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HomeMy WebLinkAbout1989-03-29 adj392 March 29, 1989 (Adjourned Meeting) (Page 1) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on March 29, 1989, at 1:00 P. M., Meeting Room #7, County Office Building, 401McIntire Road, Charlottesville, Virginia. This meeting was adjourned from March 27, 1989. BOARD MEMBERS PRESENT: Mr. Edward H. Bain, Jr. (arrived at 1:05 P.M.), Mr. F. R. Bowie (arrived at 1:09 P.M.), Mrs. Patricia H. Cooke, Mr. Walter F. Perkins (arrived at 1:07 P.M.) and Mr. Peter T. Way (arrived at 1:06 P.M.). BOARD MEMBERS ABSENT: Mr. C. Timothy Lindstrom. OFFICERS PRESENT: Mr. Guy B. Agnor, Jr., County Executive; Mr. Robert W. Tucker, Jr., Deputy County Executive; Mr. Ray B. Jones, Deputy County Executive; and Ms. Roxanne White, Administrative Assistant. Agenda Item No. 1. Call to Order. The meeting was called to order at 1:09 P.M. by the Chairman, Mr. Way. Agenda Item No. 2. Pledge of Allegiance. Agenda Item No. 3. Moment of Silence. Agenda Item No. 4. Work Session: 1989-90 County Budget: Co,,,,,,mity Attention, Jack Gallagher, Director of Programs, Present. Requested $54,692; Recommended $31,646. Mr. Ray Jones, Deputy County Execu- tive, explained that the Community Attention Home system 9perates three programs for youth ages 12-18 who are experiencing difficulties at home, in school and in the community. Successful program completion takes about 9-15 months, with a three month after care program available, i!He said the pro- posed budget reflects a 23 percent increase in funding fr~m the County. The additional amount over last year reflects a 3.8 percent i~crease in the daily rate and would provide services for 1.5 youths per program per year. He said Albemarle County currently supports 85 percent of one youth per program per year. The County Executive recommended funding at $31,646,~hich represents a six percent increase. This increase will fund 87 percent"i0f one youth per program per year. Mr. Gallagher thanked the Board for their support and reiterated their need for additional money to make their program successful'. He said for the last two years they have spent exactly the amount allotte~ by the County. The number of calls are exceeding the funds available. Mrs. Cooke asked if other jurisdictions in the area are served by this organization. Mr. Gallagher said the only way the Community Attention Home serves areas other than Charlottesville and Albemarle County is through Social Services funding. If a child is referred from other counties, there must be funding from their Social Services Department available. He said they have no other arrangements with those Counties. He pointed out that a large percentage of the funding comes from a Department of Corrections block grant which offsets the per diem cost for each child. Mrs. Cooke asked if there were a large number of referrals from other counties through Social Services. Mr. Gallagher said most of the referrals come from this locality. Mr. Bowie asked what efforts have been made to get funding support from other localities. Mr. Gallagher said that Mr. Paul McWhinney, Director, is exploring one possibility of arranging for other localities to "buy a bed" in the program. He said he knows this is an item on the advisory board agenda in order to better serve youCh in the general area. There is an increasing number of young people who f~ll outside the scope of the Social Services Department. Therefore, the Ciommunity Attention Home plans to increase their efforts to work out some arraBgement with other localities. ~ March 29, 1989 (Adjourned Meeting) (Page 2) 393 Thomas Jefferson Emergency Medical Services Council (~S), Brenda Barbour, Director, Present. Requested $6,054; Recom~ea~ded $6,054. Mr. Jones said the Council continues to sponsor volunteer workshops to assist rescue squads in attracting volunteers. The Director is also on the 911 Management Board and is assisting with the formation of a Hazardous Materials report for Albemarle and Charlottesville. The Council conducts a Critical Incident Stress Management Debriefing program which was begun in 1985 to reduce stress of rescue squad persOnnel. Mr. Jones said the County Executive's office had received a letter dated March 22, 1989, requesting a volunteer coordinator. He said Ms. Barbour would explain that request further. The County Executive recommended funding at the requested level based on the recommendation of the Program Review Committee. Ms. Barbour thanked the Board for the recommended funding. She said there is a position which has been formulated over the past few months for a Basic Life Support (BLS) coordinator. This person would be involved only in the training and continuing education of all!basic level Emergency Medical Technicians (EMT) and all the rescue squads included in Region 10. She said a letter addressing this proposal has been distributed to the Board. Mr. Ian MacGregor, Treasurer of the EMS Council, said one of the prob- lems which consumes much of.the individual squad member's time is that of continuing education on new procedures. He said it is difficult to maintain volunteers, and their Board has been trying ~o find solutions to that prob- lem. As a result, a new position for a BLS training coordinator has been designed. He said they envision an individual who can give direct individual training and support to the BLS squad memberS!~ The advanced squad members receive this kind of support from the hospitals through various support personnel. However, the BLS members do not ~eceive this kind' of feed-back. He said another problem is that each squad iS~responsible for training. The quality of training is dependent upon the individual training officer's background, experience, time available, etc.!i~ By having one position for the whole District which would coordinate this trlaining, the EMS Council feels the training program and personnel retentioni'Mould be improved. The EMS Council also/feels the coordinator wo~ld save~time. Many of the outlying squads frequently have to come to CharlottesVille to attend training ses- sions. A full-time BLS coordinator could go i~o the squad houses and arrange the training there. ~ Mr. Way asked what amount of funding wo~!d be needed for this position. Mr. MacGregor said the position is expected t~O cost a total of $25,000. Albemarle County's share would be $5,250, which is 21 percent of the total. Mr. Bowie asked if this was in addition to wbJat the County Executive had recommended. Mr. MacGregor said it was. Mr.~'iBowie said it sounds like the staff person requested by the Rescue Squads will be doing some of the same things just described for the BLS coordinator!~ He said both positions should be considered at the same time to eliminate overlaps. Mr. MacGregor said there are some overlaps. However, the full time coordinator requested by the rescue squads was primarily directed toward the area of recruitment. He said the position EMS is requesting goes further in the area of training, which they would not get from any other position. Mr. Way asked if staff would examine this request and give the Board a recommendation. Mr. Jones said they would. ~e said the pro rata figure is based on the number of personnel from each ju=isdiction. Mr. Bowie said he felt that the total program should be examined, not one position here and one there. Mr. Mark Adams said the position for Regional BLS Training Coordinator is totally independent of the Jeffersom Country Firefighters Association (JCFFA) volunteers. There is a tremendous load that Ms. Barbour has in trying to handle public awareness at S~ate an~~ local levels. She simply has no time to work with basic life suppor~ training. The advanced life support training is covered by the hospitals quite well. However, there are no funds at the state level and no favorable re~ponses'ihave been received from either local hospital to help with the problem of training BLS members. Mr. Adams said the position is needed to assist volunteers in updating