HomeMy WebLinkAboutSDP202200007 Correspondence 2022-04-15ease
608 Preston Avenue
P 434.295.5624
Suite 200 F 434.295.1800
T I M M O N S GROUP
Charlottesville, VA 22903 www.timmau.com
April 15, 2022
Kevin McCollum
Senior Planner
County of Albemarle
Community Development
401 McIntire Rd, North Wing
Charlottesville, VA 22902
RE: Crozet Self Storage —Final Site Plan Review— SDP202200007- Comment Response Letter
Dear Mr. McCollum:
We have reviewed all of your comments from March 22, 2022 and made the necessary
revisions. Please find our responses to the comments below in bold lettering.
Albemarle County Planning Services (Planner) — Kevin McCollum:
1. [32.7.2.3] Pedestrian infrastructure, designed and constructed to the standards of the
Virginia Department of Transportation, should be provided adjacent to Route 250 and
Crozet Avenue for the length of the parcel. See comments from Transportation Planning
staff below. Please address the following:
a. [32.7.2.3 (b)] The Crozet Master Plan recommends a minimum 10' wide shared -
use path along Route 250.
5' concrete sidewalk with a 6' buffer has been provided along Route 250
frontage. Due to limited right-of-way beyond the edge of pavement, a 10' wide
shared -use path with a 6' buffer is not feasible. Based on January 27 meeting,
sidewalk does not extend to intersections, to allow flexibility for future
connections and avoid unsafe pedestrian crossing conditions, without
crosswalks and receiving ramps on the opposite side of the road.
Rev. 1 Based on further discussions with the Applicant, the most recent email
being 02/07/2022, a shared use path (SUP) along Rockfish Gap Tpk (Route 250)
must be provided. The SUP should be designed to VDCT standards and extend
the length of the property frontage. Providing a SUP along Route 250 is
consistent with the 2021 Crozet Master Plan recommendations for necessary
pedestrian facilities at this parcel. The SUP can be installed up to the intersection
ENGINEERING I DESIGN I TECHNOLOGY
electrical box and then terminate so that the applicant does not need to relocate
the electrical box.
Sidewalk has been revised to 30' shared -use path.
b. [32.7.2.3 (a); 32.7.2.3 (b)] A sidewalk meeting minimum VDOT standards should
be provided along the frontage of Crozet Avenue.
Based on January 27 meeting, sidewalk has not been provided along Crozet
Ave frontage, due to impacts to steep slopes and existing trees that are part of
ARB screening considerations.
Rev. 1 : By providing a SUP along 250, the applicant will have satisfied the
requirements of Section 32.7.2.3 and a sidewalk along the east side of Crozet
Avenue will not be required.
Shared -use path has been provided along Route 250 frontage of the site.
2. [32.5.2(a)] Please include a reference to the Initial Site Plan Number: SDP202100081 and
include a place holder for the Final Site Plan Number.
Initial Site Plan number SDP202100081 and placeholder for Final Site Plan number
have been added to cover sheet.
Rev. 1 : Revise the placeholder to reflect the Final Site Plan number, SDP202200007.
Final Site Plan number has been added to the cover sheet.
3. [32.6.2(i), 4.12.7] The Zoning Administrator must approve the proposed number of
parking spaces prior to Final Site Plan approval. Please submit a justification or parking
study for the proposed number of parking spaces.
Parking demand calculations have been provided based on ITE land use 151, mini -
warehouse. Parking calculations on Cover Sheet have been revised.
a. Revise the parking calculations on the Cover Sheet accordingly.
Parking calculations on Cover Sheet have been revised.
Rev. 1 : Parking requirements have been verified with ITE parking standards for Mini -
Warehousing (Use code 151). Parking requirement of 11 spaces with 12 being provided
is sufficient.
4. [32.6.2(j), 32.7.9.4] Delete the Plant Schedule on Sheet L1.0 or revise it to match the
Plant Schedule on Sheet L2.0.
