HomeMy WebLinkAboutSDP202100039 Action Letter 2022-04-18County of Albemarle
o °• "� COMMUNITY DEVELOPMENT DEPARTMENT
401 McIntire Road, North Wing
_ Charlottesville, VA 22902-4579
April 18, 2022
Ms. Kelsey Schlein
Shimp Engineering, PC
912 E. High Street
Charlottesville, VA 22902
434-227-5140
kelsey@shimp-engineering.com
RE: SDP-2021-00039 Pantops Overlook Hotel - Initial Site Plan - Action Letter
Dear Ms. Schlein,
phone:434-296-5832
www.albemarle.ora
The Agent for the Board of Supervisors hereby grants conditional administrative approval to the above -
referenced site plan. See below and attached for conditions and process:
SITE PLAN: This approval shall be valid for a period of five (5) years from the date of this letter, provided
that the developer submits a final site plan for all or a portion of the site within one (1) year after the date
of this letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and
thereafter diligently pursues approval of the final site plan.
In accordance with Chapter 18 Section 32.4.2.8 Early or Mass Grading may be permitted after the
following approvals are received:
1. Engineering approval of a VSMP plan meeting the requirements of Chapter 17 of the Code of the
County of Albemarle.
2. Approval of all easements for facilities for stormwater management and drainage control.
3. Submittal of a tree conservation checklist with areas for tree preservation identified.
The final site plan will not be considered to have been officially submitted until the following items are
received:
1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code.
2. Applicable fee outlined in the application.
Please submit 13 copies of the final plans (or digital submission) to the Community Development
Department. The assigned Lead Reviewer will then distribute the plans to all reviewing agencies.
The Department of Community Development shall not accept submittal of the final site plan for signature
until tentative approvals for the attached conditions from the following agencies/reviewers have been
obtained:
SRC Members:
Albemarle County Planning Services (Planner) - 3 copies
Albemarle County Engineering Services (Engineer) - 1 copy
Albemarle County Information Services (E911) - 1 copy
Albemarle County Building Inspections —1 copy
Albemarle County Fire & Rescue —1 copy
Albemarle County Service Authority —3 copies
Virginia Department of Transportation - 2copies
Albemarle County Planning Services (Architectural Review Board) - 1 copy
Please contact Andy Reitelbach at the Department of Community Development at mreitelbach@albemarle.org or at
(434) 296-5832 ext. 3261 for further information or if you have any questions.
Sincerely,
W ,9rrdaear ROWA"
Andrew Reitelbach, Senior Planner II
Albemarle County
Department of Community Development
Planning Division
Albemarle County Planning Services (Planner)
Andy Reitelbach, mreitelbach@albemarle.org — Required changes to be addressed prior to final site plan approval:
1. [ZMA2020-00013] The final site plan must demonstrate conformance with the application plan approved by the
Board of Supervisors with the rezoning request ZMA202000013.
2. [General Comment] The final site plan must demonstrate conformance with all requirements of Section 18-32.6 of
the Zoning Ordinance.
3. [32.5.2(a)] Update the zoning note to reference the approved rezoning request ZMA202000013.
4. [32.5.2(a)] The setback note must meet the requirements of 18-4.20.
5. [32.5.2(b)] Provide a minimum of one parking space per room in the hotel.
6. [32.5.2(b)] Revise the land use schedule on the cover sheet to be in conformance with the approved rezoning.
7. [32.5.2(a) & SP202300030] Provide confirmation that the landscaping easement in the rear of the parcel (DB 2456
PG 689) has been vacated with the easement holder, allowing development in this area.
8. [32.5.2(n)] The retaining walls must meet the requirements of the zoning ordinance for Managed Steep Slopes.
Label the heights of all retaining walls. Some retaining walls may require railings.
9. [32.5.2(n)] Provide accessible ramps onto the sidewalks on either side of the entrance to this property.
10.[32.5.2(a)] Identify the landscaping easement at the front of the parcel, adjacent to the bank building. The conditions
of this easement must continue to be met.
11. [32.5.2(b)] Provide the maximum amount of paved parking and other vehicular circulation areas.
12. [32.5.2(d)] There are managed steep slopes on this property. Depict and label the managed steep slopes on all
applicable sheets of the site plan for staff to determine the relationship of the proposed improvements to the
locations of the managed slopes.
13. [32.5.2(n)] Planting strips must be provided along Route 250.