their training. Right now, members have to drive tremendous d~stances to get a refresher 394 March 29, 1989 (Adjourned Meeting) (Page 3) course. He said there has to be a limit to what volunteers are asked to do so that their time can be used appropriately. Planning District Ten is in the forefront of Virginia's EMS systems. Mrs. Cooke said she was confused about the joint volunteer fire group and the emergency medical group coming to the Board with separate requests. Mr. Adams explained that as a result of an earlier consultant's study, the Board had requested the rescue squads to form an umbrella organization or to join the existing JCFFA organization. He said there is an upcoming meeting in which by-law changes will be proposed. He said, perhaps, his appearance on several occasions had confused the Board. The TJEMS represents five counties and the city of Charlottesville, whereas the JCFFA deals with Albemarle County only. A member of the Board of Directors of the Scottsville Rescue Squad and of the TJEMS Council said he would like to add Scottsville's support to the request for the training coordinator position. He said training is the backbone to the success of managing patients from the scene to the hospital. He hopes the Board increases the funding to assist in providing essential care to patients. Offender Aid & Restoration (OAR), Patricia Smith, Director, Present. Requested $28,929; Recommended $26,499. Mr. 3ones said OAR provides services to offenders in the Charlottesville/Albemarle area and insome of the outly- ing counties in Planning District 10. The agency's primary effort is aimed at rehabilitating and integrating offenders and ex-offenders into the commu- nity. He said the requested 26 percent increase in this Fear's budget reflects OAR's need to relocate their office from rent-fr~e space previously provided by the'City to new quarters. No new programs are. being initiated. The County Executive recommended a four percent cost 'of living increase and funding to assist OAR with first time rental costs necessitated by their move from City owned property. Ms. Patricia Smith thanked the Board for its support. She clarified that this is the first year OAR will be paying rent. In ~he future rent will beshown as a line item in the budget. She said the City~and the County have been trying to find a suitable location for their offices.. Mr. Bowie asked if the amount shown in the budget is~the County's share or the total amount of the budget. Mr. Jones said that is the County's share of the total budget. He said if the relocation plans for ~OAR go through, the County will receive revenue of about $6,500 from their rent. Ms. Smith said they are continuing to try to obtain funds from other outlying counties. She said they were not having much success because OAR receives United Way funding, which covers the whole Planning District. She said they do serve a small number of people in other counties, and feel that they should give some money. She said they always are lo~king for new funding sources. They recently received a contract through the Private Industry Council for the Job Training Partnership Act. Mrs. Cooke said she has a problem with other countie~ ~not contributing because they feel United Way contributions cover their sh~re. She asked if United Way funds from the Charlottesville/Albemarle area cpme to OAR. Ms. Smith said they do. As a result, OAR never requests from ~%lbemarle a full share of funding. She said they ask for money based on tH~ percentage of people served. That amount is drastically offset by Unite~ Way funding. · · Mrs. Cooke said mf that formula works for Charlottesville end Albemarle, then that same formula should work for the outlying areas servei by OAR as well. She said that should be pointed out to them. Ms. Smith sal~d she agrees, and has pointed that out numerous times. She said OAR has red ~ced the number of clients from these areas for that reason. Mrs. Cooke said ..:it is the princi- ple involved, not just the number of people. Ms. Smith sa'lid she agreed that it is not fair. Mr. Bowie said in some agencies, they hav~ agreements with other counties that they will not accept clients without a. icash payment if no contributions are made to the agency. Ms. Smith said they-~imay come to that. She said the bind they get into is that the United Way fund~ing OAR receives requires that the service be available to these other coun~mes. Mr. Bain March 29, 1989 (Adjourned Meeting) (Page 4) 395 said he would be happy to address this issue next week at the monthly meeting of the Thomas Jefferson Planning District Commission. Mr. Blake Caravati, a member of the OAR Board, thanked the Board for their past support. He said he has attended the budget hearings in Louisa and Greene counties, and those counties felt they could not justify the number of clients OAR serves in their budget~ However, he said a regional jail is soon to be built in that area. OAR's intention is to try to develop a site at that jail which would better serve the residents of outlying counties. He said along with the social issues they deal with at OAR, they also provide a service that reduces the crowding of the jail and thus saves the City and County money. F~gineering - AdaLinistration, Richard Moring, County Engineer, Present. Requested $343,785; Recommended $331,165. Mr. Tucker said the overall budget decrease of 39 percent reflects a 5.4 percent increase in personnel costs, a 6.3 percent increase in operational costs, and a 19 percent decrease in capital equipment. Other significant increases or decreases are: a decrease of $600 in maintenance costs on office equipment based on actual expendi- tures; a decrease of $500 on maintenance costs for detention basins; a decrease of $7,000 in electrical costs based on projected usage and a reduc- tion in Virginia Power rates; an increase of $800 in office supplies; and decrease of $680 in materials for resale based on prior sales; and the elimination of $10,000 in professional services used for engineering design of projects in the FY 88/89 budget. No new personnel or capital needs were requested. The County Executive recommended fundingi:at the requested level with the following exceptions: $2,000 for additional Consultants; and combined reductions in repair of office equipment, advertising, electrical_services, copy supplies, books, subscriptions, travel, ~and dues and memberships for $7,225. The total amount unfunded is $9,225.~ Refuse Disposal, Richard Moring, County~gineer, Present. Requested $635,749; Recommended $635,749. Mr. Tucker s~id the County's refuse disposal is provided at two landfill sites, Keene and Ivy. The Keene Landfill is operated by the County under private contract. The Ivy Landfill is operated jointly with the City through the City's Pubi:ic Works Department. The County's share of the budget is proportional to the weight of solid waste contributed to the Landfill in the prior year~ Little available space for the disposal of refuse remains at the Keene Landfill, and the facility is scheduled to close this summer. The County is proposing to construct a transfer station in the Keene area to serve r~sidents in the southern part of the County. He said the budgeted amount of $~1,260 for the Keene Landfill reflects the projected costs for operating th~ transfer station which will open simultaneously with the closing of the K~ene Landfill. Operating costs will include personnel, electricity, maintenance, and hauling charges. There is no increase in that budget. The proposed Gounty share of $554,487 for the Ivy Landfill reflects an increase of 7.4 percent over last year. Of the total operating budget, the County's share is.'162.81 percent of operating costs and 50 percent of capital costs. Signiiicant increases or decreases are: a decrease of $21,000 in charges for miscellaneous operating materials such as stone and fencing; an increase of $10,~00 in nrofessi~n~] ~ .... ~o ~^ design a closure plan and possible re-permitting process; and-a"~-i~~°o}~ $50,000 in repair and maintenance of vehicles:~ased on prior year costs. i, he County Executive recommended funding ~or the County's share of the Ivy Landfill except for the Hazardous Waste Collection Program budgeted at $20,000. The County's share of this initiatiV~ has been deleted from the City's original request for a recommended all0hation of $554,489. He said the recommendation includes the addition of an!'