Plant schedule has been removed from sheet L1.0.
Rev. 1 : Comment addressed.
5. [32.5.2 (j)(k)(1), 32.6.2(g)] Show all existing and any proposed easements. Any new
easements required for water, sewer, drainage facilities, or any proposed utilities will
need to be reviewed, approved, and recorded prior to final site plan approval. Please
submit an easement plat application the County for review. The final site plan will need
to be updated so that all easements are shown and labeled identifying easement type,
whether it's public or private, a width dimension, and the recorded instrument with
deed book and page number.
All known existing easements were included on previous submittal. Stormwater
maintenance and management easements have been added to Grading and Drainage
Plan, sheet C5.0.
a. [32.6.2] Please submit a plat application that meets all requirements of the
Subdivision Ordinance for a Special Lot subdivision application and an Easement
Plat application. This combined plat can show the proposed ROW dedication and
all new/proposed easements. The application fee associated with this combined
Plat will be the "Easement Plat — with a deed" fee. The current fee for this type
of application is $934.96.
Easement plats are being prepared and will be submitted shortly.
Rev. 1 : Comment stands. Applicant Comment Letter indicates a Plat is being prepared.
Acknowledged. Easement plats will be submitted separately.
6. [32.7.8 and 4.17] If any outdoor lighting is proposed, please provide a lighting plan will
need to be included with the final site plan submission that complies with all applicable
regulations specified in Section 4.17 of the Zoning Ordinance. This includes:
a. Provide footcandle measurements within the property and along all property
lines. Use a light loss factor of 1.0 to determine footcandles on site.
Rev. 1 : Revise the "LLF" factor on the Luminaire Schedule (Sheet L3.0) to use a
light loss factory of 1.0. Revise the Photometric Plan accordingly.
Lighting plan has been revised.
b. [4.17.4 (a)] Provide manufacturer cut sheets for all proposed outdoor luminaires.
Rev. 1 : Comment addressed.
c. [4.17.4 (a)] All proposed outdoor luminaries exceeding 3,000 lumens must be
full -cutoff fixtures. Please provide documentation from the manufacturers that
all fixtures will be full cutoff.
Rev. 1 : Comment addressed.
d. Please state the pole height of all outdoor luminaires.
Rev. 1 : Comment addressed.
e. [4.17.4 (b)] Please add a note to which states "Each outdoor luminaire equipped
with a lamp that emits 3,000 or more initial lumens shall be a full cutoff
luminaire and shall be arranged or shielded to reflect light away from adjoining
residential districts and adjacent roads. The spillover of lighting from luminaires
onto public roads and property in residential or rural areas zoning districts shall
not exceed one-half footcandle."
Photometric plan has been added. See sheet L3.0.
Rev. 1 : Comment addressed.
7. [32.7.9.7 (a)(3)] Please provide a construction detail in plan and profile view of the
proposed dumpster enclosure. The detail should identify materials to be used, color,
dimensions, etc. Please be aware that walls used for screening must be a minimum of 6'
in height.
Dumpster has been removed from the proposed design.
Rev. 1 : Comment stands.
a. [4.12.13(e)] Per Applicant Comment Response Letter the dumpster has been
removed. Section 4.12.13 of the Zoning Ordinance states: Each site plan that
depicts a commercial or industrial building of 4,000 gross square feet or more
shall provide a dumpster pad that does not impede any required parking or
loading spaces, nor any pedestrian or vehicular circulation aisles. Provide a
dumpster pad and include the details on the Plans as described above.
b. [4.12.19 (a)] Dumpster pads shall have a concrete surface.
c. [4.12.19 (b)] The pad shall extend beyond the front of each dumpster so that the
front wheels of a truck servicing the dumpster will rest on the concrete, but in no
case shall the length of a concrete pad be less than eight feet beyond the front of
the dumpster.
d. Please provide screening and/or additional information to identify the materials,
color, dimensions, etc. of the HVAC areas shown on the Site Plan. This comment
is pending any ARB comment.