14. [32.5.2(n)] Provide a lighting plan that complies with Section 18-4.17 and 18-32.7.8 of the Zoning Ordinance.
15. [32.5.2(p)] Provide a landscaping plan that complies with Section 18-32.7.9 of the Zoning Ordinance, including the
tree conservation checklist if proposed.
16. [32.5.2(n)] Provide a dumpster pad that meets the requirements of 18-4.12.13 and 4.12.19.
17. [32.5.2(n)] Provide a loading area that meets the requirements of 18-4.12.13 and 4.12.18.
18. [32.5.2(o)] Identify all areas proposed to be dedicated to public use, and identify the entity (VDOT, the County, etc.)
to which those areas will be dedicated. Areas of dedication will require a plat and/or deed.
19. [32.5.20); 32.5.2 (k)] Label all existing and proposed water, sewer, and storm drainage easements by type and
include a size/width measurement For existing easements, state the deed book and page of the recorded
instrument. For proposed easements, an easement plat will need to be submitted, reviewed, approved, and
recorded at the courthouse prior to approval of the final site plan being granted.
20. [32.5.2 (1)] Label all existing and proposed utility easements by type and include a size/width measurement. For
existing easements, state the deed book and page of the recorded instrument. For proposed easements, an
easement plat will need to be submitted, reviewed, approved, and recorded at the courthouse prior to approval of
the final site plan being granted.
Comments from Other Reviewine Departments and Aeencies
Albemarle County Engineering Services (Engineer)
John Anderson, landerson2@albemarle.org - Requested changes; see the attached memo.
Albemarle County Architectural Review Board (ARB)
Khris Taggart, ktaggart@albemarle.org - Requested changes; see the comments below:
Applicant requested deferral of applicable ARB application, review comments pending ARB meeting
Albemarle County Information Services (E911)
Elise Kiewra, ekiewra@albemarle.org - No objections at this time.
Albemarle County Building Inspections
Betty Slough, bslough@albemarle.org - Requested changes; see comments below:
Add the following note to the general notes page:
Retaining walls greater than 3 feet in height require a separate building permit. Walls exceeding 4 feet in height
require a stamped engineered design also. Walls require inspections as outlined in the USBC.
Add the following note to the general notes page:
Accessible parking spaces, access isles, and accessible route shall be installed in accordance with ICC ANSI
A117.1-09 and the 2015 Virginia Construction Code.
Add the following note to the general notes page:
Where the flood level rims of plumbing fixtures are below the elevation of the manhole cover of the next
upstream manhole in the public sewer, the fixtures shall be protected by a backwater valve installed in the building
drain, branch of the building drain or horizontal branch serving such fixtures. Plumbing fixtures having flood level
rims above the elevation of the manhole cover of the next upstream manhole in the public sewer shall not
discharge through a backwater valve.
Add the following to the general notes page:
All roof drains shall discharge in a manner not to cause a public nuisance and not over sidewalks.
Note to developer.
Due to required distances from lot lines and structures as required by the NFPA, underground propane tanks may
be prohibited. Plan accordingly.
Add the following note to the general notes page:
Buildings or structures built before January 1, 1985 must have an asbestos survey performed in order to apply for
a demolition permit.
Asbestos removal permits are required if positive for such from Albemarle County and VDOLL Contact VDOLI for
their additional requirements and permits for demolition projects at 540-562-3580 x131.
Add the following note to the general notes page:
Building and electrical permits are required for the tower, any structure greater than 150 sgft housing equipment,
and the electrical service.
Replace note 34 of the General notes with:
All water, sewer and fire lines require NEW inspection and testing procedures. The ACSA performs any testing and
inspections of the public sewer and water main(s).
The Albemarle County Building Inspections Department(ACBID) does a visual inspection and witnesses the testing
of the building drain, water service pipe and the sprinkler lead-in connection.
The developer/contractor is responsible to retain a Special Inspector as outlined in the updated Albemarle County
Policy for Site Utilities to perform the visual inspection and testing of all utilities
not covered by the ACSA or ACBID. This includes building sewers, water and fire line branches between the main
and the meter(s)/building(s).
The Special Inspector's report must be submitted and approved by the Albemarle County Engineering Department
prior to a Certificate of Occupancy being issued.