~account clerk, equipment operator and maintenance workers for $42,000. ;Capital needs totaling $149,000 for a flusher truck and a construction vehicle wash rack and storage shed are included in this recommendation. Mr. Perkins asked how the University of V~rginia~ participates in payment of costs for the landfill. Mr. Agnor said their tonnage is included in the County's. Mr. Tucker said they pay the user f~e for inert materials only. 396 March 29, 1989 (Adjourned Meeting) (Page 5) Mr. Bain asked if there has been any discussion of a possible agreement between the County and the University on this subject. Mr. Agnor said the result of discussions with the University of Virginia was that they will be glad to pay for landfill costs when the County pays for indigent patient care at the University of Virginia Hospital. He noted that the indigent hospital care is in the millions of dollars. He said other localities pay the Univer- sity Hospital for indigent patients, while Albemarle does not. He said the State is going to require Albemarle to begin doing so. When that happens, the County can approach the University again on the solid waste issue. He said probably the Solid Waste Task Force would be the best place to broach that subject because the University will have a representative on that board. Mrs. Cooke asked if there were figures on what the University's tonnage is at the landfill. Mr. Moring said he could get those figures for the Board. Mr. Bain asked if the County participates as much as the City in the actual day to day operations. Mr. Moring said the City actually runs the operation on a daily basis. He said that an employee from his office goes out on at least a weekly basis to oversee the operations. He said the communication between the City and the County is very good. Mr. Agnor said personnel management and handling payroll are functions of the City. Mr. Bain said he had received some comments from citizens wh~ use the landfill regarding personnel, work habits, and maintenance of equipment, which had prompted his question. Mr. Moring said all of a sudden landfills are in the limelight because of environmental concerns. This one along with others had been forgotten in terms of equipment maintenance. The cost of replacement is reflected in this budget, and will appear again in the future. As of last year, there were five pieces of equipment and five operators. The landfill was open ten hours a day, six days a week. Obviously, the personnel cannot ~ihandle the workload. He said these problems are being addressed more effectiv~y since a manager is at the site on a daily basis. Mr. Way emphasized that it is important that the transfer station at Keene be a successful operation. He asked if the budgete~ amount would include a recylcing center. Mr. Moring said they had simply transferred the fnnds over from operating the landfill. At this time, wi!~hout a design and more detail, he could not say exactly what the transfer s:~ation would cost. Mr. Tucker said the intent is to have some type of recyc~ng~ facility. Mr. Bowie said he concurs with the Chairman that this first ti~ansfer station must be a model operation. Staff Services, Ray Jones. Requested $802,491; Rec ',c~mended $802,491. Mr. Jones said this budget is being reduced by 1.81 perce~it,~ from last year. Some of the decreases include $11,000 in building repair ~nd maintenance based on prior year costs; $1,350 on mamntenance contractp on office equip- ment; $17,400 in electrical services due to the new Virgiqia Power rates; and $3,340 in laundry/janitor supplies. Capital items includeld are two electric screw guns, a tool set, four easels for departmental meet~;ngs, a replacement blade for a paper cutter, and two replacement vehicles fo~il the pool car fleet for a total of $26,795. He said one vehicle might be a v~n to accommodate groups of more than four or five people. Presently, two qars have to be used for groups of people. Regarding personnel, Mr. Jones sai~ this year's budget is at the same level with the same positions, pending a f~nal decision for a Director. Thommm Jefferson Health Department, Dr. Susan McLeod~} Director, Present. Requested $521,610; Recommended $456,154. Mr. Jones said %he request repre- sents a nine percent increase in the overall budget, with!an 18.9 percent increase in County funds. This increase of $83,000 in local, funds is due to level federal funding and a 20 percent decrease in patien~ fees due to new Medicare restrictions on home health care visits. This reduction in Medicare revenue causes Albemarle's share of the program to increase from 16.2 percent to 31.3 percent, or $33,430. He said the budget includes ;a 4.5 percent step raise and a merit pool of four percent. A nine percent mandated salary increase for all nurses, the increased cost of health insuTance, and a 20 percent increase in the communicable disease program, coup;led with small March 29, 1989 (Adjourned Meeting) (Page 6) 397 state and federal increases shifts the burden for the majority of the program increases to the local sector. The County Executive recommended funding at a four percent increase over last year. Since Home Health Care is not a state mandated program, future funding may depend on the expansion of new programs being developed by Martha Jefferson Hospital and the University of Virginia Hospital. Dr. Susan McLeod said she had received new information from the State and wanted to pass that on to the Board. The change is in the funding formula. The State suggested looking at local revenue capacity and using an income adjustment factor to determine the appropriate share. She said, in the past, Charlottesville and Albemarle have received matching funds from the State on a basis of 45 percent local/50 percent State. The General Assembly approved the Governor's recommendation for part of the additional State funding that would begin the change in the State formula. The result is a drop in Charlottesville's percentage this year, and it will drop considerably in the following biennium. For the first time, it is necessary to separate services for Charlottesville and Albemarle carefully because the funding match comes from the State in different amounts. She said Albemarle's percentage will not change with the new legisilation. What has happened is that Charlottesville is getting more State f~nds allocated, while Albemarle is getting less than what was projected in the first budget. She had pro- jected a match for a five percent across the iboard pay increase. The General Assembly had changed that to 3.75 percent. That is the only adjustment in the State funds available for Albemarle. In i!iorder to maintain all of the current programs, there will be a shortfall Qf $45,000. Looking at each of C ~ ° the individual programs offered ompared to ~he available State funds for those programs, notwithstanding the programs ithat are mandated by the State, the recommendation is that without further local funding, the home health care program would cease in Albemarle County ~i~ext year. She said there has been a considerable drop zn the revenue for ~hat program, partmally because of the drop in the number of patients requiring services. There are other private providers, as well as the Martha Jefferson Hospital, available which were not when the Health Department began the~ program. Currently, revenues allocated pay for about 44 percent of the Pragram. Because she must maintain pr.ograms mandated by the State or long-stand~hg basic public health programs, the home health program will be eliminated. Region Ten Co,,.,,anity Services, James Pe~rson, Executive