Label has been added indicating that the moveable dumpster will be located
inside the loading bay. Loading bay will be open during business hours for trash
disposal and trash pick-up service. Loading bay has concrete surface and its
location within the building will provide screening from outdoors.
8. [General Comment] According to Albemarle County GIS the property is in the
jurisdictional area for water and sewer. Please confirm this information in the Site Data
table on the Cover Sheet.
Cover Sheet has been revised to indicate public sewer service.
Rev. 1 : Comment addressed.
Final Site Plan Review Comments:
1. [General Comment] Add a date of revision.
Revision date has been added to the title block.
2. [32.5.2(a)] Include Entrance Corridor and Steep Slopes— Managed as applicable Overlay
Districts in the Site Data information on the Cover Sheet.
Overlay districts have been added to the cover sheet.
3. [32.5.2 (a)] Provide a list of all recorded plats and deeds that apply to the property.
Please include this is the Site Data information on the Cover Sheet.
Plats, deeds, and easements have been added to Site Data on the cover sheet.
4. [General Comment] Prior to final site plan approval, a WPO Plan must be submitted,
reviewed, and approved by the Engineering Division. Please see Engineering comments
below for additional information.
Acknowledged. WPO Plan was submitted along with the Final Site Plan in previous
submittal, and will be resubmitted in parallel with the Final Site Plan as the design
continues to be refined.
S. [4.12.13] Please provide loading spaces accordingly.
a. Loading spaces shall be provided in addition to and exclusive of any parking
requirement on the basis of:
(1) One space for the first 8,000 square feet of retail gross leasable area, plus one
space for each additional 20,000 square feet of retail gross leasable area; (2)
one space for the first 8,000 square feet of office space plus one space for
each additional 20,000 square feet of office space; or (3) one space for the
first 10,000 square feet of industrial floor area one space for each additional
20,000 square feet of industrial floor area.
Loading spaces are provided in the loading bay, located within the
building structure. Please note that this building contains self -storage,
and therefore is not one of the uses described in the zoning code with
specific loading requirements. The 40'x40' loading bay
Albemarle County Engineering Services (Engineer) — David James:
1. WPO will need to be approved and bonded prior to FSP approval.
Acknowledged.
2. Easement plat or final plat and associated deeds will need to be
reviewed/signed/recorded prior to FSP approval.
Acknowledged.
3. Cover:
a. Add SDP number.
SDP number has been added to cover sheet.
b. Provide date of field verification of topography & existing site conditions. —
Designer to verify.
Date of field survey on cover sheet has been verified. No change.
4. 1 measure the grade at entrance to be closer to 7.5% and will need to be flattened to
under 4.0% for 40-ft (any direction).
Please note that the steep grades at the entrance are due to the existing longitudinal
grade along Brownsville Road, which is varies along the length of the entrance
approximately from 5.4% to 9.7%; it is not possible to reduce this slope without
redesigning Brownsville Road, which is beyond the scope of this project. Longitudinal
slopes of the proposed driveway do not exceed 4%.
S. Show the speed limit or design speed for Brownsville Road. Ensure sight distance length
matches the design.
A design speed of 25 mph for Brownsville Road was included in the previous submittal
on sheet C7.2, Driveway & Sight Distance Profiles. Please note that the provided sight
distance is for the stopping -sight, as measured along the path of travel. Due to the
tight curve on Brownsville Road, it is expected that vehicles will be travelling at low
speeds, further reducing the actual stopping distance required. Additionally, to
maintain the full 280' intersection -sight distance, the viewing angle would require the
drive to nearly turn around to see the oncoming traffic. A design waiver will be
submitted to VDOT.
6. Remove trees from drainage/SWM facility easement. —Refer to WPO plan comments.
Trees have been relocated to avoid conflict with the widened easement.