Albemarle County Fire -Rescue (ACFR)
Howard Lagomarsino, hlagomarsino@albemarle.ore - Requested changes; see comments below
Per plans labeled as Initial Developmnet Plan Overlook Hotel:
1) Please provide a note on the plan with the calculated ISO fire flow for the building
2) Indicate on the plan the latest ACSW flow test to ensure adequate fire flow per calculation in comment # 1
3) Provide the locations of required fire hydrants as determined by calculations in # 1 with spacing in
accordance with the required fire flow calculation (minimum standard based on the lowest required fire flow
is 500 feet and arranged so that no building is more than 250 feet from a hydrant, the higher the required fire
flow, the more hydrants that are required and the required distances are closer). Keep in mind the hydrant
distances are required to be calculated per the travelway, not straight line or circumferance, etc. Please show
location of hydrants as calculated using the travelways from the hotel to the hydrant.
4) Fire suppression, fire alerting systems and other building design features, such as exits, interior finishes,
building access etc., are the purview of the building official and required as directed by that office. Hotel will
likely require a sprinkler system, which will necessitate an FDC. The FDC is usually required on the address
side, must be the Charlottesville area thread design, and must be appropraitely labeled. Please note on plan
the FDC sign and the thread design
5) A hydrant is required within 100 feet of the FDC and arranged so that when in use with FDC it does not
obstruct the travelway.
Albemarle County Service Authority (ACSA)
Richard Nelson, rnelson0serviceauthoritv.or¢ — Requested changes; see the comments below:
Submit a PDF a 3 hard copies of the utility plan for review.
Reach out to ACSA directly for a connection fee quote if none has been provided.
Existing sewer is located behind 1389 Richmond Road. An offsite sewer extension and private sewer lateral
easement will be required.
Virginia Department of Health (VDH), Blue Ridge Health District
Alan Mazurowski, alan.mazurowski@vdh.virginia.gov — No objections at this time; see the attached memo.
Virginia Department of Transportation (VDOT)
Doug McAvoy, douglas.mcavoy@vdot.virginia.eov - Requested changes; see the attached memo.
t� OF ALB
County of Albemarle
COMMUNITY DEVELOPMENT DEPARTMENT
Site Plan review
401 McIntire Road, North Wing
Charlottesville, VA 22902-4579
Telephone:434-296-5832
WWW.ALBEMARLE.ORG
Project title:
Overlook Hotel — Initial Site Plan (ISP)
Project file number:
SDP202100039
Plan prepares
Shimp Engineering, Justin M. Shimp [ lustin(cr�shimp-en�ineerin�.com ]
Kelsey Schlein [ kelsey2Shimp-en ing eering com ]
912 E. High St. Charlottesville, VA 22902
Owner or rep.:
WS Four LLC, 3600 Pacific Avenue, Virginia Beach, VA 23451
[ doug2subcap.com ]
Plan received date:
19 May 2021
Date of comments:
2 Jul 2021
Plan Coordinator:
Andy Reitelbach
Reviewer:
John Anderson
Engineering has reviewed the initial site plan and offers these review comments. Given relative extent of comments,
Engineering recommends against initial site plan approval.
C4:
1. Tiered wall height along north parcel boundary exceeds max. wall height (6') for retaining walls
constructed on managed steep slopes [18-30.7.5.A.1.]
2. Offsite grading proposes to erase an existing natural drainage feature that conveys off -site runoff from U.S.
Rt. 250 and largely impervious development east of Overlook Hotel. Photos of natural drainage are
available.
3. Initial site plan proposes extensive off -site grading on TMP 78-13A, without, to our knowledge,
preliminary assurance that off -site permanent grading easement can be obtained. Engineering recommends
against approval of initial site plan without preliminary written assurance that a permanent off -site grading
easement may be obtained, since this design relies on off -site grading.
4. Revise ISP to avoid drop inlet /storm pipe - retaining wall conflict (highest tiered wall north of hotel).
5. ISP proposes to discharge runoff via 15" CMP to an existing 20' drainage easement (DB 2456 PG 689),
which is the existing natural drainage way mentioned elsewhere. ISP must provide at least initial data
concerning carrying capacity of the existing natural drainage way relative to additional runoff from
Overlook Hotel, given that proposed design appears to entirely obscure the drainage way.
6. Provide transit across TMP 78-13A for runoff from U.S. 250 and points east that currently transits via
existing natural drainage way.