Director, Present. Requested $177,359; Recou..ended $13~,~,834. Mr. Jones said the Region Ten Community Services Board is an agei~cy of local government respon- sible for the provision of mental health, men ~al retardation and alcohol and drug abuse services to all citizens in need ot District Ten. Their budget request includes t its maintenance funding. The additional $41,. ten percent match requirement for the new Sta proved by the General Assembly, This new ini of services provided by Region Ten and has al raise salaries to a more competitive level, a~ The County Executive recommended the fun~ Jones said there is a possibility of an addit~ but that would not fully fund Region Ten. ! those services in Planning ;135,534 as a local match for 125 is Albemarle's share of the ~e general fund increase ap- ~iative funding expands the base .owed them to increase staff, ~d expand residential services. lng at eight percent. Mr. onal $2,571 to match the City, Mr. Jim Peterson, Executive Director of ~he Region Ten Community Ser- vices Board, said last year the State was see~ing a major initiative which would have added $2 million in resources. As~it turned out, Governor Baliles reduced that to $1.2 million for new services. He said Region Ten is very pleased about that. However, they need to draw that match from localities. The good news is there will probably be a nine to ten match ratio by the State to local funds. That is in addition to~.Dther State funds just men- tioned. He said Region Ten's new funding is SPecifically targeted to special populations, primarily those with long term mental illnesses. The service cut backs will basically be everything else t~at is not serving those popula- tions if the County does not match ten cents ~ a dollar. He said even if Albemarle and the other localities match the State funds, Region Ten will still have a serious situation with a deficit ~f $148,000. If Albemarle, Charlottesville, and rural localities are una~ie, to come up with a ten 398 March 29, 1989 (Adjourned Meeting) (Page 7) percent match, the total deficit on July 1 would be $385,000, and Region Ten would have to cancel practically all of their services other than the specif- ically targeted long term services. Mr. Peterson said staff had reported that this budget would allow for raising salaries, and that was correct originally. However, Region Ten has just completed a salary study, and recognize that it would cost about $250,000 to bring salaries in line with local government and State employees. He said they have only budgeted five percent. In no way will that make these salaries competitive. Mr. Bowie asked what the match ratio was last year. Mr. Peterson said it started at a 50/50 match. Over the years the State funding has increased more rapidly than local funding so the match ratio has been edging down. The match now is something like 12 percent. Mr. Bowie said he did not understand how Region Ten is losing money. Mr. Peterson said he could answer that by reading directly from the State letter of allocation, "The 1988-90 Appropria- tions Act includes language that prohibits using the new initiative funds to supplant local governmental funds in existing budgets and which requests local governments to appropriate the additional funds to meet their share of the costs of the new initiative services." Mr. Bowie said Region Ten is going to get more State money this year than last year. Mr. Peterson said the new money is tied to specific services for specific populations, and it is monitored so that it cannot fund anything else. He said there was no request for a match last year~, because Region Ten did not know at that time what the General Assembly wouldi do. Mr. Bowie said Region Ten did not have to cut anything because they are i!~getting more money this year than last. Mr. Peterson said he had to disagre~ because the new funding cannot be used for the programs already going. ~ has to be used for other things. As the budget stands now, that new money is not matched, so some programs will have to go. Mr. Jones said when this program began, there was an "in kind" contribu- tion in lieu of local funding. He asked if that is stil~ used. Mr. Peterson said three years ago Mr. Bowie said he did not want to s~ that in the budget, and Mr. Peterson said he concurred with that opinion. He said he hopes they will not have to go back to that kind of cont=~bution. Mr. Bowie said he wanted to clear up one point. He !'~id not care if Region Ten used the "in kind" match to get money from theliState. If the ~ State will accept that, Region Ten should try for it. Ms. Kathy Kennedy, a County member of the Region Tenth, Community Services Board, said she supports Mr. Peterson's remarks. (The Board recessed at 2:45 P.M. and reconvened at 3~00 P.M..) Social Services - Administration, ~larem Morris, DireCtor, Present. Requested $1,288,640; Recommended $1,236,845. Mr. Jones Said~ the overall increase in the budget reflects an increase of 6.5 percen~ in personnel costs and an increase of 5.15 percent in operating costs. Othe~ significant increases and decreases are: a decrease of $3,250 ~n the~cost of the treat- ment group for child sexual abuse offenders; an increase ~f $480 in mainte- nance contracts due to additional personal computers; an i~ncrease of $1,100 in postal service due to non-reimbursable Fuel Assistance~and Employment Program mailing costs; an increase of $1,535 in copy supp!ies due to addi- tional programs; and a decrease of $600 in subsistence an~i travel based on actual costs. The budget recommendation includes no new ~ersonnel. Capital needs including a personal computer, a quietwriter printe~; software, a computer work station, two draw file cabinets, two calculators, two replace- mentare reflectedchairs' ainreplacementthe recommendation.b°°kcase' two desks, and one rg?lacement~ vehicle The County Executive recommended funding at the requested level with the following exceptions: combined reductions in repair, maintenance, telephone service, vehicle insurance, and travel for $3,250; one com~uter, printer, software, and workstation for $5,055; a rotary file cabine~ and numeric filing system for $24,000; and two replacement vehicles lot $19,000 for an unfunded total of $51,305. ~; March 29, 1989 (Adjourned Meeting) (Page 8) 399 Ms. Karen Morris said she would like to respond to a question about the lateral filing system. She said Social Services has about 5,000 to 6,000 files stored in the basement in open boxes. There are another 2,000 to 3,000 stored in open boxes in the filing room. This is in direct violation of the State law because the files cannot be locked up. The room is filled with file cabinets. This system would take care of everything in the basement and in the filing room, as well as give extra room for the future. She hopes that next year, if not this year, the filing situation would be improved. Mr. Bain asked about the impact of the new files on the space. Ms. Morris said they would actually take up less space than the present file cabinets take. Mr. Bain asked if they could clean out files after a certain period of time. Mrs. Morris said there are a number of files that can be purged and destroyed, and some files are microfilmed. Approximately 15,000 to 20,000 files are kept active. Social Services - PublicAssistance Payments. Requested $739,347; Recommeaded $715,647. Mr. Jones said the overall increase of 13.9 percent reflects the following significant increases or decreases: an increase of $8,500 in general relief; an increase of $11,900 in grants to the aged; an increase of $46,000 in foster care services due to decreasing Title XX funds, a greater number of children in residential treatment facilities; anda five percent rate increase set by the State legislature; a decrease of $4,000 in foster care block grant funding due to decreased federal funds; a decrease of $15,713 in Companion Care Services based on actual and projected expendi- tures; an increase of $5,000 in funds to provide foster care prevention