Albemarle County Building Inspections — Betty Slough:
1. Drainage C4.0 shows the ADA parking signs in the wrong spaces.
Label has been relocated to correctly show the ADA parking signs at the accessible
spaces.
2. Drawing L3.0 does not show adequate lighting on the Crozet Ave. and Rockfish Gap
Turnpike exterior exit discharge to the public way. Min 1fc needed.
Lighting plan has been revised.
Albemarle County Department of Fire Rescue — Howard Lagomarsino:
1. Please provide a note with the calculated needed fire flow on the plans.
Needed fire flow has been added to the cover sheet.
2. Base on the needed fire flow, provided the appropriate number of hydrants to provide
the needed fire flow. Keep in mind, hydrants on the same line may not provide the flow
required.
One hydrant is currently proposed, located on the north side of the site.
3. Please provide a note on the plan that the FDC location will be maintained free of
obstructions, including fencing and vegetation, from the hydrant at the road to the FDC.
Note has been added to Layout and Utility Plan, sheet C4.0.
4. During construction, the following fire prevention steps are required, so please note
them on the plan:
a. Smoking shall be prohibited in areas where smoking makes conditions such as to
make smoking a hazard and these areas shall be designated with no smoking
signs per Virginia Statewide Fire Prevention Code.
Note has been added to sheet C1.0, Notes and Details. See Albemarle County
Fire Prevention Note #1.
b. Areas where smoking can occur, shall have appropriate receptacles for discarded
smoking materials per Virginia Statewide Fire Prevention Code.
Note has been added to sheet C1.0, Notes and Details. See Albemarle County
Fire Prevention Note #2.
c. Per the Virginia Statewide Fire Prevention Code, vehicular access for firefighting
shall be provided at all construction and demolition sites, provide access to
within 100 ft. of temporary or permanent fire department connections, and have
no overhead wiring or other overhead obstructions lower than 13 ft. 6 inches;
this access may be via permanent or temporary road, but shall be capable of
supporting fire apparatus in all weather conditions.
Note has been added to sheet C1.0, Notes and Details. See Albemarle County
Fire Prevention Note #3.
d. Contractor shall ensure the street numbers are always plainly visible from the
frontage street during construction per the Virginia Statewide Fire Code.
Note has been added to sheet C1.0, Notes and Details. See Albemarle County
Fire Prevention Note #4.
e. An approved water supply for firefighting operations shall be in place and
available as soon as combustible materials arrive on site.Note has been added to
sheet C1.0, Notes and Details. See Albemarle County Fire Prevention Note #5.
f. Waste and combustible debris shall be removed from the building at the end of
each day and disposed of in accordance with the Virginia Statewide Fire Code.
Note has been added to sheet C1.0, Notes and Details. See Albemarle County
Fire Prevention Note #6.
g. Fire extinguishers shall be provided, with not less than one approved fire
extinguisher at each stairwell, on all floor levels where combustible materials
have accumulated, in every storage and construction shed and in areas of
special; hazards, such as where flammable and combustible liquids are stored or
used, in accordance with the Virginia Statewide Fire Code.
Note has been added to sheet C1.0, Notes and Details. See Albemarle County
Fire Prevention Note #7.
h. Operations involving the use of cutting and welding shall comply with the
Virginia Statewide Fire Prevention Code and shall require a permit from the
Albemarle County Fire Marshal's Office.
Note has been added to sheet C1.0, Notes and Details. See Albemarle County
Fire Prevention Note #8.
Virginia Department of Transportation — Doug McAvoV, Jr:
1. Original Comment: Show all existing infrastructure (private mailboxes, highway signs,
utilities, etc.) on the Plans in their current location, and proposed final location if they
will need to be moved.
Existing and proposed locations of all infrastructure was included in previous
submittal. Labels have been added to street signs in the survey for additional clarity.
New Comment: There are two private mailboxes located on the west side of Brownsville
Rd. approximately 115 feet north of Route 250. Show these on the Plans in their current
and proposed location and ensure there is no other existing infrastructure that has not
been accounted for.
