said he understood the bro~d nature of some of the items. Mr. St. John suggested that while the architects were getting those figures together, this would be a good opportunity to discuss with the Board, the School Board, County Executive, and the Sehool Superintendent, the condem- nation case for the Crozet site in executive ~ession. December 19, 1988 (Adjourned Meeting) (Page 4) Mr. Way said the best thing to do, he thought, is for Jensen Associates to give staff a call before the Wednesday, December 21, Board meeting. Mr. Perkins commented that the project shows a contingency fund of over $1 million, bringing the price from $3.5 to $4.5 million. He thought that was high. Mr. Jensen said that those contingency funds might not be used. If that were the case, then there would be a savings of $550,000. Whether used or not, he cautioned that the funds might be needed. It would be worse to run out of money than to figure it in at the beginning. He said as the design progresses, the contingencies reduce unless they are needed. Much of this depends on what the architect includes in the design. Agenda Item No. 4. Adjourn. At 12:35 P.M., motion~was offered by Mr. Bain and seconded by Mr. Bowie to adjourn to executive session to discuss the matter of litigation, specifically the condemnation issue and property acqui- sition for Crozet School. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bain, Mr. Bowie, Mr. Perkins, Mr. Way. NAYS: None. ABSENT: Mrs. Cooke and Mr. Lindstrom. The Board reconvened into open session at 1:15 P.M. and immediately adjourned.