services; and an increase of $23,815 in the Child Care Program providing subsidies to low-income working parents. The County Executive recommended funding at the requested level, except for a combined reduction of $19,713 in transportation, emergency assistance, adoption, adult day care, companion services~ and foster care based on actual costs for 1988 and projections for 1989, The recox~ended budget contains two new programs: Home Care Services for $7,000!i~and State or local hospitaliza- tion to the indigent for $16,000. Mr. Agnor pointed out that in this budget there is a local share being paid for indigent patients for State and loc~:i~ hospitalization. Ms. Morris said the amount of $16,000 is only an estima~ie at this point. The earliest information indicated that would be Albemarl~County's share. Mr. Bowie asked if the Department of SoCial Services provides some of the same services that other organizations provide, such as Home Health Care. Ms. Morris said the Social Services Departmen~ does not provide Home Health Care. She said they provide a companion servlice which is a housekeeping, meal preparation type of service. ~ Mrs. Cooke pointed out that an item for Child Care had increased 59.54 percent and asked if that was up because chil~ care costs have increased or because Social Services is providing more child care. Mrs. Morris said it is because of both. She said the figure reflect~ more State money made avail- able in the past two years. Rates for child ~are also continue to go up, especially in day care centers. Mrs. Cooke a~ked if the County provides child care only through home providers. Mrs. Morris said they use licensed day care centers. Social Services - Food Stamp Program. R,;quested $243.052; Reco.~.ended $242,852. Mr. Jones said the Food Stamp prog:~am provides an average of 600 low-income households per month with food cou]~ons enabling them to maintain nutritionally adequate diets. The overall bu~[get increase of nine percent reflects an increase of 10.6 percent in persoinel costs and a two percent decrease in operating costs. Other significant increases or decreases are: an increase of $20,650 in personnel costs due to the reclassification of eligibility workers to a higher pay grade; an ilincrease of $300 in telephone service based on actual use; and an increase ~f $600 in copy supplies due to a greater number of forms copied at the local !!level. He said the local contrmbutmon ms twenty percent, whmle the Sta~ contribution is 80 percent. 400 March 29, 1989 (Adjourned Meeting) (Page 9) The County Executive recommended funding at the requested level except for $200 of travel. The budget recommendation includes no new personnel. Two filing cabinets totaling $200 are included. Mr. Bowie asked if staff analyzed those items throughout these budgets where there was an increase based on actual costs rather than automatically increasing the budget because departments were spending more. Mr. Agnor said in some cases there were decreases based on actual costs. Mr. Agnor said the increase or decrease reflects what actually happened, and that is the analy- sis staff performed. If they have been under budgeted, there will be an increase to reflect that. Mr. Bowie said he assumes that the Social Services Department had a lot of clients who wanted copies made to reflect a 150 percent increase in copy supplies. Ms. Morris said that was part of it. What happened is that the State sends fewer copies of documents so that the County now has to make the extra copies. Social Services - Employment Services. Requested $58,667; Recommended $58,667. Mr. Jones said the Employment Services Program mandates participa- tion of certain Aid to Dependent Children (ADC) clients in either job search, work experience, training, or education. There are currently 49 clients enrolled in this program. The overall budget increase of'itwenty percent reflects a seven percent increase in personnel costs and a 42 percent increase in operating costs. Other significant increases..~are $5,000 in day care, a mandated component of the program which enables ADC recipients to obtain employment; and an increase of $2,700 for a mandated component of the program that pays for gas, uniforms, and special training~:i The County Executive recommended funding at the level of $58,667. There are no new personnel or capital needs recox~ended in thisJ~budget. Social Services - Medicaid. Requested $153,393; Recommended $153,393. Mr. Jones said the new Medicaid Program is the result of a contractual agree- ment between the State Medical Assistance Program, the State Department of Social Services, the University of Virginia Medical Cente~i, and the Albemarle County Department of Social Services to provide medicaid ~nefits to medically indigent residents of Albemarle County. The Code of Virginia requires that the disposition of aMedicaid application must be made by the local Department of Social Services. Based on this requirement and an effort to assist and increase the number of medicaid applicants using the University of Virginia hospital services, this joint program is to b~i implemented in July. The Department of Social Services will administer the program. Staff will be hired and supervised by the department, but housed at the hospital, with the University of Virginia Hospital paying state andli%ocal match requirements in order to obtain federal dollars. The only~icost to the County will be "up front" money, since all expenses of the program will be reim- bursed. Mr. Jones said the requested funding covers sala=~y and fringe costs for six employees and $7,240 in operating costs for postage, office supplies and travel. The County Executive recommended funding as requeste~ Social Services Fuel Assistance. Requested $25,480~ Recommended $25,480. Mr. Jones said this program provides assistance ~o approximately 900 low-income households for wood, coal, gas, oil or electricity. The program officially functions from November to February, an~ is operated by five full-time employees and one part-time, temporary employee. The overall budget decreases by 33 percent due to reduced federal funding. There are no local funds in the operation of this program. The County Executive recommended full funding as requ~!sted. Northwestern Virginia Health Systems Agency, (N-V]ISA) Peggy King, Direc- tor, Present. Requested $4,061; Recom~anded $-0-. The No=thwestern Virginia Health Systems Agency is requesting six cents per capita from all 32 local governments in the planning district. The total budget fo~iNVtlSA of $102,754 March 29, 1989 (Adjourned Meeting) (Page 10) 401 would pay the costs to employ two full-time staff to provide health planning studies and review health project proposals. The County Executive recommended no funding for NVHSA because the need for greater health planning outside of local health organizations has not been clearly established nor has the need for review of project proposals. Mrs. Peggy King said local health organizations do a great deal of planning. However, it covers only publicly funded mental health programs. It does not cover privately funded mental health programs. She said NVHSA looks at all parts of the public health system, whether it is pUblicly funded, privately funded, or on a volunteer basis. They work to reduce duplication, locate gaps in services and try to fill those. She said they do both plan development and implementation. The most costly items of health services are not economically feasible on a local level. For example, open heart surgery data shows that where a low number of procedures are done, the cost rate increases and the quality of services decreases. That is one reason why it is important to have more than just local health planning. She said NVHSA does provide a great deal of information services and techni- cal assistance. She said they charge for se=vices in localities which do not make a contribution to their organization, but there is a limit on what they can raise by charging. Mrs. Betty Newell said she wanted