Mailboxes have been added to the existing conditions. A note has been added to
sheet C2.0, Existing Condition & Demolition Plan, to indicate that they shall be
protected in place and remain unchanged as a result of this project.
2. A Design Waiver for sight distance will be required before the site plan can be approved.
Design waiver has been submitted to VDOT and is under review.
Albemarle County Service Authority (ACSA) — Richard Nelson:
1. Review pending. Comments will be forwarded to the Applicant upon receipt.
Albemarle County Information Services (E911) — Elise Kiewra:
1. No objection.
Rivanna Water and Sewer Authority (RWSA) — DVon Vega:
Our previous comments asked for a flow acceptance. I did not see one in our files and we have
the same comments, that we will need a flow acceptance. If I have missed it could you please
resend.
RWSA has reviewed the Crozet Self Storage Initial Site Plan dated 02/22/2022 by Timmons
Group and has the following comments.
General Comments:
RWSA will require a sewer flow acceptance prior to final site plan approval.
1. Estimated average daily dry weather sewage flow (ADDWF).
Average daily dry weather sewage flow has been added to cover sheet.
2. Point of connection into RWSA system (which manhole).
Label was included on sheet C4.0 in the previous submittal indicating that the
proposed sanitary sewer lateral will tie to the existing lift station. No changes are
proposed beyond the lift station.
3. Number of units/square footage.
Square footage was included on sheet C0.0 in the previous submittal. No change.
4. Estimated in-service date.
In-service date was included on sheet C0.0 in the previous submittal. No change.
Virginia Department of Health (VDH) — Alan Mazurowski:
1. No objection.
Albemarle County Architectural Review Board (ARB)—03-21-2022 - Margaret Maliszewski:
1. Revise the roof form of the southwest tower for greater coordination throughout the
building.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
2. Replace some of the EIFS with masonry (brick or stone) or an alternate material
(possibly clapboard) to establish a stronger tie to the historic architecture of the area.
The southeastern tower and/or the first stories of the gabled bays are appropriate
locations for additional masonry.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
3. Provide specs on the window glass for review.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
4. Add holly shrubs to wrap around the western side of the equipment at the northwest
corner of the building for better screening.
Shrubs have been added at the equipment pad at the northwest corner of the
building.
S. Add the standard mechanical equipment note to the architectural drawings.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
6. Revise the photometric plan using an LLF of 1.0.
Photometric plan has been revised using LLF of 1.0.
7. Revise the lighting plan to use lamps with a color temperature of 3000K.
Color temperature has been revised to 3000K.
8. Revise the lighting plan to identify the color of the finish for the light fixture and poles.
Bronze is recommended.
Lighting plan has been revised to indicate bronze finish.
9. Include a note on the plan stating the maximum pole fixture height is 20', including any
base for the pole.
Note has been added to sheet B.O.
10. Extend the shrubs and ground cover planting along the Rt. 250 side of the stormwater
facility.
Shrubs have been added in front of the dry pond.
11. Provide in the plan details, including material and color, on the design of the seat wall. A
muted earth tone color is recommended.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
12. Extend the shrubs and ground cover planting along the Rt. 250 side of the stormwater
facility.
Shrubs have been added in front of the dry pond.
13. Show tree protection fencing for the wooded area to remain at the west end of the site.
Tree protection fencing has been added to Erosion & Sediment Control Phases I & II,
sheets C3.2 & C3.3.
14. Consider revising the wall colors to emphasize the recesses.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
15. Revise the windows of the 2"d and 3`d stories of the southeast tower to match the
windows at the 2"d and 311 stories of the rest of the building.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
We have included PDF copies of the plans and calculations for your review. If you have any
questions or comments, please feel free to give me a call at 434.295.5624 or email at
clint.shifflettPtimmons.com .
Sincerely,
Clint Shifflett, PE
Project Manager