7. Tiered retaining walls south of hotel (if rely on geogrid) require permanent maintenance /access easement
since geogrid will extend onto TMP 78-73131. Similar to permanent off -site grading, initial site plan should
famish evidence of preliminary approval with property owner to the south that a permanent access /wall
maintenance easement is likely to be obtained by Overlook Hotel development.
8. Storm lines downstream of SWM facilities are within public drainage easement. Engineering does not
accept storm lines within public drainage easement that cross retaining walls, revise to avoid storm lines
within public drainage easement that cross retaining walls.
9. Obtain private sanitary easement across TMP 78-13A.
Engineering Review Comments
Page 2 of 2
C3:
10. Dumpster appears inaccessible to waste management vehicles. Provide auto -turn using wheelbase for
typical waste management vehicle that would likely service the property, to show that design alignment is
not problematic.
11. Provide bumper blocks for 14 parking spaces fronting retaining wall south of hotel.
12. Provide guardrail for all parking spaces that front north or west edge of parking lot on hotel site, since these
parking spaces front tiered retaining walls with vertical drop intervals ranging 14 to nearly 30 feet in
height.
C2:
13. Show, depict, label any existing easements on TW 78-73A7, Overlook Hotel development parcel.
14. Tree conservation area and Landscape Easement appear in conflicts with proposed development, clarify
how development is to occur given likely limits imposed by tree conservation area and landscape
easements.
Cl:
15. LiDAR data may not be used to design physical improvements (retaining walls, for example), unless sealed
by a licensed surveyor. Provide LS-seal for design of any physical improvements that rely on LiDAR data.
General
16. Submit WPO plan at earliest convenience. WPO plan approval is required prior to final site plan approval.
17. Revise ISP to indicate type of underground (water quality) treatment system that may be utilized. A range
of options exist, but `underground storrnwater treatment and detention structures' label lacks even
conceptual specificity. It is unclear whether or how this development will meet storm runoff water quality
or quantity requirements, especially as it appears this development will be required to meet energy balance
at point
Please feel free to call if any questions: 434.296-5832 -x3069
Thank you
J. Anderson
SDP2021-00039 Overlook Hotel ISP 070221
Blue Ridge HeaBh Dishkt
VIRGINIA DPARtMEN1 OF HEALTH
Andy Reitelbach, Senior Planner
Albemarle County Community Development
401 McIntire Road
Charlottesville, VA 22902
RE: Pantops Overlook Hotel
Initial Site Plan
Tax Map#: 78-73A7
SDP2021-39
Mr. Reitelbach:
CharbNesvMe/A W emcrle
NMNh Depadment
1 138 Rose 41 Dive
Charlollesvile, VA 22903
Ofte 434-972-6200 1 fax 434-972-4310
June 17, 2021
As requested, I've reviewed the Initial Site Plan, dated 5/3/21, for the proposed
construction referenced above. Since both water and sewer will be provided by ACSA, I
have no comments.
If there are any questions or concerns, please give me a call, 434-972-4306.
Sincerely,
Alan Mazurowski
Environmental Health Supervisor
Thomas Jefferson Health District
alan.mazurowski ,vdh.vir i� og_v
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1401 East Broad Street (804) 7862701
Commissioner Richmond, Virginia 23219 Fax: (804) 786.2940
May 24, 2021
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Andy Reitelbach
Re: Pantops Overlook Hotel — Initial Site Plan
SDP-2021-00039
Review # 1
Dear Mr. Reitelbach:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as prepared by Shimp Engineering, dated 3 May
2021, and offers the following comments:
1. Show the entrance width and ensure it conforms with Section 4, Appendix F, of the Road
Design Manual.
2. Show entrance profile.
3. Add pedestrian access (CG-12) on both sides of the entrance.
4. Provide right -turn -lane warrant calculations for the entrance shown.
5. Show sight distance triangles and profiles, and ensure they comply with Table 2-5,
Appendix F of the Road Design Manual.
6. Please show limits of mill and overlay in full lane widths required to complete this work
on plans, ensuring compliance with Standard Drawing WP-2. Also, please add the WP-2
detail to the plans.
Please provide a digital copy in PDF format of the revised plan along with a comment response
letter. If further information is desired, please contact Doug McAvoy Jr. at (540) 718-6113.
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The
owner/developer must contact the Charlottesville Residency Transportation and Land Use
Section at (434) 422-9399 for information pertaining to this process.
Sincerely,
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
VirginiaDOT.org
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