to encourage the Board to approve the request. She said it would be the best value possible for the money invested. She said she is speaking as a volunteer for over ten years for NVHSA, President of the local and regional boards, and a fifteen year health professional. She said the certificate of n~d is important, but not the main reason the agency should be funded. It comes down to whether health planning for Albemarle County should be done i;~ere or in Richmond. She said data collection is an important part of thei~~: work. With so many agencies coming with various requests, the data NVHSA collects is invaluable. It is much more cost effective to fund NVHSA as a cantral data collector and disseminator as opposed to funding various agencies to collect data on their own. She said as important as health planning and data collection are, neither of those is the main reason why NVHSA!! should be funded. Mrs. Newell said the major function NHVSA serves, in her opinion, is that of a catalyst. NVHSA gets groups together and prevents duplication of services by doing so. For example, Southern Albemarle now has a health center through the efforts of NV}ISA having that area declared as a heal%~ manpower shortage area. Another good example is the adult day care program in which N-VI{SA was the catalyst. The long term care guide developed!'.!by NVHSA is the one and only comprehensive resource in that area. She said the Board would get more requests for funding than they currently do were it not for the efforts of NV}ISA in serving as a clearing house, coordinator and catalyst for health care needs. Mrs. Cooke asked where NV}ISA gets curren~ funding. Mrs. Newell said it once was a federal program. Now funds come f'~om the State, and from local governments. They have received funding fromllabout one-fourth of the locali- ties served so far. Sexual Assault Resource A~ency (SARA), A~:~ ette Gr~-,-, Director, Present. Requested $18,000; Recom~m=_nded $4,844. Mr. Jenes said SARA provides a hot line and companion service for confidential crisis, intervention, counseling and information on sexual assault on a no-fee~ibasis to members of the Charlottesville/Albemarle coxm~unity and Plann!ng District 10. The 24-hour hot line is staffed by volunteers. The group~lalso provides public education programs on all aspects of sexual assault for 'icommunity groups. SARA is requesting a total of $18,000 from Albemarle ~ii$6,615 of which would maintain its current service level, provide a salary increase, and provide two facili- tators and supplies for two new support group~ The remaining $11,385 would fund a new position to run an expanded Commun [y Education Program. SARA projects to serve 310 County residents in FY ~)/90 through its hot line, companion services, and support groups. Projections also indicate another 31,100 will be reached through its Community ~ducation Program and media contacts. Sixteen County residents were assaulted and contacted SARA in FY 87-88. 402 March 29, 1989 (Adjourned Meeting) (Page 11) The County Executive recommended funding SARA at the high to medium level of six percent. Funding of the Community Education Program was not recommended. Ms. Annette Grimm, Director of SARA, thanked the County for the support they have given. She pointed out that the statistics show a tremendous increase in sexual assaults over the prior year. In 1985, she said this community was concerned with sexual assault to the point of forming a task force to study the problems. That report was made available in 1986. The recommendations of that committee are basically what SARA designed their community education program from. One of the concerns is the attitudes in the community toward sexual assault. Women consistently refuse to report assaults to the police because of the criminal justice process. She said the only way to change attitudes is through education. She said the education on smoking and drunk driving has resulted in a change in attitudes. She said SARA could not do what they need to do without the funding for additional personnel. She said part of the funding requested is for adolescent victims of sexual assault. There are no support groups for teenagers other than incest victims. She said SARA had many calls for this service, and as part of their work in networking with other agencies, they learned there are no support groups for these teenagers. Funds have been requested in the amount of $700 to hire two facilitators to run these support groups for about one and one-half hoursper week. Mrs. Cooke said she had seen statistics on universit~y and college campuses nationwide as the result of a television program~on this subject. She asked how many of the 310 people served through the h6t line, etc. were University of Virginia students. Ms. Grin~n said SARA could identify 35 students. There is no way of telling how many callers were students and did not identify themselves. Ms. Grimm said university students were the small- est percentage of their client base. The largest percent!age is from the community. Mrs. Cooke asked if the University has a suppgrt group for students. Ms. Grimm said the Office of the Dean of Studemts is where Univer- sity students can go. She said SARA had learned recentlS~from the Dean's Office that they only had two students contact that office, while SARA had 35. She said that was why SARA felt justified in asking ~the University to contribute to their agency. Mrs. Cooke said she feels a ~remendous amount of this problem is generated by such a large student populat$On at the Univer- sity of Virginia. According to national statistics, this~i/~problem is in epidemic proportions on university campuses. Her concern~ii!~s that if the educational program is to get off the ground, it seems th~ University needs .to get involved, especially since students are taking advantage of SARA's services. Comparing the population of the City, County and University, 35 is a very high number.~ Ms. Grimm said the University has a rather intense educational program, and it seems to be good from what sh~ has seen. She said she is not in a position to say their program is not~good. SARA did ask the University for funding because of the number of students serviced and because SARA trains University interns for credit. Mr. Way said his feeling is that the whole business ~f education on various problems in the community frequently stimulates the problem. He said he believes that has happened in the school system. He said there are more teenage pregnancies as a result of "education" on the subjlect. It depends on how the education is presented. There are many ways of d~ing that, and he is deeply concerned about how the education would be accomplfshed. Ms. Grimm said she agreed. Some of the educational programs now being done regarding sexual assault are inappropriate. Ms. Grix~n said what SARA is trying to do is put themselves out of business. She said it is absurd ithat an agency such as this one has to exist with a police department, victim ~itness programs, and a court system. She said with appropriate education p~ograms, an atmo- sphere can be created where women will no longer remain sii~ent and will use the resources available to them. Jefferson Area Board on Aging (JABA), Gordon Walker, ~xecntive Director, Presemt. l~equested $87,031; Recommended $60,184. Mr. Jo~gs said the requested increase of $17,035 is an increase of 45 percenti!!over last year's appropriation. JABA used an overall mnflatmon rate of smxi~iipercent mn addi- tion to specific program increases. Additional funding to!ilcover increased health insurance costs was also requested. Programs for wt~ich increases are March 29, 1989 (Adjourned Meeting) (Page 12) 403 requested are: Congregate Meals, Esmont Adult Support Program, General Support Program or Administration, Home Delivered Meals, Home Safety Program, Thomas Jefferson Adult Day Care Center, and a new program called Emergency Home Care. JABA serves persons over the age of 60, especially those with social or economic needs and/or those elderly individuals at risk of institu- tionalization. JABA projects a 15 percent increase in persons served in FY 89/90. The County Executive recon~nended funding at the current level. However, Mr. Jones said if additional funds are available, the recommendation is for a four percent inflationary increase in the amount of $2,410. Emergency home care services will be provided by the Albemarle Department of Social Services and are included in their budget request. · Mr. Gordon Walker, Executive Director of JABA, handed out information to the Board giving comments and recommendations on JABA's budget request. He said he hopes the Board will give sufficient~weight to this memo before deciding on their funding for next year. He said JABA's budget request is always based on a demonstrated need for services. Health care assessments are performed and measured against the availability of resources. He said their mandate is to do everything possible to keep a person out of a nursing home. Their services are directed to that efid. He said they are asking the County for a portion of the funds needed to keep citizens in their own homes. He said JABA has embarked om a fund raising qampaign to gather the additional resources to meet the growing demand for services. The success of their fund raising does not sufficiently respond to unm~t needs, nor should it be looked at by the County as an opportunity to recommgnd level funding to JABA. Retaining funding at this year's allocation ~ill not allow JABA to meet the need for home delivery of meals, adult day c~re, and home safety programs. JABA is asking for at least a cost of livings!increase so the current program levels can be maintained. He explained that.iJABA had asked for funding for the Emergency Home Care Program because theyi'~ere not certain at the time of budget preparation that the Department of SoC~ial Services would include that. Jefferson Area United Transportation (JAUNT), Linde Wilson, Executive Director, Present. Requested $43,468; Recommended $37,900. Mr. Tucker said JAUNT is a public service corporation owned jiointly by Albemarle, Charlottes- ville and Nelson County. JAUNT provides tran~Sportation services for 75 community agencies, rural and urban commuter i.~ork runs, demand response transportation for Albemarle County residentS~, special services to the elderly and handicapped, and the Rideshare pmbgram. The overall budget increases by 8.6 percent due to a projected li7 percent increase in total ridership for FY 89/90. Albemarle's share in~reases by 46 percent or $13,612, with a projected 50 percent increasei in urban ridership due par- tially to the handicapped subsidy. The cost to continue the $1.00 subsidy for handicapped riders in the urban area is $~2,000. The County Executive recommended an additional $6,850 beyond the Program Review Committee's recommendation for a total!of $37,900 to provide the required match for 8,000 projected riders in ~he urban area. This provides sufficient funds to maintain the ridership projected for FY 88/89, but does not fund the projected ridership of 12,000 as'!requested. Mr. Tucker said if ridership increases to the 12,000 level ° ~ pro3e~ted, staff would recommend that JAUNT use any carry over balance it might hav& to fund this need. Mrs. Linde Wilson handed out a graph to ~he Board showing the increase in ridership. She said last year JAUNT budgeted 2,600 trips in the County, and the actual number was 5,750 at the end ofi'!the year. There was a huge increase last year which has carried over int~ the current year. She reas- sured the Board that this growth would come t~ an end. It took four years for the ridership increase in the City to level off, and they were able to lower their request to the City this year. I~ Albemarle County there has been a sudden escalation in ridership since t~e fare was lowered. Mrs. Wilson introduced a new person on their staff Ms. Becky Berman, the new Rideshare coordinator. She said Ms. Berman w, mid be working to assist some of the difficult job placement transportation cases. 404 March 29, 1989 (Adjourned Meeting (Page 13 Madison House, Liz Courain, Director, Present. Requested $3,621; Recommended $3,621. Mr. Jones said Madison House is a non-profit cor' which organizes and implements volunteer services in the Albemarle- Charlottesville communities. Its primary focus is to recruit student volun- teers from the University of Virginia and channel their time and skills toward those individuals and community groups or organizations needing volunteer assistance. The budget request reflects a 5.5 percent increase mainly to the increased number of County families in the Migrant Aid Pro and the Christmas Project, and increased tutoring for advanced students in french and chemistry at Western Albemarle High School. He said nine of the 15 programs offered by Madison House serve low-income individuals. Madison House estimates that a minimum of 3,523 County residents will be served in 88/89. The County Executive recommended full funding at the high to medium level of six percent. Ms. Liz Courain said that Madison House has placed more than 2,400 University students in service to the Charlottesville and Albemarle area year. She said these students gave more than 42,000 hours in community service in the first semester alone. She said she wanted to explain to the Board members some of the programs they do not hear much about. The program serves the City and County public schools, Bloomfield, and the Boys' and Girls' Attention Homes. There are presently 84 volunteers in the tutor- ing program. The Big Sibling Program provides a friend and role model to a needy child who is referred by the school system. ¥ol~nteers spend between three and five hours a week with their little sibling, i~.~This year 73 County children have a big brother or sister through Madison Mouse. The Adopt-a- Grandparent program serves the elderly by matching students with the in nursing homes or their own homes. This year an especially strong group goes to Windham in Crozet. She said the local share formula is a continual problem for Madison House. She said their funding comes primarily from private sources and the University, whereas services a~e provided to the and the County. Having a local share formula that equitably works that out is very difficult. Ms. Courain pointed out that according to the State Department of Volunteerism, the 42,000 hours donated t~the City and the County this fall have a value of $420,000. Madison Ho~e expects a similar total for the second semester. These students receive~Ao academic credit no pay for their services. They simply want to give sOMething back to the area in which they are residing. They provide quality~$ervices to people with special needs, and the County gets an excellent value for its dollars. Outreach Couuseling, Alan Segar, Executive Directg~, Present.. $20,000; Recommended $19,440. Mr. Jones said this is ~iprivate, non-profit agency providing counseling to low-to-moderate income M~uth and their fami- lies. The $20,000 request represents an 11 percent inc~gease over the year's allocation. This amount will meet counseling n~ds for one ad Albemarle family, and accommodate an increase in the cli~nical fee rat. e from $48 to $50. In FY 87/88, 19 Albemarle County Youths ar~d their familmes wer~ served. '. The County Executive recommended funding at the hii~hest level of eight percent. Mr. Alan Segar acknowledged appreciation of the Board's support over past few years. He said the eight percent funding will~.Iimean a maintenance efforts from last year. It fits their anticipation of ~n appropriate local share. Charlottesville/Albemarle Legal Aid Society (CAI~, Edward Waylaud, Director, Present. Requested $10,479; Recommended $9,438. Mr. Jones said CALAS provides free civil legal services to low income ~ersons in Planning District Ten. This is done through advice and consultation only or full representation. Services were provided to 1,904 clients in FY 87/88. In addition, CALAS has a "Judicare" program which purchase~i reduced cost ser- vices from private attorneys, and makes referrals to th~ Law School Family Law Clinic to further extend the number of eligible clients. The request o: $1,740 reflects a five percent salary increase and a twglve percent increas~ March 29, 1989 (Adjourned Meeting) (Page 14) 4O in health insurance costs. It also reflects an increase of five percent in Albamarle's share of services for 543 persons served in 1987/88. Mr. Jones said federal funding continues to decrease for legal services. The County Executive recommended funding at the highest level of eight percent. Mr. Edward Wayland said in 1977, there was a staff of 15 with six attorneys and four paralegals. Today, there is a staff of eight with four attorneys and one paralegal working half-time. He said the quality of work has improved consistently over the years. The dramatic decrease in employees was the result of funding cuts at the federal level. Albemarle County with other lbcal governments began to help overcome some of those losses with their funding contributions. He thanked the Board for that support and the continued funding this year. He said CALAS h~ped that the Board would consider the full funding request, which is about $1,000 above the recommend- ed amount. The request is based on a funding share formula used since FY 84/85, except for one year. This past year there was a shift in the percent- age of County residents who received services-compared to those in the City of Charlottesville, with a higher percentage Of services going to Albemarle County residents. That is the reason for the requested increase this year. Mr. Wayland said their planning for this year was based on the assumption that the funding share formula used in prior years would continue this year. He said if their request is reduced as staff recommended, they can only assume that the Board no longer wishes to use the funding formula or has some other problem with the formula. He said he would be happy to discuss any problem with the Board. Mr. Way said the County's staff has worked within a budget restraint which the Board set for total budget increase~ for FY 89/90. Mr. Wayland said he understands budget constraints, especially due to his current situa- tion at CALAS. The problem is that the CALAS~.i'request this year is based on the assumption that the formula would continu~ to apply, and now they are $1,000 short of that amount. Also, if they h~d requested more of the City, it is likely that they would have received more. They did not do that based on the funding formula. He urged the Board, ~f at all possible to consider funding their full request. !ii~ ' District Home, Guy B. Agnor, Jr, Presenti, Requested $15,000; Recom- mended $15,000. Mr. Agnor said the District Nome in Waynesboro provides ambulatory and nursing home services to indigent persons. It is jointly operated by the County, the City and five oth6~ jurisdictions in the Shenandoah Valley. Although the majority of ~he costs are borne by the State, the remaining costs are distributed am6~g the jurisdictions according to their actual use of the facility. It is e~)ected that funding needs will decrease this year by $13,500. This estimate is based on year to date expenditures for the Home and a larger share the costs being borne by Medicare after several years of adjustments. Piedmont Virginia Community College (IrVC~). Requested $6,155; Recom- mended $6,155. Mr. Agnor said the contributio~ to PVCC is based on a formula that calculates jurisdictional shares on the percentage of total enrollment in the prior year. Albemarle County's percentage of total enrollment was 34.5 percent for 1986-87, which determines theI:.local share for a two year period. Albemarle's contribution of $6,155 re~resents 43.5 percent of the total local share of $13,000, or $5,655 plus ai!$500 stipend for the County representatives who serve on the Board of DireCtors. Agenda Item No. 4b. Adoption of ResolutiOn of Intent to Amend Parks and Recreation Fees. 'i~, Mr. Agnor said the Board is being asked t~ adopt a resolution today to set a hearing for April 12, to amend the parksilfees schedule. New fees would be effective the date of the hearing and enabl~ the County to take advantage of the new rates for the season which begins i~ early May. He said these fees are not a part of the County Code and are?adopted by resolution of the Board, but only after a public hearing. 406 March 29, 1989 (Adjourned Meeting) (Page 15) Motion was offered by Mr. Bain and seconded by Mrs. Cooke to set the public hearing to amend the parks and recreation fees for April 12, 1989. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Mr. Perkins and Mr. Way. NAYS: None. ABSENT: Mr. Lindstrom. Agenda Item No. 5. Approval of Minutes: March 9, April 6, April 13, April 28, June 1 (N), November 30, December 7 (A), December 19, 1988; and January 18 (A), January 25, February 1 (A), February 15 (A) and February 22(A), 1989. Mr. Bain had read the minutes for June 1 (N), 1988, Pages 1 - 8 and found them to be in order with a typographical correction. Mr. Way had read the minutes for January 25, 1989, and found them to be in order. Motion was offered by Mr. Bain and seconded by Mr. Bowie to approve the minutes as read and corrected. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Mr. Perkins and M~. Way. NAYS: None. ABSENT: Mr. Lindstrom. Agenda Item No. 6. Other Matters Not Listed on the Agenda from the Board and Public. Mr. Way asked if any Board members had additions or corrections to make to the draft of the statement he would be making to the University of Virgin- ia Educational Policy Committee. The Board then discussed the statemenf and amended it to final form for presentation. Mr. Way said the Planning Commission had recommended Mr. Peter Stark for nomination by the Board to be their representative to the~Solid Waste Manage- ment Task Force. Motion was offered by Mr. Bowie and seconded by Mr. Bain to appoint Mr. Peter Stark as the Planning Commission's representative t? the Solid Waste Management Task Force. Roll was called and the motion car~ied~, by the follow- ing recorded vote: AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Mr. Perkins and ME'. Way. NAYS: None. ABSENT: Mr. Lindstrom. Mr. Agnor updated the Board on the process to be usedin obtaining the $123,930 bond through the Governor's Educational Technology Program. He said advertisements would be in the news media for the public h~aring to be held on April 12 to approve the bond issue. Mr. Agnor said there was publicity in the news media ~bout plans for a truck weighing station near Sherwood Farms on Route 29 Sou~h. Mr. Tucker said the State plans to locate a weighing station on land ~oT owns near the interchange of 1-64 and Route 29 South. It would be a temporary weighing station. The only permanent structure would possibly be a.~igate to close 1 off. A trailer or van would be used to monitor weight and!~ould be relocated to other places. They will be widening the pavement and m~king a turn lane near the Sherwood Farms entrance. He said they are also l~oking~ at an "in motion" weighing station a few miles south of that locatiom. He said it would be a joint effort with the State Police in checking Weight limits and enforcing the laws concerning them. He said Mr. Dan Rooseeelt, Resident March 29, 1989 (Adjourned Meeting) (Page 16) 407 Highway Engineer, had told him the station would probably be used one to two times a week. VDoT had already gone to bid on the project, but everything is on hold until they hold a public informational meeting on Thursday, April 13, in the Auditorium of the County Office Building. Agenda Item No. 7. Adjourn to April 3, i989, at 1:00 P.M. At 4:49 P.M., there being no further bus~ness to come before the Board, motion was offered by Mr. Bain and seconded b~ Mr. Bowie to adjourn to April 3, 1989, at 1:00 P.M. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Mr. P~rkins and Mr. Way. NAYS: None. ABSENT: Mr. Lindstrom.